Need to put LOOP in leave workflow to send reminders to the manager

Hi All,
we have a requirement to send the reminders to the managers in tyhe leave request until he/she approves the request.
Can anybody suggest how to d this.
Thanks in advance.
Thanks & regards,
Sreelatha Gullapalli.

This has been discussed. Please search this forum with Deadline monitoring
Thanks
Arghadip

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Wait step in leave workflow wait for 20 min

hi friends
I have designed a multilevel ESS leave workflow. After 1st approver the status need to change from approved to sent after that i am using a wait step with condition REQ.STATUS = SENT. This condition is met immediately but it still waits there nearly 15 to 20 min after that only it goes to the next approver. I dont no y its happening even after the condition is met. There is background job SWWCOND is directly related to this wait step. I have scheduled this job for every 3 min. But its long time to execute. If i remove the wait step its shows dump. How to minimize the time of execution of the wait step.
Regards
vijay

Hello,
Let me know if I've understood the problem correctly.
You have a workflow with two wait steps.
These wait steps rely on the running of SWWCOND
to check if the conditions have been satisfied.
The workflow takes 15-20 mins to pass the first condition, even
when already true, but takes little or no time to pass the second
condition.
SWWCOND is scheduled to run every 3 mins and doesn't run for more
than a couple of minutes.
My questions:
- Are you absolutely certain SWWCOND runs every 3 minutes?
Do you see that happening in SM37 while your workflow is waiting?
- You've said that the first condition is REQ.STATUS = SENT,
what is the second condition?
- Is REQ.STATUS a virtual attribute?
- Where is REQ.STATUS set to SENT? Outside of the workflow?
Does it do so without an error? Is a commit work done?
regards
Rick Bakker
Hanabi Technology

Issue in customize leave workflow

Hi Guru,
i have developed a customize workflow which have 2 approvers and one initiator. when initiator create a leave workflow then he sends to the first approver . once the first approver approve the the leave request and sends it to the second approver .when second approver recieves a mail , and click the link in uwl, system open the webdynpro application but did not contain any leave request due to which second approver can not find approve / reject button .
As it is an urgent please help me out ASAP.
Edited by: Sadia Kamal on Nov 25, 2011 12:48 AM

Are you using the standard approval task TS12300097? If yes, then you need to take care that in the first approval step, the leave status is not getting changed to 'APPROVED'. If the document status gets changed to APPROVED after the first approval step, the posting report will post the leave document and hence the workflow will get completed. In such a case, the second approver will not get any item in his approval list.
Hope this helps

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Leave Request Not Appearing in UWL for Manager

Hi,
We have a strange issue where leave requests are not appearing in the UWL for a specific manager. We have checked with other managers and the leaves are appearing in their UWLs and they are able to process their employee's leaves without any issue.
For the manager not seeing the leave in their UWL, I have confirmed the following:
1) Proper manager defaults in 'approver' field in ESS and employee is able to send leave request without issue
2) Manager receives email to process employees leave request after RPTARQEMAIL program runs
3) Leave is reaching the manager's business workplace in R/3 so this verifies workflow is working and the leave is being directed to proper manager for approval
4) Proper roles have been assigned to manager and verified in PRD
*Also, the leaves were appearing in the manager's UWL at one point but no longer appearing. This makes it more confusing!
Does anyone have any suggestions/ideas as to what may have happened?
Any feedback would be greatly appreicated!
Regards,
Brian

Hi:
We transported our ESS/MSS changes from the DEV client to STG client. I have verifiied the follwoing settings in STG:
1) SWU3 - all connections are green.
2) Workflow template and tasks - all are assigned as general task with agents assigned
3) Configuration in SAP contains the correct WF template for leave processing
4) UWL has been regenerated
I am able to submit a leave request under ESS user. I check workflow and it shows leave has been submitted and waiting for Manager to approve step.
However, under MSS user the leave request is not showing up in the UWL. All configuration on backend and the items noted above have been verified.
Is there configuration or a connection on the portal side that I need to check? Or anywhere else? Any input would be greatly appreciated.
Regards,
Brian

HELP NEEDED: ESS Sick Leave Workflow

Hi ESS/MSS Gurus,
Good day!
I am a newbie workflow consultant currently working on enabling ESS-MSS for a client. In summary, here are their requirements:
1. Leave Requests and Clock In/Out Corrections - Upon initiation of employee request, the work item is sent to the manager for approval. Regardless of the decision (either approve or reject), the employee will be notified via an email notification
2. Sick Leave Requests - upon initiation of employee request, the work item is sent to the company doctor for approval. Regardless of the decision (either approve or reject), both the employee and his/her immediate manager will be notified via an email notification
Here are some details regarding how I went about it:
1. Leave Requests and Clock In/Out Corrections - Created a copy of workflow WS12300111 and included send mail steps after TS12300097 (Approval Process) to notify the work item initiators.
2. Sick Leave Request - Created a copy of workflow WS12300111 and included send mail steps after TS12300097 (Approval Process). The approval process is pointed to the Position Company Doctor. After which a step was inserted after the approval process which uses a customized method (using FM SWX_GET_MANAGER) to determine the employee's manager. Then send mail steps are executed for the employee and the manager
3. Clock Corrections and Sick Leave/Leave Requests belong to the same Rule Group
During testing in our sandbox client I was able to successfully test all of the workflows. However, when I migrated the changes into our pseudo-QA system, I cannot launch the Sick Leave workflow from ESS. I encountered the following errors in PTARQ (standard leave request and clock in/out correction are ok):
1. Scenario 1: applied leave coincides with the working time of the employee
   "Document created with information: P2 848: Absence encompasses planned work time
2. Scenario 2: when only the total nmber of hours is entered for the applied sick leave date
   "No document created: HRTIM_ABS_REQ 094 Indentical clock times were adjusted, Check the entries"
3. Scenario 3: applied leavedoues not coincide with the working time
   "Document created with warning" HRTIM00BLPRETRO 001 Time entry triggers retroactive accounting in payroll"
For all cases, no work item was created in the back end.
I would like to tap unto your wealth of knowledge and experience on how to address such errors. I need to determine if this is a misstep in the workflow, HCM, or ESS/MSS configuration to better isolate the errors.
Your immediate response is highly appreciated.
Regards,

