Open account payable invoice migration

Hi All,
We have a scenario where we have to migrate open account payable invoice from legacy system to sap system .Please share relevant knowledge if anyone has worked on the same scenario.
Thanks in advance.
regards,
Twinkle

Hi Twinkle,
Y cant u use LSMW (Direct input method/Recording method).Tcode f-43.
if u want to use Direct input method ,
Analyze these below details if it is suitable for ur requirement or not
Object:--0060
Method:-0000
Programe name:-RM06BI0( Batch Input for Purchasing Info)/ u want to more details and what are the fields the data is updating, better to see in se38.
if u want to use Recording method, u can
Because y am suggesting means because iam flexible to LSMW.
Onemore thing if u have to do more coding before uploading i suggest u to go for BDC or BAPI.
Reward points if helpful.
Thanks
Naveen khan
Message was edited by:
Pattan Naveen

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Hello Everyone,
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I would check in SE37 to see if there is any other BAPIs. Alternatively you could debug the transaction in R/3 to see which function modules it uses. It's possible that there is no BAPI, but there is a non RFC function module for creating a vendor. In that case, you can create a "wrapper" for it, ie your own function module that is rfc enabled and that simpley forwards the call internally to the function module that creates the vendor.
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Account Payable Invoice Creation

Hi All,
I just want to know the Account Payable Invoice creation screen.
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AP_INVOICE_ALL
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Hi,
Did you check the settings in VKOA. Check Sales Org/ Order Reason. Check whether GL Accounts assigned is correct or not. Also check the settings in Account key
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hi,
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H Jon,
In FI, if the field 'Chk double inv.' is marked in your vendor account, the message F5117 - check whether invoice was already entered with number ...." appears if an invoice is created before with the same information (comp. code, vendor, curr, doc date (inv date), and ref number). This is the standard functionality.
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Hi Folks,
We have an AP invoice with below details (11.5.10.2)
Amount = "0"
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accounted = "partial"
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spr

Can you check what is the reason for invoice needing Revalidation.
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Accounts payable invoice approval

Hello All,
I am working on AP invoice approval workflow, i wanted to know whether there is any standard workflow for this.
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Hi Manish,
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3. Populate the Ap_Invoices_interface table with new records to be imported . No issues.
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Accounts Payable Invoice Approval query

Hi All,
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Hope this helps.
Please reward points if the hint is found useful.
Thanks & Regards,
Venkat

Urgent :Accounts Payabale Invoice automation through EDI

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Hi,
You can use invoic message type of IDOc for needed processing .& IDoc type will be either INVOIC01/INVOIC02.
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Mark points if helpful.

How to find Account Payable Accounted Status

Dear All,
I need to find the Account Payable invoice screen contain general table contain field 'ACCOUNTED' how to find this field in database.
Regards

Check for invoice approval status
select ap_invoices_pkg.get_approval_status(
                                                     ai.invoice_id
                                                     , ai.invoice_amount
                                                     , ai.payment_status_flag
                                                     , ai.invoice_type_lookup_code
                                                    ) approval_status
from ap_invoices_all              ai
where 1=1
and ai.invoice_num = <your_invoice_num>In R12 AP_INVOICES_UTILITY_PKG.get_approval_statusCheck for Invoice distribution status
ap_invoices_pkg.get_posting_status(ai.invoice_id)If this returns 'Y', then It is 'Accounted'. If this returns 'P' then 'Partial'
Refer the following MOS note.
Where Is The Invoice Validation Status Stored? How Is The Invoice Validation Status Determined? [ID 301806.1]
Cheers,
ND
Use the "helpful" or "correct" buttons to award points to replies / Mark the thread as answered, if your question is answered.

