Organizing my pictures

I want to know how to rearange the order of my pictues when I'm in photo like i could do with i photo 09. I have been scanning old pictures into my library and I have the events in the order I want but when i view my pictures in photos I cant manually get them in the order I want. Also when I import pictures the event shows up in the beginning of my library. and I want them to appear in the bottom of the library like they did in 09. I'm sick of dragging all my imported events down to the bottom of the library. It seems to me that it was a lot easier to organize my librarywhen I had i photo 09 then in 11.

View Menu -> Sort Events
Manual sorting is not available in Photos View.
You can manually sort in Albums.
Regards
TD

Similar Messages

Picture organizing

So hopefully now that Aperture is getting out there, I can get a good answer for the question that's kept me from ordering it.
Does Aperture actually insist upon organizing your picture files in its own database and file structure, like iPhoto? Or can you use it without having it do that?
If it works that way, that would be a total show-stopper, so I'd like to know before I go and order it. I can't imagine anyone would design a program like this and then make it work that way, but they did it once with iPhoto, so, you never know...

Does Aperture actually insist upon organizing your picture files in its own database and file structure, like iPhoto? Or can you use it without having it do that?
yea, that's why (i think) iphoto is annoying...
i believe there are benefits from having proprietary database inside aperture,
but pro users will probably welcome a more "open-ended" architecture.
btw (for those have already got aperture)
after importing the raw files, i.e. aperture duplicating them, can i remove the original files? if not, then a several-hundred Gb library will need HD capacity x2!
QS2002 DP1Ghz | iBook 12" 1.2G

Organizing photo library by picture date (iPhone 3G)

When ever I sync a folder into my iPhones photo library it automatically organizes the pictures by name. Is there a way the change this so it is organized by picture date instead.

OldGal
Are these titles of folders or image files?
Smith/John By The Beach
Smith/John Sitting Down
Smith/Jane Running Up Hill
If they are folder titles then you can drag each folder into the open iPhoto application window to create a new roll with the same name as the folder.
You can also select specific photos in the main library window and use the File->Create Film Roll menu option to create a new roll containing just those photos. (You must be in the main library for that menu option to be active).
Terence's recommendation of Smart Albums is a good way of grouping photos with similar attributes, keywords, date or date range, file name or partial file name, title or partial title, etc.
You can use multiple keywords on one file like John, Joan, jane, etc. then you can find all photo associated with one or all of those keywords keywords by clicking or option-clicking on more than one of those keywords in the Keyword pane.
You can create a test library, import couple of folders into it and then test out the various ways to organize your photos before applying them to your primary library.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.

I just transferred files from my PC to my new Mac mini. I had many many folders of photos on my PC with each folder containing pictures from a certain time window or occasion. is there an easy way maintain this sorting of pictures in iPhoto/Aperature?

i am trying to make heads or tails of my pictures now after the import but there seems to be no organization left at all.
many pictures seem to also have lost (or never had) a date associated with them. so these photos seem to be placed randomly throughout the library.
i'm ready to take on the daunting task of organizing the pictures all over again, but just don't know where to start.
any tips would be appreciated. realize this is a pretty loaded question.
i also have Aperature on my computer as well using the same library of photos, if that would help manage my photos better.

View Menu -> Sort Photos is a good way to start.
Some organising possibilities in iPhoto:
I use Events simply as big buckets of Photos: Spring 08, July - Nov 06 are typical Events in my Library. I use keywords and Smart Albums extensively. I title the pics broadly.
I keyword on a
Who
What
Where basis (The When is in the photos's Exif metadata). I also rate the pics on a 1 - 5 star basis.
Using this system I can find pretty much find any pic in my 50k library in a couple of seconds.
So, for example, I have a batch of pics titled 'Seattle 08' and a typical keywording might include: John, Anne, Landscape, mountain, trees, snow. With a rating included it's so very easy to find the best pics we took at Mount Rainier.
File -> New Smart Album
set it to 'All"
title contains Seattle
keyword is mountain
keyword is snow
rating is 5 stars
Or, want a chronological album of John from birth to today?
New Smart Album
Keyword is John
Set the View options to Sort By Date Ascending
Want only the best pics?
add Rating is greater than 4 stars
The best thing about this system is that it's dynamic. If I add 50 more pics of John to the Library tomorrow, as I keyword and rate them they are added to the Smart Album.
In the end, organisation is about finding the pics. The point is to make locating that pic or batch of pics findable fast. This system works for me.

