Periodic reposting-distrribution-assessment

Hi
can any one explain precisely the difference between periodic reposting-distribution and assessment.
thanx
maunami

Differences between
periodic reposting and distribution are due to information content and
performance.
For periodic reposting, no separate credit record is written
on the sender for the cost element in the summary report.
Instead, the totals
record for the cost element is reduced on the debit side, which means
that the original debit amount can no longer be checked there ("unclean
credit").
However, during
distribution, the system writes a totals record for the credit ("clean credit").
The information on the
receiver is the same for periodic reposting and
distribution ("clean debit").
Compared with periodic reposting, during distribution,
the system also updates the partner in the totals record for the sender.
This means that the
partner can be displayed in the information system on the totals record
level.
As
fewer totals records are written during periodic reposting, performance is better than during distribution.

Similar Messages

Can't run Periodic Reposting and Assessment

When I execute periodic reposting and assessment, I get this error:
"System error or customizing error: Read error in set for table ccss"
"Generation of the report terminated"
"Generation of the report AL01200S contains errors "
Can't you point me in the right direction to check the source of this error. Thanks for your help.

Did you check all the groups - cost element / cost center? Because I also received the same error some point of time and missing groups were the cause of error in my case.
Sometimes I have experienced inconsistency in the tables also. Check if this group exists in SETID table (something similar, you can search with SET if SETID dos not exists) via SE16.
Regards,

Need to delete flag "quantity incomplete" for table COSP (periodic repost)

Hello.
Step 1. I writed-off fuel to Internal order(unit of measure Liter ) ,
Step 2 Posted SKF,
Step 3 Execute Actual periodic reposting.
The issue is that receivers Internal orders has "empty" field quantity, it is because in table COSP field MUVO (quantity incomplete)= 'X'.
So I want to make it(MUVO) empty to see quantity in Receiver orders . How can I do this (BADI, user-exit), and what is the problem that I can face after that?
By the way, I'm not going to post fuel in Milliliters.

Hi,
For primary cost elements, the system keeps a control record in Table COKA for each object, cost element, fiscal year, and origin, which defines for all postings in a fiscal year whether and in which unit of measure quantities are transferred to the totals record. Basically, the posted quantity (COEP-MBGBTR) is updated in the posted unit of measure (COEP-MEINB) in the line item. Whether the quantity is transferred to the totals record depends on the control record valid for the object. If the quantity is transferred to the totals record, the total quantity field (COEP-MEGBTR) is also filled in the line item.
The control (COKA) record is created with the first posting in the fiscal year an cannot be changed during the year. In the cost element master record, you can store a default value for the unit of measure and set the "Manage quantity" indicator. If the indicator is set, the system sends a warning, if an actual posting is made without an entry for the unit of measure. If the unit of measure is changed subsequently in the cost element master, this does not affect quantity update, if there had already been postings in the fiscal year concerned.
If another posting is made to the same cost element at a later time, the system checks whether the posted quantity can be converted to the unit defined in the COKA record. If this is the case, the quantity is converted accordingly (e.g. kg to t) and transferred to the totals record. Otherwise, it is not transferred. To indicate that there had been such a posting (which is not contained in the total quantity) in period xxx, the "Quantity incomplete" indicator (COSP-MUVxxx) is set in the totals record.
Hope this information is helpful for you.
regards
Waman

Actual Periodic reposting of Cost center to PM order

Hi ,
My requirement is to have some periodic cycle to repost certain cost from Cost center to the Plant Maintenance order.
When i tried to create distribution cycle or Actual periodic reposting cycle , i get an error message Business transaction for actual reposting not allowed for Maintenance order !!!.
Can some one confirm that in Std SAP is it possible , what extra customisation i need to do have this kind of cycle set up?
Thanks.
regards
Ranjan

Apply the note below:
Note 626134 - Allocations: Maintenance orders as receivers
Regards
Sreenivas

Periodic reposting of revenue

Hi SAP Gurus,
Pls help me on this one:
Total rebate received (revenue element) from vendor is collected (statistically) in the Head Office Profit Center. From here, it has to be moved to the different stores (Profit Centers) on the basis of COGS in each store using variable portions. We are not implementing COPA, so there is no real posting of revenue happening.
I have tried assigning an internal order1 to the revenue element to collect the revenuein the head office so that I can distribute it using Periodic Reposting.
I tried 2 methods:
1) I first created orders2&3 which I assigned to the Stores profit centers. Then I tried to post from order1 to 2& 3. But I got the error "The segment contains no receivers (Message no. GA733)"
2) I then created cost centers (which allowed statistical posting of revenues) which I assigned to the Stores profit centers. Then I tried to post from order 1 to the 2 cost centers. But I got the same error.
Could anyone please help me out with this????
Regards,
Sangeeta

