Payables 11.5.10.2 - Electronic Payments

Apps: 11.5.10.2
Today, all vendor payments are done via a single check run on Friday. Physical checks are printed (generally 500 - 600 per week) by the AP staff, stuffed and mailed.
We are currently looking at implementing a more efficient process where we pay vendors electronically instead of via paper check from our AP department. We have many small, mom-and-pop vendors who may not be interested in electronic payments so we will still have some paper checks to distribute.
The solution suggested by one of the banks competing for our business (we are looking at a new commerical bank as well) is to supply the bank with consolidated payables in a single file which will include both ACH electronic payments as well as payments which should be made via a check. The bank will then cut the checks, stuff them and distrubte them to the vendors who can not or do not want electronic checks and also make the ACH payments to those who elect to have electronic payments.
We have started setting up electronic payments in Payables and e-commerce gateway to test and see if we can actually have a single EDI 820 file that has both types of payments in it. Does this sound feasible? Can anyone provide any guidance as to how this can be accomplished or if it is even possible?
Is there another way to do this - without customizations?
As you may expect, we do not have anyone who knows a lot about setup of Payables, so please go easy on us. :)
Thanks.
Glenn

Hi Glenn,
If you can't find the required information in one of the standard payment format programs, or if the bank wants the file in a format that it specifies that isn't standard in EBS, adding a custom payment format program is an extension rather than a customization, so you can create a custom program that spits out a datafile in whatever format you like. Note that this area is reworked with XML / BI Publisher in R12, so if you need to create your custom program, be aware of that.
Regards,
Gareth

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Questions on Electronic payment in Payables

Hi,
Please explian the Electronic payment setup in oracle Payables r12.
Regards
Abhijit

Hi Abhijit,
You can pay your suppliers electronically by using either the Oracle EDI Gateway or by delivering to your bank an electronic funds transfer output file that Payables creates.
Creating Electronic Funds Transfer Payments without the Oracle EDI Gateway
To create an electronic funds transfer (EFT) payment file that you can deliver to your bank, you follow nearly the same steps as in creating checks in a payment batch. However, instead of printing the checks, you send a softcopy file of formatted payments to your bank so it can disburse the payments directly into each supplier's bank account.
Prerequisites
You are not using the Oracle EDI Gateway for this payment batch.
If you are not using a payment file format provided by Payables, customize and register an EFT Payment Program, and create or customize, and register a remittance advice program. See: Automatic Payment Programs, and Setting Up Custom Payment Programs
Define a payment format with the Electronic payment method that references your EFT payment program and remittance advice program. See: Payment Formats.
Use the Banks window to define the remittance bank accounts and payment documents you use to create EFT payments. In the Payment Documents window, assign your EFT payment format to the payment document. Enter Computer Generated for the Disbursement Type. See: Defining Banks.
Define the suppliers and supplier sites that use the bank account to receive electronic payments. See: Entering Suppliers.
Enter bank information for each supplier site you want to pay. See: Entering Supplier Bank Information
When you enter the invoices you want to pay, enter Electronic as the payment method.
Approve the invoices you want to pay and confirm that they have no active holds.
Creating Electronic Payments with the Oracle EDI Gateway
To create an electronic payment file (820/PAYORD, REMADV) that Oracle EDI Gateway formats and transfers to your bank, you follow nearly the same steps as in creating checks in a payment batch. However, instead of printing the checks, the EDI Gateway formats the payment data in the EDI outbound payment format. You can then use the EDI translator to transmit the formatted payment data to your bank for disbursement. For more information, see: Outbound Payment Order / Remittance Advice.
For each scheduled payment that you pay with the Electronic payment method, you enter the supplier's remit-to bank account. If you enable the Allow Remit-to Account Payables option, you can override the default primary bank account and enter another bank account for the supplier with the same payment currency. If you do this, you can create EDI payments for more than one bank for different scheduled payments on the same invoice.
Refer to :http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/eft.htm
Thanks,
Shikha

