Partially received AP reserve invoice

Experts,
The client is in SAPB1 88 PL=20.
The issue is regarding a partially received AP reserve invoice that is fully paid. The open quantity for Item =A in the AP reserve=38,400. Now in the Item Master for Item=A the open qty in the AP reserve increased the Ordered qty by 38,400 for this item.
Doing the AP reserve invoice ---> GRPO step should correct the ordered quantity in the Item Master accordingly. This will trigger GL transactions to the Inventory account and the Intransit Accounts.
However, the client want to get the Ordered quantity field corrected in the Item master for item A WITHOUT affecting the GL transactions. Is there any appropriate Steps in SAPB1 that I could do to minimize the GL trasactions created to resolve this issue?
Thank you for any suggestions in advance.
Jose

Hi Jose,
It is not achievable for the goal to get the Ordered quantity field corrected in the Item master for item A WITHOUT affecting the GL transactions.
All quantities must have a cost associated with them. Otherwise you can only have 0 cost.
Thanks,
Gordon

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Open quantity in Sales Order did not update after cancelling Reserve Invoice

Client created Credit Memo with reference to Reserve Invoice but this did not update the open quantity in Sales Order. Client is using SAP B1 8.82 PL9. I tested this in SAP 9.0 and still same behavior. Is there a work around other than creating another SO?
I checked Document Settings and "Reopening Doc by creating credit memo based on Doc" is enabled.
Thanks in advance.

Thanks for the reply. How will the client be able to make new reserve invoices from the SO? They are trying to make partial reserve invoices from the sales order. I already suggested to just change the quantity in the reserve invoice before adding. But I have doubt because the SO might close prematurely before they complete the quantity in the SO because open quantity is much less then the quantity in SO.
SO Quantity: 100
Open Quantity: 40
Reserve Invoice 1: 60
Reserve Invoice 2: 40
SO closes before they can make Reserve Invoice 2

Payment against Reserved Invoice

Hi Experts,
We are creating Reserved Invoices through the DI API. The Reserved Invoice is received in just fine. After the Invoice is processed through the DI API, we then process a payment for the Invoice. We are getting an error that states "The Base Document Card does not match the Target Document Card".
Orginally we were processing Sales Orders and then bringing in the payment. Both were received into SAP with no errors. We discovered that we could not link the Payment to the Order, so we changed to using Reserved Invoices. Now we are getting the above mentioned error when processing the payments.
Does anyone have any suggestions has to why we could be getting this error? What would be considered the Target Document?
here is the payment code:
SAPbobsCOM.Payments vPays = default(SAPbobsCOM.Payments);
vPays = (SAPbobsCOM.Payments)vCmp.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments);
SAPbobsCOM.Documents SapInvoice = default(SAPbobsCOM.Documents);
SapInvoice = (SAPbobsCOM.Documents)vCmp.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices);
int SapOrder = GetSapInvoiceNumber(OrderNumber);
SapInvoice.GetByKey(SapOrder);
vPays.Address = SapInvoice.Address;
vPays.CardCode = SapInvoice.CardCode;
vPays.DocDate = PayDate;
vPays.DocType = SAPbobsCOM.BoRcptTypes.rCustomer;
vPays.DocObjectCode = SAPbobsCOM.BoPaymentsObjectType.bopot_IncomingPayments;
vPays.CashAccount = "23500000";
vPays.JournalRemarks = journal;
vPays.Invoices.DocEntry = SapInvoice.DocEntry;
vPays.Invoices.DocLine = 0;
vPays.Invoices.SumApplied = SapInvoice.DocTotal;
vPays.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_Receipt;
lRetCode = vPays.Add();
Thanks,
Josh
Edited by: Josh Mellette on Apr 28, 2009 5:09 PM

Dear Josh Mellette,
The invoice type should be invoice 13 but not Receipt
vPays.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_Invoice;
and you need to set cash sum if you pay the invoice by cash
vPay.CashSum = SapInvoice.DocTotal;
and please check if the DocEntry of the invoice is correct by check OINV table.
Best Regards
Jane Jing
SAP Business One Forums team

A/R reserve Invoice as Proforma Invoice

Hi experts,
I have one doubt in A/R reserve invoice. My Client is using Proforma invoice. They will send this Proforma invoice to their customer to get get Confirmation about the Invoice. Once their Customer, confirms that proforma invoice, Our client will prepare the Original A/R Invoice. This flow is done manualy.
when i map this flow in B1, i cant create A/R invoice after posting the A/R reserve invoice having SO as base document. I can only create Delivery & A/R credit memo. More over when i was trying to create A/R Invoice by selecting the that Specific SO as base document. I can find that SO.
Can you help how to map this flow in SAP B1.
With thanks
Manickam

