Outgoing Payment Generates Negative Docentry

After creating New financial year ,Outgoing Payment Docentry generated is Negative.
What could be the problem for negative Docentry generation.

Hi,
As per Mr.Jitin's reply, if any overlapping, document entry will be in negative.
Why DOCENTRY is not continuing from last years no. like other documents like OINV?
If you change document numbering, new document entries will be created.
why docentry filed is not there in VPM1 & RCT1 like INV1 & others?
Because incoming payment (ORCT) table is common to check, invoice, account, vouchers. These tables are linked with document number.
ORCT.docentry = RCT1.Docnumber
Hope you understand.
Thanks & Regards,
Nagarajan

Similar Messages

Outgoing payment & Incoming payment are generated negative docentry in new year

After creating New financial year , Outgoing Payment and Incoming Payment Docentries are generated from beginning (1) but in Negative why?. In all documents the same is generated continuous nos from last years. why in OP & IP generated in different way. If we create in next financial year 15-16 how the they generate.

Hi,
As per Mr.Jitin's reply, if any overlapping, document entry will be in negative.
Why DOCENTRY is not continuing from last years no. like other documents like OINV?
If you change document numbering, new document entries will be created.
why docentry filed is not there in VPM1 & RCT1 like INV1 & others?
Because incoming payment (ORCT) table is common to check, invoice, account, vouchers. These tables are linked with document number.
ORCT.docentry = RCT1.Docnumber
Hope you understand.
Thanks & Regards,
Nagarajan

Why the Docentry and DocNum for Outgoing payment is same?

Hi,
I have define the numbering series for Outgoing payment , But while i created the outgoing payment document, in the backend the docentry and docnum values are same.
Anyone have idea why its happened?
i am using 2007 B
Regards,
Senthil Kumar

Hi senthilkumar,
That is the normal behavior in that table.
Regards,
Vítor Vieira

Negative Sign in Debit (Outgoing Payment)

Dear Experts,
I have a problem where the in outgoing Payment (overpaid) showing negative sign in Debit side(- $0.50) , for accounting standard it should be show RM0.50 in Credit side JE if it's overpaid.
Because of this, it effected the display on General Ledger where showing Debit Side with negative sign and cause the total debit is incorrect.
Kindly Advise.
Your reply is highly appreciated.
Regards,
Danny.

Hi Danny
Normally in SAP B1 :
For Customers Receivables it shows in +ve Balance ( Debit.)
For Vendor Payable it shows in -Ve Balances ( Cr.)
If customer is Overpaid or Given Advance then it shows in -ve ( Cr.)
If you paid Advance to Vendor then it shows in +ve. ( Debit.)
I hope you will understand the Behavior of SAP and this is not difference from the Finance Logic.
Giridharan V

Can SAP RE be used to generate outgoing payments to landlords?

Hi Guru's
We currently do not use SAP RE but are interested in doing so.
We would need to use it to record details of our leases and agreements with our landlords.
We would then like to generate accounting entries and outgoing payments (via AP?) for the quarterly and monthly rents.
Can you please advise if SAP RE can do this for us or is it primarily a module focussed on the AR side of property, that is recording tenant details, outgoing billings and collections ?
Thanks for any advice.
Regards
Steve

Hi Steve,
Yes, you may use SAP RE (either the classic or flexible) to process payments to vendor. In cofniguration, contract types may be designed either as a customer or a vendor contract. In flexible RE, this is referred to as a Lease In contract.
Once contract is maintained, you may perform automatic postings of your payables and do monitoring as well.
Hope this helps.
Regards,
Ester

Stop Outgoing payment from particular users if BP credit balance is less

Hi Experts
Please help me with the following issues
I want to be able to stop 3-4 specific users from generating outgoing payment if the following applies
1. the BP ledger Balance is Less than outgoing payment i.e if there is Rs. 100 credit balance then those users cannot make outgoing payment to BP more than Rs. 100
2. they also cannot make outgoing payments more than a set limit. for ex. if i say that user A has Rs. 50 as limit then he can generate only those payments where the outgoing payment amount is MAximum rs.50 even though the ledger balance is Rs. 150
I feel that this can be done through sp_transaction notification please help me with the SQL code for the same
thanks
regards
Pradipta

