Payment Term changes in Projects and AR

Question

Hi,
Currently all our projects are based on single agreement. recently we had to change the payment term for a Customer. Our Receivables group made this change in AR. We were expecting all the Projects invoices would pick up this , when they are interfaced to AR. But later we realized that the Project invoices go by the payment terms within the agreements.
Again, we created a tar and Oracle suggested that we end date the current agreement and create a new one to match the payment term. But the issue is we have 20000 projects and if we want to change the payment terms in mass, then we need to create 20000 agreements and also, in the future , when accounting changes the payment term, the proejct manager may not know, the term has been changes and to change it in the agreement.
Is there a more practical solution for this issue.
- Vasu -

Answer 1

I will suggest another solution if you are in a version that allow you to define Forms Personnalization.
Instead of updating the transaction in AR Interface table, you can, for instance :
- enter a payment term for each of your customer at the header level (table hz_customer_profiles, condition site_use_id is null) ;
- create a Form Personnalization in the Customer Window, so that the Payment Terms is mandatory at the header level ;
- create a Form Personnalization in the Agreement Window, so that once you enter a new Agreement for a customer, the Forms Personalization retrieves automaticaly the payment terms set up for your customer accordingly
We implemented this solution and it works fine too.
Available for any question about it.
Xavier