I want to be able to organize my photos like I could with my old pc without having copies of the same pictures in the photos section, the events section, the places section etc

Please help me with organizing my pictures into folders in iphoto

You need to rethink organizing photos - iPhoto is a SQL database program that organizes photos - you are thinking about organizing files rather than photos
I Photo never makes copies of photos - it does have two or three different versions of a photo but no copies - and this is the way it works - you can not change that
The way to organize in iPhoto is to use the database tools provided - events are just a simple basic bucket of photos - you organize using faces, places, albums and folders - with ratings and keywords to assist
Mine are organized on the old high school journalism 5 Ws - who, what, where, when and why - faces for who, places for where, the camera supplied date/time for when and keywords for what & Why
Then with albums, smart albums adn folders organization is simple - and with the search window finding any photo is simple
If you want to organize files then use the finder and preview for viewing photos - if you want a powerful Digatal Asset Manager (DAM) use iPhoto
LN

Shooting data not transfering with many pictures

I am using iPhoto 6.0.6 on OS 10.6.6
I have noticed that shooting data is missing from many pictures. I can import pictures in to iphoto and some will have the shooting data while others do not. Some times the dates are not right as well, but for some of these I know I did not have the date function on my camera activated. With the shooting data what is really confusing is that while I do not see it in iphoto the same pictures viewed with Preview have the data. Some times I even have to pull dates and data viewable in Preview for the purpose of organizing my pictures in iPhoto. Why does preview read this information while iPhoto often does not.
My pictures I am downloading from a card reader on to my desktop and then using the iPhoto Import to Library function to get the folders and pictures I need in to my library.

if that it is the case, then you are not set to sync with outlook.
that's why you are not seeing the items you wanted to see transferred after the hotsync process.
your data is now transferred to the palm desktop software which is located in your desktop.
if you will open it, you can see your data in there.
to set it to outlook, try going to Start>Programs>Palm>PIM Conduit Sync>Sync with Outlook.
if that option is not there probably you are using the software from the CD.
load the CD again and it will show GUI window in which you have to option to select which application you want to manage your data, palm desktop or outlook.
you choose outlook, just follow the onscreen instructions then finish. once you are done, check the custom settings of the hotsync manager and check if it now has the word outlook on it. once it's there, you can perform another sync. just cross your fingers that you will not encounter OLERR errors when syncing because that's common to outlook synchchronization. there are are so many causes and it's very long if put in details.
Post relates to: Treo 680 (Unlocked GSM)

Why are there two full size copies of my pictures on my hard drive?

My hard drive contains one full size copy in each of these two folders:
"Home->Pictures"
"Home->Pictures->iPhoto Library->Originals"
I come to understand that the iPhoto Library file is the main file that iPhoto recognizes. However, I would like to avoid two full size copies of my pictures if possible. Any ideas?
FYI, my early attempts at organizing my pictures in iPhoto led me to switch to alias mode and retransfer my orginals folder to iPhoto (as repaeatedely suggested in discussion forums).
-Doug

As Terence pointed out those files may be the "source" files for those early imports where the copy to library option was not selected. You might try the AppleScripts described and linked to in these threads. I haven't used them so make a temporary backup of your iPhoto LIbrary folder and the other photo files before trying them.
http://discussions.apple.com/thread.jspa?messageID=3981086#3981086
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Moving pictures inside an event

How can I move pictures inside an event? I´ve spent lots of effort on organizing my pictures in the event folder ( and also made albums for for the pictures that I want to be organized in a different way- so far I think I´ve understood the "organizing system" of Iphoto...). But once inside an eventfolder the pictures wont organize manually. I´ve tried to choose "manual" in the "content" selection but its not an option! Only if I move over to the "picturefolder" the manual function gets activated and available... How can I activate the manual organizing choice while working inside the event folder? the "picture folder" is all messy and difficult working in and I do like the system as far as it comes to events VS albums and therefore really want to organize my pictures in events aswell. It seems like the pictures automatically organize in all kind of other ways ( by date, titel, keyword aso) but the way I´d like them to be! Sometimes pictures that I think belong in the same place actually are not registered on the same date... for example i you´ve used different cameras in different days but the pictures still shows the same. Help me! I´m pulling my hair here!!!

Events are organisation for those who can't really be bothered. They are automatic - based entirely on Date and Time the camera records the photos as taken.
You can move photos between Events, you can Merge Events, you can Rename them and sort them in various ways except one: You cannot manually sort in an Event as Events are all automatoed.
If you want to manually sort in an Event then you've outgrown Events as an organising tool. Now it's time to look at albums (Where you can manually sort) which are much more flexible than Events.
Regards
TD

Pictures inside folders not projects?

