Po with zero amounts

Can we create a PO with zero amounts? We need to track item received
for vendor performance. Need to create PO receive Items with need
by date & promise date. Same time match to Zero Invoice if possible.
Thanks

Hi
We have a laundry service brings washed shirts and pants every day.
If we have a new employee we use the same vendor to order new shirts and pants.
At this time we need to create a PO for the new clothes. We want to track the promise date and receive date for supplier performance.
Can we make a PO with zero amount and quantity like 5 shirts and 5 pants and later on receive it? And them match that PO in AP for zero amounts.
Thanks

Similar Messages

Can a credit memo be posted with zero amount?

Can a credit memo be posted with zero amount? What would it mean, that the goods qty have been posted free of cost?
Pls reply...
Thanks,
Swati.

yes, It depends upon the procurement...
I have raised a PO for 100 pieces, But the Vendor will supply only in Dozens..
That means for 100 pices , we will receive 9 Dozens( 108 pieces)..
Similarly some times if it's a Fragile material , the Vendor will send more pieces as a buffer..
If IR Qty > GR Qty , it becomes Qty variance..
Similarly I received 100 Qty & 5 pieces are Sub-Standard, then I will raise Credit memo for that...
Edited by: Manohar Raju on Apr 30, 2008 4:58 PM

Outgoing payment with Zero amount when Full adance is paid

I am making A/P down payment request based on purchase order, then I make full payment of PO (full advance payment - no amount of payment left with) through "Outgoing payment" which creates negative amount in Business partner balance and shows a negative entry in "outgoing payment" screen. Moving further, I make Goods receipt PO and then I make A/P invoice of regular amount based on goods receipt PO / Purchase order.
Up till now, the full payment has been made in advance through A/P down payment request and upon receiving goods the A/P invoice of regular amount is received. Now when I go to "outgoing payments" I have no amount left to pay (i.e. It displays 2 entries of same amount, one with positive amount of A/P invoice and the other one with negative amount of A/P down payment request to show the due balance = zero) So I am trying to clear the vendor "outgoing payments" by paying with Zero amount, but the system shows the error "The confirmation amount should be greater than Zero".
How can I clear the vendor "Outgoing payments" with zero amount ?? as it's payment has been made in advance.
Note: Please give me the solution by keeping in mind that I have to pay full amount in advance.
Solution to this problem would be highly appreciated.
Thanks and regards,
Farhan Sufi

Hi Farhan Sufi,
For Cases where full Advance is paid initially, You Follow these procedure, I have tested in my DB its working fine.
Step 1: Raise a Purchase order Say Rs 1000/-
Step 2: Raise a GR(PO) of Rs 1000/-
Step 3: Go To A/P Down Pmt -
Select the Vendor -
Say copy from GR(PO), And select te One you wanted. At the bottom in the DPM Field give 100% and Add the Document.
Step 4: Raise Out Going Payment by linking to the A/P Down Pmt what you have posted. ie., Go To Out Going Pmt Screen---Select the Vendor, This will display all invoices, Down pmts, Credit Memos, and JE's. Select the A/P Down Pmt what you have posted and go to payment means fill in the respective field and add the document.
Step 5: Go To A/P Invoice Screen, select the vendor. And click on Copy from GR(PO), Select the respective GR(PO) document.
And At the Bottom double click on Total Down Payment Button, This will display the list of all Down Payments for which Out going payments are also posted. Here Select the respective Down payment and add the document.
When you add this A/P Invoice document gets added and the status of the document will be closed. As you have made full payment in the A/P Down Payment Screen.
And This Invoice will not appear in the Out Going Screen as the document is closed.
Cheers,
Sree.

EDI Credit Memo with Zero amount

Dear Experts,
We are using EDI for MIRO Invoice posting. PO is Non-GR Based Invoice. So IR has been automatcally posted first (ex: qty = 4)
Then GR has been posted also with qty =4. Then Credit memo was posted with Qty = 1, but we noticed that the posting has zero amount, then Accounting Document has posting to Stock Account and GR/IR Clearing account with amount = to 1 Qty.
Can anyone explain what happened? I know that Credit Memo posting should have posting to Vendor Account, but this case it didn't happen.
Thank you in advance.

