Outgoing payment - rouding differences

Hi,
There is a possibilité to customize general accounts for rouding differences (transaction RDF) in the Outgoing payment global settings customizing block.
Does anyone know in which case it is used? Do you have any illustration for this?
Thanks for your help,
Ronan

Hi
This is used in following case:
Vendor Invoice: Rs.12123.67
Payment made (F-53): Rs.12124
So difference of Rs. 0.33 (i.e. Rs.12124 - Rs. 12123.67) will be debited to the GL defined in transaction RDF

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Open item management_part payment with partial clearing_post outgoing payment process open items

In this scenario of post outgoing payment process open items , i' m facing a error titled as below
The difference is too large for clearing
Message no. F5263
Diagnosis
A non-assigned difference exists for the specified clearing amount.
The difference for an automatic difference posting must not be greater than the difference permitted for the user, nor greater than the difference permitted for the tolerance group that is contained in the customer/vendor master record.
System Response
It is not possible to automatically charge off the difference.
Procedure
You can charge off the difference manually using the function "Clear differences". You define the upper limits for automatically clearing differences in the tolerance group assigned to the user.
Change tolerance groups for user
I gave the specifications in (OBA4 screen) i.e., change tolerance groups for users/employees are as follows
Amount per document : 9999999999
Amount per open item account item : 9999999999
Cash discount per line item : 10%
Permitted payment differences left blank
What else do i need to execute ?
Please aid me in resolving the error....
Thanks in advance,
Heamanthkkumar.

Hi,
it seems you want to make a partial payment of 15000, select the line item against which you want to make the payment. On the payment amount field put -15000 and then simulate. It will credit the bank account and debit you expense account. Pls refer the screen shot.
best regds
Subha

Credit Memo missing in Outgoing Payment

Dear Experts,
Credit memos are not showing in Outgoing Payment. I created A/P Credit Memo of A/P Invoice in part quantity. In Outgoing Payment A/P invoice Total is showing Total amount - A/P Credit memo amount but not showing in difference row.
Any suggestions would be helpful.
Thanks & Regards in Advance,
Ravi

Hello Ravi,
If you will make A/P credit memo based on A/p invoice then outgoing payment show only rest amount it will not show all amount.
it is right Outgoing Payment A/P invoice Total is showing Total amount - A/P Credit memo amount
And if you goto standalone credit memo then it will show in outgoing payment
Thanks
Manvendra

Discount in Outgoing Payment and Cheque for payment PLD

Hi,
Using SBO2007A PL30
I have tried to find whether there are system variables for amount outstanding and discount which show amounts in foreign and local currency.
I can't find any references in the .xls document how to use system variables in SBO 2007., and strangely there is no reference in that document to the system variables which already exist in the in- built layouts
Cheque for Payment
- total amount paid ( variable 97 )
Outgoing Payment
- posting date ( variable 202)
- Doc Ref ( var 200)
- Your Ref ( var 201)
- amount paid ( var 63)
This leads me to suspect that system variables for outstanding amount and discount may well exist.
In the meantime I have had to do this using references to database fields Outgoing Payments - Invoices: Discount Amount and Outgoing Payments - Invoices : Amount before Discount with formulae to determin whether the document is in local or foreign currency.
A further downside to this is that a credit memo is displayed from the latter database field without a negative sign
Does anyone have any suggestions here?
Thanks

Managed to figure out most of it but for the record I have discovered an additional 4 system variables in use for paid document details at line level. Here is the complete list so far:
outgoing Payment
PostingDate 202
our Ref        200
your Ref      201
o/S Amt       ?     ( used formula based on db fields instead)
Discount       ?    ( used formula based on db fields instead)
Payment       63
Cheque for Payment
posting Date 104
our ref            101
your ref          100
O/s amt         96
Discount           ? ( use formula :difference between 96 and 97)
Payment        97
If anyone can supply the missing variables if they exist, I'd be grateful.

Outgoing payment exchange rate issue

Hi all,
i have an outgoing payment in yen. but the system 6 decimals does not alow me to calculate the amount without difference.How can i increase the decimal? or any workaround on this?
Thanks in advance..
joanne

Hi Joanne,
6 decimals are the maximum you can get from system. It is by system design.
Thanks,
Gordon

Posting outgoing payment in foreign currency

Dear all,
I post a invoice with exchange rate 1USD = 0,95 EUR
After I post outgoing payment with exchange rate 1USD = 0,92 EUR
I receive a meassage " Exchange rate diffirent account is incomplete for account 331111 ( My recon.account of vendor) currency USD"
Please tell me how can I post acounting entries?
Thank for your help
Minh

If you use KDB,
Configure GL accounts for each Exchange Rate Key you use. Also, remember to mention this key in the GL account number (Company Code data FS00 / FSS0 --> Control Data screen, under "Exchange rate difference key").
When using KDF or KDW, simply assign the GL Account number. This will be triggered for all postings where the Exchange Rate key is not defined.
Finally, make sure all your GLs are extended to the Company Code (FSS0)
Hope this helps.
Cheers.

