PDF version control

For version control can a PDF auto delete or can a watermark appear after a period of time? I'm looking to distribute PDFs to external customers.

If you have an enterprise-level budget and 24/7 Windows server look ino LiveCycle Policy Server.

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Can I have a library of PDF docs with version control? Can it cope with version nos. embedded in the file name?

I manage a set of documents which are edited in Word but "published" as PDFs (using Word 2010's save to PDF capability).
I want to create a library for them on SharePoint (my company has SharePoint Online via its Office 365 subscription).
I'm pretty much a SharePoint novice but even I can see it's easy to upload the documents to a simple library. The things that are giving me a headache are:
Can I tell SharePoint what the version number of the uploaded PDF document is? The version number as understood by the library needs to match the version number written into the document (where it is called a revision number and increments in whole numbers
starting from zero).
How do I handle replacing the uploaded PDF documents with new versions? If they were Word documents I could edit them by opening them from the SharePoint library, checking them out if necessary, and SharePoint would handle version control.
But since the PDFs are generated from editable masters (Word documents) which are NOT on SharePoint I would need to edit the local Word document on my PC then generate a PDF version then upload it to replace the existing PDF document in the
library. Is it easy to upload a new document over the top of an old in a SharePoint library?
Hoping someone can give me some answers.
Regards,
Bruce Officer

hi Bruce,
1. It sounds like what you need is to set the starting version number since your revision number increments in whole numbers, it would match up to SharePoint once the starting version number is set. You can potentially create a new custom field in the
library to manually track the version of the uploaded PDF document, but this might not match up with SharePoint's own version number and could get confusing. Another possibility is to upload dummy versions of the PDF document until the SP version
matches with the revision version and then delete these dummy versions.
2. When you upload the PDF document again into the library, it should prompt you to see if you want to replace the existing. If you proceed with the upload, it should replace and increment the SharePoint version number.
Please Mark Answered if my reply solves your problem. Thanks!
Jeff Thai
Technical Solutions Architect, AvePoint
http://www.AvePoint.com

Powershell program to upload multiple files with version control at the file level

I have a network folder which contains multiple files refreshed daily.I then run a power
shell scrip which uploads all the files . I have scheduled it to run once
daily. I have version control at the directory level , is there a way to upload all the files daily and maintain the last X versions for each file , rite now it does it at a folder level . I want it at a file level
powershell script
if((Get-PSSnapin "Microsoft.SharePoint.PowerShell") -eq $null)
Add-PSSnapin Microsoft.SharePoint.PowerShell
#Script settings
$webUrl = "http://sharepoint.contoso.com/Corporate/Sales/"
$docLibraryName = "Shared Documents"
$docLibraryUrlName = "Shared Documents\arizona" # specify your subfolder url here
$localFolderPath = "C:\Test"
#Open web and library
$web = Get-SPWeb $webUrl
write-host $webUrl
$docLibrary = $web.Lists[$docLibraryName]
write-host $docLibrary
$files = ([System.IO.DirectoryInfo] (Get-Item $localFolderPath)).GetFiles()
write-host $files
ForEach($file in $files)
if($file.Name.Contains(".pdf"))
write-host $file
#Open file
try
$fileStream = ([System.IO.FileInfo] (Get-Item $file.FullName)).OpenRead()
#Add file
$folder = $web.getfolder($docLibraryUrlName)
write-host "Copying file " $file.Name " to " $folder.ServerRelativeUrl "..."
$spFile = $folder.Files.Add($folder.Url + "/" + $file.Name,[System.IO.Stream]$fileStream, $true)
write-host "Success"
#Close file stream
$fileStream.Close();
catch
Write "Error: $file.name: $_" >>c:\logfile.txt
continue;
#Dispose web
$web.Dispose()

Check if this helps you
http://blogs.technet.com/b/heyscriptingguy/archive/2013/04/28/weekend-scripter-use-powershell-to-upload-a-sharepoint-file-version.aspx
# Add the Snapin
Add-PSSnapin Microsoft.SharePoint.PowerShell
# Retrieve specific Site
$spWeb = Get-SPWeb http://SP01
# Create instance of Folder
$spFolder = $spWeb.GetFolder("Shared Documents")
# Get the file on Disk that we want to upload
$file = Get-Item C:\Documents\MyDoc.docx
# upload the file.
$spFolder.Files.Add("Shared Documents/MyDoc.docx",$file.OpenRead(),$false)
$newVersion = $spFolder.Files.Add($spFile.Name, $file.OpenRead(), $spFile.Author, $spFile.ModifiedBy, $spFile.TimeCreated, (Get-Date))
If this helped you resolve your issue, please mark it Answered

