Physical inventory/stock taking, Asset tracking

Hello, I am trying to understand how asset labelling, tracking and physical inventory (stock taking) can be done using handheld devices directly on SAP. Pls let me know any leads/information. Thanks, SD

Hi
1.Post physical inventory document-MI01
2.Enter inventory count-MI04
3.Post inventory difference-MI07

Similar Messages

Physical Inventory stock Excess/Short excise capture in steps plz

Dear Gurus,
Pls guide me step by step excise capture for physical inventory stock for raw material and finished material.
Kindly give the steps till register extraction.
regards,
Kumar

Hi Kumar
Welcome to SCN forum
Please refer this link which may help you
EXCISE CAPTURE AND POSTING
NOTE: Before posting any issue, kindly search in the forum
Regards
Srinath

Physical Inventory stock Adjustment

Dear Sir,
My case i could not able to make the stock adjust ment of exact quantity..some material is accepting 10 % some material is accepting 25 % i want to judge how materila material(ROH) its differing
And In standard Physical Inventory Configurations about Lowest value by range of coverage 12 24 36 48..and also tell me settlement periods 1 2 3 4 with percentage.
And one more think is, if i want to do dailly(Stock adjustment) it will accept! and how much percentage it ll accept? And tell me yearly wise how many times we can do the stock adjustment using physical inventory where exactly they have mentioned please rectify all.
Note:
1. Devaluations by range of coverage at company code level(OMW5) here what is the range coverage 12 24 36 48 please rectify me.
2. Devaluation by slow / Non movement at company code level(OMW6) here what is the number of settelement periods Please rectify both.
Regards,
Priya Rathi.

It is possible to do a physical inventory daily, and there is not any percentage to restrict the adjustment.
You might have one that requires extra approval, but if you should have 1 Kg and find nothing, then you have 100 % difference, and it must be possible to adjust the stock. It would not make any sense to adjust only 25% of a difference.

T-code WV31 create physical inventory for vendor consignment stock

Hi all,
I have some issue with T-code WV31i n Sap Retail. Even though it supposed to create physical inventory doc for unrestricted use stock, it also create physical inventory Docs for special stocks (vendor consignment stock). What could be the reason?
Best regards
Sameera
Edited by: Sameera on Dec 23, 2011 7:07 AM

Hi,
If i do physical inventory for 2 quantity.
1. Consignment Payables account debited with 2 qty ( Now stock becomes 4 nos)
If i issue 4 quantity
2. Consignment Payables account credited with 4 qty.
If i do consignment settelment, it is setteling 4-2 (for 2 quantity).
But I want to settele for 4 quantity.
Thanks,
Maruthi

Error While Doing Physical Inventory (Customer Stock)

While doing the Physical Inventory for the Customer Stock, the following error is coming:
Fld selectn for mvmt type 701 / acct 45500000 differs for Profit Center (042)
Message no. M7093 Diagnosis Comparison of the field selection strings from movement type 701 and G/L account 45500000 has revealed that there is an incompatible field selection combination at one or more points. Field for which the field selection is different: Profit Center Example On the movement type screen, a given field is a mandatory-entry field, whereas on the G/L account screen, the same field is suppressed. System response You cannot post this transaction, unless you have changed the field selection adequately
Pls. help in solving the problem.
Regards,

Hi,
before you go any further you should first check with your finance team that the correct GL account is being proposed. the reason that the fields don't match may be caused by the fact that the wrong GL has been set up in the auto tables (Trans event Key GBB, account modifier INV and whatever valuation area and valuation class is relevant).
If the GL account is found to be the correct one then you need to get someone from the FI team to change the field settings on that account to enable the correct data to be linked to it.
None of this is the domain of an MM consultant apart fron the auto account tables and so please do involve your FI team before you do too much.
Steve B

SGD, inventory management & asset tracking functions

Is anyone using an app that allows scheduling of the servers within the database & displaying in with the main body @ single sign-on using the current UI?
If so, please point me in the direction - I've pieced together a few apps that do what I need & can be displayed on the webtop, but this isn't seemless. The inventory & asset management should come from the existing db - that part shouldn't be too hard.

Thanks for responding - I've finally had some time to finish digging through all the docs
For my business need I'm using sgd as a central portal to manage resources inside a development lab & provide statistical accounting on activity per user/project.
*ens already provides the user > app relationship based on rights displayed on left panel display - default setup
**Asset tracking, monitoring, resource management, reporting & basic datacenter management all rolled into the default page.
*central management - done currently with root or Admin profile - this right grants all access
** "sub-admin role " this role can be limited to only modify rights for current group membership - nothing under parent "ROOT"
My current workaround involves:
OCS-NG - inventory & automated package deployment
OSSIM - monitoring
GLPI - frontend for ocs data - helpdesk UI -
These apps that launch within webtop - to make it easy
*** guess I just need to build the correct JSP & integrate into default login for user
user A logins > SGD (single sign-on integration with all three apps & custom webtop displayed)
*** Director structure is setup in SGD already - so most of the RMS type activities just need to be setup in the database tree & displayed ** think I found this through custom app via NetBeans, SunStudio , Glassfish/sailfish
I'll stop for now I can go on & about all the ways this product can be used.
Thanks for reading > currently playing with NBIDE6 to see if I can whip something up over the weekend to test.