I have come across a rather anoying problem inside of aperture of which I am not sure weather it is of my own doing or simply a bug inside aperture.
I am in the process of organizing my pictures into projects, folders and albums. Now I have one particular folder that contains three projects. These projects, in turn, contain 30, 29 and 40 pictures respectively. The folder containig the projects however contains 450 pictures, many of which i do not whish to be there.
My question: how can a folder in aperture contain more pictures then all of the projects within it? And how can i delete these pictures from the folder but not from other projects in my library?
Thanks in advance
mkoester

mkoester wrote:
My question: how can a folder in aperture contain more pictures then all of the projects within it?
In addition to clearing all the container filters in order to get complete Image counts for each container, confirm that there are no Images in any regular Albums* in the Folder that are not also in the Projects in the Folder. The total number of Images in a Folder equals the number of Images in Projects in the Folder plus Images which are not in those Projects but are in Albums in the Folder.
* Regular Albums are static. "Smart Albums" are dynamic. Naming two very different containers "Album" and "Smart Album" seems a badly played opportunity to inform users, imho, especially in light of the added complexity of Aperture having all those other static Albums (Book, Light Table, et al.).

How to reach tagged pictures outside Elements?

I have organized my pictures in Elements 9 with various tags and ratings. Now I want to pick theese choosen pictures and attach them into a Power Point presentation.
How can I get the rated/tagged pictures to a cataloge that is reachable in Finder without Elements? I have a Mac Book.
/Hihat

I have organized my pictures in Elements 9 with various tags and ratings. Now I want to pick theese choosen pictures and attach them into a Power Point presentation.
How can I get the rated/tagged pictures to a cataloge that is reachable in Finder without Elements? I have a Mac Book.
/Hihat

HELP!!!! Organizing Photos!!!!

I have so many photos and many, many folders. All of my folders I've created between 2007 an now 2008 are all in the "Souce Bar." I need to organize my pictures. How can I make a 2007 folder and within that folder have sub-folders. Meaning a MAIN FOLDER for 2007, then inside, there would be SUB-FOLDERS (i.e. XMAS, Birthday, Friends, Family) all photos taken within that year. Then the same for 2008. I've tried created a 2007 folder then dragging the other folders I want into it, but it won't work.
Please help.
Thank you!

My suggestion is either to upgrade or to use multiple libraries. I have about 100,000 photos stored on my hard drives, and about 20,000 of them are in ten different iPhoto Libraries that I've set up. The rest are in folders that I've set up and organized in the Finder, and I use other applications to manage and edit those. I want control over the way they're filed, and this arrangement gives me that control. The limited file arranging I can do in iPhoto 4.0.3 is adequate for the categories of pictures I keep in my iPhoto Libraries, given that I also choose which Library to import each new batch of pictures into.
To create a new library, hold down the Option key while opening iPhoto and choose "Create Library" in the dialog box that will appear. There is no practical limit to the number of different libraries you can have. After creating a new, empty library, you can name it anything you like: "Family snapshots 2000-2003," "Vacation pictures," "Photos from friends," etc. — whatever will be helpful in organizing your pictures.
You also use the Option key when launching iPhoto to switch from one library to another: hold the Option key down, choose "Find Library", and select the library that you want iP to open. It will remain selected as the default library until you swtich again to a different library on a subsequent launch of iP. You can only have one library open at a time, and you can only switch libraries when you are opening iPhoto, so you must quit and reopen to make a switch.
Now open your existing large library. Select and Export to folders on the desktop all the pictures you want to move to your new library. Reopen the new library and import the pictures you just exported to the desktop. When you're satisfied that they all appear as expected in the new library, open the old library again. Use the Command-Delete key combination to move those photos into iPhoto's internal Trash, and use the Empty Trash command in iPhoto's File menu to delete them permanently from the old library. Quit iPhoto, and in the Finder, trash the exported copies off the desktop and empty the Trash.
Repeat the above process for each new library you want to create. Remember to do the deleting and empty the two different Trashes regularly as you go along, so as not to clog up your hard drive with multiple copies of your pictures.

Can't open photos in Bridge

I just installed I life 'o8 upgraded all my libraries in Iphoto.
I've read the forum as to why I can't get access to my "I photos library" when I email or open photoshop ...but does any one have any suggestions on how to open pics on adobe Bridge.
Do I just have to do of lot of work with organizing these pictures into different folders
or is there an easier way??