RTF Template Version Control

Hi,
I would be interested to know how people are handling version control of their RTF templates.
As far as I can tell you can't pass the Author / Title / Subject / Keywords fields to the published PDF document properties. This would be the ideal place to store a version number.
I have templates in 3 different environments and it would be really useful to be able to tell from which version of the template documents are generated. At the moment other than printing the version somewhere on the output I can't find a good way of doing it.
The only 'invisible' option I have found is putting the version number in a white font (assuming the background is white). Then it is not visible to the end user but can be copied (via text selection) and then viewed. However since documents are laid out differently it will be difficult to have a standard location for this so it can be easily found.
Thanks
Paul

Hi Brandy,
I totally agree with you. This has been on our wishlist forever....
Thanks for bringn this up!
- Pamela

Version Control

I have RoboHelp HTML Version 7. We use RoboHelp for publishing our procedures; we use our Word documents for making reviews, updates, etc. and then just reimport and republish as necessary. Our company is asking us to use version control on our procedures. Since we cannot use the version control in RoboHelp, does anyone know of a version control app that can be used where we can import our docs from that app into RoboHelp? Version 7 only allows importing of Word, PDF, and HTML docs from folders on our computers or shared drives. I'm not sure if Version 8 has additional features.

Hi Karen
Attaching will not work. If you want to supply samples, you will need to make them available some other way such as Acrobat.com or YouSendIt.com.
Cheers... Rick
Helpful and Handy Links
RoboHelp Wish Form/Bug Reporting Form
Begin learning RoboHelp HTML 7 or 8 moments from now - $24.95!
Adobe Certified RoboHelp HTML Training
SorcererStone Blog
RoboHelp eBooks

How to use the 64 bit Adobe PDF Browser Control (AcroPDF64.dll) in x64 WinForms VS2012

I noticed that sice 11.0.07 there is a 64 bit version of the AcroPDF.dll called AcroPDF64.dll. Does this mean that I can use the PDF Browser Control in a x64 WinForms application? If so, what do I need to do to get this to work?
When I right click on the "Toolbox" and select "Choose Items..." there is only the possibility to select the Adobe PDF Reader pointing to "C:\Program Files (x86)\Common Files\Adobe\Acrobat\ActiveX\AcroPDF.dll" and not a version using the AcroPDF64.dll
When I click in this dialog on the "Browse..." btton and select the AcroPDF64.dll nothing happens.
Now I am stuck with an "Initializing..." message when loading a PDF in the control. The control is working when switching back to x86 (but which I can't because I need to reference a dll that is only available in 64 bit).
Please advice, thank you in advance!

Thank you for your reply.
Does this means that it is still not possible to use the PDF ActiveX control in a x64 WinForms application?

FCS; Version control for code?

I'm researching FCS for a graphics-design client. The client has 100+ projects utilizing web-sites that include code written in Javascript.
From FCS's online docs I see versioning for images and video; is there versioning for code?
Is there diff functions like Subversion or Mercurial code-control systems?
Is there a plug-in architecture for extending FCS functionality?
Rob

I just tested .doc, .txt, .html, & .pdf
version tracking/ check in & check out works fine.
(...other than the known bug concerning versioning notes.)
I assume it would perform the same for code docs.

Forms 11gR2 doesn't support version control?

File, administration, checkin/checkout/source control options is disabled.
No Oracle Designer for 64 bit.
So, Forms 11gR2 doesn't support version control since Forms 10g?