Hi.. thanks for your input.
Yes, I understand that the posting is coming from Vendor, but I am confused, why the posting has zero amount?
As I understand, credit memo is dealing with the amount of the qty that might be has defect that we have to deduct this amount to Vendor payment. But what happened is, it only posted to Stock Account and GR/IR clearing account, no Vendor Line was created in the FI Doc because in the IR document itself does not have the amount.
Thank you and your further input will be highly appreciated.

Report painter:display of G/L with zero amount

Hi,
I have created a report in report painter for expenses by profit center. however the system is not showing the G/L for which no posting has been made although i have maintained those G/Ls in the report. Is there any way to display G/L with zero values also?
I am running the report at fiscal year level.

Hi, you can try to go the report painter (GRR2)
Formatting - section layout - Columns make sure the suppress zero columns is unchecked
and also you can go to Formatting - section layout - Columns - Treatment of zero rows - Print Zero Rows
Regards.

Query Trip Data with Zero Amount

Dear all,
I have requirement to retrieve every trip record which has zero amount in its total cost. It didn't work when I use TCode S_AHR_PH0_61016401 (General Data Trip) for this query purpose.
I also took effort to make my own query definition using logical database PTRVP. This custom query used table PTRV_HEAD, PTRV_SHDR, PTRV_SREC. Later, I realized that table PTRV_SHDR, which save data for trip total cost, never store any trip record that has zero amount in its total cost.
Is there any configuration to make PTRV_SHDR able store the zero-trip?
I really do appreciate every help here. Thanks a ton!
Regards,
Erwin

Hi Erwin,
Yes i have tested and then suggested..
Please note that on my side, system doest NOT display if you simply click on set filter (on Total Cost) and insert 0.00 amount on lower and upper then execute.
You need to select multple selection button and then place 0.00 in Select Single Value and then execute..
Regards,
Muhammad Umer

Poting with zero amount

Hi ,
In f-02 if we are using foriegn currency can we post a document with a line item having foriegn currency amount as zero and local currency amount with some values.This is done to capture the foriegn exchange rate.
Thanks & Regards,
Arun.

Hi,
that won't work in F-02. You have to use transaction "FX difference posting" to do so. YOu can find it in the application menu Accounting --> GL --> Posting --> Foreign currency valuation, I can't remember the tcode for the moment and I have no system access right now (FFB1? FBB5? ... )
The regular periodic FX revaluation program (tcode F.05) is using the same transaction in its batch input sessions.
Here, and only here, are you allowed to enter 0 amount for either document currency or local currency (also works for 2nd and 3rd local currency, if available).
Hope that helps, points welcome
Csaba

Sales Order with zero DocTotal

Is there anyway to create a Sales Order via DI-API with a zero DocTotal? In this application, the Sales Order will initially have only text lines imported from an external application. The actual inventory items will be added by customer service later, when the order is processed (based on the text lines).
The error that I'm getting is -5002: Invalid total ORDR.DocTotal. I can circumvent the error by adding a dummy item, but would prefer not to do this.
In the Authorizations for the DI-API login user, I have 'Documents with Zero Amounts' set for 'Full Authorization' in the 'Sales - A/R' section. I am able to create a zero order manually through the application. However, I'm unable to do so through DI-API.
This is on 2007A SP00 PL42.
Thanks,
Dave
Edited by: David Credicott on Jan 4, 2010 2:05 PM

Hello Dave,
It is possible. Maybe your code is coming from some invalid customizing settings...
for me working fine the following code:
Sub CreateSalesOrderWithZeroAmount()
        Dim So As SAPbobsCOM.Documents = oCompany.GetBusinessObject(BoObjectTypes.oOrders)
        So.CardCode = "CUSTOMERCODE"
        So.DocDueDate = Today
        So.SpecialLines.SetCurrentLine(0)
        So.SpecialLines.LineType = BoDocSpecialLineType.dslt_Text
        So.SpecialLines.AfterLineNumber = -1
        So.SpecialLines.LineText = "TEST"
        If So.Add <> 0 Then
            sbo_application.MessageBox(String.Format("{0}-{1}", oCompany.GetLastErrorCode, oCompany.GetLastErrorDescription))
        End If
    End Sub
Regards,
J.