Here's a more up-to-date version:
There are many, many ways to access your files in iPhoto:
For 10.5 users: You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Apple-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. If you're using Gmail you can use THIS
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto. With 10.5 you can access the Library from the New Message Window in Mail:
Uploaded with plasq's Skitch!
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
Or, if you want to access the files with iPhoto not running, then create a Media Browser using Automator (takes about 10 seconds) or use THIS
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
You can set Photoshop (or any image editor) as an external editor in iPhoto. (Preferences -> General -> Edit Photo: Choose from the Drop Down Menu.) This way, when you double click a pic to edit in iPhoto it will open automatically in Photoshop or your Image Editor, and when you save it it's sent back to iPhoto automatically. This is the only way that edits made in another application will be displayed in iPhoto.
Regards
TD

Unable to Open Images in Bridge CS3 and Continuing Icon issues!

Re: Icon issues in Bridge CS3 and also with Photo Downloader that have never been there before.
So, these are the issues. Just one of the folders that previously would show thumbnails now only shows DNG icons, and none will open in Photoshop to let me work on previous image. Issue #2 - can't download images with Photo Downloaders - both my wife's Canon G9 only shows CR2 icons, and my Nikon D300 only shows NEF icons - neither of these issues had appeared before or been an issue. Third issue. None of my Bridge folders - even those with regular thumbnail immages- will open now - get a message that says words to the effect of Photoshop doesn't recognize this type of file. Computer is a Mac, with OS 10.5.8
I recently tried to make more room on HD, so must have taken some critical files/commands out by accident.
Thanks for your time and previous suggestions - still not working. I'm sure that in trying to correct things have made things even worse- as may be noticed by the two snapshots I've attached. The first is one from a library from my user section. The second library image is from my hard drive. Hopefully you and others aren't laughing or crying too much over what you see - redundantcy, etc! All of my energies have focused on taking photos, obviously none to proper setup/use of organizing things on my Mac. But after the laughing has stopped, any help will be tremendously appreciated - am most anxious to getting back to working with and saving images.
"user image"
Hard Drive image:
Thanks in advance

First of all, if you don't know much about how applications work inside of the OS, its wise to not look in the application folder(s). Deleting anything here can make your apps go haywire. If this happened, then you are best to 1)unregister photoshop, 2) uninstall your entire suite. 3) reinstall the suite and finally 4) reregister photoshop.
All images/textures/photo's including dng, cr2 and nef files need to be stored in your pictures folder and no where else, unless you're an intermediate user on your OS. In your pictures folder you can create folders for organizing the pictures whether by location, season's, time, or file format.
Then when you back up you can just drag a copy of the files to another drive including cd's or dvd's.
This will make sure you don't accidently delete important app files.
All this said, my OS of choice is Windows, so if anything does not sound right, thats why.
Hopefully this helps...

New to mac and iphoto, questions about photo structure & organization

I bought a new Macbook Pro a couple of days ago and am still figuring things out. I wasn't displeased with windows...I just decided to try a mac anyway, So far, I adore it except for one thing, the pictures.
I spent hours researching whether to download and use picasa 3 for mac or iphoto. I decided on picasa....and now I've changed my mind. (Mostly because I tried to take pictures of the moon tonight, and they looked great in camera, but Picasa could only pick up a black screen whearas iphoto actually saw and defined the moon- and with the editing software on the two, the picasa auto-edit looked like a picture that was created in microsoft paint, and iphoto came out with a beautifully contrasted photo).
Now that I decided to use iphoto, I have been researching how to switch and still seem to have a lot of questions. (I've poked around numerous forums but have found conflicting answers on different sites).
1) I organize my pictures by folders with the month and year. I know iphoto organizes events, which it seems to determine based on photo similarity. Will my photo structure still appear in finder -> pictures?
2) Is it possible to stop iphoto from organizing my pictures and just trust me on what I want?
3) All of my friends and family use PCs, and there is a chance that due to financial concerns, when I eventually replace my macbook pro (far in the future) I could switch to a pc. Does iphoto make transferring pictures more difficult? (If I understand correctly, it does not change the photo file, a jpeg is still a jpeg but I want to be sure)
4) I do not want iphoto to duplicate all of the pictures already in my library....if I import from finder-users-pictures, will it simply use those, or duplicate all 150gb worth of pictures?
5) Any other tips for someone completely new to macs and iphoto?
6) This is very silly, but how do I uninstall picasa (I know how to uninstall on a windows but want to make sure I do things correctly on my mac!)
Also, just a "bonus"- regarding events vs. files I create, will iphoto create events within the program but leave my file structure in the library it imports from alone? If I use finder to go to where I store my photos, will I still see my file structure regardless of what iphoto does?(Does that make sense? I'm having a hard time trying to describe it)
I apologize if this question is foolish or misplaced- I did read many other posts but didn't see the answers I was looking for.

