Post Approval Processing Actions(Approved,Recived,Reject)

HI All
My Requirement is performing actions on inbox items. indetail iam using Sequential Approval processing.in First sequence (2 approvers), 2nd Sequence(2 approvers).
if any one of the from sequence1 performing the Action "Approverd" the inbox item not avilbel for 2nd Approver in sequence1.it would be avilbel to 2ng Stage Approval inbox iteam level based on Creteria.its working fine..... My Scenario is if any one of Approver in any Sequence(Stage). perform the action "Rejected" or "Recived" the Inbox Item is not avilble to other Approvers in the same sequence(stage). but it would be avaiable in other approvers inbox iteamsin same sequence. plese let me know how to achive this.
Thanks & Regards
Gopi
My Mail Id: [email protected]

Hi ....
i got the solution

Similar Messages

Renaming SharePoint 2010 Designer Approval Process Action Variable Name

Hi,
I am creating a 7 level(Mutiple) Approval Workflow in SharePoint 2010 Designer.
Whenever i add a new Approval Task Process action it adds 14 to 15 varialbes like Duration Unit,Duration Description,IsApproved,IsDeleted,EnableContentTypeApproval etc.
Since i am adding 7 Approval Task Process actions i am getting the variables added as Duration Unit1,Duration Description1,IsApproved1,IsDeleted1 etc in the Workflow.
I want to rename them to track it in a better way so that i can change them like Duration Units-Level1,Duration Description-Level1,IsApproved-Level1,IsDeleted-Level1 etc.
I am able to rename all the varaibles except Duration Unit and Duration Description. I see the Local varaible type as Duration Unit for Duration Unit varialbe and i am not able to modify it since i don't see a Type Called Duration Unit in Workflow variables
type properties.
For Duration Description i can rename it but while publishing i am getting the error as mentioned in the below blog.
http://spnovice.blogspot.com/2012/12/spd-workflow-error-path-needs-to-point.html
It's hard to track this varible with names like Duration Description,Duration Description 1,Duration Description2,Duration Description3,Duration Description4,Duration Description5,Duration Description6 etc.
How to rename these two variables in Approval 2010 Designer workflow.
I see varailbes like CC and Approvers which i dont need.Can we remove the unused vaiables also so that i can have limited no of vaaibles in my workflow.
Please help.
Thanks, Vijay Arockiasamy

Scott,
I have created 7 different approval workflows on a single list.Just followed the recommendation from
Keith Hudson, J.D in this blog.
https://www.linkedin.com/groups/sharePoint-designer-2010-multilevel-approval-136589.S.5824115633184350208
But as per this blog the workflows triggers only when a new item is created not when a an item is changed.
I have few questions on these 7 workflows on a single list.
1.If the Approver rejects the request the request needs to reubmit it with some changes.In this case if the requestor edits the existing list item the workflow will not trigger.
2.I am using Wait on Field action.For Example if Level 1=Approved and Level 3 is pending then level 2 approval workflow will trigger.
In level 2 workflow i am using update list item action and updating the Level status=approved.Int this case level 1 workflow will also trigger if i am executing the workflow on both item created and item changed event.
Could you please help on this.
Thanks, Vijay Arockiasamy

Approve and reject button not appearing in the POrtal screen

Hi All ,
I have an issue where i create a meeting rwquets and then it goes for approval to the manager , but in this case the manager is not able to see the approve and reject button in the screen , whereas it appears in the back end , please suggest what setting are to be in place to appear those two buttons to click on .

Hi,
Then you will have to modify the standard UWL configuration file.
If your task looks like a standard task (maybe you copied a standard task and modified it slightly), you have to find the ItemType corresponding to the standard task in the UWL configuration file then copy this ItemType and adjust it for you custom task. Please take a look at my last post in another thread : Re: UWL - how to approve purchase requisitions
If your task is 100% custom then you'll have to find out what is behind the Approve and Reject buttons in the Business Workflow and modify the UWL configuration file accordingly. For instance if a function module is used to approve or reject the request you can define your approve and reject actions using the FunctionModuleActionHandler. You can find more information in the documentation : [Task Launch Customization|http://help.sap.com/saphelp_nw70/helpdata/en/36/dd4ad73c86412e81e9ce66eeb147e7/frameset.htm].
Regards,
Pierre

How to hide Approve and reject radio buttons at item level.

Hi All,
On the HOME screen of EBP click Approval link ---> Under Appoval tab under Action Column click the magnifying glass icon ---> a table is displayed with Approve and Reject as two columns which contain radio buttons at item level .
How can we hide these two columns and the radio buttons?
Thanks & Regards,
Anubhav

Hi Daniel,
As you said the template bbp sc ui its 120 is to be modified, i also located the code to be changed but when i comment the code for displaying the RBs , i get "Syntax Error in Tempate" dump in IE.