Manual Excise duty with fixed amount in Sales order

Dear Sir/Madam.,
This is regarding manual excise duty with fixed amount in SD Module . I
have created three conditon type ZEXP,ZECS,ZA1X for BED ,CESS and HSED for manual excise duty with fixed amount, other than the standard condition type JEXP,JECS,JA1X , because my TRADING SALE scenario needs both condition type with fixed percentage and fixed amount conditions also. After the pricing procedure updation for trading sale, I have tried to create the sale invoice with VF01 , it is ok till the VF01 for manual excise duty but when ever I tried to excise posting with J1IIN. the manual excise duty show only zero, whiile we used the standard Condition type JEXP, JECS, AND JA1X with fixed percentage 8% -2% -1% our over all steps are ok till J1IIN for excise invoice, mean BED ,CESS and HSED shown correctly.
I have done some experiment with the TAXINN tax procedure in (Logistics general > tax on good movments> india> basic settting>determination of excise duty> Maintain excise default), I have replaced the condition types JEXP, JECS and JA1X with the ZEXP, ZECS and ZA1X in the corresponding filed. then after my manual excise duty with fixed amount data was reflecting
in the J1IIN and it start to work properly with the excise duty but my fixed percentage condition type stop to working mean, it was now showing the duty at the time of excise duty posting J1IIN .
I want to use both the condition types in the same TRADING SALE scenario. May anybody help me to solve this issue.
With Regard
Vijay Kumar

Dear Mr. Siva,
Sorry for the late reply, actually I was out of touch from this issue for few days. I am sending you the detail about my configuration----
I have assigned this condition type as following ...
TAXINN     ZA1X     A/R AT1 Quantity based
TAXINN     ZECS     A/R Cess Quantity Based
TAXINN     ZEXP     A/R BED Quantity based
Condition type information
     Control data 1
Cond. class       D Taxes
Calculat.type     Q Commodity
Cond.category D Tax
Rounding rule         Commercia
StrucCond.
     Change which can be made---
Manual entries      C       Manual entry has priority
Still it is not showing the duty at the time of (J1IIN)
It may be I am missing some configuration or wrong configuration.
give me some hints...
thank you
Vijay

ERS generated document with zero value for SES

Hi,
I have maintained service entry sheet.
Accounting entry is generated.
When I run T code MRRL, it has generated document with zero value.
This is not a free goods PO.
Why this is happening?
Please guide on this issue.
Regards,
Piyush

Hi,
Creating an ERS zero document is an expected system behavior ,you
could create an ERS zero document by doing the following wrong
procedure:
1. Create PO with ERS falg ON.
2. Perform GR for PO.
3. Create the invoice by MIRO.(Not MRRL).
4. Run MRRL (LIV-ERS).
For every purchase order with flag 'ERS' a table entry is generated.
If a goods receipt is posted, this GR should be invoiced via ERS
(Tr. MRRL). Manually posted invoices should be avoided, because
the table entry will not be deleted. A new invoice receipt must be
created while running ERS (but with amount and quantity zero and without
FI documents) in order to give a message to the vendor because he
has sent you an invoice by mistake.
Could you please check also the note:1069215
Best regards
Erika

TCode MIR7: Dump while deleting Parked Invoice with zero value

Hi,
We had parked an Invoice using TCode MIR7 with Zero Value with reference of a PO. Now as the value of invoice is zero, we want to delete it using MIR7.
In MIR7, when we go to Invoice Document-->Delete, it results in dump. Dump is as follows:
Error analysis
    Short text of error message:
    No document found
    Long text of error message:
    Technical information about the message:
    Message class....... "FI"
    Number.............. 124
    Variable 1.......... " "
    Variable 2.......... " "
    Variable 3.......... " "
    Variable 4.......... " "
How to correct the error
    Probably the only way to eliminate the error is to correct the program.
    If the error occures in a non-modified SAP program, you may be able to
    find an interim solution in an SAP Note.
    If you have access to SAP Notes, carry out a search with the following
    keywords:
    "MESSAGE_TYPE_X" " "
    "SAPLFMPR" or "LFMPRU05"
    "FM_CO_DOCUMENT_DELETE"
    If you cannot solve the problem yourself and want to send an error
    notification to SAP, include the following information:
    1. The description of the current problem (short dump)
       To save the description, choose "System->List->Save->Local File
    (Unconverted)".
    2. Corresponding system log
       Display the system log by calling transaction SM21.
       Restrict the time interval to 10 minutes before and five minutes
    after the short dump. Then choose "System->List->Save->Local File
    (Unconverted)".
    3. If the problem occurs in a problem of your own or a modified SAP
    program: The source code of the program
       In the editor, choose "Utilities->More
    Utilities->Upload/Download->Download".
    4. Details about the conditions under which the error occurred or which actions and input led to the error.
Information on where terminated
    Termination occurred in the ABAP program "SAPLFMPR" - in
     "FM_CO_DOCUMENT_DELETE".
    The main program was "SAPLMR1M ".
    In the source code you have the termination point in line 34
    of the (Include) program "LFMPRU05".
Any help.
Regards,
CMC Team.