Your questions are neither foolish nor misplaced.
The first thing I strongly suggest is that you make a trial iPhoto Library. Import 100 or 200 pics and explore. Iphoto isn't right for everybody, and if you're going to use it you will need to rethink things a little.
1) I organize my pictures by folders with the month and year. I know iphoto organizes events, which it seems to determine based on photo similarity. Will my photo structure still appear in finder -> pictures?
A: Events are based entirely on Date and Time not on 'photo similarity' You can set the interval for what makes an Event in the iPhoto Preferences: iPhoto Menu -> Preferences -> General Pane: Autosplit into Events... And select from the drop down menu.
Will my photo structure still appear in finder -> pictures?
Yes or no, depending... iPhoto can run as a Referenced or Managed Library. In the former case, yes you files will be visible in the Finder, in the latter case they won't.
Note that Referenced or Managed refers +only to file storage+ It offers no extra functionality, it does nothing at all. App like iPhoto are your go-to app for your photos. If you use it, then you never access the photos via the Finder. Ever. It's always via iPhoto or the many, many hooks into the OS that it has.
I'll detail more on Referenced v Managed below.
2) Is it possible to stop iphoto from organizing my pictures and just trust me on what I want?
I'm not sure what you mean by this. Iphoto does basic date and time organisation by default. You can change it, you can change the location of the photos in Events, merge them and then using the other tools available - Albums, Smart Albums, Faces, Places etc you can organise your photos whatever way you want.
But what do you mean by pictures. There is a distinction between Photos - the image of your child holding his dog - and files: A Jpeg is just a file. Iphoto is designed for you to +forget about the jpeg+ and get on with the interesting bit: the pics of your younger and his pet.
3) All of my friends and family use PCs, and there is a chance that due to financial concerns, when I eventually replace my macbook pro (far in the future) I could switch to a pc. Does iphoto make transferring pictures more difficult? (If I understand correctly, it does not change the photo file, a jpeg is still a jpeg but I want to be sure)
A Jpeg is a Jpeg is a Jpeg. If you migrate to another app or an entire OS you can export the photos plus any and all metadata you've added to the Finder and move it on. (Caveat: You cannot export Faces. There is no agreed standard on any system for exchanging this info.)
4) I do not want iphoto to duplicate all of the pictures already in my library....if I import from finder-users-pictures, will it simply use those, or duplicate all 150gb worth of pictures?
It can do either. And this brings me back to the Referenced v Managed discussion above. By default, iPhoto will Manage the files, that is, it will copy them into the Library. You can choose not to, but I strongly recommend that you don't:
*How to do it:*
Simply go to iPhoto Menu -> Preferences -> Advanced and uncheck 'Copy Files to the iPhoto Library on Import'.
*What Happens:*
Now iPhoto will not copy the files, but rather simply reference them on your HD. To do this it will create an alias in the Originals Folder that points to your file. It will still create a thumbnail and, if you modify the pics, a Modified version within the iPhoto Library Folder.
*Some things to consider:*
1. Importing and deleting pics are more complex procedures. You have to to put the files where they will be stored before importing them. When you delete them you'll need to remove the files from the HD yourself.
2. You cannot move or rename the files on your system or iPhoto will lose track of them on systems prior to 10.5 and iPhoto 08. Even with the later versions issues can still arise if you move the referenced files to new volumes or between volumes.
3. Most importantly, migrating to a new disk or computer can be much more complex.
4. Because iPhoto has no tools for managing Referenced Files, if, for some reason, the path to the photos changes then you could find yourself resolving aliases for +each photo in the Library+ one by one.
My own opinion:
I've yet to see a good reason to run iPhoto in referenced mode unless you're using two photo organisers
If disk space is an issue, you can run an entire iPhoto Library from an external disk:
1. Quit iPhoto
2. Copy the iPhoto Library as an entity from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
If you're concerned about accessing the files, There are many, many ways to access your files in iPhoto:
*For Users of 10.5 and later*
You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Command-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
You can access the Library from the New Message Window in Mail:
Uploaded with plasq's Skitch!
*For users of 10.4 and later* ...
Many internet sites such as Flickr and SmugMug have plug-ins for accessing the iPhoto Library. If the site you want to use doesn’t then some, one or any of these will also work:
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. However, if you're using Gmail you can use iPhoto2GMail
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
*If you want to access the files with iPhoto not running*:
For users of 10.6 and later:
You can download a free Services component from MacOSXAutomation which will give you access to the iPhoto Library from your Services Menu. Using the Services Preference Pane you can even create a keyboard shortcut for it.
For Users of 10.4 and later:
Create a Media Browser using Automator (takes about 10 seconds) or use this free utility Karelia iMedia Browser
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
*If you want to edit the photo in another application:*
You can set Photoshop (or any image editor) as an external editor in iPhoto. (Preferences -> General -> Edit Photo: Choose from the Drop Down Menu.) This way, when you double click a pic to edit in iPhoto it will open automatically in Photoshop or your Image Editor, and when you save it it's sent back to iPhoto automatically. This is the only way that edits made in another application will be displayed in iPhoto.
5) Any other tips for someone completely new to macs and iphoto?
*To Push Home a point*
For someone inexperienced with Macs and inexperienced with iPhoto I cannot stress enough that Managed Library is the way to go. I understand there is comfort in seeing all those folders. But inside the Library that's all there is: all those folders, stored so that an inexperienced user can't grub things up!
The iPhoto Library Folder is a Package File. This is simply a folder that looks like a file in the Finder. The change was made to the format of the iPhoto library because many users were inadvertently corrupting their library by browsing through it with other software or making changes in it themselves. Want to see inside?
Go to your Pictures Folder and find the iPhoto Library there. Right (or Control-) Click on the icon and select 'Show Package Contents'. A finder window will open with the Library exposed.
Standard Warning: Don't change anything in the iPhoto Library Folder via the Finder or any other application. iPhoto depends on the structure as well as the contents of this folder. Moving things, renaming things or otherwise making changes will prevent iPhoto from working and could even cause you to damage or lose your photos.
Now close that window and forget about it.
So, once you've imported your photos to iPhoto in a Managed Library, the surplus duplicates are +your folders+. Of course, in time, trash them to get back the wasted disk space. But don't do it today or tomorrow. There's no hurry. When you feel confident that you understand how iPhoto is working and that's it's working for you, theat's the time to reclaim the space.
I organize my pictures by folders with the month and year.
If you want to duplicate your Folder Tree in iPhoto:
Start at the bottom of the hierarchy and drag a folder of images to the Album Heading in iPhoto. The pics will be imported and an Album of the same name created.
You can then create the Enclosing Folders in the iPhoto Window (File -> New Folder) and drag the Album to it. Folders can contain other Folders (Nested Folders) and Albums.
However, is your folder system date based? Then this form of organisation is a bit pointless in iPhoto when Smart Albums or the Calendar tool (Click on the wee magnifying glass in the Search Box) mean you can find the photos taken on any day, month or year at a click. With Smart Albums it's easy to find photos from specific range - say, June 3 to August 25, 2009 etc.
If your folder system is theme based - Xmas pics, Birthday pics etc, then you'll find Keywords are much more flexible, and can be used in conjunction with other criteria for making Smart Albums and searches.
6) This is very silly, but how do I uninstall picasa (I know how to uninstall on a windows but want to make sure I do things correctly on my mac!)
Drag the app to the trash and empty it.
Regards
TD
v