Error in posting of outgoing payment

Dear all,
While I am trying to post outgoing payment (Transaction F-53) I receive message " The entry 222 (My company Code) is missing in table T043G"
Please tell me how to fix it
Thank in advance
Minh

Hi,
Check the below path, where your company code (222) should be there with or without tolerance group...
IMG > Financial Accounting > Financial Accounting Global Setting > Document > Tolerance group > Define tolerance group for employees..
Here you have to enter the following parameters,
Amount per document
Amount per open item account item
Cash discount per line item
And the permitted payment differences if necessary....
And again execute your transaction.
I hope it works
Saravanan.A

Negative Sign in Debit (Outgoing Payment)

Dear Experts,
I have a problem where the in outgoing Payment (overpaid) showing negative sign in Debit side(- $0.50) , for accounting standard it should be show RM0.50 in Credit side JE if it's overpaid.
Because of this, it effected the display on General Ledger where showing Debit Side with negative sign and cause the total debit is incorrect.
Kindly Advise.
Your reply is highly appreciated.
Regards,
Danny.

Hi Danny
Normally in SAP B1 :
For Customers Receivables it shows in +ve Balance ( Debit.)
For Vendor Payable it shows in -Ve Balances ( Cr.)
If customer is Overpaid or Given Advance then it shows in -ve ( Cr.)
If you paid Advance to Vendor then it shows in +ve. ( Debit.)
I hope you will understand the Behavior of SAP and this is not difference from the Finance Logic.
Giridharan V

Automatic outgoing payment in alternative currency

Hi all,
we are using release 4.7 200 and a collegue asked me that in automatic outgoing payment (F110) in alternative currency (USD for example) respect to company currency the system doesn't translate the amount into exchange rate of posting date but maintain the original fi posting in USD. This behaviour is different if I register manual payment (FB01) inputing USD. The system in this case translate the amount in usd into eur taking into account the ex.rate of posting date.
Could you help me please?
Thanks in advance

Dear Naveen,
I checked into customizing and I noticed that in FBZP the relevant currencies are left blank and it seems ok.
I think it is not the point.
Let me explain again and better.
In manual outgoing payment by using (F-53) we post the payment in USD currency and clear the open item generating an exchange rate difference between invoice date and payment date exchange rate because I set EUR as company currency.
It doesn't happen if I run automatic outgoing payment (F110) . The system, in this case, creates a fi posting for payment but it doesn't create any forex difference.
I hope to have clarified the issue.
Thanks
Vir

Bank charges applied to outgoing payments

Has anyone come up with an easy process to account for bank chanrges on outgoing payments?
The scenario is as follows:
AP Invoice is for foreign currency e.g. USD1000 NZD1400
Payment is made one month later, so there is an exchange rate difference, bank also charges a processing fee of NZD $20 for the transaction, so account is debited NZD1428, NZD 8 is exch rate diff, NZD20 is bank fees.
Exch diff can be handled easily, but a new journal is needed to handle the bank fees so they can be matched. Is there any easy way to do this in the outgoing payment?

Hi Julie,
you might find SAP Note [1324641|https://service.sap.com/sap/support/notes/1324641] helpful.
The wiki article here:
[How to record the bank fee from the bank statement when working with Bank Statement Processing (BSP)? |https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=96403651]
illustrates the procedure.
All the best,
Kerstin

Outgoing Payments in Foreign Currency

I am trying to figure out how to correctly post payments and apply the gain/loss to exchange rates.
LC = USD
FC = CZK
I post an AP Invoice for CZK 20,000 in June with an exchange rate of 1 USD = 20 CZK.
The GL Records the transaction using the above rate as defined in the Rates table.
Two months later I post an outgoing payment. I paid the vendor in USD. The rate defined in SAP is 1 USD = 19 CZK.
The vendor, however, uses a rate of 18.90 CZK per USD, therefore, I need to send USD 1058.20 (CZK 20,000 / 18.90)*18.9
How do I post this transaction? I need to somehow specify that the exchange rate for the payment is different than the exchange rate that is listed in the rates table. If I enter a USD payment of 1058.20 then SAP calculates the CZK 19, not the actual one exchange rate. If I specify payment in CZK then the USD calculation is incorrect.
I should have a exchange rate loss of USD 58.20 through the transfer. I will also need to post the exchange rate loss between the ap invoice rate and the payment rate. For the second part I found that I can do this through Financials > Exchange rate differences.
What am I doing wrong?