Apply the note below:
Note 626134 - Allocations: Maintenance orders as receivers
Regards
Sreenivas

Periodic reposting cycle

Frnds
I have created on Cycle for periodic reposting and when i try to execute it, it gives me a error message that segment contains not receivers and the message type is GA733
I have created a cycle at Spro>controlling>cost center accounting>period end closing>periodic reposting>define p;eriodic reposting.
Transaction KSW1
and wheni try to run it from SAP easy access with trnasaction KSW5, it gives me above error.
please help to resolve above problem
THanks in advance

Hi,
When ever you are creating any new segment or cycle.There is an option to check to find that any errors or not.Press on CTRL+F12(Formal check).System automatically returns which segment wrongly created.So check the segment and click on valid reviceres.
Regards
Maruthi.

Periodic Reposting Reports

Hello
I am having a scenario, where I am doing periodic reposting (KSW5) from one WBS to other. Also some cost on that WBS will be settled to G/L account.
Can I run any report which will show me the distribution from WBS to G/L via settlement and to another WBS thru periodic repostings? Any standard reports?
Thanks
Sarang

hi
check the actual cost Lineitem report

Internal Order - Periodic Reposting

Hi all,
I have got statistic internal orders (for company-cars) - that have all the same cost-center as a collector.
At the end of the month I would like to transfer costs to other cost centers.
I tried to do that with KSW1 - I entered Internal Order and Cost Element Group as sender and Cost Center as Receiver.
When executing it in KSW5 system tells me that Cycle does not include any senders.
Thanks in advance for any help!
Greetings
Berni

Hi Bernhard,
you said "I tried to do that with KSW1 - I entered Internal Order and Cost Element Group as sender and Cost Center as Receiver."
Your internal orders are statistical (posting with value type 11).
Actual cost (value type 4) can only be reposted from a REAL CO-object (in your case the cost center assigned to each statistical order).
So enter the cost center / cost element as sender and the cycle will find sender values.
Best regards, Christian

Can i do assessment in WBS

Hi,
Can i do Assessment with WBS or only setllement. if so what is the tcode.
Bye,
Ramesh

Hi Ramesh
You can only do settlement of WBS , How ever you can do periodic reposting through transaction KSWI. You can assess from a cost center to WBS through the regular cost center assessment KSU5
Anand

Difference between Distribution and Assessment cycle

Hi,
Can any one help me regarding the above(Difference between Distribution and Assessment cycle)
Thanks in advance
Rajani

HI,
Assessment:
Assessment was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects. During assessment, cost centers or business processes can be used as senders .n The receivers for an assessment can be a cost center, WBS element, internal order, cost object, or a
business process. You can restrict the number of receiver categories in customizing. n Primary and secondary postings are allocated at the end of the period by means of the user-defined
key.
n During assessment, the original cost elements are summarized into assessment cost elements
(secondary cost element category = 42). As the system writes fewer totals records, the assessment
has a better performance than periodic reposting and distribution.
n Line items are posted for the sender as well as for the receiver, enabling the allocation to be recorded
exactly. The system does not display the original cost elements in the receivers. Therefore,
assessment is useful if the cost drilldown for the receiver is not important, for example, as in the case
of the allocation for the "cafeteria" cost center.
n Similar to distribution, the partner is updated in the totals record during distribution.
n You can reverse assessments as often as required.
n You use the Cycle -Segment method to define sender-receiver relationships.
Distribution:
Differences between periodic reposting and distribution are due to information content and
performance.
n For periodic reposting, no separate credit record is written on the sender for the cost element in the
summary report. Instead, the totals record for the cost element is reduced on the debit side, which
means that the original debit amount can no longer be checked there ("unclean credit"). However,
during distribution, the system writes a totals record for the credit ("clean credit"). The information
on the receiver is the same for periodic reposting and distribution ("clean debit").
n Compared with periodic reposting, during distribution, the system also updates the partner in the
totals record for the sender. This means that the partner can be displayed in the information system
on the totals record level.
n As fewer totals records are written during periodic reposting, performance is better than during
distribution. See customizing for an example with figures that illustrates this aspect. Under utilities,
make settings for the SAPscript text display, then call up the text by choosing Periodic reposting,
Distribution, or Assessment from the menu.
Regards,
Meenakshi

DIFFERENCE BETWEEN ASSESSMENT AND DISTRIBUTION

Dear Friends,
What is the main difference between Assesment and Distribution?
Thanks in advances.