R12 - Secure/Protect the Electronic Payment File created for Bank

We setup the Oracle Payables to Pay the suppliers electronically. We were able to create the electronic payment file in a standard US NACHA format after the setup. Now my question is, What are the various ways to secure or protect this file from being updated (not let any one modify it or change the numbers) before it is being uploaded to our Bank's server?
Is there any standard process to achieve any kind of security to the file? Or Please let me know any other ways.
Thanks,
Munna

Hi!
    It is not allow to save into the SAP SEVER path.
      After Exec payment I go to the "/edit/download", in "File name" I put the SAP SERVER PATH "/iface/data_out/comm"
but It return "File /iface/data_out/comm/pagtro.txt could not be opened".
      It is allowed only if I drop into the windows path or in my micro.
     Do you know what configuration I need to do ?
Thanks.

How to rectify the payable account not definderror in down payment request

how to rectify the payable account not definderror in down payment request

If you talking about Down Payment Account not defined message then you will need to go to the Business Partner Master > Accounting tab and define the downpayment G/L account

Electronic Payments for the vendors

Hello,
We are going to implement the electronic payments to the vendors accounts using (BizTalk)...
Is iPayment useful for that ? can we implement iPayment only for online payments not for all features ?
More details:
1- We have to realese the payment from ERP to a text file using a special format (mt103) which will be sent
Through (Microsoft BizTalk server) to the bank server to deposit the amount in the vendor account !!
2- After that we will get the confirmation from the bank in the same way .....
Example of the text file ::
+:20:001050000147+ <----------- Sequense number.
+:32A:051031SAR1391518,42+ <----------- Date/Currency/Amount.
+:50K:/##############+ <---------- Our Company Account number.
ABCXYZ Company <--------- Our Company Name
P.O.Box 000000 <--------- Our Company address 1
WSD <--------- Our Company address 1
+110022+ <--------- Our Company address 1
+:52A:ABCXYZ001+ <----------- Company Code.
+:57A:SAMBSARI+ <----------- Bank SWIFT.
+:59A:/##############+ <---------- Vendor Account Number.
Vendor XYZ <--------- Vendor Name.
Vendor XYZ Address. <--------- Vendor Address.
+:70:Online Account Transfer+ <--------- Description.
Did somebody implement this before?
We need the details and the best way to implement.
We are using now a customized form to show the payments and confirmation button, after clicking the button the text file will be generated and placed somewhere in the server,,,,,, but we need to follow the standards ....
Regards

Hi I have implemented this before a in few project. There wasn't a standard way of approach but can be as follows.
(if you want to pay single, use MT103 otherwise MT102)
General structure:
Create a unix directory and add this in utl_file_dir (or use database CREATE DIRECTORY command)
Create a unix script that sends this information to bank via an agreed method, ftp or e-mail etc
Single Payment :
On the payment, enable tools option for earlier versions for a button as you did.
Create file using utl_file in appropriate format.
Payment Batches;
Setup a bank which uses electronic format, format name and assign you program on it.
Create payment batch, it will automaticly calls your format and program that is assigned to format.
Create file for multiple payment
It depends to bank, but you send identifier to bank and you get them back on MT940 where you can reconcile automaticly on cash management.
Many other solutions available.
I hope this helps
Bilal

Electronic payment

Hi experts,
I have to Implement Electronic payment for vendor & any kind of payment through bank in my client site . My client is using F110 transaction for vendor payment.
can any one tell me STEP BY STEP What I supposed to do at the configuration level for Implementing Electronic payment in sap system ?
Full points will be awarded for the prompt replies.
With regards,
Sudipto

