OFR - Supplier matching "Vendor ID + Vendor Site ID"

Question

Hi
I am configuring OFR to read invoices that will be passed into an EBS environment. The standard set up of OFR is that Vendor ID identifies a unique vendor, but for EBS you need to be able to identify a supplier by VENDOR ID and VENDOR SITE ID.
Appendix D of "OFR A/P Solution Guide" goes through the configuration of VENDOR ID field. D1 defines how to set up with just VENDOR ID, and I have this working. D2 suggests some changes for "Configuraing Vendor and Site ID". However, after I configuring to match the suggestions, the OFR process does not match any Vendors. All invoices are dropping into 550 state, and when I open them in Verifier, the Vendor ID is blank. I can then enter the composite ID (e.g. 517001173 - where 517 is the vendor id and 1173 is the site id), and verifier lets this through, however the resulting XML contains <vendorid>517001173 </vendorid> - the composite id, which is not right.
Any suggestions would be greatly appreciated. I have spent far to long trying to get this going.
Cheers,
A

Answer 1

I just went through this same scenario last week, and I hope this helps save you a bit of time.
Couple of things here -
- Assuming that you are using a view to retrieve the vendor pool data, in the view definition where you are concatenating the vendor id and site id, change your view definition to build this composite key as "VENDOR_ID || '~' || VENDOR_SITE_ID". Rebuild the pool.
(I'm assuming the OFR project ini file is set with the following tow settings "ASA_OP_01_AlphaNum=YES" and "VND_VL_AlphNumSiteSeparator=~") as this is the project default.
- Also in the ini file, ensure the following settings are present
SRC_VL_ID=VENDOR_INDEX
SRC_VL_SiteID=VENDOR_SITE_ID
SRC_VL_ExternalVendorID=VENDOR_NUMBER
- Finally, as Ryan noted, you have to edit the VendorASSA data. In the "Class Format" box, this value should read
[VENDOR_NUMBER]_[VENDOR_NAME]
or
[VENDOR_NAME]_[VENDOR_NUMBER]
not [VENDOR_INDEX]_[VENDOR_NAME]