Please use the following code as a guideline and test it.   In the code below the first select statement gets the User Code of the user adding the Outgoing Payment. this is your starting point to validate this transaction further.
In the first IF statement I am checking if the user code = 1 and checking the outgoing payment total against the BP balance and if it is greater message will be displayed.
In the Second if I am checking if the Outgoing payment amount is great than 100 and displaying a message.
This code does not use your current limit stored at the user table but has been constructed based on your future interest to hardcode values.
Please get the user codes corresponding to the users by running this query either in SQL or in SBO
SELECT T0.UserID, T0.U_NAME AS 'User Name' FROM [dbo].[OUSR] T0
SBO_SP_TransactionNotifiation code is below
IF @object_type = '46' AND @transaction_type = 'A'
BEGIN
     declare @usercode int
    select @usercode = t0.usersign
    from [dbo].[ovpm] t0 where t0.docentry = @list_of_cols_val_tab_del
     if @usercode = 1
     begin
          if exists (select t0.docnum from [dbo].[ovpm] t0
              inner join [dbo].[ocrd] t1 on t0.cardcode = t1.cardcode
                where t0.doctotal > -1*t1.balance AND t0.docentry = @list_of_cols_val_tab_del)
          begin
               select @error = 1, @error_message = 'Payment total cannot be greater than BP balance'
          end
     end
     if @usercode = 5
     begin
          if exists (select t0.docnum from [dbo].[ovpm] t0
              inner join [dbo].[ocrd] t1 on t0.cardcode = t1.cardcode
                where t0.doctotal > 100 AND t0.docentry = @list_of_cols_val_tab_del)
          begin
               select @error = 1, @error_message = 'Payment total is greater than permitted limit'
          end
     end
END
All the very best
Suda

Daily Outgoing Payment Report

Hello,
We have a Query shown below that allows us to view Incoming payments made each day to an invoice.
SELECT T2.CardCode [BP Acct#], T2.CardName [BP Company Name], T2.DocNum [Invoice #], T1.DocDate [Receipt Date], T2.DocTotal [Invoice Sum], T0.DcntSum, T0.SumApplied AS 'Paid to Invoice' FROM [dbo].[RCT2] T0 INNER JOIN [dbo].[ORCT] T1 ON T1.DocNum = T0.DocNum INNER JOIN [dbo].[OINV] T2 ON T2.DocEntry = T0.DocEntry WHERE T1.DocDate = '[%0]'
We would like to modify this query so that the last column of information shows the Outgoing payments made. Meaning, any amount of money that we owe a customer and therefore apply to their outstanding invoice or as a credit memo, etc.
Can someone show us how to do this modification?
Thanks!

Mike,
Try this, this is your query, and it works perfect on my DB
1) SELECT T2.CardCode BP, T2.CardName CompanyName, T2.DocNum Invoice, T1.DocDate ReceiptDate, T2.DocTotal InvoiceSum, T0.DcntSum, T0.SumApplied AS 'Credit to Invoice'
FROM dbo.VPM2 T0 INNER JOIN dbo.OVPM T1 ON T1.DocNum = T0.DocNum INNER JOIN dbo.OPCH T2 ON T2.DocEntry = T0.DocEntry
if this query give you results, the problem could it be in the WHERE clause "where T0.DocDate = '[%0]'
Because you are not inserting a valid value in the '[%0]', maybe you are writing a date that doesnt existe in the "Existing Values" buttom.
Slds,.
Esteban Martinez

A/R Invoice - Create two outgoing payments

Hi,
We have issue here regading A/R Invoice Payment.
The A/R Invoice is $100, the payment is $200 with Interact card (Direct account payment) with $100 cash return.
The present does not work in B1; but will be developed in future release.
The present can be solved according to Peter Dominik, B1 Solution Management as follow:
Create two outgoing payments:
- payment to vendor (payment for his bill)
- payment on account reposting balance from Bank Account to some
PettyCash account (cash
withdrawal from bank account)
Now I need to source code for the present solution; because all SDK is 1 A/R Invoice and 1 Payment. Now we have to do 2 outgoing payments. We need your help for this solution.
Please find the code for one transaction below; we need 2 payment transactions.
Thank you,
Rune
oPayments = (SAPbobsCOM.Payments)oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments);
oPayments.Invoices.DiscountPercent = 0;
oPayments.Invoices.DocEntry = vmp_DocEntry_Int32;
oPayments.Invoices.DocLine = 0;
oPayments.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_Invoice;//13;
oPayments.Invoices.SumApplied = vmp_Amount_double;
oPayments.Invoices.Add();
oPayments.CardCode = vmp_CardCode_string;
oPayments.DocDate = DateTime.Now;
oPayments.JournalRemarks = "Incoming - Payment Bank Transfer";
oPayments.TaxDate = DateTime.Now;
oPayments.TransferAccount = vmp_BankAccount_string;// "_SYS00000000343";
oPayments.TransferDate = DateTime.Now;
oPayments.TransferReference = vmp_CardCode_string;
oPayments.TransferSum = vmp_Amount_double;
vc_Message_Result_Int32 = oPayments.Add();
if (vc_Message_Result_Int32 != 0)