See here:
Oracle Designer - Product Information</title><meta name="Title" content="Oracle Designer - Produ…
Oracle Designer 10g Release 2 is the latest stable release which is shipped with Oracle Developer Suite 10g Release 2.
also see here: http://www.oracle.com/technetwork/issue-archive/2010/toolssod-3-129969.pdf
Oracle Designer 10gwas the last version of this product, released as a component of Oracle
Developer Suite 10g. Oracle Designer was not released as a component of Oracle Fusion
Middleware 11g, nor is it planned to be a component of Oracle Fusion Middleware 12c. Oracle
Support continues to offer sustaining level support for Oracle Designer 10g.
For SCM see here:
http://www.oracle.com/technetwork/developer-tools/scm/overview/index.html
and here:
http://www.oracle.com/technetwork/developer-tools/designer/overview/oraclescmsod-129299.pdf
Oracle SCM has been placed into maintenance mode. This means that Oracle will
continue to fix bugs but there will be no new features added to the product. Error
Correction Support for Oracle SCM 6i ended on 01/31/2005, for Oracle9i SCM
on 06/30/2005 and for Oracle SCM 10g(9.0.4) on 12/31/2006 - in line with the
corresponding Oracle Designer 6i, 9i and 10g end of maintenance plans. Oracle
Designer 10g(10.1.2.2) is the currently supported product.
So in short: no Designer and SCM for 11g.
cheers

Attaining PDF version 1.3 using Crystal Reports 10.5

Hi,
I'm using VS 2008 for a Web Application. I'm generating Reports using Crystal version 10.5. When I export the Report to PDF I'm getting PDF version 1.2. I'm using Windows 7 and my PDF Viewer software is Adobe Acrobat 9.0. Kindle Suggest me how to attain PDF version 1.3 using Crystal Reports 10.5
Thanks & Regards,
Karthik Sivakumar.

Hello,
For backward compatibility CR 10.5 exports to 1.2. There is no control over the version of PDF CR exports to in any version.
But this would be a great feature, add your suggestion to Idea place as an enhancement request.
Thank you
Don

Preserving PDF version after Save during "Extend Features in Reader"

Hi,
I'm using Acrobat Pro 9 and I'm attempting to make a fillable form that needs to be compatible with Acrobat 5 (PDF v1.4) . I can make the form, but when I extend features in reader, the copy it saves is PDF v1.6 (Acrobat 7). Is there any way to maintain the PDF version when doing this, or is this not possible with V1.4 PDFs?
Thanks.

"Reader enabling" was introduced with version 1.5 (Acrobat 6).
Be well...

PDF version - change to 1.7 by default

Hi there,
When I create a PDF in Acrobat Pro X, the default PDF version is 1.5(Acrobat 6). Now when I go to Print --> Properties --> Adobe PDF Settings tab and click on the "Edit" button, I can click on the "Compatibility" drop down box and select "Acrobat 8.0(PDF 1.7)." This will allow me to create a 1.7 PDF - but it is a lot of work for our end users - is there a way to just make Acrobat create 1.7 PDFs by default? Registry setting possibly? The PDFs have to be version 1.7, long and uninteresting story. Any help would be greatly appreciated, thanks.

Assuming you are using AA8 or later, you simple set that in the settings file. You may have to save the settings file to a new name, not sure. In that case, make the new name your default settings file in the Adobe PDF printer and in PDF Maker.

Adobe Reader for Windows Phone cannot open older PDF versions?

I've found that Adobe Reader for Windows Phone displays the following error when I try to open certain PDF documents: "There was an error opening the document".
After doing some limited testing I found that it can successfully open PDF documents which were saved as "PDF version: 1.5 (Acrobat 6.x)", but the error appears when it tries to open documents saved as the older format "PDF version: 1.3 (Acrobat 4.x)". (I am checking the filetype version by opening the documents in Adobe Reader X on my PC and looking at the document properties).
My phone is a HTC 7 Mozart running Windows Phone 7.5. I noticed the problem when I was using the SkyDrive app to try and look at some PDF files I have saved in SkyDrive. SkyDrive downloads the file and then passes it to the Adobe Reader app to view. It works when I look at a newer version 1.5 PDF but not the older v1.3 type. Unfortunately my HP Photosmart 5510 scanner outputs scans as PDF files and only in the older file version.
I've tried reinstalling the SkyDrive app and the Adobe Reader app on my phone. (The Adobe Reader app is version 10.1.1, build 20120919).
Is this a known limitation, or is this a bug?
If this is a limitation that won't be fixed - is there an easy way I can convert my files to the newer file type? (Adobe Reader X on my PC doesn't seem to offer a way to convert existing files)
Thanks!

