Clear Vat Control Account

Hi all
Do you have any suggestions on how to clear a wrongly created VAT control account?
There are balances in that control account that the client would like to move out.

Hi Jerusha,
i assume you have mapped incorrect accounts while defining the tax type! You can change this account and select a correct account and then pass a manual JE to reverse this.Hope this will help you.
Regards,
Joseph

Similar Messages

Clearing of Vat receviable accounts and payble accounts through F.13

Hi All,
I have one requirement on vat accounts clearing in F.13 please find the issue details below and give your suggestions.
We have vat receivable and payable accounts in our company ,
this accounts we have to clear through F.13 ,to clear this accounts in F.13
what kind of settings need in maintain in automatic clearing process (criterion ) need to maintain under automatic clearing procedure
Please advice
Thanks and Regards,
Naresh

HI Gadupudi naresh,
Yes the above said statement was correct, Open Item Management G/L Accounts only used do the Clearing. These Excise & VAT gl accounts are not managed as Open Item Management Items.
Regards

Cannot Clear G/L Account Open Items (F-03)

Hi Expert,
During perform Clear G/L Account Open Items (F-03), there is error message "There are no open items managed in account 2309001". Checked the G/L at FS00 - Control data tab (Open item management) is not ticked. Only line item display was ticked.
This G/L under Account group = General A/L Accounts, Field status group = ZB50 (Balance Sheet-others).
When we run the FBL3N to check the open item for this G/L, found that the G/L still have 2 lines item is open, the rest of items had been cleared. How can we perform clearing for the entire open line item in this G/L ?
thanks.
rgds,
tee

Hi Expert,
The problem now is why only 2 items cannot be clear,
but the rest of items can be clear, some more all of these items is refer to same document type (SA & KR).
I'm trying to ticked the check box as Open item management, but system prompt out msg "Open item management is not defined for reconciliation accounts" What does it means ?
thanks.
rgsd,
tee

Auto Clearing of Customer Account with Special G/L W

Dear Experts,
Currently auto clearing of customer account with norm items is running smoothly.
When we tried to run the same for Special G/L Indicator "W' in F.13 tcode , it is not happening (Category 'W' special G/L transaction were
not selected).
Even we tried to change the rules in Ob74 but no luck.
We can do manual clearing through F-32 but the volume is very high on every day.
Since we considered Open PDC's is one of the criteria for credit control customer in our business and hence system is blocking
all customers where documents having special g/l w even though net amount is zero in fbl5n.
Could you please suggest me how to do auto clearing.
Regards
Shaik

Hello,
Are you trying to clear Bill Of Exchange (SGL Code W) with F.13 ?
You have to use the remittance process (FBWE and report S_ALR_87012211).
Regards

How to reconcile customer balances with control accounts

Hi!
Sanjay Here,
1. how to reconcile the customer balances pl. explain in details.
2. how to reconcile the customer balance with control accounts
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance.

1. how to reconcile the customer balances pl. explain in details &
2. how to reconcile the customer balance with control accounts
Ans:- Thru report painter T-code FGI4 (Form) & Report FGI1 using cutomer summary table we can define report, which shall give the desired requirement. It give customer wise & controll account wise balances.
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available
Ans. F.13 is used for GL automatic clearing basing on the required config for GL . Like GR/IR clearing is there in automatic posting we have to define COA, GL & creteria1, creteria2 ..... Incase of GR/IR field name can be VBUND (Purchase order). When configure this in F.13 when we check the check box GR/IR and GL system shall look for setting for automatic clearing based on creteria it shall automatically clear.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance
Ans. To reset a claerinf document Tcode is FBRA. Reset the clearing doc first and reverse the doc Tcode FB08.
Thanks
Colin Thomas

Down Payment Receivable control account?

Hi All,
I was hoping someone could help clarify account determination for me.
Currently I have assigned a 'Down payments received clearing account' as a liability account. Is this correct?
Then If I click the accounts recevable "..." I am presented with the control account selection for "Open Debts" and "Down Payment receivables". I have selected this as "Trade Creditors Domestic".
When taking DP invoice payments I can see that the DP payments received liability account is posted to correctly. When the DP Invoice payment gets applied to the AR invoice, the account is cleared as expected. I think this is correct.
I am however confused as to the control account determination. I dont see any postings made during this process. What should I see?
Many thanks.
John
Edited by: Jantzman on Jul 26, 2010 4:06 AM
Sorry... I clicked post before I as ready .. oops.