hi Vitor,
I need a code sample for Peter's suggestion using the code I provided:
Create two outgoing payments:
- payment to vendor (payment for his bill)
- payment on account reposting balance from Bank Account to some
PettyCash account (cash
withdrawal from bank account)
Thank you,
Rune

Creation of EDI 820 for outgoing payments in SAP

Hi Experts,
We have a requirement where in we need to create an outgoing payment file in EDI820 with in SAP.
We basically need to create specifications in EDI820 format for the bank to print checks and make wires and EFT payments.
That EDI820 file will be created at the time of Automatic Payment Run(F110).
Right now our client is sending a flat file to external service provider and they are creating EDI820 files and sending to the banks. Going forward the services of this service provider will be decommissioned and an EDI820 file is to be generated in SAP and sent to the bank via SWIFT Net.
Bank has provided us a sample file and file format for EDI820. This file format contains ST, BPR, RMR, REF etc records. There records have different codes and qualifiers.
As far as we have analyzed, there are no standard SAP programs that can generate flat file in the EDI 820 format. Therefore we are heading towards developing a Z program for creating an EDI820 format.
We are facing problem in mapping this file with SAP fields. We need to know how exactly we can map this file in SAP so as to create a program to generate EDI820. If anybody has had a similar requirement (for creating outbound EDI820 in SAP) and can provide us some lead, it will be greatly helpful for us.
Thanks in advance for the help!

Have you worked on this requirement?
Could you please provide step by step instructions to configure and the high level process?

Issue in Outgoing Payments

Hi
I have an issue in Outgoing payments. Our client books the invoice at gross level through MIRO. Then there are deductions which are made based on various parameters like quality, volume, trade and other such parameters. Now They have a process in Legacy, where in the user after booking the invoice selects same and enters the various discounts in the system. System then generates the payment advise with the details of deductions and the invoice details, which is sent to the vendor. A payment advise document number is also generated.
While preparing the outgoing payment in legacy, the user just selects the payment advise number and the bank name and the system creates the cheque and passes the accounting entries.
We suggested the user to pass the deductions through MIRO. Then the accounting entries for outgoing payment could be passed through F110 /F-53/F-58, where in the invoice and the bank have to be selected. Thereafter, with reference to the outgoing payment document, a cheque is perpared manually if using T code F-58 or F-53 or automatically, if using F110. We suggested to the client to develop an ABAP form which would give the out put in the same way as legacy.
However, the client is insisting that the process should be mapped exactly as in legacy.
Pls suggest
Regards
Sanil

Hi
The clinet is getting discounts. However, they are paying the vendor with the net amount only (I.e, after discounts). However, the process should work in the same way as legacy
Regards
Sanil

Discount in Outgoing Payment and Cheque for payment PLD

Hi,
Using SBO2007A PL30
I have tried to find whether there are system variables for amount outstanding and discount which show amounts in foreign and local currency.
I can't find any references in the .xls document how to use system variables in SBO 2007., and strangely there is no reference in that document to the system variables which already exist in the in- built layouts
Cheque for Payment
- total amount paid ( variable 97 )
Outgoing Payment
- posting date ( variable 202)
- Doc Ref ( var 200)
- Your Ref ( var 201)
- amount paid ( var 63)
This leads me to suspect that system variables for outstanding amount and discount may well exist.
In the meantime I have had to do this using references to database fields Outgoing Payments - Invoices: Discount Amount and Outgoing Payments - Invoices : Amount before Discount with formulae to determin whether the document is in local or foreign currency.
A further downside to this is that a credit memo is displayed from the latter database field without a negative sign
Does anyone have any suggestions here?
Thanks

Managed to figure out most of it but for the record I have discovered an additional 4 system variables in use for paid document details at line level. Here is the complete list so far:
outgoing Payment
PostingDate 202
our Ref        200
your Ref      201
o/S Amt       ?     ( used formula based on db fields instead)
Discount       ?    ( used formula based on db fields instead)
Payment       63
Cheque for Payment
posting Date 104
our ref            101
your ref          100
O/s amt         96
Discount           ? ( use formula :difference between 96 and 97)
Payment        97
If anyone can supply the missing variables if they exist, I'd be grateful.