                      `if (gt_scr_itmovr_i-DEDUCT_IND[j].disabled)`
                          `if (gt_scr_itmovr_i-DEDUCT_IND[j] != "X")`
                              `TD(align="center",valign="middle", class=tdcellclass)`
                                 <img src="`mimeURL(~service="bbpglobal",~language="", ~name="images/icon/checkedradio.gif")`" border="0">
                              `TD(align="center",valign="middle", class=tdcellclass)`
                                 <img src="`mimeURL(~service="bbpglobal",~language="", ~name="images/icon/uncheckedradio.gif")`" border="0">
                          `else`
                              `TD(align="center",valign="middle", class=tdcellclass)`
                                 <img src="`mimeURL(~service="bbpglobal",~language="", ~name="images/icon/uncheckedradio.gif")`" border="0">
                              `TD(align="center",valign="middle", class=tdcellclass)`
                                 <img src="`mimeURL(~service="bbpglobal",~language="", ~name="images/icon/checkedradio.gif")`" border="0">
                          `end`
                      `else`
                          `TD(align="center",valign="middle", class=tdcellclass)`
                             <input type="RADIO" name="gt_scr_itmovr_i-DEDUCT_IND[`j`]" value="" `if (gt_scr_itmovr_i-DEDUCT_IND[j] != "X")` CHECKED `end;
                             if ( group_hierarchy_position > -1 ); 
                               if ( group_hierarchy_position != j ); 
                                   `on click="jav asc ript:toggleSu bItemApprovalState(`j`)";`
                                 group_last_subitem_position = j;
                               else; 
                                 if (GT_SCR_ITMOVR_I-HIER_EXPANDED[j] == "X");
                                   `on click="java scr ipt:setAppro valStateAllSubItems(true, `j`)";`
                                 end;
                                 group_last_subitem_position = j;
                               end;
                             end`>
                          `TD(align="center",valign="middle", class=tdcellclass)`
                             <input type="RADIO" NAME="gt_scr_itmovr_i-DEDUCT_IND[`j`]" value="X" `if (gt_scr_itmovr_i-DEDUCT_IND[j] == "X")` CHECKED `end;
                             if ( group_hierarchy_position > -1 ); 
                               if ( group_hierarchy_position != j ); 
                                 `on click="javas cript:tog gleSubItemApprovalState(`j`)";`
                                 group_last_subitem_position = j;
                               else; 
                                 if (GT_SCR_ITMOVR_I-HIER_EXPANDED[j] == "X");
                                   `on cli ck="javas cript:setApprovalStateAllSubItems(false, `j`)";`
                                 end;
                                 group_last_subitem_position = j;
                               end;
                             end`>
                      `end;
                   end;
               end`
I guess the above mentioned code has to be modified but how?
Thanks a lot,
Anubhav

In an approval workflow, how do I wait for either Approval or Reject to proceed?

I have a field that will get set to Approved or reject in the form. In the workflow I inserted the action "Wait for a field to change in current item". The program is it reads:
WAiT FOR "SOMEFIELD" TO EQUAL "VALUE"
the value could be "Approved" or "Reject". How can I set the wait till the value is changed to proceed to next action in the workflow?
Thank you.

Hi,
According to your post, my understanding is that you wanted to create a workflow to wait for the filed changed and then proceed to next action.
As Matt
Milsark's Blog said,
in the SharePoint Designer 2013, the value of the action has to be equal to.
However, we cannot use parallel blocks to wait for the item to change.
When the column’s value of the List is “Approved” at the first and not changed, the workflow also will start and perform the next action.
The reason is that if we create an item which set the column value to “Approved”, the workflow will proceed to the Approved Step without any changes and then wait for the filed changed to Rejected.
As a workaround, we can use the “Stage” and the “Wait for Filed Change in Current Item” action.
You can follow the steps as below to implement it.
Create a Custom List > Create a Column with the type of “choose” > Set the Column’s value is “Approved” or “Rejected.
   Open the SharePoint Designer 2013 > Create a Workflow for this List > Add some conditions and actions
as below:
   3. Click “Save” to save the workflow.
   4. Go to the “Navigation” and click the “Workflows” > Open the new workflow > Go to “Start Options” > Check “Start workflow automatically when an item is created”.
   5. Click “Publish” to publish the workflow.
In addition, we can use the “Wait for Event in List Item” action to achieve what you want. Please create workflow as below:
Then if the “Approved” Column’s value of the current item is changed to “Approved”, the workflow will log “Approved Column changed to Approved”.
If the “Approved” Column’s value of the current item is changed to “Reject”, the workflow will log “Approved Column changed to Rejected”.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

SPD Workflow Task Process Action - Cancel on first rejection

I have a task process action that sends a task to some managers (in paralell).
I want this task process to end if any of these persons rejects the task. This was possible in SPD 2010 wf, but i can not find any reference on how to manage this in a 2013 style workflow.

