Negative Sign in Debit (Outgoing Payment)

Dear Experts,
I have a problem where the in outgoing Payment (overpaid) showing negative sign in Debit side(- $0.50) , for accounting standard it should be show RM0.50 in Credit side JE if it's overpaid.
Because of this, it effected the display on General Ledger where showing Debit Side with negative sign and cause the total debit is incorrect.
Kindly Advise.
Your reply is highly appreciated.
Regards,
Danny.

Hi Danny
Normally in SAP B1 :
For Customers Receivables it shows in +ve Balance ( Debit.)
For Vendor Payable it shows in -Ve Balances ( Cr.)
If customer is Overpaid or Given Advance then it shows in -ve ( Cr.)
If you paid Advance to Vendor then it shows in +ve. ( Debit.)
I hope you will understand the Behavior of SAP and this is not difference from the Finance Logic.
Giridharan V

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Outgoing payment & Incoming payment are generated negative docentry in new year

After creating New financial year , Outgoing Payment and Incoming Payment Docentries are generated from beginning (1) but in Negative why?. In all documents the same is generated continuous nos from last years. why in OP & IP generated in different way. If we create in next financial year 15-16 how the they generate.

Hi,
As per Mr.Jitin's reply, if any overlapping, document entry will be in negative.
Why DOCENTRY is not continuing from last years no. like other documents like OINV?
If you change document numbering, new document entries will be created.
why docentry filed is not there in VPM1 & RCT1 like INV1 & others?
Because incoming payment (ORCT) table is common to check, invoice, account, vouchers. These tables are linked with document number.
ORCT.docentry = RCT1.Docnumber
Hope you understand.
Thanks & Regards,
Nagarajan

Outgoing Payment Generates Negative Docentry

After creating New financial year ,Outgoing Payment Docentry generated is Negative.
What could be the problem for negative Docentry generation.

Hi,
As per Mr.Jitin's reply, if any overlapping, document entry will be in negative.
Why DOCENTRY is not continuing from last years no. like other documents like OINV?
If you change document numbering, new document entries will be created.
why docentry filed is not there in VPM1 & RCT1 like INV1 & others?
Because incoming payment (ORCT) table is common to check, invoice, account, vouchers. These tables are linked with document number.
ORCT.docentry = RCT1.Docnumber
Hope you understand.
Thanks & Regards,
Nagarajan

DEBIT NOTE PRINTING NEGATIVE SIGN DISAPPEAR

Dear Experts,
Hi! Can any expert help on this. We have one negative transaction of Debit Note posting for "-26,000". But unfortunately, currently when we print Debit Note with negative posting, the amount in item 1 should be "-26,000" but the "-" sign disappeared. The final total showed correctly as "-26,000". Thanks a lot.
Regards/Lisa Goh
Edited by: Lisa GOH Siew Chen on Feb 13, 2009 10:07 AM

NO SOLUTION GIVEN.

Discount in Outgoing Payment and Cheque for payment PLD

Hi,
Using SBO2007A PL30
I have tried to find whether there are system variables for amount outstanding and discount which show amounts in foreign and local currency.
I can't find any references in the .xls document how to use system variables in SBO 2007., and strangely there is no reference in that document to the system variables which already exist in the in- built layouts
Cheque for Payment
- total amount paid ( variable 97 )
Outgoing Payment
- posting date ( variable 202)
- Doc Ref ( var 200)
- Your Ref ( var 201)
- amount paid ( var 63)
This leads me to suspect that system variables for outstanding amount and discount may well exist.
In the meantime I have had to do this using references to database fields Outgoing Payments - Invoices: Discount Amount and Outgoing Payments - Invoices : Amount before Discount with formulae to determin whether the document is in local or foreign currency.
A further downside to this is that a credit memo is displayed from the latter database field without a negative sign
Does anyone have any suggestions here?
Thanks

Managed to figure out most of it but for the record I have discovered an additional 4 system variables in use for paid document details at line level. Here is the complete list so far:
outgoing Payment
PostingDate 202
our Ref        200
your Ref      201
o/S Amt       ?     ( used formula based on db fields instead)
Discount       ?    ( used formula based on db fields instead)
Payment       63
Cheque for Payment
posting Date 104
our ref            101
your ref          100
O/s amt         96
Discount           ? ( use formula :difference between 96 and 97)
Payment        97
If anyone can supply the missing variables if they exist, I'd be grateful.

