PO for goods free of charge

Hi frnds,
I need to receive (import) goods free of charge i.e. i won't make vendor payment.However i need to clear the customs duties for these goods and want to take credit for CVD.When i tick free goods in ME22N the net price becomes zero.How do i clear the customs duties then ? Please reply ....
Regards,
Sachin Narvekar
Edited by: Sachin Narvekar on Jun 27, 2008 11:23 AM

Hi,
It is better to create a condition type by copying Base Price for e.g. PB00 as ZB00 (Statistical Price) and insert it in Import Schema. Also mark this condiiotn type as "Statistical"
And here in Free Goods PO, do not mark "Free" indicator. Maintain Price for ZB00 (Statistical Price) and then maintain values for Custom duty and CVD conditions and proceed further.
If you do not want to do this then, maintain 0.01 value for Base Price condition and then maintain values for Custom duty and CVD conditions and proceed further. This can also be changed during MIRO.

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Customs Invoice - Free of Charge Goods

I've got a question to the customs invoice. I have free of charge goods, but for customs calculation I need a price for the free of charge goods (the price which is normally paid for the product) For example the free of charge item should have a price of 500$ at customs invoice. but for the standard invoice (F2) the price should be 0, so it shouldn't be listet on the invoice.
My first idea was to create a new condition type ZR00 and by entering sales order I maintain also ZR00 for free of charge items. During creating the Customs Invoice a procedure checks if my item type is free of charge. If the item type is free of charge, print the price ZR00, else print PR00.
How can I handle that on another way?
Thanks for your help!
Matthias

Hi,
Go through the link below. see if it helps you .
http://www.sap-img.com/sap-sd/issue-free-goods-to-selected-customers.htm

PO with FREE of charge position - goods receipt change the average price

Hi Experts,
in our SAP system we have a special situation concerning the PO with free of charge (FOC) items.
We set the flag "Free" in the PO position for all FOC items. When we book the good receipt for these FOC items SAP creates no accounting document and the average price is changing.
for example: 1 pce is on stock with the value 100; we receive 1 pce for FOC
new average price: (100 + 0) / (1 + 1) = 50
this is a big problem for us.
for us - the goods receipt for the FOC articles must be with the actual average price (table MBEW) similar to a return goods booking in the SD Module - movement type 653 !
this means for our example: 1 pce is on stock with the value 100; we receive 1 pce for FOC
new average price: (100 + 100 (acutal average price)) / (1 + 1) = 100
I read a lot of OSS notes and many entries in the forums and I think many other companies have the same problem.
is there any solution possibility to do that in this way?
thank you for your help
Peter Lechner

it is logical that the moving average price changes. if you dont want that, then you either have to have an extra material master for your free of charge stock, or you need to implement split valuation and can then have batches that are not valuated.
But if you have 10 on hand with a value of 20 $, then the moving average is 2$
if you then get another 10 free of charge, then you have 20 on hand with total value of 20$, which just means 20$ div by 20 quantity = 1 $ MAP.
if SAP would not change the MAP in that moment, then the goods receipt is valuated with the current MAP and the total value of your stock increases to 40. but this is then not a free of charge case.

Use Tax for Free of charge items

Here is the scenario:
In our Business, there is a process to give a Free item with mostly all the products sold online. In SAP, we will create regular sales order with 1 line item as TAN and other item category as TANN.
The Business wants to calculate Use tax on the 2nd line item where Net value=0. As we use the same Pricing procedure, we cannot charge different taxes based on line item.
The other option was to send the cost details to Vertex, so that they can store it in Vertex and use for Tax calculations. The technical issue is that whenever the Net value=0, Vertex RFC is not called.
We have proposed to create a report in SAP which will tell them the order details with Free items but this is not acceptable to Business.
Has anyone worked on such scenario where Use tax is calculated on the Sales side for Free of charge items.