Aperture Library/Database hacks

After one week playing around with aperture, i want to share my current insights with 'customizing' (my) aperture's way of dealing with my picture files.
Warning:
The following thoughts and arrangements are working for me, they're
undoubtly NOT supported by apple and the programmers of the aperture
application!
Reading a lot of articles in the forum when aperture hit the masses, i've been disappointed about how aperture will fit with me.
Over the years my growing picture collection moved over from one computer to the other, deploying more storage, and will continue to do so in the future. So the technical equipment has to be independent from the treasure's of my data, to follow state of the art hard- and software development.
For me, aperture approved to be of such a kind.
Despite aperture stores away all my digital masters into it's own Library, thus duplicating data during imports, it just brings in some kind of more detailed
directory hierarchies to my way of organizing my picture library. How does it do?
How do i store my Library?
Sorry to be that longish, but to explain my concepts i have to.
Modern operating systems distinguish private/personal and public/common data for their file storage locations. Hopefully they follow the 'FHS' (Filesystem-Hierarchical-Standard) brought up by linux, to name the diverse locations for classified data.
I do run mixed os'es within my networks, as no computer should be isolated from a networked environment anymore. But to be honest it's more a single-user situation in reality, then the multi-user aspects i always keep in mind when designing my infrastructure environment for a network.
My picture library/online-archive is classified 'common' data, so it stores outside my home-directory, and every user allowed to, has access to it. I do not support locales within my filenaming-conventions, users and me are german-spoken, so the 'common' data for my systems is always called
'/Bibliothek'.
Furthermore we're dealing with pictures (Bild), movies (Film), music (Musik) and documents (Dokumente) in all common used operting systems (os x, windows), storing private data to the home-directory within appropiate directories and public/common data to the equivalent directories at a common storage.
/Bibliothek
/Bibliothek/Bildarchiv
/Bibliothek/Filmarchiv
/Bibliothek/Musikarchiv
BTW, i customized windows to reflect this filetree within explorer windows, so users click to 'Eigene Bilder' (my pictures) and 'Bildarchiv' (common pictures) there, to change between directories, making it very convenient to work with.
Especially the 'common' picture files are strongly organized by date, which is reflected at the directory-structure, for example:
'/Bibliothek/Bildarchiv/2004/2004-04-17, make a good description/'
'/Bibliothek/Bildarchiv/2005/2005-12-00, a bunch for the whole period/'
A descriptive directory name is highly portable between operating systems, applications and last but not least, users!
For now, aperture seems to be pretty much a single-user solution.
But it's library can be 'distributed' to accomodate my needs.
I started to import my data by drag'n'drop, which works best for me. I didn't like the import assistent, which seemed to result in a different structure of my data in aperture's 'all projects' list. By creating a folder in aperture for the year, then drag'n'drop the multi-selected directories from the finder, i got within aperture:
All Projects + * (<-Aperture)
<div class="jive-quote">Library (smart-albums, collapsed)
2005 (folder)
2005-11-00 (folder, nested)
2005-11-17, sample bla (project, from directory)
Images from 2005-11-17, sample bla (album, inherited)
2005-12-08, take a better name (project)
Images from 2005-12-08, take a better name
Using aperture's preferences to switch between libraries i did import to different aperture libraries for the years, resulting in a bunch of directories, each holding an 'Aperture Library.aplibrary' paket there.
/Bibliothek/Bildarchiv/2004/2004.aplibrary
/Bibliothek/Bildarchiv/2005/2005.aplibrary
Yes, the pakets can be renamed, to better reflect whats in there. Aperture has to be restarted to change from one library to another!
The total amount of imported data, yet: 130 GB, ~33164 pics.
I am working with a 15" powerbook, 1,5gb ram, 80 gb hdd on the road and a 200gb external drive at home/office.
