PO & Invoice Matching in Oracle Purchaseing using APMA

Dear All.
We are using OPM and Oracle Purchasing currenly we are not able to match the PO or Receipt just because the when system generating average rate it not consider the purchase accquision cost which we entered on PO in case of imported items Duty and clearing charges. If any one have solution of this problem please help me.

Please go to http://forums.oracle.com and scan the list for 'E-Business' - it's about 1/2 down the page.

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Invoice Matching - Best Business Practice

As far as I know matching invoices to PO or to a receipt is done in AP. A colleague of mine is stating that matching should always be done at the purchasing level and that she has never seen it done in Payables. Other than the user's guide, would anyone know of a white paper that addresses the matching business flow.
We are not usinf Oracle Purchasing, but rather a third party solution (ePlus), and for whatever reason, the matching is going to be done in that solution. Invoices will also be created in that system, and interfaced to AP in order to issue checks.
Your input would be appreciated.
Thanks!

Hi
It depends on the kind of External Software you are using and the purpose of the same.
You cannot Import PO to Payable to perform Matching in Payables unless PO is created in Oracle purchasing. Secondly performing a match between two system, Oracle Payables(Invoice) and PO in (ePlus) is very difficult. Also it depends on the type of item they are using in ePLUS. If it is service oriented Organization, then they would have created only service items which might have Performance Guarantee etc., which can be better reviewed and analysed by an Engineer who is incharge of the PO rather than Accountant performing the PO to Invoice Match
So it is better to identify and analyse the client Business and choose where to perform the PO to Invoice matching.
The choices are as follows
If it is inventory based matching then, Convince the client to use Oracle PO and Inventory Module and make the set up and import data from ePlus to these modules and create Invoice in AP and perform PO to Invoice Matching in Oracle.
If it is service oriented Item it is better to create Invoice in Eplus Itself and perform matching in Eplus and Push the Invoice and PO reference details to Oracle Payables to make payments
Hope this helps
Regards
Sivakumar

Help: Oracle Retail Invoice Matching

Good day, I really need your help about accessing the Oracle Retail Inventory Matching. I'm accessing OReIM using IE8 in windows 7 64bit and I got this error "javax.servlet.jsp.jspexception cannot find bean" when I go to INVOICE MATCHING tab then select Summary Match and I enter the OR Number then proceed to the process until to COST RESOLUTION button, while waiting for the Cost Selection, I open another IE tab then Login again the user but after I Login, the previous tab got an error "javax.servlet.jsp.JspException: Cannot find bean PriceReviewListForm in any scope" and cannot proceed to Cost Selection.
Thanks,
Revo

anybody know this problem? pls help me...

How to do Local setup for Retail Invoice matching Application using OC4J

Hello ,
I am trying to configure Retail invoice matching application to local,Server i am using is Oracle OC4J Standalone Server 10.1.3.n at localhost..
I have imported the application code to eclipse and trying to add oc4j server to my app, but its giving me error saying "*Server Oracle OC4J Standalone Server 10.1.3.n at localhost failed to start*."
I am not getting the issue. need to resolve it ASAP.
Any help would be grateful.
Thanks in Advance
Edited by: Akash11 on Oct 2, 2012 10:32 PM

If you can't set up JBoss on your local machine, then you can create a simple HTTP server that imitates the JBoss server at least with respect to the HTTP connections that you'd be sending to it.
For example, on a project I'm working on recently, I set up a HTTP server using Python (the standard library comes with a simple HTTP server) with some extensions to mimic our Java-based server. It's actually pretty simple. Python's great for that sort of thing.
But if you don't want to use Python you could, set up Apache, and extend it with some CGI scripts, etc. Just use whatever is available to you that's quick and extensible and which hopefully you already know how to use.

Create an AP Invoice based on a Purchase Order using SDK

Hi,
What are the steps to create an AP Invoice based on a Purchase Order using DI API?
Which methods of which objects to use and what parameters to pass?
Thanks.

Hi Rajesh,
Here is a sample to create an Invoice based on a Sales Order. The same way you can change as per your requirement:
SAPbobsCOM.Documents oInvoice = default(SAPbobsCOM.Documents);
            oInvoice = (SAPbobsCOM.Documents)SBO_Company.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices);
            oInvoice.CardCode = "C000003";
            oInvoice.DocDueDate = DateAndTime.Now;
            oInvoice.Lines.BaseType = Convert.ToInt32(SAPbobsCOM.BoObjectTypes.oOrders);
           oInvoice.Lines.BaseEntry = Convert.ToInt32(3616);
           oInvoice.Lines.BaseLine = 1;
            oInvoice.Lines.Quantity = 3;
            oInvoice.Lines.Add();
            oInvoice.Lines.BaseType = Convert.ToInt32(SAPbobsCOM.BoObjectTypes.oOrders);
            oInvoice.Lines.BaseEntry = Convert.ToInt32(3616);
            oInvoice.Lines.BaseLine = 2;
            int kth = 0;
            kth = oInvoice.Add();
            if (kth != 0)
                int irrcode;
                string errmsg;
                SBO_Company.GetLastError(out irrcode, out errmsg);
                Program.oMainSAPDI.ShowMessage(errmsg, BoStatusBarMessageType.smt_Error);
The main thing to remember is Base Type, Based Entry and Base Line.
Hope it helps.
Thanks & Regards
Ankit Chauhan

I've tried several times to use iTunes Match that I purchased but keep getting an error message half way through the process

I've tried several times to use iTunes Match that I purchased but keep getting an error message half way through the process

sheltonrt wrote:
I've tried several times to use iTunes Match that I purchased but keep getting an error message half way through the process
That is strange, sheltonrt.
What kind of an error?