Hello John...
I am not sure what the Accounting Standards are where you are located, but generally a payment is not defined in the Liability Drawer, but in the Asset Drawer (because you are bringing in an asset of Cash - the so-called above posting). Of course, the company has to really define that...it is only a temporary holding account from "Down Payments Received" to permanent "Cash" account ...
I would suggest that you speak directly with the Finance folks of the company you are working with. Folks in the forum will give you the correct answer as they understand it, but in financial postings the "correct answer" can vary so widely. The only people who know how their individual books and related transactions work are the accounting/financial folks. And some times they even have some differing opinions. During the Blue Print Phase of Implementation I always sit in on the discussions to explain how SAP B1 works and we use the old school T accounts to walk through each scenario. But the accountants/financial personnel are the ones who have the final say, because they are the ones who will be living with it for years to come.
Regards,
Zal

Reg F-32 to clear the Customer Account Balances

Dear experts,
My requirement is that i need to clear the customer account balances . It can be cleared manually thru tcode F-32. But i need to automate the process by writing BDC or BAPI or any FM.
Pl help me by providing some inputs on that. Also help me by suggesting how i can do that.
tks in advance,
ram

i am also having same requirement.but the logic is becoming too complex because single document number for clearing the open items.for a customer we can have n number of invoices and n number of payments.based on the base line date,assignment and xref3.
18.05.2010   DZ 2000
18.05.2010   DR 1000
18.05.2010   DR   200
20.05.2010   DZ 2000
20.05.2010   DR 1000
20.05.2010 DR      200
now we are creating 2 documents for 18.05.2010 and 20.05.2010 .but customer expects to create single document or both.
then we have to handle table control.page down and page up.
is the process folowing is correct or we have to create individual documents or single document

CONTROL ACCOUNTS DEFINITION

Hi Everybody,
A SAP BO client is asking me some documentation about Control Accounts definition including:
Down Payment Clearing Account
Down Payment Interim Account
Down Payment Receivables
Down Payment Payables
Open Debts
Could anybody send me some documentation about these ones?
Thanks!
Ronald

Hi Nitin,
If you mean for one particular BP, only one Control Account can be set. If you mean for the whole system, yes, you can set up more than one account. However, although there are no hard limits, you would be better off to create as less as possible in order to make easier control.
You can ceck this thread to find more:
Control Account
Thanks,
Gordon

Purchase Query through Control Account - Correction

Dear Experts,
Can anybody help me to correct the below query, where I need to incorporate the Control Account (OINV-Ctlaccount) as one another selection parameter in the existing one.
Try this :-
DECLARE
@StartDate DATETIME,
@EndDate DATETIME,
@Dummy INTEGER
SELECT TOP 1 @Dummy = DocNum
FROM OPCH T0
WHERE T0.DocDate >= [%1]
AND T0.DocDate <= [%2]
SELECT
@StartDate= '[%1]'
@EndDate = '[%2]'
SELECT DISTINCT
T0.DocEntry,
T0.DocNum AS 'A/P Inv Num',
CONVERT(VARCHAR(10), T0.DocDate, 3) AS 'Bill Date',
T0.CardName AS 'Supplier Name',
-- T1.Dscription AS 'Item Description',
----T1.Quantity,
--T1.Price AS 'Price',
--T1.TaxCode,
SUM(T1.LineTotal) AS 'Asscessable Value',
MAX(T1.TaxCode),
--t1.vatsum as 'TaxAmount',
T0.TOTALEXPNS AS [Freight Amount],
(SUM(T1.LineTotal)+SUM(T1.VATSUM)+T0.TOTALEXPNS+T0.rounddif) as [TotAmt],
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (11,-90)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'BED',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN( -60,12)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'Cess',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (-55,13)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'HeCess',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (5)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'Service',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (6)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'Cess_ST',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (-10)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'HSCess_ST',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (1,15)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'VAT',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType = 4
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'CST',
T0.Comments
--,ISNULL(T10.WTCODE,0) AS [WTCODE],ISNULL(T10.RATE,0) AS [RATE],ISNULL(T10.WTAMNT,0) AS [WTAMNT]
FROM OPCH T0 INNER JOIN PCH1 T1 ON T0.DocEntry = T1.DocEntry
LEFT JOIN PCH5 T10 ON T0.DOCENTRY = T10.ABSENTRY
LEFT JOIN OACT T99 ON T99.ACCTCODE = T1.ACCTCODE
WHERE T0.DocDate >= @StartDate
AND T0.DocDate <= @EndDate
AND T1.TargetType < > 19
--AND T0.DOCENTRY = 8679
AND (T99.ACCTname = '[%3]' OR '[%3]' = '')
GROUP BY T0.DOCENTRY,T0.DOCNUM,T0.DOCDATE,T0.CARDNAME,T0.TOTALEXPNS,T0.ROUNDDIF,T0.COMMENTS
FOR BROWSE
Thanks in Advance,
Bhoopathi.K

