PR Approval - Create PO

Hello Team!
Please help on the below.
1) PR - There are say 2 levels of approvals Pur Mgr then Fin Controller
There are 20 PR's for approval for both these approvers.
How can each of them see simultaneously all of the PR's what all each one need to approve, so that they can do it ata time, instead of going into ME54N for each one of them ?
2) How to automaticallly create PO's for all the approved PR's, INSTEAD of going to ME21N , "document overview" and pulling up alll PR's and dropping them into the basket
3) Once the PO is created for a PR , that PR should not show up or show up in the "document overiviw" of ME21N
I created a PO for a PR and when checked by going to ME23N, clicked "document overview off" i then selection criteria , chose the "Pur group" and even thecPR which had the PO created showed up.
Appreciate anybody's input and help.
Best Regards

Hi,
1) Using T-CODE ME55 - Collective Release of Purchase Requisitions, cumulative PR released at a one time as follows.
    - Type ME55 and give input data's & select the below options.
         - Release Code   ________ ( Ist release code of your Pur.Manager)
            Release Prerequisite Fulfilled ticked
            Requisns for Overall Release ticked
            Requisns for Item-wise Release ticked
         - Scope of List 'ALV' selected
         - Sort Indicator '1' selected
    Now, execute the report (click Clock) and then shown your Pur.manager approve all PR list. After Pur.manager approved all PR, the above steps doing for your Fin.Controller and give Release Code of Fin.controller and executed it shown 2nd release of all approve PR list by Fin.controller.
2) Using T-code ME59N - Automatic creation of Purchase Orders from Requisitions.
3) Using ME21N - Create Purchase Order, Document overview options select Purchase Requisition and then selected 'Open Only, Release Only and Assigned, Open and Released ' options. it shown all Purchase requisition without create purchase order and released PR List.
Hope, it is useful for you.
Regards,
K.Rajendran

Similar Messages

UWL approval creates additional task compared to SBWP

Hi..
We have workflow to approve travel expenses in ESS/MSS. If the task is approved via SBWP, then one item (TSxxxxx) appears in the folder "Work items executed by me" and the same in the "Completed Tasks" dropdown in the Universal Worklist.
However if it is approved via the UWL, two items are created - one TSxxxxx and one WSxxxxx - both these items appear in the "Completed Tasks", and also the "Work items executed by me" folder of SBWP.
Can someone explain what is happening please?
Many thanks
Jane

Hi,
I have no idea and that makes no sense.
But it seems that this could be solved probably by some debugging. Just do an RFC trace to find out that which function is used to get the completed tasks (I cannot remember the function), and then do some debugging and check where the function gets the data and what's the difference between these two cases.
Regards,
Karri
PS. What do you use for approval? Do you use same application both in portal and in backend? Or if you use different application (maybe web dynpro in portal and transaction in backend?) that could explain your problem. Maybe they are causing the workflow to react differently for approval.

ISR For Approve Create Material Master

I have requirement apply ISR for Control Create Master.Example User1 input information about purchasing group and send to User2. And then User2 input information about Plant and send to next user for approve.If already send to last user and submit,ISR will be create material master.
But i don't know could be apply ISR for this case, Because i find for Costing and Banking.
Please help me. Thank you very much

Hi,
You need to speak to a workflow consultant.
You can get workflow to do many things (including creating a material master) but it takes a lot of coding and design.
For those of you who think that workflow is just used for the standard SAP workflow tasks, you have to realise that workflow is far more powerful and far more useful than many people think.
It is always referred to as "Event triggered messaging" but it is more accurate to call it "Event triggered events".
Within workflow you can chain together many different transactions and or ABAPS and so you can get it to do virtually anything you want (as long as you know how).
In this case you need the workflow to trigger an ABAP or BTCI session etc. that works through the MM01 transaction. It is relatively easy to get it to do this, but I am not technical enough to be able to help with the steps involved (sorry)
Steve B

Trying to set up an out of the box SP 2010 approval workflow that doesn't generate warnings or errors

I have a custom list for which I want an approval workflow. There is only going to be one stop for the approval - creating an item is a request to a person for a new code to be created.
If I do not turn on content approval, then I get the message:
The workflow could not set content approval status. Enable content moderation for this list and run the workflow again.
When I turn on content approval, then when the users go to the custom list to create an item, they see this message:
Items on this list require content approval. Your submission will not appear in public views until approved by someone with proper rights.
Surely I am missing something obvious. I just want a standard SP 2010 form without warnings to gather info from the user, then to create a workflow task that sends a person an email that they need to approve or reject the request.
The second message is going to cause questions from the users. The person who has to approve the tasks wants to be able to see what requests are awaiting approval vs approved vs rejected.
Is this something that is not doable in SP 2010?

