Non SD invoice in COPA reporting

Hi Experts,
I have a scenario for my customer. At present all the sales invoice data is coming to COPA thru condition types which are assigned to value fields.
Now we are booking some invoices without SD module (normal FI invoice). How do we get this into COPA reporting or is it the right way to bring these non SD values into COPA reporting.
Please advice and guide me the right process
Thanks and Regards,
Ram
Moderator: Please, avoid asking basic questions. Most of the answers to the questions asked by you, could be easily found in help.sap.com COPA chapter

Hi
Yes, you can bring them into COPA..
While booking invoice in FB70, click on the Prof Segment button for the Revenue Line item... It would open a pop up window for you to enter the desired prof segments
You need to map the revenue account into PA Trf Str in KEi1
Br, Ajay M

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Non SD invoice in COPA reporting and other expenses

Hi Guys,
With reference to my previous thread, is it the right way to assign non SD invoice to value fields thru PA transfer structure. What would be the business impact of this. and do we need to do assessment to this PA trasfer structure.
And how this characteristics are attached to value fields ?
Thanks and Regards,
Ram

Hi ,
COPA gets values from Billing documents thru Condition Type/Value fields mapping ( KE4I).
Condition Types are to be mapped with Value fields in KE4I to have the value populated in COPA .
Values from FI to COPA flow thru PA Transfer Structure .
Regards
Sarada

Non PO invoice : Vendor payment terms

Hi
I tried to replicate backend payment terms to SRM by report BBP_UPLOAD_PAYMENT_TERMS. I am not getting any payment terms from BE in SRM as payment condition.
I have assigned payment terms in Backend and even in SRM, assigned with manual created payment term to BP.
I am trying to create non PO invoice, I am not getting default payment terms in invoice. Why it is not defaulting?
Why payment terms could not be replicated from backend?
I need to do something else. Please share experience if you have faced such situation.
Thanks in advance.
regards,
Rahul Mandale

Hi Rahul,
Please try doing as mentioned below.
BBP_UPLOAD_PAYMENT_TERMS program does not work well.I tried using this and this ask for RFC destination(LOGSYS) while replicating the payment terms.
and when you try to see these payment terms in customzing it does not give you correct result and so result in SRM HTML screens.
What I did for this.
There are two tables involved in this
BBP_PAYTERM
BBP_PAYTERM_TEXT .
If you see entries in table BBP_PAYTERM ,it will have data with ERPCLNTXXX system while same kind of data will not be there for SRMCLNTXXX.
You have to copy ERPCNLTXXX data into SRMCLNTXXX data.
To do that copy all data with SRMCLNTXXX ,go to table Entry in Menu and delete all entries.
Then copy all ERPCLNTXXX data and go to Table Entry ,Create with template.
You can do this is SE11 or SE16 transactions.Do similarly with BBP_PAYTERM_TEXT.Please check entries before doing it for BBP_PAYTERM_TEXT table as this table may have similar entries for SRMCLNTXXX and then you will not require to copy all.
Actaully program recognise only Payment terms in SRM.
Once you have done this..You can see in customzing all correct payment terms replicated.
SPRO->SRM server->Cross application basic setting->Create payment conditions.
I hope this helps.
regards,nishant
please reward if this helps

Unable to see the SD billing revenues in COPA report

HI,
I am doing the COPA report. Ours is a service providing company and hence no MM is used,
we create a sale oreder afor services, invoice the same and bill the same.
The characters I have used are Country, Company Code, Sales Employee, Customer, Sales Order, Region,Project and Employee.
The value fields I have used are Revenues and Caost of goods sold.
I have selected both the Account based and costing based COPA .
I am able to see all the direct expenses in all the dimensions, but while I post a sale order and pass an invoice and later bill it, that billing amount is not captured in the COPA report.
I have checked KE4I and I have already given the link from SD to COPAi.e, I have linked
PR00 (Price) from SD to VV010 (Revenue) in COPA
VPRS (Costs) from SD to VV140 (Cost of goods Sold) in COPA.
I am also able to see the billing document comming and sitting in accounts in FB03.
But, unable to find out why the revenues are not flowing from SD to COPA.
PLease let me know where else I have to check.
Thanks in advance,
Shilpa.