The basic concept in tax is seller can levy the appropriate tax on the items which they are billing. This being the case, I am not sure, why for a free of charge item, tax should be levied. Can you please share in which Business process, this is being followed. Needless to mention, if at all you want to achieve this requirement, have a separate condition type for this free goods, set as statistical, so that, only tax portion would be posted to FI.
G. Lakshmipathi

Proforma Invoice for Free of Charge Delivery

I want to know how to create a pro forma invoice for a free of charge delivery. Currently the item category is KLN and it says that the item category is not relevant for billing.
Thanks in advance
Dinesh

Hi,
Check item category detail screen Billing relevance filed.if you want to create invoice this should be actiavted.
Regarding Profroma invoice you need to mention in the order type(VOV8).The field called order related billing,here you have to mention proforma billing doc. type.
Let me know if you need more info.
Regards,
Chandra

Is it possible to create invoice for Free of Charge order

Dear All,
Is it required to create a Billing document for an Free of charge order as far as Indian scenario is concerned.
We are not charging any value to the customer for Free of Charge. Free of Charge order value will be Zero only.
In this case, is it required to abide with invoice while sending the materials to the customer.
Regards,
Mullairaja

Dear Reazuddin,
But in FOC orders value will be zero.
PR00 value will be compensated with R100 condition type.
But Excise condition type will be calculated on Basic price.
When the basic price value, how the system calculates the Excise condition type values.
Could you please clarify?
Regards,
Mullairaja

Free of charge Item determination in SO with cost and revenue transfer

Hi,
Please guide me on the followings.
I have a following requirement for determining the free goods in the sales order .We have two plants
1. Plant 1 is for valuated materials
2. Plant 2 is for Free of charge Items
Free of charge items which are given to the customers are supplied by the vendors and stored in the plant meant for the Free of charges items. But sometimes when free of charge items are not available in the stock then user take FOC item from the plant which is meant for the valuated materials and send it to the customers as a free of charge item.
User wants to transfer the cost of the FOC item to the main item when FOC material is taken from the valuated plant and sent to the customer.
Similarly when there is no stock of material in the valuated plant then user take the same material from the Plant2(Non-valuated) and send the material to the customer. In this case user wants to have the revenue posted in the respective G/L Account.
But it should also appear as a free of charge items in the billing document.
Regards
Rahul

hi,
transfer of cost from sub item to main item is configured in the delivery to billing copy control for the main item. go to VTFL > select the required item cateogry > here at the bottom you will find a check box Cummulate cost. Tick it.
Not really what you meant COPA purposes. But the pricing conditions are mapped to COPA value fields at KE4I transaction.
regards
sadhu kishore

How to configure Free of charge posting to cost account and not to balance?

Hi,
If we post GI for a free of charge delivery (sample) the following will be posted:
Cost of Sales 100
Finished goods 100
But we do not want to post to Cost of Sales but to a cost account.
What do I need to change?
Regards,
Eric.

Hi Eric van Zundert,
Follow below mentioned procedure;
1. OMJJ - Copy a new movement type as "901" from Movement type "601". For new movement type change the Valuation Modifier to "YAX" instead of "VAX" and SAVE.
2. OBYC - Here go to T/E key "GBB" and do the account determination for the new valuation modifier "YAX" of new movement type (Created in Step1).
3. VOV6 - Go to the Schedule Line Category (which is getting determined in Free of Charge Order) and assign the new Movement Type "901" instead of "601" and save.
Note: - If this Schedule Line Category is used for multiple Sales Orders then copy and create a new Schedule Line Category and do the changes for this one as suggeste din step3 and also do the schedule line category determination.
Now create a new order and do delivery and PGI and check A/c entry, also check during delivery it should pick up new Movement Type.
You need to take help of ur SD Consultant in this case.

