PO Based Downpayment

Hi Gurus,
If we make PO based downpayment of Rs 100000 to a vendor.
There is an invoice related to this PO of 40000 and there is one invoice related other PO of 30000.
So, While running APP, system should block payment for 40000 and should make payment for 30000, as we have already recieved downpayment against the invoice/PO.
But system is not blocking the payment.
Please revert asap.
Thank You

Here's how the down payment works:
Down Payment Request
Down Payment
Post Invoice
Down Payment Clearing
Payment Run
Down Payment Request (F-47) is not part of double entry book keeping.
During Down Payment (F110), make sure that the payment run is programmed to pick up Special G/L items.
Post Invoice (FB60/MIRO) - Invoice for the whole amount
Down Payment Clearing (F-54) - The down payment posted to the Alt Recon Account is now moved to the Recon Account.
Payment Run (F110) - The remanining balance in the Recon account is now paid.
Please check the below link for additional info:
http://help.sap.com/bestpractices/BBLibrary/Documentation/J03_AP_BPP_01_EN_MY.doc

Similar Messages

Condition Based Downpayment

Dear All,
We are using ECC 6.0 EHP5.0 with single instance worldwide, one controlling area, one global chart of account and one fiscal year for all company codes in SAP and for each company code we have 1:1 mapping to sales organization.
We are in process of implementing "Condition based Down payment" with conjunction with a billing Plan but the billing plans is not including any down payment items .
We followed the SAP best practices guide to setup the condition types and pricing procedure per the guide
http://help.sap.com/bp_retail603/BBLibrary/Documentation/732_BB_ConfigGuide_EN_US.doc
We followed the following process:
1. Created a regular Sales order with 2 items with a total value of say 5,000 GBP and entered a value for condition AZWA in the sales order header for 1,000 GBP
2. Entered a down payment for that amount (1,000 GBP) using t-code (F-29). In F-29 we entered the special G/L indicator = A (downpayment) and tried to reference the sales order number. However, the system gave error message u201CMessage no. V1125 - Enter the item numberu201D so we were forced to enter the payment at the line item level.
3. Created the invoice for this item and received the expected value in the AZWB pricing condition but the accounting document did NOT settle the down-payment amount per the value in AZWB.
We have the following questions:
1. How can we make the F-29 payment using only the sales order number (i.e. at the header levelu2026without the line item)? The SAP Help implies that this is possible. (http://help.sap.com/erp2005_ehp_05/helpdata/EN/dd/560e4b545a11d1a7020000e829fd11/frameset.htm) in the Down Payment Processing (Basis: Document Condition) section under u2018Incoming Paymentsu2019 it says u2018The system summarily posts the payment to the sales order number, not item-specificallyu2019. It then also says u2018Aside from this it is possible to post the incoming payment directly in the financial accounting (transaction F-29). The important thing here is that the financial accounting item contains a reference to the sales order number. It is also possible to post item-specific down payments.u2019
2. During Final Billing, how and we get the accounting document to settle the down-payment amount per the value in condition type AZWB. In the billing-plan process, the final billing settles the downpayment. We want the condition based final billing to act in a similar way and do not want to have to perform a manual downpayment settlement separately (via F-39).
Thank you in advance,
Vicki

Hi,
In the billing plan Billing rule should be maintained as "4" or "5" which indicates that line is down payment. Assign down payment request for this Billing plan item.
What is the billing document type you have used for the invoicing?
Check if Billing category is "P = Down payment request"
When a down payment request is created it will process only dowm payments.
In F-29 system will process only those docuements which are identified as Down payment request.
Hope this helps.
Regards,
Sharan

Match downpayment request with payments through F-53

Hello,
Our client makes downpayment request in F-47 and then makes payment (invoice-based) through F-53 or F110.
How can we match the downpayment request with the payment made if it is not through F-48?
Thanks in advance....

Hi,
Request is as good as maintaining our communication to the vendor.
Its only when the actual payment is done, that a down payment is posted.
Only then it would affect the accounts. Hence until its posted thru F-48, its not affected.
You can post F-47 and do a F110 run which would do a posting in F-48.
Later a payment run can be done again thru F110.
Caio
Raghu

AR Downpayment Request To Be Linked With The Corresponding AR Invoice

Dear All,
I created a sales order of amount 100000. Based On this Sales Order I created AR Downpayment Request of 100% amount i.e 100000. Now I Opened the Incoming Payments Screen , selected the AR Downpayment Request and received the payment of 100000 against It. Later On I created the AR Invoice Based On the Sales Order.
Now My Problem is I can not reconcile the Payment Received against DP request with the AR Invoice. Is this any missing functionality or What|? When I goto into Internal BP Reconciliation , select the customer, then select the Payment received against the DP Request and the Invoice and add, It gives a messege of ''"Payment Transaction Applied to Downpayment request can not be reconciled here"
Kindly Help,
Amol Mangalkar