to make me feel comfortable with aperture, i switched to (terminal hacking!):
~me/Pictures/Aperture Library.aplibrary/
~me/Pictures/Aperture Library.aplibrary/2004/ ->
/Bibliothek/Bildarchiv/2004/2004.aplibrary
~me/Pictures/Aperture Library.aplibrary/2005/ ->
/Bibliothek/Bildarchiv/2005/2005.aplibrary
~me/Pictures/Aperture Library.aplibrary/Texturen/ ->
/Bibliothek/Bildarchiv/Texturen/Texturen.aplibrary
~me/Pictures/Aperture Library.aplibrary/...
/Bibliothek/Bildarchiv/2004/2004.aplibrary
/Bibliothek/Bildarchiv/2005/2005.aplibrary
/Bibliothek/Bildarchiv/Texturen/Texturen.aplibrary ->
/Volumes/HD39.1/Bibliothek/Bildarchiv/Texturen/Texturen Library.aplibrary
Linking folders to where i believe they are right placed in my systems.
Now aperture's settings don't have to be changed each time to switch between libraries. Not connecting the external hdd gives me grayedout
folders within aperture, for data stored on the external drive. Having a folder located on my inetrnal hdd and 'linked' to aperture:
~me/Pictures/Aperture Library.aplibrary/local ->
/Bibliothek/Bildarchiv/working.local.aplibrary
i can work with aperture normally, even if the external drive is not available.
the grayedout folders/subfolders/projects are browsable, but all thumbnails are just gray rectangles with its 'version name' underneath. same with smart-albums. available pics have colored thumbnails, unavailable pics are gray, naturally.
And aperture's database? well, i am very happy with it, really. Compared to my pre-aperture structure all the above mentioned tweaking gave me:
~me/Pictures/Aperture Library.aplibrary/Aperture.aplib/Library.apdb
This file is actually the sqlite3 database file. it's size is 111 MB now.
~me/Pictures/Aperture Library.aplibrary/Local ->
/Bibliothek/Bildarchiv/Working.local.aplibrary
I can store pictures there into folders and projects when i am on the road, filling up my local harddisk. Inspecting the paket shows up how aperture differenciated my pre-aperture filestructure:
/Bibliothek/Bildarchiv/Working.local.aplibrary/2005-12-08, take a better name.approject/2005-12-08 @ 01/49/06 PM - 1.apimportgroup/DSC0168/dsc0168.nef
All nicely packed into a single unit from the finder, easily browsable from aperture, and searchable by sql queries. Every Master enclosed in its own folder box, hm. Every import of files seperated to one folder, which makes clearly apparent that we will import redundant(duplicate) files for ever.
Adding two/three levels to my previous filestructure, strange namings all inclusive. As i sort my files with aperture into projects, the files accordingly move around at the filesystem-level. I'll let them go. They are there if i need access to them in case of failure.
T H E G L I T C H E S
within my setup the most current sql database is stored at:
~me/Pictures/Aperture Library.aplibrary/Aperture.aplib/Library.apdb
importing the way i did results in a sqlite3-database file for each library i switched to before linking them together. Right after linking one of those aplibrary pakets as a new folder, aperture will rebuild the current database at startup, which can indepently be invoked with 'option command aperture' anytime the program is started.
Changes to the metadata of a picture are written to the current database aperture is running on, but can be transfered to any other database file
when rebuilding the library at startup (which can be a time-consuming thing!)
Even if the external hd is reconnected before startup, some thumbnails are not properly generated all the time. At the current state i don't have any glue what's the cause for this. All Versions are properly accessable anyway.
Once again,
DO THIS AT YOUR OWN RISK,
if you try some of the suggestions i've made. Better you know how to handle a terminal before you even think about what i told here. Don't bother me, if something does not work for you - it works for me.
I can do this because it's my data, i am the only one affected by failure and i still do have my data on my windows system as a backup, for now.
Do the same before you trash your treasures.
Why i did made this post? Aperture really lacks support for team-working now. I cannot see how aperture can be really employed to its potential for an environment with more than a single user?. The sqlite3 database is said to handle concurrent users, i read on its homepage. So i still hope, there will be a group-worked aperture someday.

