Payables Invoice Data

Hi Friends,
Can any body explain me how to upload previous invoices data into APPS payables module and what is the accounting treatment for that.
Expecting replay soon...
Thanks in advance
Regards,
VENKAT

Hi,
You can upload invoice data into APPS by using 'Payables Open Interface Import' program.
To run this progarm you need to populate data into 'AP_INVOICES_INTERFACE' and 'AP_INVOICE_LINES_INTERFACE' interface tables by using SQL*Loader.
Regards,
Venky.

Similar Messages

Payables (Invoices ) Open interface

Hi
I am working on the interface very first time.
what i understand is as follows:
Data file--> Control file --> staging table --> pre-interface table-->interface table then run import program.
Interface tables:
AP_INVOICES_INTERFACE
AP_INVOICE_LINES_INTERFACE
Base Tables
AP_INVOICES_ALL
AP_PAYMENT_SCHEDULES_ALL
AP_INVOICE_DISTRIBUTIONS_ALL
API / Import program: Payables (Invoices ) Open interface
I would like to create the invoices for vendors from different cities. So from data file how many control file I should create? and how many staging tables I should create? Can anybody please explain me how to proceed right from Data file--> Control file --> staging table --> pre-interface table-->interface table ???

You can try your luck in the e-business suite forum

Difference between Invoice Date, GL Date and Accounting Date Oracle AP

Hello,
I have a question that might help a lot of people too later.
I tried to run these queries
select aia.INVOICE_ID
from AP_INVOICES_ALL aia, AP_INVOICE_DISTRIBUTIONS_ALL aida
where aia.INVOICE_ID = aida.INVOICE_ID
and aia.INVOICE_DATE <> aida.ACCOUNTING_DATE
select aia.INVOICE_ID
from AP_INVOICES_ALL aia, AP_INVOICE_DISTRIBUTIONS_ALL aida
where aia.INVOICE_ID = aida.INVOICE_ID
and aia.GL_DATE <> aida.ACCOUNTING_DATE
I can see that there are lot of results for these queries, where the Invoice Date is not equal to the Accounting date and the GL_Date of an invoice is not equal to the accounting date in the distributions table.
So, what is the difference between these dates.
And if I had to take the Invoice Accounting document entry date, which date do i have to take for these invoices in AP
Thanks
Bob

Hi
Let me try to explain this with an example.
Suppose I buy some stationary from a vendor and he provides me with a detailed invoice of the goods puchased.
In this case the invoice will always have a date printed on it and this date should ideally be entered in the invoice date at AP_INVOICES_ALL level.
Now suppose the invoice happens to be received by me in february and for some reason I could not capture the invoice in my books in february and made a provision for the liabilities and close the books.
However in march i want to book the invoice say on 10th of march in my books and pay the vendor the amount payable.(I Have to reverse the already provided liability in march to reverse the accounting effect).
In this case my book entry date of invoice is the accounting date i.e. 10 March.
In case of oracle, the accounting is maintained so that the invoice header hits the liability account while the invoice distribution hits the charge account(expense account so to say). And to gain more flexibility oracle provides date in both header and distributions to provide an option of booking liability and charge on different dates..
As per the 11i checks there is no check on any of these dates except that accounting date at header and ditribution level must be in an open AP and GL period.
Thanks
MAV.

Issue in Payables invoice import prorgam

HI All,
I have run the Payables invoice import prorgam. result is completed normal. now the problem here is invoices data is not populated in Base table. when i check ap_rejections_table, it does not contain any records. can some one guide me how to slove this issue.
Thanks.

HI,
i have submited the invoice import program from procedure as below.
Fnd_Request.submit_request(
application => 'SQLAP'
, program => 'APXIIMPT'
, description => 'Invoice import'
, sub_request => p_sub_request
, argument1 => p_argument1
, argument2 => p_argument2
, argument3 => p_argument3
, argument4 => p_argument4
, argument5 => p_argument5
, argument6 => p_argument6
, argument7 => p_argument7
, argument8 => p_argument8
, argument9 => p_argument9
, argument10 => p_argument10);
It is executed like completed with Error. where as invoices are created in base table.
please find the below errors in log file.
REP-0004: Warning: Unable to open user preference file.
MSG-0000: 2 invoice(s) were created during the process run
MSG-0000: 2 invoice(s) were fetched during the process run
MSG-0000: summarize flagN
REP-1401: 'cf_source_nameformula': Fatal PL/SQL error occurred
ORA-01403: no data found
REP-0069: Internal error
REP-57054: In-process job terminated: Terminated with error:
REP-1401: MSG-00000: 2 invoice(s) were created during the process run
MSG-0000: summarize flagN
REP-1401: 'cf_source_nameformula': Fatal PL/SQL error occurred
ORA-01403: no data found
please guide me to solve this issue.
Thanks.
Edited by: user627525 on Oct 9, 2009 4:33 AM

Account Payable Invoice Creation

Hi All,
I just want to know the Account Payable Invoice creation screen.
How many data hit by invoice screen for master table
AP_INVOICE_ALL
specially invoice_date and gl_date column.
Please help.
Regards