Best Practice in Accounts Payable Processing

Guys,
Would just like to know best practice (or your practice) in Accounts Payable Invoice Processing if its 100% MIRO (3 way match PR-PO-GR) or part MIRO and part Direct Bill?
Our situation is that, the owner of our PR/PO process is the Procurement Department and all of the transaction goes to them are process through MIRO. However there are some puchases and contracts that they are not involve and they dont allow us to use PR and PO (MIRO) process since they are not involved in the negotiation. This transaction we end up paying through direct bill process (manual).
Appreciate assistance.
Thank you!

Hi,
For manual payments we implemented the approval process using workflows.
Hope this helps!
Regards.

Accounts Payable API Invoice Creation API

Hello All,
Is there any API available in R12 for creating Accounts Payable(AP) Invoices.
Thanx in Advance.
Regards,
Deepak Arora
+91-96500-28672

Hi;
All APIs are listed in Oracle Integration Repository
http://irep.oracle.com/index.html
API User Notes - HTML Format [ID 236937.1]
R12.0.[3-4] : Oracle Install Base Api / Open Interface Setup Test [ID 427566.1]
Pelase also check below:
Api's in EBS
Re: Api's in EBS
http://sairamgoudmalla.blogspot.com/2009/05/script-to-find-oracle-apis-for-any.html
API
Fixed Asset API
List of API
Re: List of APIs
Oracle Common Application Components API Reference Guide
download.oracle.com/docs/cd/B25284_01/current/acrobat/jta115api.pdf
Regard
Helios

This open non-payable liability & to which GL Account to be discharged to.

Dear Gurus,
Consider scenario in Procurement cycle as under
a) There is a residual open liability (say GR/IR or Freight liabilities) created after GR against PO
b) This liability created is more than actual payable;
thus liability discharged after IV (transferred to vendor liability) is less than the above created
Thus the difference is the open residual liability
c) This portion of liability needs to be removed WITHOUT (further) payment (as not payable)
d) Practically it would not be feasible to reverse transactions & amend PO & recreate
We need to understand how to remove(/transfer) this open non-payable liability & to which GL Account to be discharged to.
Pls help

Hi,
SAP has provided a Standard way of clearing these GL A/c.
Use MR11 - GR/IR Clearing Account Maintenance for this;
Use: -
Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received, you must clear the balance manually.
This can be done in different ways:
You can return the extra goods to the vendor.
You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.
You can clear the GR/IR clearing account manually.
GR/IR Account Maintenance: Account Movements
Use: -
The offsetting entry to clear the GR/IR account is the same as the posting made when you enter an invoice for a purchase order.
Material with Moving Average Price (MAP)
The GR/IR account is cleared against the stock account, unless no stock coverage exists. If the material stock is smaller than the quantity to be cleared, only the actual stock quantity is debited or credited proportionally. The remaining amount is posted to a price difference account.
Material with Standard Price
The offsetting entry is posted to a price difference account.
Purchase Orders Assigned to an Account
The offsetting entry is made to the cost or fixed asset account shown in the account assignments in the purchase order.
Also refer following link;
[Maintaining the GR/IR Clearing Account|http://help.sap.com/saphelp_erp60_sp/helpdata/en/30/1060387db94003e10000009b38f8cf/frameset.htm]

AR Open/Closed Invoices Migration Help

Hello Experts,
We have a data migration requirement for AR invoices from a legacy system to Oracle.
We have both open and closed invoices. Can anyone of you help in giving the steps to be followed? This is for India AR Invoices. Expecting a quick response and it would be of great help to us! This is in 11.5.10
Thanks,
Janani Sekar
Edited by: user11981778 on 20-Dec-2012 20:32

Hi,
Pl. populate the following open interfaces from your legacy data and then run the 'Autoinvoice Master Program'
(1) RA_INTERFACE_LINES_ALL
(2) ra_interface_distributions_all
For open invoices the AR_PAYMENT_SCHEDULES_ALL.STATUS sholuld be equal to 'OP' .
Pl. visit following link also for more info.
http://bhaskarreddyapps.blogspot.in/2011/10/ar-invoice-interface.html
HTH
Sanjay

Open account payable invoice migration

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