Hi,
I assume the CO_PA document itself is created but the revenue value is missing (value field VV010 is empty).
As an addition to Ajay's posting ensure that your value field VV010 is not resetted for the billing doc. type in T-Code KE4W.
And check also, if there is some coding in include ZXKKEU08 activated/processed which might manipulate the values from this value field.
Best regards, Christian

Transaction Code for non-PO invoices

Hello all,
Is there any transaction code to generate a report of all non PO transactions posted in FY??
We want to pull a report on a monthly/quarterly/basis to identify as to how many non PO transactions are posted for a period.
We need a report to pull these non PO transactions.
Thank you in advance,
Regards,
Manjunath

Hi,
   Go to SE16 - enter the table BKPF. Now, in selection, enter the document type (that is document type, like KR, used for non PO invoices) and execute with date range. Here, system will show the list, with transaction code, user, date etc.
    If required, create an SQVI query with BKPF table, so that you can take the list directly.
    Another option would be FBL1N transaction. Here, go to dynamic selection and add the reconcilation account in the selection. Maintain all your vendor reconcillation accounts as "not equal to" and execute with date range.
Regards,
AKPT
Message was edited by: AKPT MM

Non PO Spend by Category report

Dear experts,
I would like to clarify the following. We have 'Non PO Spend by Category' report in SPM 3.0. It compares the total spend vs spend without PO reference. My question is, since invoice which does not have PO reference cannot be linked to a category, how is the non-po invoices identified for a category?
Could someone please provide an explanation?
Thank you for your help.
Best regards,
Madhur Shah

Hi Madhur,
You said "since invoice which does not have PO reference cannot be linked to a category".
Category is a field in Invoices Table and Purchase Order Table.
Kind Regards,
John Harris
Senior Support Engineer, SAP Active Global Support,
SAP America, Inc., 1001 Summit Blvd, #2100, Atlanta, GA 30319, USA

COPA report assignment - missing link

Hello
In our COPA line-item reports I have setup some report assignments in a way, that via the outgoing invoice number we step directly into the invoice in VF03. Similar setup has been made for FI dokuments, but the FI document number in the COPA is not copied to FB03 - instead I just get the latest document number I have entered in another transaction.
Before our upgrade from 4.7 to 6.0 this 'feature' did work.
Any ideas what to do?
BR
Søren Kirch

Hi
Unfortunatey this didn't solve my problem.
I have made some report assignments in our COPA reports to the invoice and FI document, but after upgrade from 4.7 to 6.0 the FI document number is no longer linked to COPA (not copied into FB03) eventhough the fiscal year and company code are copied...
Best regards
Søren Kirch

Table for KE30 COPA report

Hi,
I have written COPA Report using t.codes KE35 and KE32 for KE30 COPA report...some values are not pickup
Could u tel me KE30 Report ...reffering on which table of CE1 table or else ? so that i can try .
Thanks & Regards.
Vinu.

Hi Vinu
To reconcile your output of KE30 with actual posted values
1. Ensure that you have covered all posible record types in your report definition
2. Ensure you have covered all value fields and none has been missed out
3. Check if you have specified any char value which is filtering the output so that all values are not displayed in the output
Identify the value field where the values are not matching, say, Sales Revenue....
Now execute your KE30 reports and drill down by product or customer and compare side by side with KE24.. Check in which product or which customer is the issue.... Adopt this mechanism and you will possbly come to know of the true reason
Regards
Ajay M

Number of sales orders in a copa report

Hi All
I am designing a revenue report from COPA.In the report,By changing the chrecteristics(sales org), the revenue in the report changes and underneath the revenue the number of sales orders will change. Now my question is, Is there any way to display number of orders that make up the $ amount in Copa report?

Hi Williams,
In order to regenerate this program call function module 'RKE_GENERATE_INTERFACE_ACT' in the test environment and start it for the respective operating concern.
Example: if the name of the operating concern is 'S001', program 'RK2SS001' has to be regenerated.
Proceed as follows to generate program 'RK2SS001':
Call Transaction SE37 (Function Builder).
Enter function module: 'RKE_GENERATE_INTERFACE_ACT'.
Choose 'Single test' (F8).
Enter import parameter ERKRS = 'S001'.
Choose 'Execute' (F8).
You would drive the steps for the generation of the program 'RK2SXXXX' for ALLE your operating concerns through.
By the program changes described in this note it is avoided to call the CO-PA cross-company-code derivation type in the so-called 'overwrite mode'. Usually characteristic values of the derivation type which are already filled, that means directly copied from the sales order, are not overwritten anymore.
If characteristic values during the processing of cross-company-code orders are supposed to be copied from the profitability segment of the supplying company code into the CO-PA line item of transaction type 'A', the possibility is provided with the attached correction. Technically the implementation of the desired transfer logic is not executed within the framework of a standard SAP enhancement, but rather by means of the help of a CO-PA-specific user exit of category 'RKE_EXIT'.
In order to use the 'RKE_EXIT', proceed as follows:
1. Call Transaction 'SE16' and create an entry in table 'TKEEXITS' with following field contents:
                    EXITID - 'KEI1_INTERC'
                    APPL - 'KE'
                    SEQNO - '001'
                    ISACTIVE - 'X'
                    REPORT - Name of a program in the customer namespace 'Z*'
                    MODEL - Name of a FORM routine in program REPORT.
2. Then you can implement the 'RKE_EXIT' in FORM routine 'FORM' of program 'REPORT'. If you want to deactivate it, you have to set the flag 'ISACTIVE' to initial or remove the entry from table TKEEXITS.
3. FORM routine 'FORM' must be declared with following chaning parameters:
                    I_EXIT_ACTIVE TYPE C
                    I_ERKRS LIKE TKEBB-ERKRS
                    IS_CE1 TYPE ANY
                    IS_CE1_INTERC TYPE ANY
4. To activate the 'RKE_EXIT' in the program, first set flag 'I_EXIT_ACTIVE' to 'X', since otherwise you can not branch to the exit within the same transaction during the next access.
5. In the parameter 'I_ERKRS' the operating concern 'XXXX' of the selling company code is passed. The parameter 'IS_CE1' contains that one current line items for the record type 'A'. The parameter 'IS_CE1' contains the current line item for the transaction type 'A'. The characteristic values of the profitability segment stored in the sales order from the supplying view are passed in parameter 'IS_CE1_INTERC'. Are the selling and assigned the supplying company code different operating concerns, values of characteristics only are available in the parameter 'IS_CE1_INTERC', that exist in both operating concerns with the same technical indicator.
6. The parameters 'IS_CE1' and 'IS_CE1_INTERC' are passed in non-record structured form and must be assigned in the FORM routine to corresponding program variables which both of the type 'CE1XXXX' with which 'XXXX' designates the operating concern of the selling company code are. On these program variables the characteristic value transformations can be executed. Finally the program variable 'IS_CE1' must be assigned to the parameter again, so that the changed characteristic values are returned correctly.
The source code of the 'RKE_EXIT', if the implementation is done in program 'ZZCOPA_CHANGES_INTERCOMPANY', FORM routine 'CHANGES_INTERCOMPANY' and operating concern 'S001' and from the profitability segment of the returning view characteristic 'WWXYZ' is supposed to be copied
Regards,
Srinivas Muthyala

