Outgoing Payments Cancellation

Hello EveryBody,
I am trying to run a process after a Pay Order cancellation, but I don't know in wich event to do it.
When you cancel a PO the event in execution is a Menu Event, so I do RIGHT-CLICK > CANCEL and a New Form with a Message Box is shown. My problem is that when you press Yes to Confirm or No to reject and the PO Form is activated, I don't know if de response (Success) is from then Cancellation or any other action that uses the generic Form (0).
So, is there any flag or something that shows me this.'? How can I know that is a cancellation.?
Thank You.
Ezequiel.

Hi Ezequiel,
There isn't an easy way to tell if a document has just been cancelled. Previously, I've used a couple of methods to trap this type of update:
1) Trap the FormDataEvent for the update event type. If ActionSuccess is true then you can compare the last two entries in the history tables to see if the document was cancelled in the latest update. The downside to this approach is that keeping history is a user-defined setting so this wouldn't work on a company who had the history logs turned off (though you could simply check the cancelled status in the outgoing payments table). Also, the FormDataEvent is a UI API event so this approach does not trap the document being cancelled by the DI API (eg if an addon cancels the document).
2) When a document is cancelled, the sp_SBO_TransactionNotification proc is called and the @TRANSACTION_TYPE parameter will be set to 'C'. You can use this proc to check whether the cancelled document is an outgoing payment and then write its key value to your own table for later processing.
Kind Regards,
Owen

Similar Messages

Is there any way to cancel only 1 transaction in an Outgoing Payment?

Dear Experts,
If I have an Outgoing Payment that was already posted, and it consists of 100 invoices. Lets say one day I realized 1 of the invoice was posted wrongly, and I wish to cancel that invoice (with credit memo) and also from the Outgoing Payment. Is there any other efficient way where I can cancel only that invoice in the Outgoing Payment, without canceling the Whole Outgoing Payment?
Because, canceling the Whole Outgoing Payment will mean that I need to re-add the 99 invoices again in a new Outgoing Payment, which is very troublesome. Is there a way to do this? Or is there any efficient workaround this procedures.
Much Thanks in Advance for your advice.
Warmest Regards,
Chinho

Chinho,
You may post your request to the following forum, so that it will be a candidate to be developed in future version:
/community [original link is broken]
Thanks,
Gordon

How to Cancel an outgoing payment after reconcilliation

Hi guys,
I want to know whether we can cancel an outgoing Payments after Reconciling the Outgoing payment with JE.
I tries to cancel by right clicking on the document but its showing some error message like we cant cancel the payment after automatic reconciliation.
If any body knows how to cancel the outgoing payment which has been reconcilied pls tell me..
Regards,
Vamsi

Hi Vamsi,
You need to first cancel the reconcilition before you can do this.
One of the reasons is that a counter journal will be created when cancelling the payment and that one will be autonatically reconciled with payment transaction. As this one is already reconciled it would not be logical, any one amount can only be reconciled with one other.
I hope that is clear.
Jesper

Query for outgoing payment

Hi All,
i need a report for the outgoing payment where i could display the account details, the doc remarks, row total and also the payment mode, whther by cash or by cheque. I have a query but i dont know how to get the mode of payment and also how to get the row total??
SELECT T0.[DocNum], T0.[DocDate], T1.[AcctName], T1.[Descrip], T0.[CashAcct], T0.[CheckAcct] FROM OVPM T0 INNER JOIN VPM4 T1 ON T0.DocEntry = T1.DocNum WHERE T0.[DocDate] = [%0]
How do i get the row total and the mode of payment incorporated in the query? apart from the doc date, can i also get a selection criteria for the mode of payment as well?? Can anyone please suggest a better query??
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Try this one to start:
SELECT T0.DocNum, T0.DocDate, T1.AcctName, T1.Descrip, T0.CashAcct, T0.CheckAcct, T0.DocTotal, CASE WHEN T0.CashSum > 0 THEN 'Cash' WHEN T0.CreditSum > 0 THEN 'CC' WHEN T0.TrsfrSum > 0 THEN 'WIRE' ELSE 'Check' END AS 'Mode'
FROM dbo.OVPM T0
LEFT JOIN dbo.VPM4 T1 ON T0.DocEntry = T1.DocNum
WHERE T0.DocDate = [%0\] AND T0.JrnlMemo != 'Cancelled'
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Outgoing Payment couldnot calcel

outgoing Payment could not cancel
error comes sap task bar is 20/02/2010 15:56:40: Cannot perform transaction in controlling type account [Journal Entry - Rows - Account Code][line: 2] , '6

i added out going payment with round off amount,the round amount accounted in round off Account (its control account in G/L account determination under set up financial tab). so i want to cancel this payment.but i can't perform to cancel, the system error message is Cannot perform transaction in controlling type account.