Bank Charge for Outgoing payment. Any workaround

Hi,
Has anyone develop solution for the Bank Charges in Outgoing payment ?
Under Incoming Payment, there is a bank charge field which is will post together with the amount received from customer.
We would like to have the same function in Outgoing Payment and automatically post in Journals. How can SDK help ?

Hi ,
Try this work around for bank charges involved while making payments.
Example
Amount due to supplier-10000
Bank charges - 100
Total payment - 10100
1)Go to outgoing payment screen/type the vendor and select the invoice of 10000.
2)Go to payment means and against bank column enter 10100
3)In payment means in row two type bank charges for 100
The system will throw an error saying bank charges is not cash account.still u can post the entry.
The accounting entry will be
Supplier a/c Debit - 10000
To bank a/c Credit -10100
To Bank charges a/c credit - (100)
(instead of debiting bank charge expenses it is crediting the charges in negative figure / impact is same)

Outgoing Payment Issue

Hi all,
I need to make Outgoing payment with cheque for the following entry.
Remuniration A/C -                Dr    50000
To TDS Payable Cr        ---                         2000
To S/H Cess      Cr       ---                          1000
To Bank             Cr       ---                          47000
i.e I have multiple credit entries. How do we map in B1. I cannot journal entry. Because I need to capture the cheque number.
Kindly provide me the solution for above scenario
Thanks in Advance
Shashi
Edited by: shashi mantripragada on Oct 13, 2008 5:51 AM

Hi Shashi,
There is one work aorund for that as follows -
You need to select radio button of account in Outgoing Payment, in this you need to select the desired accounts & put the negative amount (amount with negative sign) for the accounts needs to be credited.
In your case,
Account                                           Amounts
Remuneration A/c                                   50000
TDS A/c                                                 -2000
SHEcess A/c                                         -1000
Now, go to payment means & pay by check amount Rs. 47000.
Hope this will help you.
Regards,
Abhishek

Banking additional charges for outgoing payment

Any chances SAP will add in the field under the payment means at Outgoing Payment for the Banking module.
Currently it's only available on the Incoming Payment under the payment means but not Outgoing.
Cheers,
chan

Hi ,
Try this work around for bank charges involved while making payments.
Example
Amount due to supplier-10000
Bank charges - 100
Total payment - 10100
1)Go to outgoing payment screen/type the vendor and select the invoice of 10000.
2)Go to payment means and against bank column enter 10100
3)In payment means in row two type bank charges for 100
The system will throw an error saying bank charges is not cash account.still u can post the entry.
The accounting entry will be
Supplier a/c Debit - 10000
To bank a/c Credit -10100
To Bank charges a/c credit - (100)
(instead of debiting bank charge expenses it is crediting the charges in negative figure / impact is same)

Check info "Amount paid is showning with negative sign"

Hi ppl,
After the RFFOUS_C program is run and after the check generated, If i go and check the "check inforamtion" in PAYR table. It is showing the paid amount as 2000.00-
The amount is shown with a 'minus' sign at the end.
What this means???
Please help.... Thanks!

Hi Sri,
The Amount with negative sign is pulled out from the Payment document against the GL account. This means that the funds are going out or its an outgoing payment.
Rgds,
Vinod

Open item management_part payment with partial clearing_post outgoing payment process open items

In this scenario of post outgoing payment process open items , i' m facing a error titled as below
The difference is too large for clearing
Message no. F5263
Diagnosis
A non-assigned difference exists for the specified clearing amount.
The difference for an automatic difference posting must not be greater than the difference permitted for the user, nor greater than the difference permitted for the tolerance group that is contained in the customer/vendor master record.
System Response
It is not possible to automatically charge off the difference.
Procedure
You can charge off the difference manually using the function "Clear differences". You define the upper limits for automatically clearing differences in the tolerance group assigned to the user.
Change tolerance groups for user
I gave the specifications in (OBA4 screen) i.e., change tolerance groups for users/employees are as follows
Amount per document : 9999999999
Amount per open item account item : 9999999999
Cash discount per line item : 10%
Permitted payment differences left blank
What else do i need to execute ?
Please aid me in resolving the error....
Thanks in advance,
Heamanthkkumar.