Hello,
Please follow the forum rules
1. No capital letters
2. Search before posting
DISTRIBUTION =========== Distribution was created for transfer primary costs from a sender cost center to receiving controlling objects. During distribution, only cost centers or business process can be used as sender. A distribution receiver can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary Postings (such as, energy costs) are collected on a cost center, and allocated at the end of the period by means of the user-defined key. You can only distribute primary costs. During this process, the original cost element remains the same. Line items are posted for the sender as well as for the receiver, enabling the allocation to be recorded exactly. You can reverse distributions as often as required. You use the Cycle-Segment method to define sender-receiver relationships. PERIODIC REPOSTING ================= Differences between periodic reposting and distribution are due to information content and performance. For periodic reposting, no separate credit record is written on the sender for the cost element in the summary report. Instead, the totals record for the cost element is reduced on the debit side, which means that the original debit amount can no longer be checked there (u201Cunclean creditu201D). However, during distribution, the system writes a totals record for the credit (u201Cclean creditu201D). The information on the receiver is the same for periodic reposting and distribution (u201Cclean debitu201D). Compared with periodic reposting, during distribution, the system also updates the partner in the totals record for the sender. This means that the partner can be displayed in the information system on the totals record level. As fewer totals records are written during periodic reposting, performance is better than during distribution. ASSESSMENT =========== Assessment was created to transfer primary and secondary costs from a sender cost center to receiving controlling objects. During assessment, cost center or business processes can be used as senders. The receivers for an assessment can be a cost center, WBS element, internal order, cost object, or a business process. You can restrict the number of receiver categories in customizing. Primary and secondary posting are allocated at the end of the period by the user-defined key. During assessment, the original cost elements are summarized into assessment cost elements (secondary cost element category = 42). As the system writes fewer total records, the assessment has a better performance than periodic reposting and distribution. The system does not display the original cost elements in the receivers. Therefore, assessment is useful if the cost drilldown for the receiver is not important. Similar to distribution, the partner is updated in the totals record during distribution You can reverse assessments as often as required. You use the Cycle-Segment method to define sender-receiver relationships. Regards, Ravi

Differance between Variable Portions & Fixed PercentagesCO-PA Assessment

Hi,
What is the differance between Variable POrtion & Fixed Percentage in Receiver weighting factors of COPA Assessment cyecle.
For example - i have 1 sender and 3 receivers in the segment.
In case of Fixed percentage -
Sender A =1,00,000
Receiver B = 50%
Receiver B = 30%
Receiver B = 20%
For example - i have 1 sender and 3 receivers in the segment.
In case of Variable portions -
Sender A =1,00,000
Receiver B = 50%
Receiver B = 30%
Receiver B = 20%
Is that correct? Please correct me..
Thanks
Edited by: Dogdays on Jan 2, 2012 9:17 AM

Hello
Your first example for fixed percentage is correct. However for variable portion the percentage is automatically derived by the system based on the actual postings in the value fields/ key figure entered.
Quote from SAP help
"        Example
         Sender A distributes $100,000 to three receivers. The tracing
         factors are the actual costs.
     Receiver     I        Cost Element    I     Amount
     B             I       430000         I      $2000
     C             I       430000         I      $1000
     D             I       430000         I      $2000
         Total                          $5000
         The SAP system calculates the following values:
         Receiver B: 100,000/5000 X 2000 = $40,000
         Receiver C: 100,000/5000 X 1000 = $20,000
         Receiver D: 100,000/5000 X 2000 = $40,000
         The following receiver tracing factors are also possible in periodic
         reposting, assessment, and distribution:"
The amounts referred to above i.e. $2000, $1000 and $2000 are actual costs posted to the receivers.
Sangram

Distribution of assessed costs/secundary cost elements

Hi All,
I am trying to figure out the assessment and dsitribution topic. Now I run into the fact that I am not able to distribute cost from an assessment secundary cost element. What I want to achieve is the following:
Using a G/L posting I posted 4000 euros on cost center HOUSING. Based on square meters I assessed those costs to 3 other cost centers, IT, SALES and PRODUCTION. This works fine.
After assessing I have 750 on cost center IT, coming from HOUSING. Now I want to distribute all IT costs to cost centers SALES and PRODUCTION. However, the distribution process does not distribute the 750 euros of 'assessed HOUSING' costs from the IT cost center. Other costs (coming from G/L) on the IT cost center ARE distributed. I have some warnings stating that secundary costs are not supported in primary cost distribution. Is there another way to distribute those secundary costs?
Thx, Paul

