Passing Project Definition number to a Workflow through milestone

Hi Experts,
I have created a Project in CJ20N and i am triggering a workflow using a milestone when the activity is realesed.
The workflow is used to send email. In the workflow in start conditions i have given the BOR for milestone. The workflow is getting triggered correctly and everything is working fine.
Now i want to pass the Project definition number and Description to the Workflow.
Can anyone provide any help on how to achieve this ?
Thank You,
Radhika .

Solved it myself.......

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Is ther any FM for next free Number of project Definition number?

Hi Guys,
Is there any FM or logic for finding the next free Project definition number.?
Thanks,
Gopi.

Hi,
Tcode OPSK Maiantain the special character in "ANo".
Now whenever a new project is to be created in CJ20N, just hit enter in the Project definition field and give a start or finish number and hit Find the system automatically finds the number available.
Hope its useful.
thanks.

Editing Project Definition

Hi experts,
My client needs project definition field should only be displayed(Not editable) once project status becomes'Released'.
How would I do this?
Regards,
Laxminarsimha

Hi,
If the requirement is not to allow change in proj def once the project definition is released then try following
1) It can achieved through small development.
2) Use BAdi BUS2001--- with the help of ABAPer write an implementation.
3) Use BAPI_BUS2001_GET_STATUS and pass Project definition as input. Output will be system status. If it is released ( in background it will be stored as I0002) than check value of PROJ : PSPID same as input else throw an error " Change in proj def name not allowed after release".
4) Also exits available in validations--- can explore same. However logic for the code can be as xplained above.
I donn think it can be possible by just customizing. I verifed in Field selection criteria for Project definition....system status is not in infulencing criteria.
Post ur observations after u try as advised.
Thanks
Saikishore Ganga.

Validation in Project Definition No Range

Dear Expert,
I am creating a validation of project definition number range specific for a project profile but not get sucess.
Scenario is like this..i have a project profile Z000001 for which there is a number range of project code 1000 to 1999
i had created a validation as :-
Prerequisite :- PROJ-PROFL = 'Z000001'
Check :- ( ( PROJ-PSPID :4-7: >= '1813' ) AND ( PROJ-PSPID :4-7: < '2000' ) )
Project Code logic is XX/XXXX , ex PL/1814
But While creating Project Code system is giving the error massage in both right n wrong condition

Hi,
PSPID & POSID both dont consider special characters.
PROJ - PSPID = "SN-001".
Here :1-6: means "SN001" for 1-5 & "0" for 6 as characters.
PRPS - POSID = "SN-001-CIV"
Here :1-6: means "SN001" for 1-5 & "C" for 6 as characters.
In Your case just try changing your check statement to.
Check :- ( ( PROJ-PSPID :3-6: >= '1813' ) AND ( PROJ-PSPID :3-6: < '1999' ) )
and update the test result.
Regards,
Pradeep

Conversion exit for project definition

Hi
I have created a generic extractor to get some data of table PRPS. The project-definition number in this table is in field PSPHI. When you display the result of the extractor in the extractor checker (RSA3) the correct number (e.g. PG5707) is showing, however, when it comes into BW, it is showing the internal number (e.g. 000002). In BW I use this field to populate 0PROJECT, but due to the internal number being sent, I cant use it.
Can anyone please tell me what conversion exit I can call in my extractor to get the external number?
I also notice in SE16 for this table there is a selection in the user parameters to tick under the "Format" section in the data browser tab. If it is not selected, it shows the internal number, but if selected, the external number is displayed. I want to do this in my extractor.
Thanks
Karin

Hello Karin,
Have a look at these OSS
SAP Note 776990 Conversion exits with string parameters
SAP Note 756662 RSAR 196:InfoObj. contains val. which is not conversion exit
SAP Note 925589 P8:SDL:New DS:Possible problems w/
SAPI conversion exit call
SAP Note 843164 P27:SDL: Problems with conversion exits in the selection tab
SAP Note 557148 Executing conversion exits
SAP Note 497043 P6:SDL:Scheduler selections in fields with conversion exits
SAP Note 1034798 P13:SDL:New DataSource uses incorrect conversion exit
SAP Note 681931 Error due to conversion exits during the file upload
SAP Note 1003431 Error in target fields with conversion exits
SAP Note 374997 SDL: Conversion exits: ABPSN, ABPRJ, ABPSP and MATN1
[Thanks|http://chandranonline.blogspot.com/]
[Chandran|http://chandranonline.blogspot.com/]

How to find next number range for project definition in tcode CJ20N

Hai Experts,
Please help me 'How to find next number range for project definition in tcode "CJ20N". I was trying in function module NUMBER_GET_NEXT. Is it right function module? If its right what input i need to give for this tcode and for the field project definition?
Note: I searched in forum before posting, but couldn't find the solution.
Thanks
Regards,
Prabu S.