Hi Mikael,
You can Set the Completion Criteria to Wait for specific response, Required Outcome to Rejected,Default Outcome to Approved:
Best Regards,
Eric
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Email Notifications through workflow for all Approved and Rejected Orders

hi,
i have to send Email Notifications through workflow for all Approved and Rejected Orders to the user who have submitted the order for approval.how could it be done.please send ur solutions.
regards
yesukannan

Hi,
An option would be use Oracle Alert. Create an event based alert on the table where you have order approvals or rejections. This alert will be raised after inserting or updating this table. Create an action linked to this alert, and choose message as action type.
This setup can be done under Alert Manager Responsibility.
Regards,
Ketter Ohnes

HOW TO CONFIGURE MANAGER or APPROVER USER IN ACCESS REQUEST MANAGEMENT TO APPROVE OR REJECT REQUEST

hi sap gurus,
i configured grc 10 system successfully. I created one user: GR_AR_APP001 and assign following roles:
SAP_GRAC_ACCESS_APPROVER
SAP_GRAC_ACCESS_REQUEST_ADMIN
SAP_GRC_FN_BASE
SAP_GRC_FN_NUSINESS_USER
and I maintained GR_AR_APP001 in access control owners as "POINT OF CONTACT", "SECURITY LEAD" and "WORKFLOW ADMINISTRATOR"
but when i am creating access request for new user and defining MANAGER under user details tab as GR_AR_APP001.
the user GR_AR_APP001 is not receiving any request for APPROVE or REJECT in his WORK INBOX.
can u please guide me how to configure APPROVER or MANAGER to approve or reject request.
I will be very much thankful if you guide me successfully.

Hi Colleen,
thanks a lot for your time.
PIC1: I created one user: GR_AR_APP001
and assigned all the GRC ROLES.
PIC2: I assigned owner type to GR_AR_APP001 user : POINT OF CONTACT, SECURITY LEAD and WORKFLOW ADMINISTRATOR in NWBC ACCESS CONTROL OWNERS
PIC3: I created one EUP 980 (copied from default EUP)
PIC4: I maintained default manager as GR_AR_APP001 user in 980 EUP
PIC5: I selected SAP_GRAC_ACCESS_REQUEST process id
PIC6: I created one agent id as ZGRAC_MANAGER11 in which I added approver user id: GR_AR_APP001
PIC7: I saved agent id
PIC8: I added agent id as ZGRAC_MANAGER11 in stage5 in manager stage.
PIC9: I saved
PIC10: I maintained EUP 980 (in which I configured manager as GR_AR_APP001 user) in stage 5 task settings
PIC11: Maintain Route Mapping, I clicked on next
PIC12 and PIC13: I saved and activated.
After this process I created one request for new account and selected the manager as GR_AR_APP001 and one request is created with request no 9000000030.
now I logged into system by user GR_AR_APP001 and checked, there is no request under his work inbox.
please guide me at least one procedure, how to receive request in approver work inbox so that I can learn other procedures to configure approver as per our organization requirement.
thanks for your support Colleen.

UWL Approve and Reject buttons not available in Portal 7.31?

Hi I've been doing some research and came across some interesting articles...
http://scn.sap.com/thread/1871429
http://wiki.scn.sap.com/wiki/pages/viewpage.action?pageId=221611154
I am trying to enable the Approve and Reject buttons per customer requirements but having some issues making these options available in the UWL ...
Based on the articles above...
Does the UWL not support this ?
If it does, can anyone direct me on how to enable these ?
Thanks

After doing some research, it looks like the XML needs to be modified...
Can anyone confirm that the code is still relevant in 7.31?
<Action
reference="com.sap.pct.srm.core.action.approve"/>
<Action
reference="com.sap.pct.srm.core.action.reject"/>

ECM spent budget was clean up when approval manager reject an org unit?

Hi HR Experts,
When an approval manager rejects an org unit, the spent budget of this org unit is clean up but the budget still distributed to each employee in that org in the infotype 0759 therefore leads to inconsistency of budget in ECM.
Is there any body experience this issue?
Thanks,
Duy

i lived through this painful process very much, we made a quick SM30 tcode transaction to be able to do data maintenace on HRPADPM - this is where the budget spent amount is actually saved.
the key for this table is stored on the budget unit to org unit relationship in HRP1001.
if anyone has a better process to fix out sync spent budgets please let us know...

