NEGATIVE BALANCE IN INVENTORY CONTROL ACCOUNTS

Hi SAP Gurus,
Is there any t-code which could be used to pull;
- Inventory Dr items and GR/IR credit items - (Assignment to used is Vendor PO, Customer Sales order).
- Negative balances under inventory control accounts.
I search the forums but couldn't find any relevant information.
Please help, it's urgent.
Regards

Hi
Go through the following path to use the NEGATIVE POSTINGS:
SPRO-Financial Accounting(new)-Accounts receivable and accounts payable-Business transactions-adjustment posting/reversal-permit negative postings
Award points if it is useful.
Thanks & Regards,
A.Anandarajan

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Negative balance in inventory account

Company is setup to not allow negative inventory, but one of my inventory accounts shows a negative balance. Ideas on how this could happen?

Hi Cindy,
Do you read the negative amount from G/L report or from Inventory Audit report? If you manage the item cost per company, not per warehouse, there is a possibility that your inventory amount for certain warehouse will be minus. But, if you manage the item cost per warehouse, shouldn't possible your inventory amount is minus.
Next thing to do is, you should check using query to JDT1 table, and check whether exist a journal entry transaction which post directly to your inventory account. If exist, no wonder if your inventory account is minus, since the journal entry transaction won't update the item cost for particular item. You should consider to amend your sp notification transaction to block such thing happened in the future.
If you need any correction regarding item cost, you should use inventory revaluation module instead of creating a journal entry directly to inventory account. Your G/L and your inventory ledger won't tied up. Hope this can help.
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Hi all
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Hi Jerusha,
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Sorry. There are 5 localizations have this function. You must be one of them. Here is the online help:
This function creates a new journal entry from a posting on the control account. The application uses this for posting special accounts that are parallel to the control account; therefore, balances on the control account are not affected.
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Hi Cindy,
Do you read the negative amount from G/L report or from Inventory Audit report? If you manage the item cost per company, not per warehouse, there is a possibility that your inventory amount for certain warehouse will be minus. But, if you manage the item cost per warehouse, shouldn't possible your inventory amount is minus.
Next thing to do is, you should check using query to JDT1 table, and check whether exist a journal entry transaction which post directly to your inventory account. If exist, no wonder if your inventory account is minus, since the journal entry transaction won't update the item cost for particular item. You should consider to amend your sp notification transaction to block such thing happened in the future.
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Best Regards,
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How to reconcile customer balances with control accounts

Hi!
Sanjay Here,
1. how to reconcile the customer balances pl. explain in details.
2. how to reconcile the customer balance with control accounts
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance.

1. how to reconcile the customer balances pl. explain in details &
2. how to reconcile the customer balance with control accounts
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3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available
Ans. F.13 is used for GL automatic clearing basing on the required config for GL . Like GR/IR clearing is there in automatic posting we have to define COA, GL & creteria1, creteria2 ..... Incase of GR/IR field name can be VBUND (Purchase order). When configure this in F.13 when we check the check box GR/IR and GL system shall look for setting for automatic clearing based on creteria it shall automatically clear.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance
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Is there any way to view only Negative balances in Cash Account???

Hi,
Check Account balance window of the the Cash Account G\L and the column Cumulative Balance. When the cumulative balance is negative, the Cash Account have gone below zero.
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SAP Business One Forum Team

How to change the BP-customer Control Account for entering Opening Balance

Hi experts,
I am working on a project where I have used the segmented chart of account and segment is branch.
Project is under SAP B1 8.8 PL 05.
Customer has 2 branches. Now both the branch have different control account for debtors. Customer (BP) master is common for both the branches.
Now at the time of entering BP-Customer opening balance, I do not find the provison to select/change of control account. So all the opening balance entered will go into one control account only, which is set in business partner master for particular customer.
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BR
Samir Gandhi

Hi,
I suggest you to import BP opening balance by JE template of DWT in which you just put account code as your control segmented account and additional information in "shortname" field with customer/vendor code.
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Hi everyone,
I am entering the opening balances in SAP B1 2007 PL: 42 and I am unable to post the A/R and A/P balances because they are control accounts and there are transactions already posted to these accounts. I can't do a Journal Entry either. Can anyone give me a suggestion on what i should do?
Thanks

Hi,
Control accounts in Business One is only used for buisness partner transactions. Meaning, any transaction doone on the account is connected to a BP.
If you with to post on a control account in a manual JE just press Ctrl+Tab when the account field is active in the JE screen, select the relevant BP and make your posting.
The control account field is not displayed by default in the Je screen so you should use form settings to make it visible and active if need be.
If the BP has more than one control account you can change from the default one that will be selected by deleting the control account on the JE line and tabing out, a screen will open with all control accounts associated to the BP.
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How to get the account numbers which maintains negative balance for consecutive 5 days