Hi,
For project defination internal number is assigned by system.
When you saves's project then system allocate one number to project defination, you can view it,
SE11 >>> table PROJ >> Click on contents >>> execute,
here you will get your project defination & number is assigned to project defination.
kapil

How to know the project number through milestone number ?

Hi Expert,
How to know the project number through milestone number ?
BR / Shubin

Hi,
I am not sure if there is any standard report which will have Milestone in the selection screen, before executing the report. However you can give a range of projects in CN53N/CN53 and check which milestones are associated with which project.
Best Regards,
Gokul

Passing data from user exit to workflow.

HI,
Please consider the below scenario.
In the user exit 'MV50AFZ1' I have created an include in the form 'USEREXIT_SAVE_DOCUMENT_PREPARE.'.
In this include based on some certain conditions a workflow is triggered.
I am using the function module 'SWE_EVENT_CREATE' to trigger the workflow.
Now the requirement is to pass some data from this user exit ('USEREXIT_SAVE_DOCUMENT_PREPARE') into the workflow.
Could someone please explain me how to pass this data from the user exit into the workflow ?
Thanks in advance.
With regards
Abhishek

Hello everybody,
Thanks a lot for your responses.
I am using the fuction module 'SAP_WAPI_CREATE_EVENT' to trigger the workflow, I am also able to pass the delivery number through the paramater 'OBJECT_KEY' of the function module in to the workflow container.
But I am unable to pass the line item number and the material number into the workflow.
I am following the below process:
I have defined a stucture ZST_DELIVERY containing the POSNR and MATNR in the data dictionnary.
I have pouplated the internal table of this structure inside my user exit.
Then I m passing the values of the above internal table into another internal table - 'Container''which is of structure type 'SWR_CONT'.
And I am passing the internal table 'Container' into the paramater 'INPUT_CONTAINER' of the function module 'SAP_WAPI_CREATE_EVENT'.
And in the workflow I have created a container 'ST_DELIVERY' which is of the structure ZST_DELIVERY and I have made it 'import', 'export.'
And in my business object ZLIKP in the custom event CheckPrice I have defined a paramater 'ST_DELIVERY' of the structure ZST_DELIVERY and I have made it multiline.
And in I have binded my workflow container 'ST_DELIVERY' and the ZLIKP paramater with the same name.
Please do let me know if the above steps that I have followed is correct.
Please do let me know if any further information is required.
Thanks in advance,
~Regards
Abhishek

Grey out Project/WBS number

Hi,
The Project definition/WBSE number in Project Systems is greyed out once the
project/WBSE is released. In that case, you could use activity type 45 for authorization objects C_PRPS* or C_PROJ* to provide authorization to change these numbers.
But, how do I grey out the PD/WBSE number immediately after the PD/WBSE is created? Can I do it through authorizations or a user status? I tried looking through the field selection for PD and WBS, but the PD and/or WBSE number are not part of the selections there. Any suggestion would be greatly helpful and rewarded through points.
Thanks!
Venkat.

Hi Satish,
With the validations you cannot get your requeriment only you can get this field cannot be editable ( but not greyed), due to valiations works after you are in the screen.
I am not sure how to get this, check WBS BAdi there is a method 'before save' I don't know if you can develop here to grey the field.
Regards,
Sara

(ABAP-FI)How to get project definition from agiven WBS element

Hi,
I have to update some columns of PRPS table relating to a WBS element.
While using BAPI_BUS2054_CHANGE_MULTI it wants project definition to be passed as an input parameter.
Is there any means to know project definition for a given WBS element of PRPS table.
Thanks in advance.
Regards,
Sourya Prakash.

Hi,
why don't you display table PRPS in SE11 to see what fields you have there? It's not that hard to see that there is a field PRPS-PSPHI with description "Current number of the appropriate project". Yes, there is a link from WBS element to project definition.
Cheers

Mail notification for the Project definition creation

Hi Experts,
I got an scenario in the PS is that once i create a project in the project builder & than i will assign the Person responsible to the project definition. Once the project definition is created then mail notification should be triggered automatically to the person responsible. can u tell me how it can be achivied.....
As per my knowledge we want to develop a program with the help of an ABAPer then we can achivie. Is there is any other way how we can achive it?
Thanks & regards
Raman T S

Hi,
This can be acheived through a simple workflow. Ask your workflow consultant to create workflow, so that as soon as the project is created workflow can be triggered to the respective persons you want. and also the person in his inbox he can get object link for the new project created so that he can open the project directly from inbox instead of project builder
Thanks
regards
kishore

Dates in project definition

Dear All
When i am creating the project definition i am giving finish date.After scheduling is carried out for networking and for WBS.In networking and in wbs i am getting the st.date&fi.date but i am not getting the st.date in project definition.So what i have to do in IMG for getting the st.date in project definition
Regards&Thanks
P.Srinivasan