Part Paid Invoice Missing From Payment Wizard / Outgoing Payments

Hi,
Having a bit of an issue with a purchase invoice on SAP B1. In brief:
The invoice was posted fine, then they paid 3 invoices but the total was short. The user allocated payment manually using outgoing payments to the 3 invoices, but partially paid the 3rd. This left an outstanding balance of 4,500 EUR
The user ran a payment wizard this morning and the invoice was picked up, along with any recent invoices for supplier, and showed the outstanding balance. The payment wizard was saved, not executed.
Upon review, the payment run was canceled so it could be re run with specific suppliers / invoices selected. However, the part paid invoice is now not showing on the payment run. Likewise, if you try to manually allocated payment for the supplier, it does not give the option to pay anything on the invoice, just all other open documents.
The invoice is still open, and the amount due on the BP balance is the amount o/s not the full amount which is correct.
I have tried recreating the issue on a test system of our own and a backup of their database and cannot get the same problem.
Any ideas would be of great help becuase I have searched the service portal and forums and can;t find anyone with a similair problem and running out of ideas myself.
Thank you in advance
Martin

Hi Martin,
Sometimes when cancelling payment and reconciliations there are values in the tables opch and pch6 that are not reset correctly and then appearing as fully paid.
Check if the Invoice is returned from this query:
select 'AP Invoice' as 'Document Type', docentry, docnum, cardcode, t0.transid, doctotal, paidtodate, balduedeb - balduecred as 'JDT1 Balance Due'
from opch t0 inner join jdt1 t1 on t0.transid = t1.transid
where doctotal - paidtodate = 0 and balduedeb - balduecred != 0
and shortname != account
Let us know how this works out. The query only checks opch you can check the paidtodate field in pch6 as well.
Jesper

Outgoing Payment Wizard

I think I already know the answer, but when using the Outgoing Payment Wizard I have completed Step 7 and selected the Execute button and then Next, I assume there is no way to cancel the run after this point. I see if I exit then go back into the Payment Wziard, the run shows as Executed.
My only option at the point is to print and then void the check or checks?
Thanks in advance

Hi Dana,
What version are you on? In SBO 2005/2007A, you can cancel a payment without printing off the cheque(s). After executing the payment wizard is run, close without printing.
Bring up a payment in Outgoing Payments window and in the header section, right-click and select 'Cancel'. This will reverse the outgoing payment and break the link if applied to an invoice or J/E. You will need to do this for each one you want to cancel. If there are only a few, you can still print the good payments with thru Document Printing.
If a cheque was already printed, it will void the cheque at the same time.
Hope this helps,
Heather

Discount on a credit memo (outgoing payments)

Regardless the due date a discount on a credit memo is always calculated when executing a payment run. Why is that??
I can imagine that in some cases the discount is calculated even if the document is overdue (otherwise you would take a discount on a delivery you may have sent back)
But why does the payment run always calculates this discount (according the payment terms)u2026 even is the credit memo is overdue??
Please help!

Hi, Veronica!
One note, if an invoice is paid in full then you cannot create a credit memo for it using the copy to/from.
Conversely, to create a credit memo this way for an invoice it means that the invoice was not paid, or (really bad practice), the payment applied to the invoice was cancelled, hence the invoice reopened, and now available to be credited.
If the invoice is not paid, there is nothing to refund the customer.
If the invoice was paid, then payment was cancelled, then the invoice was credited, and now the customer needs the money back, you can check this by following these steps: bring up the BP Card, drill into the account balance, look for any transaction with Origin RC that reads under Details "Reverse Entry for Confirmation No...." The C/D will be a negative amount in parenthesis, double negative...
If this is the case, and the customer indeed paid the invoice, I might not be qualified to guide you there, but you might need to recreate the incoming payment, then create an outgoing payment against the customer payment.
Reconcile the four open transactions, the initial incoming payment, the entry made by the cancellation, the new incoming payment and the outgoing payment.
You should consult with an accountant or the SAP support on how to properly handle this scenario.
Well, hope it helps.
Liviu

Max Documents for OutGoing Payment

Hi
Can any one know what is max document select while posting OutGoing Payments
I want to post Cust Outgoing Payment (against 10,000 Credit Note) , does system allow?
Nilesh Shah

Hi,
You can define the number of documents to appear in the Payment window or you can have all the documents appearing in the outgoing payment for a specific BP.
I dont think there would be any problem in creating a Payment document for large number of documents but it would take time to complete the process.
But be sure that correct documents are included as you cannot have one or two document removed from the Payment or reconciliation which will happen on creation of payment. You have to cancel the complete payment.
Prepare a COPY of the database in Test Enviornment and give a try.
Kind Regards,
Jitin
SAP Business One Forum Team