To replace defective goods free of cost if it is brought back

Hi all
can any one suggest me how to go about this scenario
how to replace defective goods free of cost if it is brought back within 6 months of the invoice date.
what is the process
thanks in advance
sri

Hi,
To replace defective goods a return process with a free of charge SO and delivery must be in place.
Process:
1. Create a returns sales order w.r.t the billing document of the defective goods
2. Create a returns delivery and do the PGR
3. Create a Sales Order (new order type or OR can be used) with the replacement qty, please note that the pricing here should be zero.
4. Do the delivery for this order and PGI.
5. Please note that billing is not required as we giving the goods free of charge.
In order to do the above process all the configurations should be in place. The returns SO item category should not be relevant for billing, similarly the subsequent SO item category should not be relevant for billing.
Hope this helps.
Regards,
Vinu

Subsequent Free Of charge Delivery

Hi ,
In process of creating subseq free of charge delv , i did following :
1. Created a return order for the damaged goods ,order type RE .
2. Created a Subs free of charge delv order type , SD , wrf to above retrn order RE .
3. After the SD order , created a F C Delv , and did PGI . In this accounting docs , PGI COGS is increased and inventory decreased
( as per normal PGI process) .
4. Did a credit note billing wrf to retrn order type RE ( not wrt order type SD ) .
Problem :
In last step , system is showing the net value as zero in the credit note .
--This i assume is becasue we are not giving credit note as such to customer but "redelivering" damaged goods back to
customer. So net value is zero .
But , system is showing VPRS also zero . Is this correct ? Because , in step 3 , COGS is increased ,to offset this there is no accounting entry in credit note which got created .
So am i following coorect process ? If VPRS is zero in last step is that correct ?
Please suggest ...
Thanks !!

Hi,
I guess there was something missing, you had created the credit memo for the Free-of charge delivery - which was wrong.
(Instead you should create the credit memo for the return order- return delivery- credit memo.)
Normally this free - charge delivery /order which uses item category KLN - Is not relevant for pricing or billing, please check what was the item category used in your scenario.
It depends on the client business process - how they want to handle this kind of process.
You can refer the below process.
1, The customer returns the stock through return order- with reference to the original order(but here still the Original billing document is not cancelled) . with ref to this return order we can create the replacement order with free of charge delivery and send the stock back to the customer- for which not relevant for billing.- here ends the process.
rgds
Sunil

Delivery free of charge pricing error

Hi Guru's,
I want to give 0.5% discount to the customer for delivery free of charge.But when i am creating sales order delivery free of charge with refrence of existing sales order system is not picking up any price.is it possible to give credit memo of 0.5% in case customer already made 100% payment.suggest me how i can deal the pricing in this case.
Thanks
Davinder

case 1:- when creating dlevery free of charge order with refrence of existing order no price is determined and system does"t showing any error.
case 2:- I want to give 0.5% discount in case of delivery free of charge.how can i do it in case already 100% payment made in standerd invoice and payment still to be made after delivery to ship to party.

Free of charge with internal tax (not to customer)

Hi,
I have a problem with the case of free of charge items.
I have order OR and item category TANN. I need for legal requirements to book the VAT for that item internally and not to the customer.
Can anyone help on that?
Thank you!

Hi,
this can be solved by having a separate static ocndition type on which the tax is to be calculated only in the case of TANN.
The total of the condition type should not fall within the total of pricing as the same will be considered for the Free of charge deduction also.
This does not require any requirement or alt.cond.type but it wil be effective if you have one as your requirement is that the VAT amount should not be posted to customer account.
Regards,
S.Balaji.

Problem with free of charge items

Hi experts,
I am trying to create a free charge item and system is not proposing TANN item category automatically.
There are no other items in the order except for this free of charge item.
Am i missing some steps?
Thanks

In sales order overview screen, enter the original material as well as the material you want to give away for free.
Assign the lowest level item to the higher level item by indicating item number of higher level item in field HgLvlt.
If item number of higher level item is 10. Then against item number for your free item, in field HgLvlt enter 10.
Once you do this, you would get message that item category will be redetermined.
Hope this answers your question.

PO for goods free of charge

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