the "Approval Process" step is designed for manipulating the "Moderation Status" (Content Approval status) of a list item... What you are seeing is DESIGNED behavior.
When Content Approval is enabled, content changes are not made public until they have been approved. The Approval workflow sends the email to a manager, who is supposed to approve or reject the change.
If Content Approval is DISABLED, there is no point to the workflow.
Scott Brickey
MCTS, MCPD, MCITP
www.sbrickey.com
Strategic Data Systems - for all your SharePoint needs

Need Ideas for creating and using Custom Business Object

Hello Guys,
I am developing an application which uses a Request->Approve->Create approach for creating Purchase documents.
Now I am a little puzzled about how to make use of the Business Object BUS2014.
The application I am developing has its own unique 'Request Number' (say REQID) which will point to the Request for Creation of a purchase order.
Whenever a Request is created (from a Z-Tcode) a workflow needs to be initiated and it has to be sent to the approver.
The Purchase Document will be created once the approver approves.
Now my confusion here is, if I use BUS2014, the object will be instantiated only during the final step of the workflow. But I need an instance during the beginning of the Requestor ->Approver negotiations as I am playing with events. These events needs an Object_key.
How should I proceed here?
Should I create a new logical Business Object like ZPOREQ where I have the above mentioned REQID as the key?
And should I have an attribute of type BUS2014 inside the custom BO?
How will I make use of the methods like BUS2014.Create etc which I may need to create the purchase document?
Any small direction will be a huge help for me to get used to this wilderness.

Hi,
You should continue with the ABAP class idea. The business objects are kind of "obsolete" already, and if there is a need to create a new "object", ABAP classes are the way to go. Business objects are still useful, but I normally use them only when an existing standard business object fulfills the requirements (possibly with slight additions) which is almost never.
From my point of view you can use the existing class. Depending on the circumstances I normally have just one class that I use for both workflow and the possible other functionality that is required, but you have to understand that I have this goal in my mind already when starting the development process. As your class most probably has many useful features already (such as you have the header and item data as attributes etc. (if I understood correctly?), these are also useful in in workflow (class attributes will be available in WF container etc.).
If you are hesitant to use the same class directly in your workflow, you could also create a new class ZCL_REQUEST_FOR_WF (with the workflow interface), and then simply add your existing class ZCL_WF_REQUEST as an attribute to this new class. Then this new workflow class could include the pure workflow stuff, and your existing class the non-workflow stuff. But this most probably will not make much sense - just implement the if_workflow interface in your existing class (this is just one possibility that you might consider.)
Regards,
Karri

Approval Preview (Only first approver is displayed after 1 approval step)

Hello Everyone!
We have a scenario in PROD wherein the approval preview doesn't show all approvers in the screen. At first, when the Contract document is prepared (not yet approved/created) and then the approval preview is displayed, the screen correctly shows the 3 approvers with status 'To be approved by'. However, when the document was created and that the first approver already approved the document, the approval preview only shows 1 approver line in the approval preview (table) with a status 'Approved by'. The next 2 approvers are not displayed in the screen.
When we checked the document in BBP_PD and in SWI1, the workflow correctly identified the next approvers and even sent some notifications for them to approve. This is more on the screen problem. The approval preview (table) only shows the 1st approver who approved the document. We want to see all the approvers (with different status) in the approval preview so that we may know who already approved the document and who are the ones to still approve the document.
We only experience this in PRD, and this scenario (document) works both in DEV and QAS. Please let us know the SAP Notes related to this. The affected documents are Contract and PO.
Thanks and regards,
Reymar

Hi Masa,
There were no applied notes related to approval preview (table) in DEV and QAS system.
We have SRM 5.0 component version; SRM Server 5.50 ; SP13.
Would you know any cause of this issue?
Thank you very much.
Regards,
Reymar

Setup Approver List in LMS 3.1

Hi All, Has anyone setup approval feature in LMS3.1. I want it to setup for my customer. Customer wants that helpdesk will create a job and then it should come to Network Manager for approval and without approval job should not be executed.
Can anyone explain me how does it work and what is the requirement to achieve this and what are the step involve in it.

Help desk users typically don't create jobs. This task usually falls to Network Operators. They would create a job, then before the job could run, it would require approval from someone on the approval list. That approver need not have any other access to LMS except to approve jobs (i.e. they would only be given the Approver role). If the job is not approved by the time it is scheduled to run, then it will be canceled.
To setup an approver list, you need to first add users to LMS with the Approver role. Then go to RME > Admin > Approval > Create/Edit Approver Lists, and create a list. You can assign an approver list to a various job-based task under the Assign Approver Lists TOC task. Finally, go to Approval Policies to enable the approver feature for a given job-based task.
I highly recommend you first review the context sensitive online help in RME so that you fully understand the flow of maker (the job creator) and checker (the job approver).