Approval on Outgoing Payment

Hi,
I am using SAP 2007 A (8.00.175) SP 00 PL 30 our requirement is to block some uses from perform outgoing payment, that means SAP Systems should trigger for approval if a user xyz want to do outgoing payment but other users who authorized can do outgoing payment without being blocked by SAP System.Is this requirement possible? please advice
Best Regards
Grayson

Unfortunatly there is no way to get an approval for an incoming or outgoing payment in business one. When you are defining the approval
template there is no option to choose an incoming or outgoing payment.
Consequently even if a query were developed to check for when a payment has been made the only the invoice would be sent for approval. As a work around I suggest that you send an alert to the approvers everytime an incoming or outgoing payment is added. If the payment is not agreed on then the payment can be canceled before any other action is performed.
For other users you should not give them authorization for Outgoing payments under Administration ->General Authorization
Also you can try using SDK for this issue.
Regards
Vikas

Linking Outgoing Payment to Checks for Payment

Hello Experts,
Is there a way i can link the already processed outgoing payment (under Banking) to my Checks for payments?
I need to have the AP Invoice No. copied to the Remarks in the Checks for Payments and the journal remarks to be the same in both the documents.
Thanks.
Feroz

Feroz,
You can manually update those fields but there's no way to create a link between the two documents. You can cancel the original ones and process them again including the new outgoing payment.
Regards,
Nat

Approval for Incoming,Outgoing Payments and Deposits

Hi guys,
I need to set an approval whenever the user wants to close or cancel Incoming Payments,OutGoing Payments and Deposits(Just Right Click on the Document and Close/Cancel).
I tried to get approval when adding the above documents but not able to set for cancel/Close.
Pls tell me how to achieve this..
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Vams

Hi Vams,
As suggested by Gordon, you won't be ab;e to trigger an approval for this. SP may only block if some one tries to cancel or close the document. You can block the same by using authorizations. So why don't you directly use authorizations??
Thanks,
Joseph

Outgoing payment query

Hello everybody,
Is there any way to calculate the duedate of a check I want to create in outgoing payment object according to some a/p invoices that had marked in the outgoing payment.
I want to calculate duadate of three a/p invoices. every invoice has a diferent total value and different duedate.
I tried to create a FMS with a UDF , but I don't know how to get the marked records from VPM2 before the outgoing payment is saved.
Thank you all,
Joseph

Hi Joseph,
you can try this query and see if you get the desired result. Let me know.
select T0.DocNum, T0.DocDate, T0.CardCode, T0.CardName, T1.CheckNum,T1.DueDate 'Check due date', T1.CheckSum, T1.BankCode + ' ' + T1.Branch + ' ' + T1.AcctNum Account
from ovpm T0 inner join vpm1 T1 on T1.DocNum = T0.DocEntry
inner join jdt1 T2 on T2.TransId = T0.TransId
inner join dsc1 T3 on T3.BankCode = T1.BankCode and T3.Branch = T1.Branch and T3.Account = T1.AcctNum
where T0.Canceled = 'N'
and T2.Ref3Line = T1.CheckNum
and T2.ExtrMatch = 0
and T2.Account = T3.GLAccount
order by T0.DocNum, T1.CheckNum
however, this query will get you a list of all the outgoing payments done!!
Best Regards,
Joseph Antony

Table in SQL for Outgoing payments

Hi,
I am creating a SQL Statement to pull some information out regarding outgoing payments to the G/L and I expected to see the transaction lines in the RCT4 table but they don't appear.
Can anyone tell me which table this is stored in please?
thanks

Hi,
Outgoing payments table are OVPM, VPM1 etc.
Regards,
Jitin
SAP Business One Forum Team

I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the "Recommendation Report" screen, I clicked "Non-Included Trans." and saw that one of the vendors (Vendor Code: WILCO) has the followi

Hello,
I encountered an error in the Payment Wizard screen as I was creating an Outgoing Payment for petty cash expenses. On the “Recommendation Report” screen, I clicked “Non-Included Trans.” and saw that one of the vendors (Vendor Code: WILCO) has the following error:
“The document amount is greater than the max. amount allowed in the payment methods linked to the BP”
Upon checking, the “PCF-W” Payment Method linked to WILCO does not have any restrictions, nor does WILCO have any credit/commitment limit set. I have also appropriately defined the Dummy Business Partner Bank (under Payment Terms) as well as checked the “Included” box for PCF-W on the Payment Run-Payment Methods screen.
Could anyone please help me on this?
Salamat,
Cat

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Outgoing Payments Cancellation

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