The Reserve Invoice is mainly created when you do not want to reduce inventory but be able to create an Invoice so that you can receive money against it.
It does not change inventory quantities.
Let us say you have a Sales Order for Rs.1000 and you business policy is to take 50% advance.. You can create a Reserve Invoice for Rs.500 and then process an Incoming payment.
When the order is completed..Copy the SO to Delivery..AR Invoice..and on the AR Invoice screen adjust for the advance by linking the Reserve Invoice..
Suda

Recognition of COS/COGS Account if the process is A/P Reserve Invoice

hi there,
i am trying to post an A/R Reserve Invoice of non-inventoriable item because it's Advance payment to Supplier scenario. would you know on what transaction can i create to recognize the COS/COGS Account of it? i believe if my process is :
1. PO
2. A/P Invoice
3. Outgoing Payment
under A/P Invoice transaction i'll be able to select the COS/COGS Account of it under G/L Account field but in A/P Reserve Invoice, it's not working.

Hello,
It is system functionality because whenever you make Reserve invoice the JE passed only
1.Downpayment Receive Account And Party Account
2.Party Account And Bank Account .
So we are not able to Active this filed on that document.
And On A/P invoice there are number of GL affected Like
Non- Inventory(Default Expeces0 Item Account ,Tax Account,Party Account and this account we can change on invoice.
So you should explain system functionality to your client
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Ar reserve invoices and returns on account report

hello
i would like to know how to go about finding out my last 10 ar reserve invoices on account (did not receive payment for) and my last 10 returns to on account as well.
your help is greatly appreciated.....
thanks in advance

Hi,
Try this for last 10 ar reserve invoices first:
SELECT TOP 10 T0.DocNum, T0.DocDate
FROM dbo.OINV T0
WHERE T0.IsINS = 'Y' AND (T0.PaidToDate < T0.DocTotal)
Order BY T0.DocDate DESC
Thanks,
Gordon

AR reserve invoice vs. inventory status

To Experts,
Can anyone tell me how to fix this inventory status?
AR reserve invoice was created and paid, however a delivery document was created separately which leaves the inventory shows committed 10, and available -10. At the moment the item physical item is "0" in the warehouse. what can i do to correct this and make the SAP show both committed and available "0"? Thank you very much.

You're supposed to link the AR Reserve Invoice to the AR Goods Receipt (via the 'Copy To' / 'Copy From' function).
As you've received the goods from a separate / unrelated AR Goods Receipt, you could maybe do a Goods Return to close the AR Goods Receipt, and then draw the AR Reserve Invoice into an AR Goods Receipt document again to 'fix' the inventory status.
Of course, you will need to pay attention to the costing (FIFO / Avg Cost) and the fact that the inventory items could have already been sold.
Review the scenario first before applying the above 'fix'.

Partial accrual of vendor invoice

Hello experts,
We have a request to partially accrue a vendor invoice. User wants to accrue a part of the invoice and the rest will not be accrued. For accruals, they usually user transaction ACACDATATRANS, but it seems not possible to do partial accrual of invoice using this transacation.
Can somebody help and let me know how I should proceed with this?
Thank you and regards,
Luiza

I am not able to relate the accrual of Partial vendor Invoice with normal business scenarios. Can you please elaborate the Ques again?
do you mean; partial goods/service has been received? Invoice is yet to book? or Goods are not yet received?

Reserve Invoice to post on order completion?

Hi,
Is it possible to get a reserve invoice to only show in sales data at the point it has all been delivered (Rather than the date entered).

Not quite. We wish to log the invoice in the same calendar month as the delivery takes place so it aligns with all our warehousing fees in terms of processing an order. i.e. so we can track contribution correctly and accurately.
So, for example, we create the reserve invoice as payment received on the 31st march but the order is fulfilled in April. We would want this invoice to show in April Sales.
Make sense?

Generating sales order and reserve invoice in a row

Hi all,
i'm using B1iSN PL14 with sap B1 8.8.
I need to build the following scenario :
I receive an xml file representing a sales order, i have to create :
- a sales order
- a reserve invoice based on the sales order
I've create two BIUs that currently work.
But now i'd like to chain the two BIUs and execute the the invoice creation only if a sales order has been created.
What is the best way to do tha kind of thing ?
thanks !