Hi Pratap
Be note that overlapping of WBSe dates is almost possible and can be done.
However, scdeduling of a project shall certainly depend on the following which may give error or may not give error if we follow the correct procedure accordingl to settings and selection scheduling methods.
Wish to through some light on this topic.
You may be aware that there are different types of scheduling scenarios and methods are being adopted for planning and scheduling of projects in PS.
There are three methods we adopt for scheduling of Projects. They are
1. Top Down
The dates for scheduling are passed down from PD to lower lever objects ie WBS and activities
2. Bottom Up
The dates for scheduling are passed from lower level hierarchy to higher lever objects of Proejcts ie either activity dates or wbs dates to higher level and so on to PD level.
3. Free Scduling
In this case users can set the scheduling scenarios as they wish and accordingly system does its functionality.
Users must specify planning methods for planning using basic dates and forecast dates for WBS elements and not to activities.
Scheduling methods for WBS elements are
1. Top Down
2. Bottom up
3. Strict Bottom up
4. Open planning
In your case if you choose top down scheduling, lower level objects datets shall be adjusted to highler objects like higher level WBS or Project Definition.
In your case if you choose bottom up scheduling, the lower level object dates are passed on and to higher level.
One thing you have to remember here is, selection of scheduling parameters differs from pre-defined scheduling parameter, obviously system will give an error.
Therefore, you should be careful while defining your scheduling parameters while configuration and selection of scheduling paramters should match together. In such considitions no error. otherwise system will give an error if mismatch of scheduling parameters exists.
Coming to your query and requirement, u have to decided how to go about and in what way u want to execute your project. with error or without error.
Please feel free to post your queries for unanswered queries in this forum.
Enjoy SAP....
Regards
Sudhakar
PS: Pl reward points for suitable solution.

How do I pass a file attachment to the Workflow?

Hy All
How do I pass a file attachment to the Workflow?
The Portal will attach a document to be passed to the Workflow.
The RFC that starts the Workflow uses SWE_EVENT_CREATE function.
Can someone help me?
thank you,
Alexandre.
(Sorry for English ... by google translator)

Hi Clima,
I worked for HRDC in the Natura project.
In first time, ask the Webdynpro developer to pass the content of the file in the SWE_EVENT_CREATE function inside the container table.
Ask him to send it as a table (don't use the xstring format because the container doesn't recognize this format)!
If the file is not in a table format, ask him to transform it using the function module SCMS_XTRING_TO_BINARY
Pass this table through event parameter in the SWO1 object and after pass it inside the workflow container.
Access this link, you can find step by step to implement it:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/60ff6ad3-729b-2b10-6582-fedc82680a29?QuickLink=index&overridelayout=true&35665408432457
Abraços,
Ricardo

CProjects Project Definition Nomenclature

Hi,
Actually I have a requirement wherein the cProjects naming structure should be based on certain parameters (which will be assigned by the user).
Eg. I am using D-0004 as the Project Definition in cProjects.
D stands for Development Project & 0004 Sequential number.
When I transfer this Project Definition to SAP ECC PS Project, a Project Definition & WBS element has been created as D-0004.
But I am using Hierarchial/Multilevel Controlling based on Project Roles, where the Controlling level has been defined as 4. In this case the WBS Elements are created for the Project Roles as well with the number same a the role number created in cProjects. Eg. 180000-12. But I would like to have WBS elements created for Project Roles as D-0004-1 & D-0004-1 (through edit function in PS Coding Mask).
Is this possible? through any enhancements.
My Second Question is whether it is possible to restrict the user from choosing the Name of the Project Definition from a selected list of Project ID as we have in SAP PS.
Thank You,
Best Regards,
Joseph
[email protected]

Hi Joseph!!
For the second question, try using the BAdI: DPR_ATTRIBUTES
Regards,
Reema.
<i>Award points for all useful answers.</i>

How to block reusage of archived Project definition and WBS element numbers

Dear All,
We have archived our projects using the TC SARA and the Project definition and WBS elements numbers no more exist in tables PROJ and PRPS etc.. When I now try to create a new project, the system proposes the next open number or allows to enter a number which is the same as one of the archived projects. But in our organization we cannot reuse the Project definition and WBS element numbers (even if it is archived) as a rule.
Can anybody guide me what are the possibilities to block or avoid the reusage of the numbers of archived project definition and WBS elements in a fool-proof way?
Thanks and regards

One Workaround:
Use T code OPSJ and lock the project coding mask. Doing this you can not use this mask any more.
But you want to continue using the mask but with different numbers. Not sure how this can be acheived. lets wait for others view
Regards
Sreenivas

Passing Project Definition number to a Workflow through milestone

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