Hello,
using exchange rate different can be correct for your case if you deal with foreign currency. Meanwhile conversion rate different is for SC and LC different.
There are some options there in the header to select before perform the different.
Another things to consider is that there is no unrealized gain/loss G/L account field in the G/L account determination of SAP B1. I think you could use manual journal entry for this one but discuss with your accounting staff first.
Rgds,

Different LC amount for same exchange rate at Incoming & Outgoing payment

Hi
I have created an incoming and outgoing payment separately. One of the amount is the same between Incoming and Outgoing payment with same currency and same exchange rate, but system generated LC amount with a rounding difference of SGD 0.01. Example, in incoming payment, the double entry is:
Dr AP/AR Contra account   USD $ 294,318.00     __*SGD $ 442,065.64*__
Cr Customer          USD $ 294,318.00          SGD $ 440,289.64
Cr Exchange Gain/Loss                    SGD $     1,776.00
For outgoing payment, if the exchange is the same as 1.512, the system generated double entry below:
Dr Supplier              USD $ 864,624.53    SGD $ 1,271,084.52
Dr Exchange Gain/Loss                             SGD $      27,581.52
Cr Cash At Bank          USD $ 570,306.53     SGD $ 856,600.41
Cr AR/AP Contra A/C          USD $ 294,318.00     __*SGD $ 442,065.63*__
As you can see from the sample above, AP/AR Contra account is generated as 442,065.64 in Incoming payment whereas for the same rate and same posting date, the system generated different LC amount in Outgoing payment to 442,065.63, there is a 0.01 difference.
Why is that so? Why same exchange rate and FC amount will resulted in different SGD amount? Anybody know whether there is any workaround to solve this problem? Thanks.
Regards,
MH

Hi Gordon,
I don't really get what you mean. I have tried on my own database and it doesn't happen even though patch level, decimal places and document settings are the same. But it just happen on customer database with exactly the same transactions. So not sure how SAP calculate the amount. Thanks.
Regards,
MH

Table in SQL for Outgoing payments

Hi,
I am creating a SQL Statement to pull some information out regarding outgoing payments to the G/L and I expected to see the transaction lines in the RCT4 table but they don't appear.
Can anyone tell me which table this is stored in please?
thanks

Hi,
Outgoing payments table are OVPM, VPM1 etc.
Regards,
Jitin
SAP Business One Forum Team

I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the "Recommendation Report" screen, I clicked "Non-Included Trans." and saw that one of the vendors (Vendor Code: WILCO) has the followi

Hello,
I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the “Recommendation Report” screen, I clicked “Non-Included Trans.” and saw that one of the vendors (Vendor Code: WILCO) has the following error:
“The document amount is greater than the max. amount allowed in the payment methods linked to the BP”
Upon checking, the “PCF-W” Payment Method linked to WILCO does not have any restrictions, nor does WILCO have any credit/commitment limit set. I have also appropriately defined the Dummy Business Partner Bank (under Payment Terms) as well as checked the “Included” box for PCF-W on the Payment Run-Payment Methods screen.
Could anyone please help me on this?
Salamat,
Cat

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Daily Outgoing Payment Report

Hello,
We have a Query shown below that allows us to view Incoming payments made each day to an invoice.
SELECT T2.CardCode [BP Acct#], T2.CardName [BP Company Name], T2.DocNum [Invoice #], T1.DocDate [Receipt Date], T2.DocTotal [Invoice Sum], T0.DcntSum, T0.SumApplied AS 'Paid to Invoice' FROM [dbo].[RCT2] T0 INNER JOIN [dbo].[ORCT] T1 ON T1.DocNum = T0.DocNum INNER JOIN [dbo].[OINV] T2 ON T2.DocEntry = T0.DocEntry WHERE T1.DocDate = '[%0]'
We would like to modify this query so that the last column of information shows the Outgoing payments made. Meaning, any amount of money that we owe a customer and therefore apply to their outstanding invoice or as a credit memo, etc.
Can someone show us how to do this modification?
Thanks!

Mike,
Try this, this is your query, and it works perfect on my DB
1) SELECT T2.CardCode BP, T2.CardName CompanyName, T2.DocNum Invoice, T1.DocDate ReceiptDate, T2.DocTotal InvoiceSum, T0.DcntSum, T0.SumApplied AS 'Credit to Invoice'
FROM dbo.VPM2 T0 INNER JOIN dbo.OVPM T1 ON T1.DocNum = T0.DocNum INNER JOIN dbo.OPCH T2 ON T2.DocEntry = T0.DocEntry
if this query give you results, the problem could it be in the WHERE clause "where T0.DocDate = '[%0]'
Because you are not inserting a valid value in the '[%0]', maybe you are writing a date that doesnt existe in the "Existing Values" buttom.
Slds,.
Esteban Martinez

Outgoing payment - rouding differences

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