Hi,
Try this:
DECLARE
@StartDate DATETIME,
@EndDate DATETIME,
@Dummy INTEGER
SELECT TOP 1 @Dummy = DocNum
FROM OPCH T0
WHERE T0.DocDate >= [%1]
AND T0.DocDate <= [%2]
SELECT
@StartDate= '[%1]'
@EndDate = '[%2]'
SELECT DISTINCT
T0.DocEntry,
T0.DocNum AS 'A/P Inv Num',
CONVERT(VARCHAR(10), T0.DocDate, 3) AS 'Bill Date',
T0.CardName AS 'Supplier Name',
-- T1.Dscription AS 'Item Description',
----T1.Quantity,
--T1.Price AS 'Price',
--T1.TaxCode,
SUM(T1.LineTotal) AS 'Asscessable Value',
MAX(T1.TaxCode),
--t1.vatsum as 'TaxAmount',
T0.TOTALEXPNS AS [Freight Amount],
(SUM(T1.LineTotal)+SUM(T1.VATSUM)+T0.TOTALEXPNS+T0.rounddif) as [TotAmt],
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (11,-90)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'BED',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN( -60,12)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'Cess',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (-55,13)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'HeCess',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (5)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'Service',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (6)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'Cess_ST',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (-10)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'HSCess_ST',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType IN (1,15)
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'VAT',
(SELECT DISTINCT ISNULL (SUM(PCH4.TaxSum),0)
FROM PCH4
WHERE PCH4.StaType = 4
AND PCH4.DocEntry = T0.DocEntry
-- AND PCH4.LineNum = T1.LineNum
) AS 'CST',
T0.Comments
--,ISNULL(T10.WTCODE,0) AS [WTCODE],ISNULL(T10.RATE,0) AS [RATE],ISNULL(T10.WTAMNT,0) AS [WTAMNT]
FROM OPCH T0 INNER JOIN PCH1 T1 ON T0.DocEntry = T1.DocEntry
LEFT JOIN PCH5 T10 ON T0.DOCENTRY = T10.ABSENTRY
LEFT JOIN OACT T99 ON T99.ACCTCODE = T0.[CtlAccount]
WHERE T0.DocDate >= @StartDate
AND T0.DocDate <= @EndDate
AND T1.TargetType < > 19
--AND T0.DOCENTRY = 8679
AND (T99.ACCTname = '[%3]' OR '[%3]' = '') OR (T99.[AcctCode] = '[%4]' OR '[%4]' = '')
GROUP BY T0.DOCENTRY,T0.DOCNUM,T0.DOCDATE,T0.CARDNAME,T0.TOTALEXPNS,T0.ROUNDDIF,T0.COMMENTS
FOR BROWSE
Thanks & Regards,
Nagarajan

Mac: Firefox software update process will not authorize in parental controlled account-Bug?

OS: 10.7.5
Firefox 20
Parental Controlled user account: Firefox and Firefox Plugin processes are checked in parental controls. No other Firefox processes are visible.
When logged into parental controlled account, user launches Firefox from the Dock. Message appears:
You do not have permission to run Firefox Software Update. Admin required authorization.
Admin clicked Always Allow, entered admin name & password. Firefox would not launch.
Logged out of Parental Controlled account.
Logged in to Admin account.
Launched Firefox. "About Firefox" shows Firefox up to date.
Logged out.
Logged back into parental controlled account.
Firefox opens.
Is this a bug or is there some other reason the admin authorization failed?

I have a student that is having the same issue. Whenever she attempts to open Firefox, either from the dock or applications folder, she gets the permission error. I tried this under an admin account and get the same error, and it will not go past it, even with the admin user/pass. A strange icon appears in the dock for a second and the disappears, but Firefox never opens.
We have around 1600 student laptops in the school and I am seeing this on one of them. I have confirmed that she is running the latest version of Firefox and have tried to clear out the preferences, but there don't appear to be any.
Does anyone have anything useful to add to the conversation? Tyler just doesn't seem to be grasping the issue.