Hi,
it seems you want to make a partial payment of 15000, select the line item against which you want to make the payment. On the payment amount field put -15000 and then simulate. It will credit the bank account and debit you expense account. Pls refer the screen shot.
best regds
Subha

Amendments to Outgoing Payments (System)

Hi All,
I need to amend the outgoing payment (system) report such that it shows the journal enteries that this payment is creating.
As an example.
I am making a payment to account :123120 - VAT payable by cheque.
I would like the outgoing payment report to include (along with the information already present) the following
DR Account Name (Text Field) VAT Payable £xxxxxxx
CR Account Name (Text Field) Main Bank Account (£xxxxxx)
can anyone tell me which database fields I need, and how to link them on the report?
Thanks
Dan

Hi Dan,
Try to change system default PLD is too risky. The result could be negative no matter how you try. My suggestion would be try it by SQL query. If you can create your query for this purpose, the time spend might be less.
Thanks,
Gordon

Outgoing payment with Zero amount when Full adance is paid

I am making A/P down payment request based on purchase order, then I make full payment of PO (full advance payment - no amount of payment left with) through "Outgoing payment" which creates negative amount in Business partner balance and shows a negative entry in "outgoing payment" screen. Moving further, I make Goods receipt PO and then I make A/P invoice of regular amount based on goods receipt PO / Purchase order.
Up till now, the full payment has been made in advance through A/P down payment request and upon receiving goods the A/P invoice of regular amount is received. Now when I go to "outgoing payments" I have no amount left to pay (i.e. It displays 2 entries of same amount, one with positive amount of A/P invoice and the other one with negative amount of A/P down payment request to show the due balance = zero) So I am trying to clear the vendor "outgoing payments" by paying with Zero amount, but the system shows the error "The confirmation amount should be greater than Zero".
How can I clear the vendor "Outgoing payments" with zero amount ?? as it's payment has been made in advance.
Note: Please give me the solution by keeping in mind that I have to pay full amount in advance.
Solution to this problem would be highly appreciated.
Thanks and regards,
Farhan Sufi

Hi Farhan Sufi,
For Cases where full Advance is paid initially, You Follow these procedure, I have tested in my DB its working fine.
Step 1: Raise a Purchase order Say Rs 1000/-
Step 2: Raise a GR(PO) of Rs 1000/-
Step 3: Go To A/P Down Pmt -
Select the Vendor -
Say copy from GR(PO), And select te One you wanted. At the bottom in the DPM Field give 100% and Add the Document.
Step 4: Raise Out Going Payment by linking to the A/P Down Pmt what you have posted. ie., Go To Out Going Pmt Screen---Select the Vendor, This will display all invoices, Down pmts, Credit Memos, and JE's. Select the A/P Down Pmt what you have posted and go to payment means fill in the respective field and add the document.
Step 5: Go To A/P Invoice Screen, select the vendor. And click on Copy from GR(PO), Select the respective GR(PO) document.
And At the Bottom double click on Total Down Payment Button, This will display the list of all Down Payments for which Out going payments are also posted. Here Select the respective Down payment and add the document.
When you add this A/P Invoice document gets added and the status of the document will be closed. As you have made full payment in the A/P Down Payment Screen.
And This Invoice will not appear in the Out Going Screen as the document is closed.
Cheers,
Sree.

Query for Journal Entry as Incoming/Outgoing Payment

Hi all,
I need a query that returns all journal entries that are incoming/outgoing payments.
I have not found anything in the journal entries tables that marks it as a payment.
thanks,
Lucas.