Invoice Match to be set as PO in Purchase Orders

In Purchase orders, I need the Invoice Match level to be set as 'PO' for the items defined with 'Receipt Required' as 'NO'. Is it possible?
If so, please guide.
Thanks,
Kaveri

The invoice match level gets it default from various sources such as Supplier, quote etc.
You can consider writing a when-validate-record personalization on shipments block that warns the user if the option is not set correctly.
Hope this helps,
Sandeep Gandhi

Purchase Orders - Invoice Matching Option=PO with 4 way matching

Hi
i am new to AP and would like to clarify the following
what does the following combination mean ?
Invoice matching option = PO and 4 way matching.
Does it mean: invoice is matched against PO with out giving consideration for inspection and Delivery quantites ? because with 4 way matching, inspection, delivery are also matched, isnt it ?
kindly can someone clarify this confusion ?
Thanks in Advance

Hi ,
4 way matching should be with Receipt only , not with PO.
pl.refer following link to clear your doubts.
http://oracleappsyashrajvarsity.blogspot.in/2009/04/ramification-of-invoice-match-to-po-and.html
http://docs.oracle.com/cd/A60725_05/html/comnls/us/ap/point04.htm
HTH
Sanjay

Script to update vendor inactive date and invoice match option

As part of a review of our precure to pay process in 11.5.10, we have to make a change to a large number of suppliers (vendors).
We want to disable about 7000 suppliers by setting the inactive date and for the remaining suppliers change the invoice match option from receipt to purchase order
There does not appear to be any api that I can use to make these changes.
Does anyone have any experience in using a baisc update script to change the data.
Scripts would be something like:
Inactivate suppliers
update po_vendors
set end_date_active = sysdate
where vendor_id in <list of vendors to update>
update po_vendor_sites_all
set inactive_date = sysdate
where vendor_site_id = <list of vendors sites to update>
Change invoice match option
update po_vendors
set match_option = 'P'
where vendor_id in <list of vendors to update>
update po_vendor_sites_all
set match_option ='P'
where vendor_site_id = <list of vendors sites to update>

Hello.
In your place i would not have the guts to use SQL for a task like that. You know what Oracle says about using tools to modify data in the database. They always say that it is not supported and to use forms to modify the data. So I would suggest you to use a tool like DataLoad to query and modify your suppliers.
Octavio

PO default invoice matching issue

Hi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Receiving Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?
Thanks & Best Regards,
Jerome
Edited by: Jerome.Yin on Aug 21, 2009 8:25 PM
Duplicate Thread, Please look into the another one. Sorry for inconvenience

Hi All,
I'm facing a PO default invoice matching issue. As we know, we can use the PO default invoice type to copy the invoice detail information from PO e.g. PO distribution. The following is the problem details:
Oracle Application Version: 11.5.10.2
1. PO distribution (PO Charge Account) 01-110-1570-0000-000
2. Purchasing Option (Expense AP Accrual Account) 01-000-2225-0000-000
3. Item destination type is Expense.
When I create the PO default invoice, give the po number and click the match button, Match to Purchase Order form comes out. And then I give the Qty invoiced and click the match button. Ideally, the invoice distribution account should be same as the PO distribution account e.g 01-110-1570-0000-000. But the invoice distribution account is 01-000-2225-0000-000. Could you please explain my doubt on this?hi
this is a general rules. invoice distribution shows the Debit entries. and AP Expense Accrual A/C is debited in Invoice while it is credit in Receiving.
Thanks
Lisan

Preventing Overbilling in payable invoices matched to PO/Receipts

Hi,
how to prevent overbilling of a overbilling of a payable invoice matched to a po/receipt. (placing hold). we are in 11.5.10.2.
In the payable invoice find receipts window, fully matched receipts also getting displayed against a PO, users are able to enter quantity billed, (warning is displayed), but data saved.
Is this standard functionality?