Here is what I am trying to do
I am trying to get the accounts which has negative balance consecutively for five days
Here in this a/c 1 and 5 has consecutive negative balance
how to pull these accounts using sql query.
create table #p(cal date, ac# int, bal int)
insert into #p values ( GETDATE(), 1, -1),
( GETDATE(), 2, 1),
( GETDATE(), 3, 1),
( GETDATE(), 4, -2),
( GETDATE(), 5, -6),
( GETDATE()-1, 1, -1),
( GETDATE()-1, 2, 1),
( GETDATE()-1, 3, 1),
( GETDATE()-1, 4, 2),
( GETDATE()-1, 5, -7),
( GETDATE()-2, 1, -2),
( GETDATE()-2, 2, -1),
( GETDATE()-2, 3, -1),
( GETDATE()-2, 4, 2),
( GETDATE()-2, 5, -6),
( GETDATE()-3, 1, -2),
( GETDATE()-3, 2, -1),
( GETDATE()-3, 3, -1),
( GETDATE()-3, 4, 2),
( GETDATE()-3, 5, -2),
( GETDATE()-4, 1, -4),
( GETDATE()-4, 2, 1),
( GETDATE()-4, 3, 1),
( GETDATE()-4, 4, -2),
( GETDATE()-4, 5, -2),
( GETDATE()-5, 1, -4),
( GETDATE()-5, 2, 1),
( GETDATE()-5, 3, 1),
( GETDATE()-5, 4, 2),
( GETDATE()-5, 5, -1)
-- drop table #p

@ Jing
Again not sure if it is ok to comment on other people's answers, I hope you don't take it the wrong way, but your query will not account for CONSECUTIVE days. E.g. if the acc balance goes back to a positive value, day count must be reset.
Now I understand why people answered this so much faster than me LOL.
Edit: Besides, the requeriment for the acc being returned is that its value was negative for 5 days (120 hours). When a given account balance first switches to a negative value, it has 0 hours in that state. It all add a day to its "negative balance consecutive
day count" property the next time its value is checked (cal + 1). With that said, if your query worked, it would be cnt > 6 not cnt > 5.
Thanks for pointing the issue. I have improved my query to address it.
I try to come up with something to my understanding to the questions. It may not interpret right from the question itself for various reasons. I still consider it is a great learning experience. Thank you for your comments.
create table #p(cal date, ac# int, bal int)
insert into #p values ( GETDATE(), 1, -1),
( GETDATE(), 2, 1),
( GETDATE(), 3, 1),
( GETDATE(), 4, -2),
( GETDATE(), 5, -6),
( GETDATE()-1, 1, -1),
( GETDATE()-1, 2, 1),
( GETDATE()-1, 3, 1),
( GETDATE()-1, 4, 2),
( GETDATE()-1, 5, -7),
( GETDATE()-2, 1, -2),
( GETDATE()-2, 2, -1),
( GETDATE()-2, 3, -1),
( GETDATE()-2, 4, 2),
( GETDATE()-2, 5, -6),
( GETDATE()-3, 1, -2),
( GETDATE()-3, 2, -1),
( GETDATE()-3, 3, -1),
( GETDATE()-3, 4, 2),
( GETDATE()-3, 5, -2),
( GETDATE()-4, 1, -4),
( GETDATE()-4, 2, 1),
( GETDATE()-4, 3, 1),
( GETDATE()-4, 4, -2),
( GETDATE()-4, 5, -2),
( GETDATE()-5, 1, -4),
( GETDATE()-5, 2, 1),
( GETDATE()-5, 3, 1),
( GETDATE()-5, 4, 2),
( GETDATE()-5, 5, -1),
( GETDATE()-6, 5, -1)
--update #p
-- set bal=-1*bal
-- where cal='2014-09-22' and [ac#]=5
;with mycte as ( Select *
,row_number() Over(Order by [ac#], cal) - row_number() Over(Partition by [ac#], sign(bal) Order by [ac#], cal) rnDelta
from #p)
,mycte1 as (
select * ,
sum(Case when bal< 0 Then 1 Else 0 End) Over(Partition by [ac#], rnDelta Order by [ac#],cal ) cnt
from mycte
SELECT distinct [ac#] from mycte1
Where cnt>=5
drop table #p

My account was stolen and now i hve negative balance.

Hi my account was hacked and now i have negative balance. i dont know why paypal gave them money if in account wasnt enought money. this is my problem thet paypal gave them money and now i have in paypal negative balance???