Hi Amol,
I recommend you to create Journal Entry for reconcile after input AR Invoice.
For example;
1) Input AR Downpayment Request
no Journel Entry
2) Input Incoming payment
Cash $100 / Advance AR $100
3) Input AR Invoice
AR $100 / Sales Revenue $100
4) Input Journal Entry <== you need it
Advance AR $100 / AR $100
5) Reconciliation
for each Advance AR account, AR account
I hope above sample helps you...
Thanks,
Kaori

Down payment request based on purchase order

Dear all,
How to make down payment request(F-47) based on purchase order(not line item wise) ?,
Currently in F-47 it is asking to enter amounts purchase
order line item wise,because downpayment is made only for entire purchase order value not line item wise.
How to solve this issue ?
Jeyakanthan

Hi,
This is SAP standard functionality. you have to specify line item, though you specify line item system will check for whole PO. and while posting invoice you will get information of the down payment.
Regards,
Raj

Missing Functionality - Reconciling payment made against downpayment requst

Hi All,
I have the following scenario as supplied by the support team for downpayment requests:
1. Create downpayment request.
2. Create outgoing payment based on downpayment request.
3. Process AP invoice.
When i attempt to reconcile the payment to the transaction, i get an error stating that "payments made against against a downpayment request cannot be reconciled here"
I am currently on SAP Business One Version : 2007, SP 00, Patch 35.
I have attempted this on patch 39 with no resolve.
Regards,
Kiran

Hi Amol,
I recommend you to create Journal Entry for reconcile after input AR Invoice.
For example;
1) Input AR Downpayment Request
no Journel Entry
2) Input Incoming payment
Cash $100 / Advance AR $100
3) Input AR Invoice
AR $100 / Sales Revenue $100
4) Input Journal Entry <== you need it
Advance AR $100 / AR $100
5) Reconciliation
for each Advance AR account, AR account
I hope above sample helps you...
Thanks,
Kaori

Purchase register query based on down payment invoice

Hai All,
I am creating an invoice based on purchase order.The vat tax is being calculated in the downpayment. I want the vat to be displayed in the downpayment invoice as well as the a/p invoice but i m not getting it in the a/p invoice. Pls guide me with the linking of tables to get the query working. I have formatted the fields req but could not link the tables...Pls guide me with that...
Thanks & Regards,
Neela

Hi Neela,
Check the thread.
Re: Purchase register query based on down payment invoice
FROM PCH1 T0
INNER JOIN OPCH T1 ON T0.DocEntry = T1.DocEntry
INNER JOIN OSLP T2 ON T0.SlpCode = T2.SlpCode
LEFT OUTER JOIN PCH12 T3 ON T1.DocEntry = T3.DocEntry
LEFT JOIN ODPI T4 ON T1.CardCode = T4.CardCode
INNER JOIN DPO1 T5 ON T0.ItemCode = T5.ItemCode
Close the thread, if issue solved.
Regards,
Madhan.

Downpayment with Invoicing Plan

Hello all,
I'm trying to make a downpayment to a Vendor based upon a Purchase order (PO).
Here folows the procedure reflected on the system:
1)Creation of the PO with one valuated material (quantity and amount) item.
in the item invoice, we can have invoice plan based upon % or amount. Therefore,
in the logistics invoice the quantity is not verified.
2)Processing the downpayment by MIRO, it appears as a negative value because there is
no special GL indicator. I do know that by F-48 I can assign the downpayment to the PO.
But, the tricky procedure is that I can't settle a condition at item level in order to
consider it as the downpayment (profit to the vendor) and reduced for the total of invoices.
3)When I do Goods-receipt (GR), it increases the stock quantity but I can't see the finantial
documents related. If I want to enter the logistic invoice, there is no quantity to verify.
Only the ammount is possible to verify.
We would like to enter the Downpayment based on one invoicing plan, but with GR/IV flag active.
If we can be able to do this, everything will work properly as they use in the ancient system.
We can also use a finantial item in order to deturn this problem, but this doesn't compensate
the finantial open items (this means that he has the same sign " - ").
Can anyone help us to solve this problem?
Thank you in advance very much!
Best regards,
Pedro Grabulho.