[topic moved to Adobe Reader for Windows Phone forum]

How do I fix project after "Remove From Version Control" corrupted it?

I am using RoboHelp 9.0.1 and installed both Tortoise SVN 1.6.9 and latest PushOK SVNSCC then added my large RoboHelp project to SVN. I was able to check in and out files from SVN but had several issues with it:
1) Super super slow. Working with folders or any renames would take 10 seconds per file and up to 1 hour if needed to refresh the root folder.
2) I could not perform some actions at all, such as delete, rename, or move folders. I kept getting COM errors.
I therefore decided that working with SVN and RoboHelp is not practical, at least not on my VPN so I decided to disconnect the project from source control and just work locally. The only option that I saw that sounded like it would do that was the "Remove from Version Control". This started a process that lasted for several hours. At the end of it, I now have several significant issues:
1) The order of the files and folders in my Project Manager is completely wrong now. I have almost 1000 topics and reordering all of them is not possible.
2) The Table of Contents, Glossary, and Index files appear empty. They had content before.
2) A couple of the Single Source Layouts I had created are completely missing.
3) Many, but not all, of the folders have tons of files with the extension ending in "_temp_removed_by_svn"
4) Many, but not all, of the files are actually gone from SVN so I can't recover a clean image. There was no warning that this command would actually delete the files from SVN (I thought it would just remove the version control connection).
5) Who know what other issue exist that I haven't seen.
Any idea how I can fix this?
Thanks in advance,
Dan

Are the "_temp_removed_by_svn" files in your local folder or SVN? Let us know how you get on with the new project. It sounds like something is wrong with SVN. Can you use the SVN Log command to see whether there is a different version you can restore. This might also give you an indication of what might have caused the problem. You could try deleting your CPD file. It gets rebuilt it is isn't there anyway. This file can become bloated and it is good practice to delete it when it gets close to 2mb in size. Your project is fairly large and has a lot of folders and may affect performance. Have you considered splitting them and merging the output? I know you probably don't want to consider this right now, but I think it may be a better long term solution.
The RoboColum(n)
@robocolumn
Colum McAndrew

Problem with Reader file when we try to save a pdf version of filled in file.

We currently create fillable forms in Acrobat XI and enable them for fill-in with Acrobat Reader. Our end users are able to key information and save it to the enabled pdf file with Reader, but they want to create a protected version of the form so nothing can be modified once they have approved it. They have been creating "locked" pdf versions of the completed form using CutePdf software. The PDF files they are creating open fine with Acrobat Pro XI or our free FoxIT reader, but when we try to open the files they created with CutePDF with Acrobat Reader, they are quite distorted. According to users, this worked with older versions of Acrobat Reader. Please let us know if you have any suggestions (other than switching from Acrobat Reader to the free FoxIT reader.
Thanks for the help!!
Ken K. - 2191

Can't endorse FoxIt or CutePDF, since I don't use either of them, and Adobe doesn't like us endorsing thrid party products in their forums anyway. On top of that I know several people who had really bad adware experiences with FoxIt, so I'd say stay away from it.
Most likely neither of these software developers has updated THIER software to work with Acrobat/Reader XI and the problem lies with them, since PDF is an Adobe format and they must follow the lead from here, not vice-versa.

How to set PDF version for the output file in ES4

I am using LiveCycle ES4 for converting word docs to PDF. In our client we invoke createPDF method of GeneratePdfServiceClient class. We are using a custom PDF setting in LiveCycle in which we have defined configuration as per the business requirement.
We need the PDF version of the document to be set to 1.4. For this, we are setting the value for compatibility (under File Option) to Acrobat 5 (PDF 1.4) in custom PDF setting template in LiveCycle adminui and in Acrobat preferences. Both these setting are not working and the resulting document has PDF version set to PDF1.5. Can you tell me how the version of resulting document be set to 1.4??

Hi Neelam,
I tried it and did the personalization as the help documentation said.
But I don't know why it doesn't work:(
I followed these steps:
1. open workbook and select a value for the variable used in query
2.click personalized variable and new window pop up then I select the value I chose and added to the selection.
3.click ok and quit
4.save workbook
but next time I open this workbook, the variable selection window still pop up.
BR
Fanchest

PDF version control

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