Hi Lucas,
I am afraid 2 queries could be more meaningful. That might be more convenient:
Incoming:
SELECT T0.TransId as [Journal Entry#],
T0.RefDate as [Posting Date],
T0.BaseRef as [Incoming Payment #],
Isnull(T1.AcctName,T0.ShortName) as [GL Account Name/Vendor Code],
T0.Credit
from JDT1 T0
Left JOIN OACT T1 ON T1.AcctCode= T0.ShortName
where T0.TransType=24 AND
T0.Credit > 0
Order By T0.RefDate
Outgoing:
SELECT T0.TransId as [Journal Entry#],
T0.RefDate as [Posting Date],
T0.BaseRef as [Outgoing Payment #],
Isnull(T1.AcctName,T0.ShortName) as [GL Account Name/Vendor Code],
T0.debit
from JDT1 T0
Left JOIN OACT T1 ON T1.AcctCode= T0.ShortName
where T0.TransType=46 AND
T0.debit > 0
Order By T0.RefDate
Thanks,
Gordon

Outgoing Payments not populating any invoices for a vendor

It seems I have an issue with Outgoing Payments after the turn of the fiscal year.
I have vendors that have invoices due this month and when I enter their vendor code in Outgoing payments, none of the invoices appear. Here are the things I verified:
All invoices have NO payment block checked - this is good
All posting periods have the correct dates for all periods - including doc dates and due dates
No periods are closed, I tried both closing period and unlocked as options
Payment methods are correct including banking info
The fiscal year is properly set in GL determination
I have upgraded to 8.81 p09 to see if this was a patch issue
Payment wizard does not even pull these vendors, though it does pull some and those all are due dates of earlier than Dec 2011
I have tried changing the due dates to be Nov 2011on the invoice, but it still will not show the vendors in outgoing payments
Nothing shows in the payment wizard for Non-incl. transactions
Authorizations are correct and I am signing on using a manager log on w pro license
This issue was not present until Jan 2012, all invoices were entered in Dec 2011
Are there any other areas I am missing to look? Is there something in the tables that would flag these invoices to not show?
Any idea what I can do?? HELP!!
Edited by: Joanne Pencola on Jan 20, 2012 1:54 PM

Hi,
Check the detect query in the Note No. : 1041101.
Also, check whether you detect any of the reported invoices in the following detect query :
SELECT t2.cardcode,T2.docNum, T1.docentry, T1.status, T2.docstatus,T1.reserved ,T2.reserve FROM
pch6 T1 inner join opch T2 on T2.docentry = T1.docentry Where T1.reserved = 'Y' and T2.docstatus = 'O'
and T1.reserved !=T2.reserve
Kind Regards,
Jitin
SAP Business One Forum Team

Negative Sign for Asset G/L Account balance

hi
   I m having one problem....I created the sales invoice for a customer "ABC" of total INR 63000.00 and when the customer paid the amount for that invoice thru "Cheque" .Banking -
>Incoming Payments and i selected the BP code "ABC" and the invoice related to him get displayed and i choose the related invoice and went to "Payment Means" -
>"Check" tab
      G/L Account -
> 124563 ( Initially this account balance is 0.00)
I entered all the Cheque details and its amount and added that incoming payment.
    After adding when i check the account balance 124563 its showing the balance as -63000.00 , the amount is shown in negative sign
    Company Details
      Display Credit Balance with Negative Sign is unchecked
   Please anyone help me out in making the balance with positive sign
Edited by: Rajeswari Palaniyappan on Nov 25, 2008 10:00 AM

Hi Rajeswari
This is a common error that consultants make when implementing SAP Business One. There is no quick fix for this and the best is to create a new database and re-import all the transactions and masters. Make sure this time that the Display Credit Balance with Negative Sign is ticked.
Unfortunately this one tick affects the way amounts are posted to the journal tables & others and cannot be fixed manually. You could try raising a support message with SAP but I am sure they will tell you the same thing I have.
Kind regards
Peter Juby

Negative Sign in Debit (Outgoing Payment)

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