Have you filed a dispute for unauthorised use of account on the transactions made? Also make sure you change your password and do a computer anti-virus scan on your computer. ***************************************** I give up my time to help you so a thank you or kudos would be cool.
Marking one of my replies as a solution would be appreciated if I sorted your problem.

Control account balance detailed by partners

Hello,
I need a report that displays for a control account (let's say customers' control account) the balance in a certain period and all the balances of the customers in that account, not the transactions, but only the balances.
How can I do that? I've seen the General Ledger account but it displays also the transactions not only the balances.
Thank you,

Hi Irina,
Financial Reports -> Accounting -> General Ledger is a good place to start.
Use the check boxes to set your desired output format.
To Summarize by BP for a Period.
1. Make your posting period selection.
2. Check Summarize Control Accounts.
3. Also Check Sort and Summarize. From Drop down below that select Totals Only
4. On the Right side Window Select Sort field BP/Account Code and Select Yes from the Summary Column drop down.
This should give you the desired result.
Let me know if you need further assistance.
Suda

Need negative quantity non-inventory items on Credit Memo

Version: (2007A)
Description of requirements: (Please provide a detailed description)
Our customer issues many invoices with a negative quantity line item for a miscellaneous non-inventory item. These non-inventory items are used to reduce the amount of the invoice regarding miscellaneous credits to their customers. These are not discounts.
When the customer wants to credit these invoices, they canu2019t create a Credit Memo based on the invoice because SAP wonu2019t allow this if there are line items with negative amounts.
When they create a credit memo not based on an invoice, they arenu2019t allowed to enter a negative quantity for a line item as they are for an Invoice. They are forced to create a credit memo not based on an invoice the inventory item line items and an invoice or Journal Entry for the negative quantity line item to debit back the miscellaneous line amount.
As an example:
Invoice line item one for inventory item: qty one, price 100,line total $100.00
Invoice line item two non-inventory item misc credit: quanity -1, price 10, total -$10.00
Invoice Total $90.00
In Order to provide the correct credit amount, they have to create a Credit Memo not based on an invoice for line item one, qty one, price 100 u2013 value -100 and an invoice for the non-inventory item for qty one, price 10 - value 10.00.
This creates a net credit for the customer of 90.00
This looks ridiculous to their customers when they see these transactions on their statements, creates extra work for the users and there is no link between the three documents.
By using inventory items for these miscellaneous credits, they can assign a sales revenue of their choice. They have multiple sales accounts and the GL posting is determined by the item group for the item. By assigning the desired item group to these non-inventory items, they can control which sales account is updated on their marketing documents when using these non-inventory items.
If they were to use the Freight items, they would need a separate freight setup entry for combination of item group and miscellaneous credit. Because they have so many Item Groups and types of credits, they would need a great many separate Freight Charges to choose from.
All of the above pertains to all of our customers. This customer has a custom add-on and their marketing documents are all created from custom objects. They hit a button on the custom sales contract screen and an invoice is created. When they hit another button on the screen, the selected invoice is credited. They have legally binding contracts for fixed quantities to be shipped, so we decrease the quantity shipped when creating an invoice and decrease the quantity shipped when a credit memo is created. The contract is fulfilled when the exact quantity contracted for has been shipped. Because the credit memo fails, we canu2019t update the custom objectu2019s remaining to be shipped, rendering it inaccurate from that time forward. (reducing the quantity shipped is part of the Credit Memo creation process).Creating Credit Memos and Invoices from the interface fixes the inventory count, customer balance, etc., but we have no way of fixing the sales contractu2019s quantity shipped & remaining to be shipped or linking the contracts to the documents created from the interface.
Business needs: (Please describe the impact on your business, if the functionality is not realized)
Examples: (Please describe a typical example, how the functionality should work.)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do, so that credit memos can be based on invoices that have negative quantity non-inventory line items.
Current Workaround: (Please describe the workarounds you are using at the moment)
Please see above
Proposed solution: (Please suggest how the new functionality should work)
Credit Memos should allow negative quantities and line total amounts for non-inventory items, the same way that A/R Invoices do.

Hi Sean......
System is behaving properly as per its logic. Infact it does same in all the previous or upcoming versions.
If you have Item Type GRPO for Non Inventory Item it does not create any accounting but you can see the same during AP invoice.
GRPO for such type is only optional. For further clarification you can discuss this with your CA what he suggests. But i suggest you to raise AP invoice also for getting Account effect. Just see doing this in test DB you get your answer......
Regards,
Rahul

NEGATIVE BALANCE IN INVENTORY CONTROL ACCOUNTS

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