Creation of EDI 820 fromat for outgoing payments in SAP

Hi Experts,
We have a requirement where in we need to create an outgoing payment file in EDI820 with in SAP.
We basically need to create specifications in EDI820 format for the bank to print checks and make wires and EFT payments.
That EDI820 file will be created at the time of Automatic Payment Run(F110).
Right now our client is sending a flat file to external service provider and they are creating EDI820 files and sending to the banks. Going forward the services of this service provider will be decommissioned and an EDI820 file is to be generated in SAP and sent to the bank via SWIFT Net.
Bank has provided us a sample file and file format for EDI820. This file format contains ST, BPR, RMR, REF etc records. There records have different codes and qualifiers.
As far as we have analyzed, there are no standard SAP programs that can generate flat file in the EDI 820 format. Therefore we are heading towards developing a Z program for creating an EDI820 format.
We are facing problem in mapping this file with SAP fields. We need to know how exactly we can map this file in SAP so as to create a program to generate EDI820. If anybody has had a similar requirement (for creating outbound EDI820 in SAP) and can provide us some lead, it will be greatly helpful for us.
Thanks in advance for the help!

The program that sends the flat file should give you all the necessary fields, selection criteria, etc. If the third-party constructs EDI820 from it, then there is enough data in that file for you to add steps to create an 820.
So, I'd start with the existing program, a particular outbound file and a copy of the 820 file created from it (if that can be obtained) and figure out how the intermediary converted the data to the correct format. Piece of cake, right?

Outgoing Payment Remarks

Good Evening!
I want to have a formatted search in the remarks of the outgoing payment to be the Invoice Document Number + the remarks of the invoice being paid (both if outgoing payment is charged to customer and vendor)
Example
Outgoing payment is 40,000 as payment for:
PV20090701 Replenishment of petty cash fund 10000
PV20090701 Office supplies 30000
What i want is for the remarks to be
PV20090701 ,Replenishment of petty cash fund ; PV20090701,Office supplies
What will my formatted search be in order to come up with this result.
Thanks.

hello
do one thing in the remarks of outgoing payments u give the formatted search query as'' SELECT T0.[DocNum] ,T0.[Comments] FROM OPCH T0 INNER JOIN PCH1 T1 ON T0.DocEntry = T1.DocEntry WHERE T0.[DocNum] =[%0]'' and u can select for a particular invoice now u can find the remaks forparticular invioce if the problem is solved pls close the thread
regards
jenny

Outgoing Payments Series numbering

Hi experts,
I have a customer who has a document numbering for payments documents as eg 2014/100001 and 2015/100001.
When I try to preview these reports with same document numbers but different series i.e. 2014 and 2015, the preview brings the 2014 details and also the total amount it brings both 2015 and 2014 totals.
I tried to edit the report by changing the sub reports link taking away the OVPM.Docnum parameter and replaced it with OVPM.Docentry.
When I try to preview it brings one total per the document but the details part is not coming and the payment means details does not come at all.
Has anyone come across this instance I am describing?
If yes I want someone to help me out with an edited outgoing payment crystal report that addresses these repeated document numbers with different series.
This request is very urgent and a solved help will be much appreciated.
Please assist with a worked on default outgoing payment crystal report that addresses the scenario described.
Regards
Justice

Hi Justice
Primary Key in OVPM is DocEntry
Primary key in all Child tables of VPM is DocNum
Please try in this and revert.
To Avoid this issue in future, you can give first document number in 2016 as 160001 and in 2017 as 170001.
Thanks
Unnikrishnan

Preview Draft Number in PLD Outgoing Payment

Hi All,
Anybody know how to preview draft number (field docentry, table OPDF) in PLD Outgoing Payment?
and how to link payment draft report(OPDF) with outgoing payment (OVPM)?
Thank U all.
Regards,
Ratna

Hi Ratna,
You may check these threads:
Re: Print Draft Number on an AR Invoice
Re: Print Layout Designer
PO Draft no. and associated actual PO no.
Thanks,
Gordon

Outgoing Payment Generates Negative Docentry

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