I found it difficult in a similar situation & unfortunately didn't get much response from here.
My workaround solution was:
- I removed the filter for the B1i user; it's explained in the extensibility guide I think. Basically B1i ignores any events created by itself, but I removed that so B1i received all events including ones created by B1i itself.
- When creating my first document (for the example lets say it was a Sales Order), I entered a specific text in the remarks field - you could also use a UDF
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Document = Sales Order
User = B1i
Remarks = CreatedWithB1i (for example)
So using this, any time my first BIU completed succesfully, it triggered the second one... it's clearly a workaround solution, but it worked for me.

Delivery on A/R Reserve Invoice

Hi,
I would like to know if partial deliveries can be made on an a/r reserve invoice and if so, are the inventory postings apportioned according to the quantity in the DO?
Thank you.

Hi,
Partial deliveries allow or not is a setting on BP account. If you allow it, the inventory postings will be in according to the quantity from the partial Delivery.
Thanks,
Gordon

A/R Reserve Invoice

hi there I have another case,
I have created an A/R Reserve Invoice and was able to received/acknowledge the payment to close it. Eventually, the customer decided to cancel the order and advice us not to deliver the goods anymore. At this point, the customer asked for the refund of the amount paid considering there's no delivery of items. In most cases, refund amount is less thanthe amount paid by the customer, may be 20% or others strictly implement it 50% especially for order basis items or high-value items.
How are you going to handle this in SAP B1? I am doubtful about Credit Note considering there's No Goods delivery transaction yet.
What do you think guys?..hehehe, thanks again!
Cheers,
beth

Hi Frank,
Could you give more details about how to create a service credit note ?
Thanks

Downpayments with a Reserve Invoice

Is there any way to use an AR Down Payment Invoice to reduce the value of an AR Reserve Invoice?
You can use Down Payments to reduce the value of a normal AR Invoice, but the Down Payment detail button does not seem to appear on the Reserve Invoice window.
I suspect that the answer is that it is not possible, but I am hoping that if I change some setting, I will be able to use Down Payments like this.
Version 2007A SP00 PL45
Regards,
Douglas

Hi Kerstin,
I wanted to confirm something here.
Downpayments can be managed either with a request (doesn't create a JE but can be used as a base document for payment) or a DP invoice (creates a JE, also used as base document for payment, also creates tax posting) & they are designed to accommodate a partial payment before the stock transaction takes place.
From my understanding (and testing), the tax posting does not occur for AR Down Payment Invoices until the final invoice occurs. Also, do you know what localizations have DPRs? I am using 2007A Canadian local and I don't seem to have them.
I need to be able to do downpayments with tax... and there doesn't seem to be a way unless I use some sort of workaround with AR reserve invoices which I'm still not sure of the process.
Thanks,
Mike

A/P Reserve Invoice Reconciliation

Is there a query or report that would tell me what makes up the account that the A/P Reserve Invoices are coded to when they have not yet been received?
Thanks,
Ryan

Try this one:
Select Distinct T1.DocNum from dbo.opch t1 inner join dbo.pch1 t0 on t0.DocENtry = T1.DocEntry where t1.isIns = 'Y' AND isnull(T0.TrgetEntry,0) = 0
Thanks,
Gordon

Approval Query needed for AR Reserve Invoice

Need to create an approval for delivery doc- If AR reserve invoice not paid need to triger an approval. how can I cutomise the query to look at base document.
SELECT DISTINCT 'TRUE' FROM OINV T0 WHERE T0.[isIns] = 'Y' AND T0.[DocStatus] <> 'C'
Thanks and Regards

Hi Anoop,
This one should do it I believe. I have attachde the query as not everything gets copied in this forum. The query below will not work.
SELECT distinct 'true' FROM DLN1 T0 WHERE T0.[BaseType] = 13 and $[$38.45.1] in (SELECT docentry FROM OINV T0 WHERE isins = 'Y' and paidtodate <> doctotal)
There are a few limitations with approvals in B1 that are based on values on the linelevel like this one.
The query can not see past the first line of the document. So it will only check the basedoc of the first item in the Delivery (it is possible to add an item on the first line after copying the Reserve Invoice details into the delivery).
Apart from that, the query only checks if the payment have been fully done "(paidtodate <> doctotal)", if it has been partially paid it will still trigger the approval. If partial payment is acceptable you can change that to "paidtodate <> 0".
Hope it helps,
Jesper

Partially received AP reserve invoice

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