Hi,
Secondary cost elements postings,you can't allocate costs using distribution cycles.
you have to use assessments to allocate secondary costs element postings.
see below explainations.
Distribution
Distribution is an activity that you perform periodically, during the period-end closing in Overhead Cost Controlling (CO-OM), in which primary overhead costs are distributed from one or more sender objects to one or more receiver objects.
Many documents in Financial Accounting involve overhead costs. A clear allocation to one or more cost centers is not possible, or only with a major effort. You can use the allocation cost centers and internal orders as auxiliary constructs in such cases. During distribution, these costs are allocated (distributed) from their allocation cost centers to the actual receivers according to freely definable rules. The sender cost center is credited, and the receiving cost center charged, under the original cost element. In contrast to periodic reposting, however, the accounting information is lost in the process.
Assessment
Assessment is an activity that you perform periodically, during the period-end closing in Overhead Cost Controlling (CO-OM), in which primary and secondary overhead costs are assessed from one or more sender objects to one or more receiver objects.
Assessment means that the sending cost center is credited and the receiving cost center is charged under a freely definable secondary cost element. The original cost elements that were charged by the sender cost center are lost, and are converted to one or more assessment cost elements (secondary cost elements).
Assessment groups together the posted primary and secondary costs and allocates them to the receiving cost center(s) in an assessment cost element. The cost centers for assessment are the quality lab, IT, cafeteria, housekeeping and plant security.
For example, you could assess the cost from the Reception cost center to the other cost centers based on the headcount managed in those cost centers.
hope this helps you.
Thanks,
Rau

APC value periodic posting?

Hi,
In fixed asset, i don't how what is apc value perdiodic posting. And why use apc value periodic posting?
Thanks, point will be rewarded.
Regards,
Alex

Hi Alex,
APC periodic reposting (T.code ASKB)is done to post the acquisition values to the same asset for a different set of GL accounts.
For ex: If the co.code has to maintian its ledgers in 2 separate sets of books like 1.Operationg COA 2. Country specific COA then we have to post the book values to these separate list of accopunts for 1 transaction. To eanble this we have to create a separate depreciation area which will maintain the country specific accounts. Since in FI-AA we can only have 1 depreciation area as "real time" deprecaition area we should create this area as periodic update for postings.
Hence we need to to askb as soon as we do a regular acuisition postings (ao90) to the operating COA deprecaition area which is usually Area 01.
This way system will update the parallel set of accounts maintained with the acquisition values.
Hope this is clear.
Please let me know if you need any further clarification.
Pls assign points if this is helpful.
Thanks,
Vamsi

SEM Allocations - How do you make the Distribution work by Period not ***?

I have configured an SEM BPS Allocation function.
The function appears to work as expected except for the distribution values that are being used in the calculation. The distribution values being used are the cumulative total and not the period values.
E.G...........................................P1.............P2........Total
Sender
Sender Value............................100............200..........300
Distribution Ratio's
Receiver 1...................................1...............7............8
Receiver 2...................................2...............2............4
Receiver 3...................................7...............1............8
Expected Results
Receiver 1.................................10.............140........150
Receiver 2.................................20...............40..........60
Receiver 3.................................70...............20..........90
Actual Results
Receiver 1.................................40...............80........120
Receiver 2.................................20...............40..........60
Receiver 3.................................40...............80........120
Can anybody tell me what setting I am missing to tell the distribution to use period results rather than cumulative results?
Many thanks

In the planning level I am using fiscal year and posting period. The posting period was set to be periods 1 to 12.
In the setup of an assessment function there are 4 input areas:
Sender - where I am choosing a sender cost center and identifying a secondary cost element.
Receiver - where I am identifying the cost centers to receive the assessment and the same secondary cost element (to be the same as R/3 assessments).
Trigger - identifying the range of cost elements where the original costs are held on the sender.
Distribution - where I identify the statistical key figures where the values are held to calculate distribution ratios over the receiving cost centers.
I have attempted to insert posting period into the assessment structure, but have been getting a message that posting period is included in a higher method, which did not appear to be the case.
In reviewing this while answering your initial questions, posting period is now able to be input into the structure, and the assessment appears to be working.
Thank you for trying to help.
This appears to be one of those strange items where some previous configuration had not cleared in the relevant tables.

Periodic reposting-distrribution-assessment

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