Document parked not posting, approved by manager not posting

Hi experts,
Document parked not posting, approved by manager not posting.Could you please assist us ASAP.
Thanks & Best regards
Sreenivas

Hi Srini,
To post the parked document you can use the Transaction FBV0. If workflow is involved in the process check with your workflow consultant to know the status and rerun/trigger the workflow manually according to your requirement.
Warm regards,
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Workflow - split approved and rejected items for next step

Hi! I have just started building a simple approval workflow for any price variation of the catalog items. I have a question in regards to the handling of rejection and approval of items. Say I run the workflow which does the validation and it spits out 4 items with huge price variation which requires approval by the manager (using the Approve stencil). The manager logs in, review the items and mark 3 items for approval and reject one. It seems that using this Approve function, I can only proceed to the next step if ALL of the items are approved. Is there a way to be able to release the approved items leaving the rejected one behind? This is so that we can release the approved item first (which also means to check in the items) and leave the rejected item in check-out mode.
Appreciate your comments on the above.
Thanks!
SF

Hi SF,
Yes there is a workaround for dealing with the Approved and Disapproved Records by using the Process step instead of the Approve step.
Kindly follow the Elearning session below which will explain you how to go about this:
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/90efe90c-b03f-2b10-65bf-e572fef651cb
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/60f28084-b90e-2b10-3eb6-d6565367048a
You can also refer the other related links that discusses such common problems:
Re: SRM MDM catalog
Hope It Helped
Thanks & Regards
Simona Pinto

I need Post-Approval FYI notifier to receive notification details, anyone?

Hi WF people,
I need help.
I need a post-approval FYI notifier to receive an FYI email with the details of the change.
The requirement (which makes sense to me) is:
For Payroll changes (HR) via MSS, send FYI notification to Payroll team containing details of the change (same as the notification review page).
From AME, I created the post-list approver rule with the payroll team approver group as members, and rule type as FYI. Problem with this is: the FYI notification has no details.
I tried the strong-arm approach. In the workflow, after the Approvals Notification Process, I added a custom notification with a custom message containing the notification review page. Problem is, once notification is approved, the review page is not available anymore and the notification does not contain the details.
Anyone has done a solution to a similar requirement before? This looks a normal requirement to me. Payroll changes were made (via MSS), then inform Payroll Dept of the changes.
Thanks.

Hi WF people,
I need help.
I need a post-approval FYI notifier to receive an FYI email with the details of the change.
The requirement (which makes sense to me) is:
For Payroll changes (HR) via MSS, send FYI notification to Payroll team containing details of the change (same as the notification review page).
From AME, I created the post-list approver rule with the payroll team approver group as members, and rule type as FYI. Problem with this is: the FYI notification has no details.
I tried the strong-arm approach. In the workflow, after the Approvals Notification Process, I added a custom notification with a custom message containing the notification review page. Problem is, once notification is approved, the review page is not available anymore and the notification does not contain the details.
Anyone has done a solution to a similar requirement before? This looks a normal requirement to me. Payroll changes were made (via MSS), then inform Payroll Dept of the changes.
Thanks.

Approve and Reject of a workflow from outlook

Hi,
We have a requirement in which the approval and rejection of the workflow has to be done from outlook inbox. Please let me know in what way can this be achieved.
I have gone throuigh the SWNCONFIG documentation, However I am not sure on whether it satifies the above requirement. Kindly let me know if this is possible using SWNCONFIG.
Regards,
Milan Thaker

Hi MT,
well as our friends suggested about DUET, DUET is a separate software altogether.
Its an Outlook synchronization with SAP, but it is limited to very few business processes.
Now question is,
a) what is your business process which you are looking for?
b) Your actual requirement is to approve/reject thru Outlook, well this could be resolved in a different way, that is, say for instance your business process is for Invoice Verification, where you want user to approve or reject. In this case you can integrate Outlook with SAP for this process, where the user would get the workitem in his/her Outlook, the moment the user db-clicks on it, it would take him to SAP tcode for releasing the Invoice block. This could be done thru RSWUWFML2 for all SAP versions or thru SWNCONFIG for ECC versions.
c) If this is not you looking for, then I doubt if such an integration is possible, because getting an Approve and Reject button in your Outlook would be difficult.
d) Else if your organization has EP or UWL installed, then Approve/Rject buttons could be populated.
Hope it helps.
Aditya

I am not using condition for Approval and Rejection.

Hi Balaji,
I am not using condition for Approval and Rejection.
I am using Decision.
I am not able to find the error.Rejection is going on Successfully.
I am to rectify this error from past 4 days.
Can you give the solution.
Regards,
Chow.

Hi chow,
What is the condition that u are using the Condition Statement.
Please check the status returned from the Approval Process, by analyzing the Workflow Log for the particular step.
Think there is a problem with the condition statement.
Regards,
Raj

Post Approval Processing Actions(Approved,Recived,Reject)

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