Hi,
Check following SAP notes:-
1173846 (MM) Termination when deleting prepaid logistics invoices
Reason and Prerequisites
This problem is caused by a program error.
1224772 (MM) Error message FI24 when deleting parked invoices
Reason and Prerequisites
This is due to a program error. The total amount of the parked invoice is '0'.
Regards,
Anand Raichura

Incoming payment with zero value

Good Morning,
I'm trying to do an incoming payment with zero value (Negative JE and Positive Invoice selected) but I have the error message: "Confirmation amount must be greater than zero". I have the Internal Reconciliations to do that, but I need to print an outgoing payment document (and with sequence number) with this.
I'm working with Sap Business One 2007 A SP: 01 PL: 10. This option was available in previous versions. Do you know what can I do?
Thank you.
Regards,
Susana Cunha.

Dear Ms Cunha,
I am sorry but it is not possible in 8.8 either.
However, a workaround is adding this document with a negative value (even -1 as doc total is enough) in the same payment with antoher document that carries positive value.
I tested this scenario in 8.8 and it worked because the postive document had a total document higher than the negative document.
Regards,
Marcella Rivi
SAP Business One Forums Team
Edited by: Marcella Rivi on Jun 16, 2010 4:46 PM

Problem with the amount appearing in LC in MIGO

Dear Guys,
I have made a dealer PO , this PO has 4 line items , I have done Migo for each item sepeartely,& while doing the migo ,I bifurcate the amount in the excise tab as per the info given by the vendor.
Now in the Migo of the first three line items the amount appearing in LC (qty Tab in MIGO) is matching with total amount (Base price +Excise Duty (10.3%) +CST) , but in the fourth item the amount in LC is equal to Base price + CST.
What might be the reason for this difference , & which is right( does dealer PO has anything to do with this difference)
Regards,
DGN

Hi ! Jeyakanthan,
I am already maintaining the zero tax code for all dealers PO , what I would like to know know what should be the amount appearing in LC (In Migo) , should it be Base Price + Taxes + CST or only Base Price +CST (since you get set off on Taxes ).
Regards,
DGN

Zero amount in document currency

Hi,
I'm looking for if I could fill a zero amount in WRBTR field, in document currency.
My customer would like to fill a zero amount in GBP currency in company with a local currency in EUR. So he would like to entry a zero amount in document currency and 0.01 EUR in amount in local currency. But when I try to fill the zero amount, SAP change the amount with 0.01. Thus it's not correct for him.
May I change the customizing to force SAP and accept my value ?
Thank for any helps.
Gilles.

Hi ,
You can post by this way. And the postings in f-05 will be in the manner as shown below-
                                  Doc curr(GBP)          Company currency(EUR)
GL Acct Dr                  00                               0.01
GL Acc Cr.                   00                              0.01
I had already done this in one scenario , where due to wrong exchange rate difference had arisen. Do this with the help of F-05. Please note here that DR here is equal to credit for both currency, what you are doing is overwriting the exchange rate.
I hope now I have made clear how you need to post the entry in detail. If any query please revert back.
Thanks
Milind Sonalkar

Posting with zero balance

Hi,
Can i create a line item in F02 with foriegn currency amount as Zero and local currency amount with some values? Because last time when i tried i can do but nw cannot do since the system is deriving the foriegn amount from local amount.So i want to know why cannot create the line item now?Is it because of some configuration?
Thanks & Regards,
Arun.

NO you cannot create line item with zero foreign currency amount with document curreny being other than your company code currency......
Edited by: Ketan Pendse on Nov 13, 2008 8:45 AM

Po with zero amounts

Similar Messages

Maybe you are looking for