Carrying out physical inventory count for Consignment stock.

Hello,
Can you please tell me what are the steps for carrying out physical inventory count for Consignment stock provided by vendor?
Sincerely,
Ketan

HI
IN MI01,, select the special stock indicater,, then PI will be created for consignment stock also.
regards,
sudhakar

In Physical Inventory Check_Which movement type used for stock difference.

In Case of Physical Inventory we are getting the stock differences after count results, Help me in doing the transaction thru which the stock is adjusted and which Movement types are used for the difference posting, What all documents are created in the process.
The system has Warehouse Management in place, so please answer in reference to WM.
How the Bin is identified in that case if there is stock addition.
Thanks in Advance

HI,
Check for your ware house physical inventory process in spro whether it is done through continuous inventory process or Through annual inventory process.
SproLogistics execution-WM>Activities->Physical inventory--> Define types per storage type
PZ-Continous inv
ST-Annual
Regards,
velu

Physical inventory document not showing the warehouse stock type in MI24

Hi Friends,
I am facing two issues.
1. In Production system, after executing MI31 for plant 3070, if i see the report in MI24, in Plant 3070, sLoc 0010, for some materials Warehouse stock type is not coming even though the materials are warehouse managed and having warehouse management views are there in material master. for some materials warehouse stock type is coming in the same plant and sloc.
2. In qulaity system, afetr executing MI31 for Plant 3070, no PID is generated for Sloc 0010 even though the sloc is having materials and those are warehouse managed and having warehouse management views are therein material master.
where i need to check for the problem,
Please help me in resolving this issue, this is high priority for me.
Thanks in advance,
Ravi.

>
Ravi Kumar Bittavarapu wrote:
>> 1. In Production system, after executing MI31 for plant 3070, if i see the report in MI24, in Plant 3070, sLoc 0010, for some materials Warehouse stock type is not coming even though the materials are warehouse managed and having warehouse management views are there in material master. for some materials warehouse stock type is coming in the same plant and sloc.
>
> 2. In qulaity system, afetr executing MI31 for Plant 3070, no PID is generated for Sloc 0010 even though the sloc is having materials and those are warehouse managed and having warehouse management views are therein material master.
>
> where i need to check for the problem,
>
> Ravi.
in your training documents (just kidding) .
You wrote that your storage location is warehouse managed. But MI31 is the transaction to craete physical inventory documents for a non-warehouse-managed location.
You have to create your physical inventory with WM transactions like LX16.

Can we create Physical inventory document for SO stock (E stock)?

Hi,
Can we create Physical inventory document, enter count, then post different for SO stock (E stock)?
I try these, after post the different, system does not make any adjustment on my stock quantity.
How can we do these? I wish to zerorize my SO stock quantity. It was a mistake created earlier.
Thanks

Hi,
Thanks for your helps.
I try, after I run batch input, where can I know the Physical Inventory Document created via SM35?
And I try MI01 with indicate E special stock indicator, it allow to put SO number and SO line item.
Can I know what is different by using MI01 and MIE1? When we will using MIE1?
Thank you.

Physical Inventory Count with Batches / Inventory Tracking+Posting

Hi,
There does not seem to be any way to record a Physical Inventory count with Batch managed items.
Scenario-1: In case 1.8 kg of batch number 222 is counted during Physical Count. B1 has Batch number 111 with quantity 2.5kg. B1 assumes that a lesser quantity of existing batch 111 was counted and the batch SELECTION screen appears.
Scenario-2: Similarly, if 3 kg of batch number 222 is counted during Physical Count and Batch number 111 exists on Business One with quantity 2.5kg, then B1 assumes that a new batch was found and the batch CREATION screen appears.
Scenario-3: If 2.5 kg of batch number 222 is counted during Physical Count - with Batch number 111 on Business One with quantity 2.5kg, then B1 assumes a zero "difference" in posting window. Wrong batch removal and new batch addition cannot be done - the batch selection/creation screen does not pop up with CTRL+TAB.
A Physical inventory count sheet with hundreds of rows with all 3 above scenarios in the rows is normally supposed to be entered into any system.
An easy way to do this should exist on SAP B1 but does not appear to exist right now.
Thanks,
Ajay Audich
Message# 551219/2009
Dear Ajay Audich,
Thanks for your message and screenshots. In current version of SAP Business One, the Inventory Posting functionality does not offer input at the batch level. The system behaves in the following way:
If the Difference number is positive, you will see a Define Bathes
window where you can assign the item quantity to the relevant batches.
If the Difference number is negative, you will see a Batch Number
Selection widow where you can issue item from the relevant batch.
So it isnot possible to enter the count for batch managed items per batch. The possible workaround is after Inventory Posting, use Goods Issue and Receipt to manually adjust the Batch quantity.
Please kindly have a try. If the feature is important for customer
business process, please kindly refer to attached Note 1028874 for
further action.
Sorry for any inconvenience, we appreciate your understanding.
Kind regards,
Canna Mu
SAP Business One Product Support
Edited by: Ajay Audich on Jun 8, 2009 1:48 PM