Hi,
Did you check the settings in VKOA. Check Sales Org/ Order Reason. Check whether GL Accounts assigned is correct or not. Also check the settings in Account key
Regards,
Jigar

Open account payable invoice migration

Hi All,
We have a scenario where we have to migrate open account payable invoice from legacy system to sap system .Please share relevant knowledge if anyone has worked on the same scenario.
Thanks in advance.
regards,
Twinkle

Hi Twinkle,
Y cant u use LSMW (Direct input method/Recording method).Tcode f-43.
if u want to use Direct input method ,
Analyze these below details if it is suitable for ur requirement or not
Object:--0060
Method:-0000
Programe name:-RM06BI0( Batch Input for Purchasing Info)/ u want to more details and what are the fields the data is updating, better to see in se38.
if u want to use Recording method, u can
Because y am suggesting means because iam flexible to LSMW.
Onemore thing if u have to do more coding before uploading i suggest u to go for BDC or BAPI.
Reward points if helpful.
Thanks
Naveen khan
Message was edited by:
Pattan Naveen

Preventing Overbilling in payable invoices matched to PO/Receipts

Hi,
how to prevent overbilling of a overbilling of a payable invoice matched to a po/receipt. (placing hold). we are in 11.5.10.2.
In the payable invoice find receipts window, fully matched receipts also getting displayed against a PO, users are able to enter quantity billed, (warning is displayed), but data saved.
Is this standard functionality?

Keep in mind that we do not know what is going on in your system (what procedures are being followed). First thought - are the users failing to pick the Final Match option during matching? If you select Final Match, the system updates the closure status of the entire purchase order to "Finally Closed" when you validate the invoice. No further actions can be performed against a PO level that is closed. Sounds like your users can still match against fully received POs, which makes me think that your POs are not being closed out.
Also, what have you set up for your invoice tolerances? The downside of tolerances is that they work both ways. But using tolerances may help reduce the problems somewhat. So you may wish to look at that as well.
Hope this helps a bit.
John Dickey

Payable Invoices Approval

Hi
I need to customize the payable invoices approval method for the legacy data (data migration)
Approach
Get the API which the Workflow is using to approve the Invoices... and customize it... create a concurrent program and submit the concurrent program...
after the data migration is completed enable the workflow...
Can you pls let me know the API name which does the approval opeartion..
I do not want to customize the workflow as it is a one time job...
If there is any changes which can be done in the interface table pls let me know.. if i can do a manual update on to the tables, if possible pls let me know the tables for same.
Regards
Yram

Hi,
We have done an extension on the approval workflow here.
Basically, if you set the WF_APPROVAL_STATUS status of the invoice and corresponding invoice line to ‘WFAPPROVED’ then the invoice is approved.

SPM data extraction question: invoice data

The documentation on data extraction (Master Data for Spend Performance Management) specifies that Invoice transactions are extracted from the table BSEG (General Ledger) . On the project I'm currently working the SAP ERP team is quite worried to run queries on BSEG as it is massive.
However extract files are called BSIK and BSAK of; which seems to suggest that the invoices are in reality extracted from those accounts payable tables.
Can someone clarify the tables really used, and if it's the BSIK/BSAK tables what fields are mapped?

Hi Jan,
Few additional mitigation thoughts which may help on the way as same concerns came up during our project .
1) Sandbox Stress testing
If available u2013 take advantage of an ECC Sandbox environment for extractor prototyping and performance impact analysis. BSEG can be huge (contains all financial movements), so e.g. BI folks typically do not fancy a re-init load for reasons outlined above. Ask basis to copy a full year of all relevant transactional data (normally FI & PO data) onto the sandbox and then run the SPM extractors for a full year extraction to get an idea about extraction system impact.
Even though system sizing and parameters may differ compared to your P-box you still should get a reasonable idea and direction about system impact.
2) In a second step you may then consider to break down the data extraction (Init/Full mode for your project) into 12 monthly extracts for the full year (this gives you 12 files from which you Init your SPM system with) with significant less system impact and more control (e.g. can be scheduled over night).
3) Business Scenario
You may consider to use the Vendor related movements in BSAK/BSIK instead the massive BSEG cluster table as starting tables (and fetch/lookup BSEG details only on a need base) for the extraction process (Index advantages were outlined above already).
Considering this we managed to extract Invoice data with reasonable source system impact.
Rgrds,
Markus

Can I restrict the access of the payable Invoices

Dear Friends,
can please anyone help me in the following Issue which i am facing ASAP?
Payable Invoices( R12.1.1) created by the head office should not be accessed by other branches, but head office can see all the payable invoices created by anyone.
Thanks in Advance
Bhaskar.K

Hi Bhaskar,
Please clarify whether Head Office branch and other branches are in the same operating unit or each one is defined as separate Operating Unit?
If they belong to different operating units, we can use MOAC feature in Head Office responsibility and use it to query all branch invoices. Responsibilities of branches will not use MOAC thus restricted to particular Operating Unit data only.
If all the branches are in same OU then only custom.pll seems to be option. Restrict the query on the basis of Branch.
Regards,
Sridhar

Cancel invoice not picking invoice date but sysdate?

