AR reserve invoice vs. inventory status

To Experts,
Can anyone tell me how to fix this inventory status?
AR reserve invoice was created and paid, however a delivery document was created separately which leaves the inventory shows committed 10, and available -10. At the moment the item physical item is "0" in the warehouse. what can i do to correct this and make the SAP show both committed and available "0"? Thank you very much.

You're supposed to link the AR Reserve Invoice to the AR Goods Receipt (via the 'Copy To' / 'Copy From' function).
As you've received the goods from a separate / unrelated AR Goods Receipt, you could maybe do a Goods Return to close the AR Goods Receipt, and then draw the AR Reserve Invoice into an AR Goods Receipt document again to 'fix' the inventory status.
Of course, you will need to pay attention to the costing (FIFO / Avg Cost) and the fact that the inventory items could have already been sold.
Review the scenario first before applying the above 'fix'.

Similar Messages

How to cancel AR Reserve invoice displays PAID status

Hi all.
I try to cancel an A/R Res Inv with PAID status using an independent A/R Credit Memo but it will ask me to choose the batches for each item while there is no batches for me to choose. The user told me that she haven't create the Delivery and that's why the stocks are not yet pull out but how do I cancel the Inv with PAID status?
Can anyone here suggest me on how to cancel a PAID A/R Res Inv?
Thanks.
Best Regards,
Xavier

It's better to cancel first the incoming payment posted.
Afterwards, you can create credit memo based on the ar reserve invoice.
You are prompted to enter batch number in ar credit memo because (i think) you are using item type transactions where items are managed by batch. Batch selection appears if the said credit memo is not based on a reference document.

AP Reserve Invoice table

Hi All,
I was trying to write a query whereby it list out only AP Reserve Invoice that the status is Open (which has not copy to GRPO yet), however, I do not know which table or any columns that differenciate between AP Invoice and AP Reserve Invoice, anybody has idea on this?
Open items list does separate out Outstanding AP Reserve Invoice that is not yet delivered but the listing is not good enough, it does not list out the details instead only the invoice no and to know the details, users has to manually drill into the invoice one by one. Trying to give a listing that list out all detail items. Hope someone is able to assist on this, thanks.
Regards,
MH

Gordon, I like this answer - but have a small follow-up question
if a customer uses the AP invoice to record purchase or materials X factory from a remote location
it is hitting the normal GL accounts
but ideally they would want to hit a Goods In Transit account instead
thus they would have full visibility into the goods "on the water" until they arrive
I cant seem to find a way to point the AP Reserve Invoice to a In Transit account when I am using Item Group GL Acct Determination
any advice/suggestions??

Help with sql query the status of A/P Reserve Invoice

Hi,
I am trying to write a query which lists all A/P Reserve Invoice info with OPEN status.
I check the OPCH table and cannot find the rule to tell the status.
The "DocStatus" field has two values only: 'O' for open and 'C' for closed.
However, the status of A/P Reserve Invoice are OPEN, CLOSED, DELIVERED, PAID, etc.
I try to use DocStatus field to filter, but the result does not match what I see in SAP.
Could you please give me some hints about how to get the data I need? Thank you.
Best regards,
Sylvia
Edited by: csylvia on Jun 23, 2011 5:54 AM

Hi Darius,
Thanks for your reply.
However, I don't know what is the relationship between Purchase order and A/P Reserve Invoice.
Do you mean using "SELECT T0.DocEntry FROM OPCH T0, OPOR T1 WHERE T0.DocNum = T1.DocNum AND T1.DocStatus = 'O';" to query the A/P Reserve Invoice data with OPEN status?
But the result is not what I want.
The result of "*SELECT * FROM OPOR WHERE DocStatus = 'O';*" is also not.
I'd like to query A/P Reserve Invoice list with OPEN status, and I try the following sql query:
SELECT DocEntry FROM OPCH WHERE DocStatus = 'O' AND InvntSttus = 'O';
The result is close to what I need, but it's not exactly correct.
Moreover, I don't think the sql query conditions is accurate.
Please give me some advice. Thank you.
Best regards,
Sylvia

Sales Order/A/R Reserve Invoice & Inventory Transfer

Hi
Suppose I have 2 warehouses A and B. A has 3 units of a particular good and B has 6 units of that same good.
I understand that if I want to create an A/R invoice for a sale of 7 units of the good, I have to transfer 1 unit from A to B or 4 units from B to A before the tax invoice can be created. Does this requirement to have the stocks in one warehouse also apply to an A/R reserve invoice? Can I create an A/R reserve invoice for 7 units of the good before the transfer is performed?
My second question is this.
A sales quotation may be created when the required goods are in different warehouses. Can I create a sales order with the required goods still in different warehouses?
Thank you for your patience with my questions as I am new to SAP B1 and do not have access to a test system at the moment.