Yes - it is important for the customer & will look at further steps as advised by you.
Thanks for your reply.

HU - Physical Inventory

Hi Gurus,
I have a problem with HU inventory.
When I create a TO, the systems creates a PICKHU which is considered as a Storage Unit.
Then I empty this Storage Unit, but it stays as a Handling Unit in my system.
If for some reason I need to do a physical inventory for this handling unit (HUINV01), and when it is empty the system tells me "No handling units found with the required criteria".
However, when I do the same with material in it, it creates an inventory document.
It seems that the system cannot do a physical inventory of this HU if it is empty.
When I go to transaction HUINV06, it gives me the same message "No handling units found with the required criteria".
Does anyone has an idea on how I could do a physical inventory on this HU ?
Best regards,
Remi

Hi,
When I empty the SU, in transaction HUMO, it still can see the HU with the same number as "free HU" but it is no longer a SU.
I'm doing this inventory in order to complete stock in a complex process that we are implementing.
My client needs to be able, in a box associated to an outbound delivery, to confirm with differences during asignation TO in the 2nd step of picking.
With HU, you can confirm TO with less quantities from an HU, and this quantity goes to Storage Type 999.
But when it comes to the confirmation of higher quantities, we have to do an inventory of the pickhu in order for the system to let us take more quantity than the picked one.
In my process, the client can work with different IM groups at the same time in a storage that is not dynamic (2 step picking process).
So as long as there is stock for the material in the storage bin, we're taking it from any pickhu of any of the groups we have.
But in the end of the process, if we have picked all the stock of the material of all the existing pickhu in the storage bin, when we want to do an inventory of the last pickhu in order to be able to pack the whole higher quantity, the system is failing because all the pickhus are empty and the system does not let me do an inventory.
I know it sounds a bit difficult but I cannot explain the whole entire process.
Thank you very much for your help.
Regards,
Remi

How to do Physical inventory process in Warehouse

Hi Guys
What is the procedure for Physical inventory process in Ware house
Kindly provide step by step procedue

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Goto SPRO -> Sales and Distribution -> Billing -> goto Copy Control -> use Copy control Between billing doc to sales doc.
select the line which refers to ur billing doc and Return Sales doc.
Goto Item level and please check the Check box saying Update Doc Flow .
This check box will keep track of Refernce qty between Billing Doc and Return Sales Doc.
Rgds,
Rajesh

Wm physical inventory

Hi,
please send a detailed information with T.codes regarding warehouse management manual physical inventory process.
naveen