my reports, just for the logs.
drwxr-xr-x 2 fo03c fo03c 68 Dec 19 20:15 ArchiveInfo
-rw-r--r-- 1 fo03c fo03c 362 Dec 19 20:17 DataModelVersion.plist
-rw-r--r-- 1 fo03c fo03c 173107200 Dec 20 00:26 Library.apdb
comparing the timestamps, the time needed to recreate 'my' library, is:
4h 11 min.
The sql database contains 972 projects with 57952 picture items, as the startup overlay tells me. not that bad, i think. depends on the situation, and how much zen you learned, if you can wait for the 'recreate'.
but i didn't stop to mature aperture!
i switched to one of my 'old' libraries (choosing from preferences panel) and set some new
a) ratings
b) keywords
c) deleted a master from that 'old' library.
after changing back to the 'linked' aperture database file (within my home-directory, as described previously), and restart aperture -
yes, it crashed! oops.
yet another try - crash. i realized, i deleted the first pic from the 'current view' aperture tries to load after relaunch. ?! =:-(
if the database is corrupted again, i would have to reinvest ~4 hours to recreate the database? but how about the preferences?
apple this is a bug! when i made the preferences file
~me/Library/Preferences/com.apple.Aperture.plist
UNAVAILABLE (delete or rename as you like), aperture starts with the import assistent, as at its first time.
Since then i can start aperture and navigate to the project i deleted the file from (very unpolitly). The corresponding thumbnail shows up with a new 'icon' to lower right corner of the thumbnail. It clearly means: this file is UNAVAILABLE.
YES =:-) i deleted it!
the rating and keywording on the 'old' database is gone -
thus making the precedence of the database against the sidecars obvious, doensn't it?
selecting the 'orphaned' thumbnail, now leaves aperture with the message 'loading', but it does not crash. Changes in ratings or keywording to the current library (the 'recreated' new one) on different files are persitent across restarts of aperture. btw, aperture restarts with the focus on the orphaned first thumbnail, now marked with the icon 'i am NOT available', but it does not crash anymore, when starting.
my conclusion:
someone in the forums pointed towards the difficulties maintaining a database of pictures and the separation of their storage, as users will delete or move files seperated from that database, breaking everything.
NO, aperture does widely tolerate such doing.
But why should we do so? =:-)f
For me: its fun, i will not complain about failure, when i do mature an application like this.

Organizing my pictures

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