What is the advantage of UBR/UER as Control Accounts

Hello Expers / Dina,
Could it be possible to explain the concept behind adding a new features of UBR/UER as Control Accounts in Oracle Projects Billing R12.1.3
According to Oracle :-
With Unbilled Revenue or Unearned Revenue (UBR/UER) as control accounts, you can now re-interface rejected invoices or revenues without any discrepancy at the project and transaction levels.
What does they really mean to say?
Please help.
Thanks
:-)

Hi,
I found the bug which led to this new enhancement. Here is a summary of the issue prior to the latest release:
"In the current model, UBR/UER calculations are done when revenue or invoice is interfaced. There is a known issue with this model when a interfaced revenue get rejected by GL or a interfaced invoice gets rejected by AR. Tieback
process will clear off the ubr/uer on the rejected documents as the UBR/UER will be rederived when they get reinterfaced. This is a technical limitation of the current architecture. We are looking at a solution which will not clear off the UBR/UER at document level during tieback process and will reinterface the documents with the same UBR/UER."
Due to this limitation customers were having to do manual GL journals. When they wanted to start using Third party global control accounts it was restricting them from being able to do manual journals, hence we had to fix the root issues before they could continue using control accounts.
Hope this helps.
Regards,
Dean

How to clear a vendor account with documents in different currencies

Hello all -
I am aware that the purpose for using F-44 is to clear the vendor open items; however my vendor account is in rupees and the document I am trying to clear against the vendor is in USD.
My debits and credits are slightly off due to FX. Is it possible to write this off to FX within F44 or is there another Tcode I can use to clear the vendor account?
Can you please help?
Thanks,
Indira

Hi Indira,
When you clear vendor open items in another currency, exchange rate differences will / should post to a "Forex rate differences" account automatically, according to your configuration.
Your vendor open item is now cleared. Now for the posted exchange rate differences. When you say "write off", I am guessing you don't want any postings to this "Forex rate differences" account.
In this case, you can do a reclass from your "Forex rate differences" account to another expense account. Post the opposite DR/CR entry to your "Forex rate differences" account in a GL journal. This will make the net effect in the exchange rate difference account 0.
Thanks and Regards,
Chee Chung

Problem with Clearing G/L account

Hello all,
While doing the clearing of <GR/IR Clearing> G/L account, GR document number is supposed to clear with corresponding IR document number.
The configuration for this clearing is done in SPRO->G/L Acccounting->B.Transactions->Open Item Clearing->Prepare Automatic Clearing.
The criterion entered are WERKS and ZUONR i.e Plant and Assignment. While this usually works correctly, it does NOT for cases where the IR
document number has been reversed (note: the G/R has not been reversed). The program still goes ahead and clear the G/R against the
REVERSED IR document number. Therefore, when another IR is done, it does not get cleared because its corresponding GR document number
has already been cleared against a REVERSED IR document number.
How do I specify that a REVERSED IR should not be cleared against a GR document number that has not been reversed?
Thanks for your help.
N.

Hi,
You have taken Criterion Plant & Assignment Fields in the automatic clearing configuration.
It means that, for posted document numbers you can't change the Plant whereas you can change Assignment Field.
Generally, Purchase order number comes in Assignment filed at the time of IR.
If you want to reverse the IR, before reverse the IR go to transaction code FB02 and provide accounting document number (IR MM document against FI Document) go to line item and remove the assignment number and save it.
For new IR system automatically takes Assignment number (purchase order number,etc).
Then go to F.13 and clear the the document numbers.
Now system clears GR against GR/IR Clearing account and new IR against IR/IR Clearing account.
Ravi Polampalli

F-03 Clearing of GL Accounts open items

Hi SAP Gurus,
We are doing f-03 <Clearing of GL accounts open items> There are about 50,000 plus open items that needs to be cleared. In order to clear each item, i guess you need to double click each...but it consist of 50,000 plus.
I there any other way instead of double clicking the items specially if it consist of thousand of items?
Please help.
Moderator: use T-code F.13 and avoid asking basic questions

Hi,
My user is clearing the bank gl account after uloading the statements thru MT940.
But when we clear the account by putting the clearing date 30.09.2007 the system should clear the document by defining the date 30.09.2007 But system is showing the clearing date as 01.10.2007 in that particular gl acct.
What can be the issue for this?
regards
M

Aging report and Control account value not matching

Hi All
The value what i am getting from Vendor liabilities aging and Control account is not matching for the same dates, all my parameters or selection criteria are same
Same report if i am taking for the current date it giving correctly,
If i am trying for a previous day the problem is happening
How can i solve this issue

Hi,
Please check if the transactions are done for different Control Accounts and both the account balances are included in the Aging Report.
Also, check that ALL the customers/vendor groups are taken.
Make sure that you are running the backdated aging with the checkbox as mentioned in the Note 800294.
If still facing problems may be you can provide with more details as to what the control account balances and what is the Aging, difference.
PS: Check if there is any manual journal entry is created in the control account?
Kind Regards,
Jitin
SAP Business One Forum Team

Clear Vat Control Account

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