Hi,
T codes
LCO1 Set Up Warehouse Co/Material Docs.
LCO2 Set Up Warehouse Co/Transport Orders
LL01 Warehouse Activity Monitor
LS01 Create Warehouse Master Record
LS01N Create Warehouse Master Record
LS02 Change Warehouse Master Record
LS02N Change Warehouse Master Record
LS03 Display Warehouse Master Record
LS03N Display Warehouse Master Record
LS26 Warehouse stocks per material
MB52 List of Warehouse Stocks on Hand
OLML IMG structure Warehouse Management
OMLN Warehouse Control Link
OMMF Number Ranges per Warehouse
OMMP Decentralized Warehouse Management
OMNG Queues Warehouse Management System
OMNH APPC Interface per Warehouse Number
OMNI Print Program per Warehouse Number
OMNJ Link to Warehouse Control Unit
OMNL Warehouse Number Maint./Inventory
EC09 Org.Object Copier: Warehouse Number
FMFG_WAREHOUSE Warehouse Report Transaction
J1A5 MM Warehouse stock report (Arg.)
LI20 Clear Inventory Differences WM
LLVS WM Menu
LN07 Number Ranges for WM Communic.Rec.
LP11 WM staging of crate parts
LP11W WM Staging for Crate Parts (IAC)
LP12 Staging release order parts (WM-PP)
LP21 WM replenishment for fixed bins
LP24 WM Replenishment for Random Whse
LPIN Info: Material Stock WM-PP
LPK1 Create Control Cycle for WM
LPK2 Change Control Cycle for WM
LPK3 Display Control Cycle for WM
LS51 Create Batch Search Strategy - WM
LS52 Change Batch Search Strategie - WM
LS53 Display Batch Search Strategy - WM
LX23 Stock comparison IM - WM
LX26 Inventory in WM via cycle counting
LX30 Overview of WM messages ext.system
LX41 Bin Status Report WM/PP Interface
LX42 Evaluation PP Order from WM View
LX46 Transmission WM perform. data to HR
MCL1 WMS: Stck Placemt.+Remov. Selection
MCL5 WMS: Flow of Quantities Selection
MCL9 WM: Material Plcmt/Removal:Selection
MCLD WM: Material Flow - Selection
MCLH WM: Movement Types - Selection
OMCR Inventory Sampling: St.Mgmt Lvl: WM
OMK3 Conditions: field catalog (WM)
OMK4 CondTable: Create (Batches, WM)
OMK5 CondTable: Change (Batches, WM)
MCL1 WMS: Stck Placemt.+Remov. Selection
MCL5 WMS: Flow of Quantities Selection
MCL9 WM: Material Plcmt/Removal:Selection
MCLD WM: Material Flow - Selection
MCLH WM: Movement Types - Selection
OMCR Inventory Sampling: St.Mgmt Lvl: WM
OMK3 Conditions: field catalog (WM)
OMK4 CondTable: Create (Batches, WM)
OMK5 CondTable: Change (Batches, WM)
OMK6 CondTable: Display (Batches, WM)
OMK7 Batch WM..... (will be deleted)
OMKR Search Types: Optimize Access WM
OMKT Strategy Types: Batch Determin.WM
OMKU Access: Maintain Batch Determin.WM
OMKV Batch Determination: Proced.for WM
OMLL WM Movement Type: Clear Invent.Diff.
OMLR WM Interface to Inventory Management
OMMC Printer Assignment per WM Mov.Type
OMMO Consistency Check for MM-WM Tables
OMMZ Spool Parameters for WM Print Ctrl
OMN0 Control of Transaction Codes (MM-WM)
OMNE Control of Transactions in MM-WM
OMNZ Parameters for Activity in WM
WM movement types
711 Inventory differences in unrestricted-use stock (LE-WM)
This movement is generated automatically when you post inventory differences in the Warehouse Management System.
Possible special stock indicators:
E, K, M, Q
713 Inventory differences in quality inspection stock (LE-WM)
This movement is generated automatically when you post inventory differences in the Warehouse Management System.
Possible special stock indicators:
E, K, M, Q
715 Inventory differences in blocked stock returns (LE-WM)
This movement is generated automatically when you post inventory differences in the Warehouse Management System.
Possible special stock indicators:
None
717 Inventory differences in blocked stock (LE-WM)
This movement is generated automatically when you post inventory differences in the Warehouse Management System.
Possible special stock indicators:
E, K, M, Q
319 Split structured material into components (Retail)
You can enter the splitting of a structured material manually using movement type 319.
You can configure Customizing so that a structured material (for example, asset, prepack, or display is automatically split into its components at goods receipt. The system posts the split using movement type 319. In this process, the BOM header material is posted and each of the component stocks are increased. You can also use this function if you use the Warehouse Management System (LE-WM).
Possible special stock indicators:
None
Example:
A box of the structured material S contains 3 pieces of the component K1 and 4 pieces of the component K2. The following material document items result after the material is split at goods receipt:
Qty Unit Material Movement type
1 box S 101 +
1 box S 319 -
4 piece K1 319 +
5 piece K2 319 +
Assign Points Lft hand side

OBYC of physical inventory in subcontracting

I have to do physical stock taking of the goods provided to the subcontractor.
It will be done as a special stock as O (subcontractor stock). if in counting the differnece arise from actual counted and in system, it need to be posted.
What G/L accounts it will post? In OBYC which keys have to be used and accounting enteries
Do i have to use the below transaction for subcontracting also:
Inventory Count -MI04 - Enter
Inventory Count -Difference -MI07 - Post

Thanks for your prompted answer.
If I found the inventory of material is less than what i have send to the subcontractor I post the differences. This transaction key GBB-INV will credit the account "expenses from inventory differences" .
I am also using this same GBB-INV for my materials that are in my plant. I understand that the material provided to subcontract is basically our own material.
Then how from the system I can know that we have occured the loss due to subcontract separately from other materials.
I know that that stock will have indicator O. My point is from financial angle.
My doubts are:
(1) how i will recover the cost from the subcontractor through system?
(2) what will the treatment of excise in this case?
(3) do i need to settle all these through the subcontractineg challan what I have given when the materials were send. In this case i will not have finished product
If the material is not coming from the subcontract in 180 days we reverse the credit taken.
How this scenario is done in the companies, what steps are followed?
thanks and regards

Physical inventory/stock taking, Asset tracking

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