Hi ,
I give my thoughts on this .
1) I agree that if use F-48 for down payment , u won;t be able to do at the line item level . But u are entering only the Purchase order number as reference and there is no provision for line item . In this case also system won;t allow you to make payment beyond the purchase order value.
2) Once GR Based IV is flagged in the PO , it is not advisable to use MIRO for down payment.
Regards
Mani

Error message VF 217 when creating downpayment request in VF01

Dear Experts,
We use milestone billing. I did all the necessary settings in customizing.
Here is an example for a billing plan
billing date    date description   billing rule   date category billing type
28.02.2010 0009                      5                 04                   FAZ
28.03.2010 0008                      3                 02
When I create a FAZ (downpayment request) in VF01 or VF04, SAP says "check the log" . In the log I get the error message VF 217 "For downpayment requirements, only billing rule 4 or 5 can be used". If I check the item data of e.g. item 10 the billing rule is indeed "5". So I wonder, why I get this error message in the first place. Do you have any idea, how I can supress this error message?
If I create the FAZ manually via VF01/VF04, I get this message, but I can still save and process the FAZ without any problems.
But we need to create the FAZ via the POS interface (Retail). So when the interface gets this error message, it actually thinks that the FAZ can't be created. This is causing us problems. Therefore we need to supress the error message.
Thanks a lot in advance!

Hi Mueller,
I think in that case the problem is in billing rule in billing plan type.
Goto OVBJ--> select billing plan type (For ex. 01 - Milestone Billing) --> Please maintain billing rule 4 or 5 --> save it.
In downpayment
Option 4, We use for % based,
Option 5, We use for value basis
After doing thi change, I think your issue will get resolved.
Please try and revert back with your findings.
Regards,
MT
Edited by: M T on Feb 28, 2010 9:11 PM

Concept about TDS involved in Vendor downpayment

Hi,
I would like to understand how the downpayment process for a vendor and the TDS deduction. I would also like to understand the accounting entries
Thanks,
Lennam

In addtion to ManiKumar;
Down payments process in accounts payable as follows:-
1. Create payment request with using of F-47
Vendor account (Cr)
Special GL (indicator set)
This can be displayed using of FBL1N with selection of noted item check box)
2. Based on above request make payment with using of F-48
3. During invoice receipt post the Invoice with using of FB60 / MIRO
Thanks,
Kumar

F-47 downpayment process in ME28 transaction

Hello,
I have a requirement that after release+save PO in t-code me28 ,automatic downpayment process(f-47) has to be happened(after final approval of PO,based on payment terms downpayment should be created automatically).For this purpose i am calling BAPI_ACC_DOCUMENT_POST in the EXIT 'EXIT_SAPLEBND_002' But i am facing few issues in the function module like:
1.Error in document :BKPFF $
2.FI/CO Interface:Inconsistent currency information
3.No funds center entered/derived in item 0000(1000/43020018)
4.Account 43020018 requires an assignment to a CO object.
Please help me to resolve the above issues.
Regards,
Vasavi

Hi,
Kindly refer below for all your queries.
1) This error is due to non -zero prefix in your G./L account, pass the G/L account in this form"0000123456"
2) Refer the below OSS Note
1040798 - BAPI_ACC_DOCUMENT_POST: Error message F5 800
3) Refer the below KBA:
KBA: 1825677 - KO88 execution_Error-FI313: No funds center derived in item 00001 (Cmpny Code \ GL Acc)"
4) Assign a CO object for account 43020018 in FS00 or ask your finance team to check in KA03
Rgds,

Approval procedure required for Delivery note based on condtions

Dear All,
I have the followings situation in which the business flow is as such that Sales Quotation is made and based on the Sales Quotation AR Down Payment request is made. Once the downpayment is recieved from the customer entries are made in Incoming Payment, Sales Order is booked and AR downpayment Invoice is booked. As there are milestone payment means 30 %, 60 % which would be done through AR downpayment Invoice and final 10 % is the final AR Invoice done. Now lets say that I have a Sales quotation No 10001 having an value of USD 10000 based on which AR Downpayment Request for 30 % and incoming payment comes from the customer for 30 % which is 30 % of USD 10000 is USD 3000. After reciept of payment based on Sales Quotation No 10001 a Sales Order is been booked ( Document Number 20001 ) with a payment terms of 30 days credit. Now I want an approval procedure in the Delivery Note to do a check that if for that particular Order No the payment terms is for 30 days credit means the payment due date and if the next 60 % the customer does not pay in time (which is after 30 days) the delivery would require an approval from the Finance head.
I think the above situation can be solved from the approval procedure with the help of some query but am not able to understand as to how to work on it.
Would be obliged if you can throw some light in it.
Regards,
Rahul