Hi all,
We are using Oracle EBS R11. In Payables when cancelling an invoice the accounting date is populating with the sysdate not with the invoice date. Any ideas what we need to fill the invoice date? I searched for any thread with this issue but no effect. The periods are open - this cannot be the cause. Let us consider that the invoice date is 10-FEB-2012 which means it is in same period as sysdate. Pls help.
Steps to reproduce:
1. Navigate to Payables
2. Create Invoice
3. Validate and Create Accounting
4. Cancel Invoice and Create Accounting
5. Tools > View Accounting > Accounting date - sysdate not 10-FEB-2012
RDBMS : 9.2.0.8.0
Oracle Applications : 11.5.10.2Thanks in advance,
Bahchevanov.

Hi,
Thanks for reply.
Why do you expect that the cancelled date should be the invoice date and not the sysdate?Because before applying the patches the cancelled date was the invoice date - which is a requirement of our customer...
Thanks,
Bahchevanov.

Query on fetching the no.of days between Invoice date and due date in rtf template embedded BI Publisher Report

Hi Experts,
We have a requirement to fetch the value of 'No of days' between Invoice date and due date (Two variable date fields on the template) in an Analysis.
Please let me know the procedure of how to achieve the same.
Regards,
Rev

it's good for ideas but implementation a bit different
Oracle Business Intelligence Publisher Report Designer's Guide
This function provides a method to get the difference between two dates in the given locale. The dates need to be in "yyyy-MM-dd" format. This function supports only the Gregorian calendar. The syntax is as follows:
<?xdoxslt:date_diff(‘format’, ‘YYYY-MM-DD’, ‘YYYY-MM-DD’, $_XDOLOCALE, $_XDOTIMEZONE)?>
where
format is the time value for which the difference is to be calculated
Example:
<?xdoxslt:date_diff(‘d’, ‘2006-04-08’, ‘2006-04-01’, $_XDOLOCALE, ‘America/Los_Angeles’)?>
returns
-7

Receivable Aging Report for India based on Invoice Date

We have a reporting/legal need for our India location to report the aging of their receivables based on the invoice date of the documents rather than the net due date. Is there an existing report available that already does this?
Currently when you use FBL5N and related aging reports RFDOPO10 etc. it calculates the arrears from the net due date. They need to calculate the arrears from the document date.

The report S_ALR_87012168 still does not allow me to choose that I want to calculate the arrears from the document date rather than the net due date:
I guess what they really need to know is how old the receivables are based on the date they were created.
As in the example below, current aging reports use the Net Due to calculate a days in arrears of 6 days (based on current date of 2008/11/05).
Ty Doc. Date Pstng Date Bline Date Net due dt Arrea
RV 2008.09.30 2008.09.30 2008.09.30 2008.10.30 6
What they need is the number of days in arrears based on the document date (2008.09.30) which would increase the numer of days the receivable has been open to 36.

Invoice dates/shipment dates

HI All
can anybody give me idea
IN SAP
is there any possibility to get invoice dates list and ship dates list for same invoices
in particular period

HI MARK THANKS FOR REPLY
BUT whats my question is exactly
how would like to see invoice dates list and shipment dates list for particular period
for calculation average time to issue for invoices like
Order Number     Shipment Date         Invoice Date        Days Delay
4358A                1/05                           1/10                    5
4607A               1/17                           1/23                    6
4715A               2/11                           2/15                     4
4800A              2/16                           2/21                        5
this type of report is possible from sap
thanks advance points to be granted for all answers
regards
raju
4829B 2/22 2/29 7

Custom Table for Verifying Duplicate Invoice against Legacy Invoice Data

Hi All,
We are trying to upload legacy invoice data in a custom table. Then we want to use SAP duplicate invoice check functionality to look for the potential duplicate invoice from this custom table as well apart from the standard SAP tables.
If you know of some user exit or any function module which I can use to link this custom table with the standard SAP duplicate invoice check functionality then it would be of great help.
Regards,
Sanjay

Hi Jurgan!
Thanks for the reply,
We are using ECC6,
Support pack : SAPKH60013
Settings for Duplicate Invoice Check In Vendor Master is correct
Customization setting OMRDC transaction, tick mark for invoice reference no. only
If all the cited characteristics match, the system displays a
customizable message. M8462 (if logistics invoice documents are found) or M8108 (if accounting documents are found).
I have ensured that message M8108 (if accounting documents are found) is maintained as an error message in OMRM.
Still system is allowing duplicate invoices for the reference nos. 00082 and 00072.
For other reference Nos. which are previously used for other documents, system issues error message successfully.
I dont want to delete archived accounting doc. and if I maintaind BKPF entris of this archived doc manually it will create probelm in FI.
is this happen due to life span of secondory index of archived accounting doc. is completed ?.
Please Help
Many Thanks
Vikas

Payables Invoice Data

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