Hi,
Only Delivery or normal invoices are related to inventory. For Sales Order/A/R Reserve Invoice, you do not need Inventory Transfer.
Thanks,
Gordon

A/P Reserve Invoice closes Source PO - But A/P Credit Memo does not open it

Hi Forum,
1. Create a PO with say a single line item
2. Create a target A/P Reserve Invoice from above PO
Note: The PO of step 1 is closed.
I want the PO to again go to OPEN STATUS.
3.I perform A/P Credit Memo from base document (A/P Reserve Invoice) from step 2 above.
Question: The status of PO does not become open. Is there a setting that I am missing here which would make the status of PO go to open again?
Thank you for your help.

Hi Syed Aleem,
go to Administration -> System Initialisation -> Document Settings -> Per document -> Purchase Order
Place a tick in the checkbox 'Reopen Doc. by creating returns/Goods Returns/Credit Notes Based in It' & update.
All the best,
Kerstin

A/R Credit Memo for A/R Reserve Invoice

Hi guyz,
I have a question for A/R Credit Memo. Hope anyone can help.
Steps:
1. I created an Sales Order, let say "Item A" with quantity 100 pcs.
2. I copied my Sales Order to A/R Reserve Invoice but i customized the quantity to 70 pcs (Sales Order still open for quantity 30).
3. I created an A/R Credit Memo, copied from my last A/R Reserve Invoice (from step no. 2), because there is a revision in the unit price. My Credit Memo is exaclty same with my A/R Reserve Invoice.
4. I created a new A/R Reserve Invoice, copied from my Sales Order (from step no. 1) with quantity 70 pcs again.
After i do all my activities above, i found that my Sales Order's Status become CLOSED. Whereas, it should be still OPEN because there is outstanding quantity 30 pcs. Why it happened ? I don't find any reasons for this condition.
Thank you.

But A/R Credit Memo is to reverse A/R Reserve Invoice / A/R Invoice, right ? So the quantity should be back to 100 pcs.
Or A/R Credit Memo is just to reverse the Journal ? If it so, i think it is not so helpful in ERP. Because we still need to create New Sales Order if we make a mistake in Invoice.
Is there any chance that we do not need to make new Sales Order for this situation ?
Thank you.
Regards,
Elsa

A/R reserve Invoice as Proforma Invoice

Hi experts,
I have one doubt in A/R reserve invoice. My Client is using Proforma invoice. They will send this Proforma invoice to their customer to get get Confirmation about the Invoice. Once their Customer, confirms that proforma invoice, Our client will prepare the Original A/R Invoice. This flow is done manualy.
when i map this flow in B1, i cant create A/R invoice after posting the A/R reserve invoice having SO as base document. I can only create Delivery & A/R credit memo. More over when i was trying to create A/R Invoice by selecting the that Specific SO as base document. I can find that SO.
Can you help how to map this flow in SAP B1.
With thanks
Manickam

The Reserve Invoice is mainly created when you do not want to reduce inventory but be able to create an Invoice so that you can receive money against it.
It does not change inventory quantities.
Let us say you have a Sales Order for Rs.1000 and you business policy is to take 50% advance.. You can create a Reserve Invoice for Rs.500 and then process an Incoming payment.
When the order is completed..Copy the SO to Delivery..AR Invoice..and on the AR Invoice screen adjust for the advance by linking the Reserve Invoice..
Suda

Recognition of COS/COGS Account if the process is A/P Reserve Invoice

hi there,
i am trying to post an A/R Reserve Invoice of non-inventoriable item because it's Advance payment to Supplier scenario. would you know on what transaction can i create to recognize the COS/COGS Account of it? i believe if my process is :
1. PO
2. A/P Invoice
3. Outgoing Payment
under A/P Invoice transaction i'll be able to select the COS/COGS Account of it under G/L Account field but in A/P Reserve Invoice, it's not working.