Dear Gordon,
I think you did not understood my requirement. See the first 30 % downpayment the customer would be giving at the time of Sales Quotation. Now ater 30 % is recieved sales order would be booked. Now based on the sales Order delivery would be ONLY done when the next 60 % the customer pays. If he does not pays the next 60 % I want an approval to be done for delivery.
I had mentioned in my earier thread - ''next 60 % the customer does not pay in time (which is after 30 days) the delivery would require an approval from the Finance head.''
Means I want an approval check to be done on delivery with a condition of 60 % of the order value. And the final AR invoice would be done on the last 10 %.
I hope I am clear in my requirement.
Regards,
Rahul

Downpayment Invoice improvements

We have identified several shortcomings in the use of the Downpayment Invoice.
Firstly, if an AR Downpayment Invoice is created based on a Sales Order and the customer changes their mind and wants to reduce the lines to be delivered, the system will allow you to partially credit the Downpayment Invoice. You can then pay the remainder of the Downpayment Invoice. However, when you try to select the Downpayment Invoice when creating the final AR Invoice, a value of zero to draw is displayed and a message Invoice has been Partially Credited is received. The only solution is to cancel the transactions and recreate. Either you should be able to partially credit/pay a Downpayment Invoice and use it to draw down or the system should prevent you from partially crediting a Downpayment Invoice.
There should also be a facility on a Downpayment Invoice to show a list of which final Invoices the Downpayment Invoice has been drawn against. Currently there is no way to see this unless you search through all the fianl Invoices.

Hi Chakrapani,
You could create an A/P Invoice document with service type to solve your problem. Choose corresponding supplier, choose service type, choose the bad debt account, fill the remaining open down payment, choose the respective down payment in A/P invoice footer document (lookup button adjacent with Total Down Payment label), and add the document. The down payment document will be subsequently closed, cross check with Open Items List report.
Best Regards,
Hendry Wijaya

Cannot trace AR Downpayment Invoice link to which AR Invoice

Hi
With reference to SAP Message 279116, SAP Support Center has confirmed it is not possible to know the evidence this Downpayment Invoice is linked to which Invoice without going into the Down Payments to Draw in every Invoice entry.
This ability to trace from AR Downpayment Invoice is very important as it is not convenient to drill down into every AR Invoice for this information.
Kedalene Chong

Based on the fact, The base of ur AR Down Payment it can be traced, in case if ur Dwn paymnt is based on sale order and ur Ar invoice too going to have the same Sale Order base, then
SELECT T1.DocEntry, T0.DocEntry, T0.BASEENTRY, T0.BaseType
FROM [dbo].[DPI1] T0 INNER JOIN [dbo].[RDR1] T1
ON T1.DOCENTRY = T0.BASEENTRY
WHERE T0.BaseType = 17
AND T1.DocEntry = (SELECT DISTINCT T3.BASEENTRY FROM
[dbo].[INV1] T3 )
Similarly in case ur Dwn Payment based on Sale Order but ur Ar invoice based on the delivary drawn frm tht sale order
SELECT T1.DocEntry, T0.DocEntry, T0.BASEENTRY,
T0.BaseType FROM [DPI1] T0
   INNER JOIN [RDR1] T1 ON T1.DOCENTRY = T0.BASEENTRY
WHERE T0.BaseType = 17
   AND T1.DocEntry = (SELECT DISTINCT T3.BASEENTRY
FROM [DLN1] T3
   INNER JOIN [INV1] T4 ON T3.DocEntry = T4.BaseEntry)
Modification according to ur requirement the codes can be changed. i hav given our codes wat we are using now to trace the Dwn payment linked
Regards,
Dhana.

Down Payment request VS GR based INV verification

Hi,
It seems that if a PO needs a down payment via f-47 t-code, "GR based INV verification" must NOT be flagged for that vendor.
But NOT flagging u201CGR based INV verificationu201D for the vendor, will now create a control issue, because even when there is no down payment required for a PO, a user could still fraudulently do an Invoice which is more than the actual GR.
How do I overcome this situation?

Its not mandatory to disable "GR based IV" for down payment. what made you think so? we use the down payment with "GR based IV".
are you getting any errors?
Process for downpayment.
- Entering the Purchase Order u2013 ME21n
- Entering the Down Payment Request u2013 F-47
- Posting the Down Payment u2013 F-48
- Payment run for down payment u2013 F110
- Processing the Goods Receipt for the Purchase Order - MIGO
- Posting an Incoming Invoice in Materials Management - MIRO

PO Based Downpayment

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