Discount are reflecting with wrong sign in COPA Reports..

HI,
We have checked the +/- sign in one of the conditon type which is assigned to Value fields VV210(Discount and markdowns).
Now due to this check mark values of discount from Billing document are reflecting as negarive in COPA reports which is wrong. For the Debit memo's all values should reflect in COPA as positive, but for discount it is reflecting as negative.
So now we are having almost 400+ invoices which are having this issue. So how can we correct this sign in COPA. Is there any way that can help us to change the sign from - to +.
Kindly suggeset...
Regards....

In the rules of engagement, you will see that he most important rule is to SEARCH before you request a question.
It is the hallmark of a good configurer that he will search high and low for a solution.
Your question is not complicated, but it is very involved, and has been answered on this forum before, more than once.

Copa report from fi posting

HI,
We maintained a vendor account number in customer master, when ever we paid any amount to this vendor, it needs to update a copa report as discount. How could I do this?
thanks & regards
msr

Hi,
So, when you enter Customer invoice (F-22), do you update the Quantity filed (BSEG-MENGE)?
I posted an invoice (f-22) with quantity field updated and I could see that Quantity value field is getting updated in CO-PA.
You may also want to check again if you have assigned to correct cost element in PA transfer structure.
Hope this helps.

Non PO Invoice Workflow - Error while Posting Document

Hi Experts
Hope I am posting this in the right forum as I am new to SDN!
We have customized a multi-level non PO invoice workflow which triggers at the time of clicking 'Save as Completed' in tcode FV60.
It has been configured to automatically post the document once it is approved at all the required levels. However, the document cannot be posted even after it receives all levels of approval. The status shows as 'Complete' but the error message shown is 'No Amount Authorization for Customer/Vendor in Company Code' in the workflow screen (MSGID F5, MSGNO 155).
Now as I understand, this is the error for maintenance of user ID in tolerance groups. However, all user IDs have already been maintained and no matter who parks the document, the same error appears in the workflow screen.
We have no idea whether this is happening due to some missing config from FI side or WF side.
Regards

Hi
Go to Tcode: OBA3 Assign tolerance group under your company code and give all limits for each group. If you done this one your properly your problem should solve.

Restatement and COPA Reporting

Hello Everyone,
I was wondering if anyone could share their experience with COPA reports with restatement...basically how to handle COPA restatement and reports. Any pitfalls, anything at all.
Thanks everyone,
Colleen

Hi Ashok,
My email is [email protected]
Thanks,
Colleen

COPA reporting using costing keys

Hi,
I am using costing keys to access the different cost estimates in COPA. I have done the necessary configuration - created valuation strategy and assigned a point of valuation and assigned two costying keys - one for current and one for future costs. I have also mapped my value fields to each cost component. I mapped the one value field twice (representing each costing key) to each cost component.
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Just read the SAP documentation which says that you need to enter different value fields for the different costing keys (up to six).
Thanks to those who attempted.

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I created a form to generate a COPA report. I selected "both company code and operating concern currency types while creating the form. Now, I need to be able to give the currency type as variable to have the user print the copa report whatever currency they want to print. It's cost based COPA /
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Thanks,
Sri

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Non SD invoice in COPA reporting

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