you dont need a custom WF first of all, You can directly use standard one cause we have a standard mail program
called rptarqemail
ie
The mails will be directly triggered to the mail address once you run rptarqemail.
Please check if you are running the report using the option since last
run. The procedure is usually this :
1. Create a Leave Request
2. Execute the report RPTARQEMAIL.
3. Approve the Leave Request.
4. Execute the report RPTARQPOST.
5. Execute the report RPTARQEMAIL.
Now to determine different approvers for different types of leave you can use the option of badi PT_GEN_REQ
IF_EX_PT_GEN_REQ~FIND_RESP_AND_DEFAULT_NEXT_PRC.
Method FIND_RESP_AND_DEFAULT_NEXT_PRC of badi
PT_GET_REQ might be utilised here.
Please have a look at the method
CL_PT_REQ_SEARCH_NEXT_P~SEARCH_NEXT_PROCESSOR.
If you are implementing the badi then make sure you copy all the methods
and implement the one, as mentioned.
also note that
Standard Leave request application offers the following options to
determine the Next agent. This specifies whether and how the next agent
of a leave request is to be determined.
Last Agent: The system reads from the database the last agent to have
had requests from this employee.
Line Manager: The system uses the organizational model to determine the
agent.
Last Agent, Then Line Manager: If no agent is entered in the database,
the system then uses the organizational model to determine the agent.
No Calculation/Manual Entry: The system does not determine a next agent.
Employees can enter an agent manually.
However if the customer has a different requirement, the BADI PT_GET_REQ
method FIND_RESP_AND_DEFAULT_NEXT_PRC is provided for this purpose.
the message you get is correct and its a information message which will not stop leave request, they depend upon customisation which can be hidden too
check here
http://wiki.sdn.sap.com/wiki/display/ERPHCM/LeaveRequestCustom+Messages

Ess/Leave Workflow Still In Process(In a specific snario when Escalated )

Hi Guru's,
I have a problem with Ess/Leave workflow.
when the leave is applied from the portal which is triggering workflow and reching to the right agent and when the leave is withdrawn , then which is completing the workflow which is fine.
Recently i have added Escalation functionality using deadline monitoring which is working fine.
But when the leave request is escalated and withdrawn from the initiator is not changing the status of the workflow to be completed and still continuing in the Still In Process.
To complete the workflow ,there is an wait event after the approval process which is waiting for the status change for posted or withdrawn or error and working fine when the work item stayed with the direct manager and no escallation is happend.
When Escalation happend and the leave is withdrawn the status is changing in the workflow container to withdrawn but the event is not firing in the wokflow which needs to be triggered to complete the workflow which is not happening and the work item keeps on escalating to the other managers.
Please help me ASAP and let me know if anybody not clear about anything.
Regards,
Raj.
Edited by: rajasekhar bhupathyraju on Sep 6, 2010 11:46 AM

Helo Every one,
thanks for your inputs,
I m not sure that wether i explained properly or not.But i will try to explain more elobrately.
My leave request workflow is Zworkflow which is working fine in the production.Recently in the last month business request for escalation of leave request when direct manager not approved with in the time frame.
So i added latest end to the Approve task which uses the ABAP class CL_PT_REQ_WF_ATTRIBS and Method Dummy.
So the task has 3 outcomes one is deadline reached,process obsolete and processed. and after that i added a loop which will create new work item when escalated.
When i apply a leave on the portal the workflow is triggering and stopping in the Approve step in the log which is fine and when i with withdrawn the leave without any escallation it is taking one of the brach Processed which i mentioned above and reaching to the event and completing the workflow which is 100%.
When the direct manager doe'nt approve then it is escallating to the next level manager which is fine.Once the escallation happen and the leave is withdrawn by the Employee(Initiator) then it is not taking any of the 3 paths which i mentioned above and not reacting at all.But the status in the workflow container REQ.STATUS is changing to "WITHDRAWN".
The same thing is happening for the APPROVE once escallation happens.It keeps on escallating even the leave is approved and posted in the database.
Please reply me if you are not clear.
Thanks,
Raja.

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Issue with muliti level custom Leave Workflow

Hi,
   our Leave Workflow is multi level Approvals based on Absence codes.
   Say for Example : Case 1: For casual leave 2 Level Approval,
                              Case 2: For Sick Leave 1 Level Approval,
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Can you please give a screen shot of the technical workflow log with the step history selected for this step? (ensure that you have tried executing it once from UWL and rcd the same message), then get to the backend WF log).
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How to capture Leave data in Leave workflow

Hi All,
          I am working on Leave Request workflow. My requirement is to escalate the request based on leave request type like (CL,EL etc.,) and no of days of leave. for suppose if the leave type is CL and no of days is 30 I have to send the request to employee manager and if the no of days of leave is 30-45 then I have to send the request to employee managers reporting manager.
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Instead of depending on the tables that are propesed by the above post, you will have the entire data in the workflow conatiner itself. in the instance of the CL_PT_REQ_WF_ATTRIBS , if the workflow is getting triggered in the conatiner element REQ you will have the instance of the data
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Need to put LOOP in leave workflow to send reminders to the manager

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