Hello,
It is system functionality because whenever you make Reserve invoice the JE passed only
1.Downpayment Receive Account And Party Account
2.Party Account And Bank Account .
So we are not able to Active this filed on that document.
And On A/P invoice there are number of GL affected Like
Non- Inventory(Default Expeces0 Item Account ,Tax Account,Party Account and this account we can change on invoice.
So you should explain system functionality to your client
Thanks
Manvendra Singh Niranjan

Close an A/P Reserve Invoice

Hi,
How can I close an A/P Reserve Invoice?
It has been posted with 1 item perfectly correct but by mistake with 2 items with quantity of 200 and unit price of 0 (to adjust for total - instead of deleting the lines 2 and 3).
Line 2 and 3 of this PO have been posted correctly later with a seperate A/P Reserve Invoice.
Now, the item master data keeps showing 200 in column ordered under the tab inventory data.
There is no close and no cancel available in A/P Invoice.
How can I correct this mistake? If I dont, MRP will never calculate these 2 items correct.
Thanks
Franz

Hi Franz,
Do you mean draft (Reserve) A/P Invoice.
then go to purchasing reports - document draft report and select purchsing A/P and open only option then right click on the document and select remove or close option same practise do without selecting open only option on document draft report.
If you have saved the A/P invoice then generate the reverse document A/P credit memo.
Regards,
Datta Kharat

Reserve Invoices - Cancelling open items

Hi,
We are having problems with reserve invoices. Our situation is:
1. We create a reserve invoice.
2. We create an incoming payment against the reserve invoice.
3. We create delivery notes against the line items.
Sometimes however:
1. an item will never go out as discontinued for example so we need to cancel some open items. This doesn't seem possible without delivering the goods? Although we can't deliver the goods as inventory would go negative as of course we can't get the item.
2. The whole order is cancelled.
Either way, it represents the same problem, how do we close of line items which are not delivered?

Hi,
For the discontinued items, will you delivery any substitute? You may need to cancel everything to recreate the right document if that is true.
Thanks,
Gordon

Tax Only Feature is not enabled in reserve invoice

Hi Experts ,
I have got the message "Tax Only Feature is not enabled in reserve invoice " while entering inventory opening. So i could'nt able to enter the inventory opening. How i can i solve this?
Regards

Hi,
You may need to elaborate what is your process of entering inventory opening in order others to help.
Thanks,
Gordon

"Tax Only" feature not enabled in reserve invoice [Message 439-209]

HI Experts,
I have created new company as IND_COA database and i created a Masters and Inventory Offset A/c in Equity drawer.
Now, am trying to take initial qnty , wheres it says the "Tax Only" feature not enabled in reserve invoice [Message 439-209]
anyone can guide me.
Thanks in advance.
Regards,
Dwarak

Hi Dwarak,
As the message indicated: "Tax Only" feature not enabled in reserve invoice. Do you need to input "Tax Only" reserve invoice?
Thanks,
Gordon

Partially received AP reserve invoice

Experts,
The client is in SAPB1 88 PL=20.
The issue is regarding a partially received AP reserve invoice that is fully paid. The open quantity for Item =A in the AP reserve=38,400. Now in the Item Master for Item=A the open qty in the AP reserve increased the Ordered qty by 38,400 for this item.
Doing the AP reserve invoice ---> GRPO step should correct the ordered quantity in the Item Master accordingly. This will trigger GL transactions to the Inventory account and the Intransit Accounts.
However, the client want to get the Ordered quantity field corrected in the Item master for item A WITHOUT affecting the GL transactions. Is there any appropriate Steps in SAPB1 that I could do to minimize the GL trasactions created to resolve this issue?
Thank you for any suggestions in advance.
Jose

Hi Jose,
It is not achievable for the goal to get the Ordered quantity field corrected in the Item master for item A WITHOUT affecting the GL transactions.
All quantities must have a cost associated with them. Otherwise you can only have 0 cost.
Thanks,
Gordon

A/P Reserve Invoice

hello All,
the Sequence for the A/P Reserve Invoice is Purchase Order --> A/P Reserve Invoice --> Goods Receipt PO.
now, this sequence is done, can i still do Goods Return? if yes, please guide.
Thanks.
FIDEL

Hi Fidel,
Let me confirm you about the procedure you've done this problem.
PO -> A/P Reserve Invoice -> Outgoing Payment -> Goods Receipt
If that's the way, and you want to return the goods and money back then (in my opinion) you should do like this:
1. Cancel the outgoing payment, the status of A/P Reserve Invoice will be Open.
2. Although the A/P Reserve Invoice document is "open", you cannot copy it to A/P Credit Memo document. So, you have to create A/P Credit Memo Manually with "item" type to automatically return the goods.
3. Do the reconciliations process (Banking -> Bank Statements & Reconciliations) to close the status of A/P Credit Memo document created
NB. You have to consider about the item costs before you do this (specially if you're using moving average methods), because you have to do Material Revaluation process.
Please try this and let us know the result.
Thanks and Regards

AR reserve invoice vs. inventory status

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