Hi
If you want to Implement Electronic payment for vendor , you have to Configure Electronic Bank Statement(EBS).
IMG -
>Financial Accounting -
>Bank Accounting -
>Business Transactions -
>Payment Transactions -
>Electronic Bank Statement -
>Make Global Settings for E.B.S
you will give Chart Of Accounts.
1.Create Transaction Types
Here you will create a new Transaction Type by selecting new entries.
2.Assign Banks to Transaction Types
Here you will give Bank Key , Bank Account and Transaction Type
3.Assign External Transaction Types to Posting Rules
Here you give the Transaction Type and enter and select new entries.
you will give External Transaction , +/- , Posting Key and Interpretation Algorithm
4.Create Account Symbols
Here you will give Account and Text
5.Assign Accounts to Account Symbol
Here you will give Account Symbol , Currency and G/L A/C
6.Define Posting Rules
Here you select new entries and Posting Rule , Posting Area and on Credit side Posting Key , Account Symbol , Document Type and Posting Type and save.
Regards
Venkat

Electronic payment program RFFOJP_T

Dear all,
I would like to make a modification within the program RFFOJP_T which is used while performing some domestic electronic payments. The modification would be to add 4 zeros in front of the payment receiver bank account number in order to fit the payment bank requirements.
I've found within the include RFFORIJP data declaration for the account number:
DATA :
BEGIN OF DTADJP1,
ACCNT_NO(7) TYPE N,
What would be the best way to proceed?
Regards.
NC.

Vijay,
Thanks for you worry regarding my issue.
In fact there is a SAP note 569522 on this saying that the field DTADJP2-HOUSE_NO are filled with zeros if they do not contain any information but the fields are supposed to be blank.
And when I looked at the prog I found out the following:
DTADJP2-HOUSE_NO = SPACE.
THis is why.
Best regards.

E-Text Template issues for Electronic Payments

Hi Experts,
we have a requirement to generate a Delimited Text File for Electronic Payment.
The Delimited Text File should have 3 lines of data
1)File Header
2)First Party Detail
2)Second party detail
for example
File Header -->a,b,c,d
First Party Detail -->1,2,3,3
Second Party Detail --> !,#,$,
i am able to successfully generate the delimited text file ,but the data is coming in single line
i.e. a,b,c,d,1,2,3,4,!,#,$
I have tried using <NEW RECORD> Tag but still its not working.
Could you all please provide any input
Thanks in Advance
Anand

Hello Gurus,
Just posting again... haven't received any reply...
Request you to help me out.
Thanks!

Electronic payments in Mexico

Hi,
We would like to generate files in SAP for the electronic payments (payment method T) made in a mexican company code using F110.
The process would be very much similar to the ACH file creation for US companies. Does anybody have any kind of documentation / advices regarding the electronic payments file for a company in Mexico.
Pls mail it to [email protected]

Well you would have to go to FBZP and then
1.Include the Co Cd for Mexico Opeartions in Paying Company Codes.
2. Click on Payment Methods/Country and activate the payment methods for Mexico i.e CTW
3. Then click on Payment Methods/Company Code and then activate CTW and then double click on them and fill the " Country Data" tab with the program you use for normal US Co Cds.
4. Considering that you already created house banks for Mexico, Click on bank selection and then do the necessary configuration.
Hope it helps..
Thanks,
Nandita

Setup a vendor for electronic payment

Hi All,
I need to setup a vendor for electronic funds transfer (EFT). we have been paying vendors through checks so far. can anyone please provide steps to change vendor payment from checks to EFT?
Thanks in advance.

You can do that in tcode F110. Give the payment method as 'V'.
Thanks

Electronic payment file format

Dear all,
one of our customers needs to transfer payment files via MT101 (= RFT) to a swiss bank. According to the documentation there are only formats like DTA, EZAG, ISO20022 available for bank transfer.
Does anyone of you have further knowledge or experiences if there is a possibility to transer MT101 files? Perhaps a work-around?
Thanks a lot
Best Regards
Peter

Hello Peter,
There is an option to create new Payment File Formats in ByDesign through Localization Toolkit.
Please go to the link and download the detailed How-To document from the sub category "Outbound Payment File Format" https://wiki.sme.sap.com/wiki/display/OnDemandWiki/Localization+Toolkit
Thanks & Regards,
Meghna