Keep in mind that we do not know what is going on in your system (what procedures are being followed). First thought - are the users failing to pick the Final Match option during matching? If you select Final Match, the system updates the closure status of the entire purchase order to "Finally Closed" when you validate the invoice. No further actions can be performed against a PO level that is closed. Sounds like your users can still match against fully received POs, which makes me think that your POs are not being closed out.
Also, what have you set up for your invoice tolerances? The downside of tolerances is that they work both ways. But using tolerances may help reduce the problems somewhat. So you may wish to look at that as well.
Hope this helps a bit.
John Dickey

How do you join two tables from different Oracle schemas using a subquery

I am trying to join two tables from different Oracle schemas using a subquery. I can extract data from each of the tables without a problem. However, when I combine the select statements using a subquery I get the Oracle error *'ORA-00936: missing expression'*. Since each SELECT statement executes on its own without error I don't understand what is missing. The result set I am trying to get is to match up the LINE_ID from PDTABLE_12_1 in schema DD_12809 with the MAT_DESCRIPTION from table PDTABLE_201 in schema RA_12809.
The query is as follows:
sql = "SELECT [DD_12809].[PDTABLE_12_1].LINE_ID FROM [DD_12809].[PDTABLE_12_1] JOIN " _
+ "(SELECT [RA_12809].[PDTABLE_201].MAT_DESCRIPTION " _
+ "FROM [RA_12809].[PDTABLE_201]) AS FAB " _
+ "ON [DD_12809].[PDTABLE_12_1].PIPING_MATER_CLASS = FAB.PIPING_MATER_CLASS"
The format of the query is copied from a SQL programming manual.
I also tried executing the query using a straight JOIN on the two tables but got the same results. Any insight would be helpful. Thanks!
Edited by: user11338343 on Oct 19, 2009 6:55 AM

I believe you are receiving the error because you are trying to JOIN on a column that doesn't exist. For example you are trying to join on FAB.PIPING_MATER_CLASS but that column does not exist in the subquery.
If you want to do a straight join without a subquery you could do the following
SELECT DD_12809.PDTABLE_12_1.LINE_ID
,       FAB.MAT_DESCRIPTION
FROM    DD_12809.PDTABLE_12_1
JOIN    RA_12809.PDTABLE_201    AS FAB ON DD_12809.PDTABLE_12_1.PIPING_MATER_CLASS = FAB.PIPING_MATER_CLASS HTH!

"Material Invoice Cycle- field" in the Invoice tab of the Purchase Order?

Hi,
Does somebody has a clue on the field "Material Invoice Cycle- field" in the Invoice tab of the Purchase Order?
What are the functions, dependencies and the scenarion one can use this field.
Regards

Hi
Here in Is-oil we have invoice cyles. Provisional invoice, Final invoice, interested invoice, settlement invoice etc..
So in sales at first provisional invoice has been created than the final invoice based on the Provisional invoice.. and further invoices like interest invoice & settlement invoice ..
So here we are using 4 invoice cycle.. hence you have to define in the Spro-->industry solution -->oil & gas > cross component application>maintain the invoice cycle numbers... 4
And this data has to be used in Condition type
Spro--> industry solution -->oil & gas > cross component application> MM split invoice -->Enter the data in additional invoice .
These is the function of Material invoice cycle field...
Thanks and regards
Raja

Where to find the document category in oracle purchasing for existing attachments?

Where to find the document category in oracle purchasing for existing attachments and also how to create a new category?

Hi Sanjay,
We are looking to add the below 3 marked document categories to Purchasing.
But here the application is for order management, how can we use them for purchasing?

Oracle Purchasing Opportunity

The company I work for is looking for a Manager/Leader of Oracle Purchasing.
Location: Marietta, GA
Company: Large Billion Dollar Corporation
Requirements:
-4 yrs college degree in CS or MIS
-Project Management Skills (Large Scale)
-RDBMS experience
Responsibilities:
-Work with business teams to drive multi-generational implementations, upgrades, and enhancements to Oracle Purchasing ERP.
-Represent Purchasing Module on cross-functional ERP initiatives
-Work closely with installed base customers to pro-actively identify and resolve issues.
-Provide leadership, direction, to IM resources to ensrue customer requirements and schedules are met.

How to Setup a Valid Vacation Rule for Purchasing Notifications (Doc ID 378023.1)
Goal
What steps are required for proper setup of a Vacation Rule for routing of Purchasing Notifications?
Fix
1. Enter the Notification Summary or Worklist for a user
2. Select the "Vacation Rule" link
3. Select the "Create New Rule" link
4. For Item Type select "All" for all Notifications or select the desired Notification Type from List of Values
5. Select the "Next" link to proceed to the next setup page for the rule
6. Enter both a a valid Start and End Date for the new rule
7. Ensure the "Reassign" radio button is selected
8. Keep "All Employees and Users" in the menu box
9. Select the "Delegate" radio button - Assign/Reassign action is prohibited for Purchasing Notifications
10. Select the Flashlight icon next to the blank menu box for selecting a user
11. A new sub-screen should pop-up to perform the user search
12. For "Search By" select "Username" - (DO NOT search by Name)
13. Perform the needed wildcard (%) search at the top of the page to locate the desired username
14. Click the radio button next to the desired name of the user to have the notifications sent to
15. Press the "Select" button followed by the "Apply" button
16. Continue on with the saving of the Vacation Rule for latter use
Note:
The key to setting-up a valid Vacation Rule is to ensure the rule is tied to a Username rather then the Full Name of the desired user. The reason for this is that the Worklist and Notification Summary for the user is linked to their username and not full name record.
Reference:
Oracle Workflow User's Guide - Release 2.6.3.5
Part Number : B12162-02

PO & Invoice Matching in Oracle Purchaseing using APMA

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