Electronic payments thru House Bank

Dear Experts,
Pl advise solution for the below problem.
In case of vendors common to say New york and Houston , separate house banks can not be maintained in vendor master. Thus, everytime house bank needs to be changed by New york and Houston accounts before running payment proposal.
Rgs
Vinod

Hi Vinod,
In the Vendor Master leave the field House Bank empty, this field is only there to override the Standard Bank Determination.
Then as Ashok said, configure the payment programm to make/assist in the selection. One way would be to create a payment method linked only to a single housebank. Put all payment methods in the vendor master and then the user creating the proposal would select the method that uses their Housebank.
Kind regards
@rafael, if 2 company codes where involved this would not be an issue,since the House Bank field is set at the CC level.
Message was edited by:
Dominic Holdstock

Electronic Payment/Field

Hi Folks,
Does SAP has any Table/Field where a E-Payment Number (payment through online) will get stored.Is there any transaction which is having such a screen field?Kindly let me know.I am in 4.7
K.Kiran.

Eric,
So,you mean to say we can use some screen fields which are not used in general can be used to store this e-payment number?
Earlier they used to pay it using Cheque but now they had upgraded to online payment and there will be one E-Payment Number for a particular section code.
I guess I can create a field in the selection screen and let the user enter it and then capture it in the script.I just wanna know if anyone here has a better option.
Thanks,
K.Kiran.

Electronic Batch Payment and Bank Account Assignment Details

Hello,
We are having an issue with Electronic Payments and it Account Assignment, as you know when you are adding the banking details you have the option to assign it to the Supplir,Site or Address, ect.
If I assign it to the supplier, it works perfectly when doing quick and batch payments, but if I assign it to the site (which is what I will need) it works perfectly when doing a quick payment, but when I do a batch payment all the information regarding the bank account, check digits and account type comes as 0000.
Please help, I dont know what else to do.
Regards and Thanks,
M,

Hello,
We are also in r12.1.1, there is a way I can send the template I am using or you can help me to review the setup. I dont really know what should be the problem.
Please Help.
Thanks and Regards,
M.

Need help -- Oracle Financial 11i vs r12 (Oracle Payable and Oracl Payment)

Dear all
I'm newbie in Oracle Application and request for your help to answer my questions.
Background:
Three years ago, my company was planning to implement ERP Oracle Financials.
To facilitate the plan, an open bidding was established to find the best implementing company with affordable price.
The bidding document was created when Oracle Financials was 11i.
When the contract was signed 2 years ago, by my company and the winning company, it is mentioned that the version installed must be the latest one.
At the response to requirements, the winning company stated that the payment activity will be facilitated by Oracle Payable.
Now, the project is going on and the Oracle has the r.12 version.
Problem:
At 11i, there was only one module related to payment activities, i.e. Oracle Payable.
At r.12, Oracle has a new modul, i.e. Oracle Payment, which was subdomain of Oracle Payable.
Question:
1. Is my opinion about the relationship between Oracle Payable and Oracle Payment above correct?
2. Does my company has its right to ask for Oracle Payment in the installation?
3. If the answer to number 2 is yes, what is the base for it?
Thank you for explanation.
Sorry if I raise a too-simple question.
Regards,
Dodydh
Edited by: 840286 on 28-Feb-2011 03:28

Hi Dodydh,
I am afraid, your statement 'At r.12, Oracle has a new modul, i.e. Oracle Payment, which was subdomain of Oracle Payable.' is not correct.
Oracle Payments is an upgrade version of Oracle iPayments of 11i and this module is expected to serve Self service modules. But Payment Batches which is part of Oracle Payables has been moved to Oracle Payments.
You can very well ask them to implement Payment Batches (Processes relating to Funds Disbursement) but not the entire module.
Please let me know if you require further info.
Regards,
Sridhar

Payables 11.5.10.2 - Electronic Payments

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