BC Set for RFX Without approval

Hi there,
I have activated BC Set for RFX Without approval (/SAPSRM/C_RQ_600_000_SP04).
Then, all the RFX created are with the following status on the RFX Approval tab
Process step=Automatic Approval
Status=Open (No Decision Made)
Processor=System
On BBP_PD the following status for the RFX are shown:
Awaiting Approval
Created
Complete
RFx Ready
Why is keeping the Status Open (No Decision Made)?
Isn´t it supposed that the RFX is automatically approved by the system?
Is any process or customizing missing?
The Approval Process Data shows the following:
Thanks in advance !
Ezequiel

I tried with the BC Set but it was not possible for me to make it work. Finally I have used Process Controlled Workflow (WS40000014).

To Delete Approval Templates ( pls urgent )

hi
i want to delete or make to set no active of one particular Approval template.but i am not able to delete also not able to make set no active also. pls sort out this problem.
Befor i used tat approval template , now i wanna to delete it but it saying like this "cannot remove,there are exixting authorizations based on current template "
if i did no active like this is error msg coming " fixes terms cannot be selected when the user term flag is false
giri
Edited by: Giri dharan on May 12, 2008 11:41 AM
Edited by: Giri dharan on May 12, 2008 11:44 AM

Hi
You can not delete approval templates created by same super user.
For example if you have created approval by manager user. to delete approval created by manager.
you have to login through another super user to delete that approval.
I hope this will solve your issue.
regards
kamlesh

Approval Procedure on Document Update

I have a approval procedure that works great when a Sales Order is initially created. The approval procedure does not trigger when an order is updated?
Is that normal behavior?
If so is there a way to have it check on update?
Thanks

Hi,
I think it should be fixed ASAP. If this is the case then there is absolutely no point in having an approval process in place at all?
If there is a purchase order approval created for PO's over 5000 for example, then all the user has to do is create an order for less than 5000 and then update it afterwards to what ever amount he/she likes, and it will go through without any approval?
I really think that this should be given some urgent attention!
Regards
Grant

Fill in for Me Substitution Rule - Why no offline approval mail to Deputy?

Dear Experts,
in SRM 7.0 CS, i am facing the following question w.r.t. the substitution rule:
When a user (approver) creates the Receive my tasks substitution rule for a deputy, than, when ever there are new SC get ordered that need to receive an approval from the "original" approver, not only this original approver but also the deputy receives a the offline approval mail.
But in case the "original" approver maintaines the second substitution rule - the Fill in for Me rule, than no offline approval mail is sent out to the deputy.
Can you maybe help me out with a pointer regarding a possible root cause?
Thank you very much.

Hi Balaji.T.
sorry for the missing clarity in the formulation.
What i usually see in my system is, that when a work item is created (in general) than on one hand this work item gets sent via the workflow to the (universal) work list of the responsible. And on another hand, there is also an offline approval mail that is being sent via an email to the approver. In that offline approval mail, there is a description of the shopping cart content and also a link included. Via that link the approver can branch out into the shopping cart itself, out of the offline approval mail.
So, the above described behaviour i see also, when the first of the substitution rules is used. The delegate receives both, the work item via the workflow into the work list. And also the offline approval e-mail.
But when the second substitution rule is in use, than there is only the distribution of the workitem to the work list of the delegate there. But the delegate does not receive the offline approval e-mail.
Thank you.

Auto Script which creates SAP Account when AD gets created.

Hello Experts - Requirement is "Create SAP User account automatically when AD account gets created", can I acheive this through ECATT scripts?
If this is possible, idea is to create an ECATT script and schedule it to run every night to find all new users on AD and create their account on SAP and lock their accounts.
Do you think this can be acheived thru ECATT's?
If not ECATT, is there any way out to acheive my objective. We are planning to reduce overhead for SAP User admins, I was thinking on following steps:
1) New User request for AD
2) After approval create AD account
3) Design a scrip, which will look for all new users on AD and will create & lock them on SAP (Nightly Job or something)
Your thoughts?
Your suggestions are much appreciated.
Thanks.

Hi Martin,
I have a customer with 16 million users in SU01. They don't use IdM and don't need it either at the moment.
I have another customer with 700 users and they are implementing IdM because it makes sense. They need it to reduce complexity.
There are no IdM license costs, unless you provision non-SAP systems.
You can skip GRC by using a well designed concept for report RSUSR008_009_NEW if it meets your requirements - particularly the number of systems. It does however have it's limits (per ABAP client) and is not user friendly at first. Also no nice pie-charts for managers, etc.
Emergency User Access comes in many shapes and sizes... SAP declined a development suggestion from me to improve the "FireFighter" tool so I developed it on my own for my customers using BAPIs and they are happy. The main requiremenent not fullfilled is that the user context changes so that you loose access to HR data, queries, variants, workflow items, purchase orders, etc. The FireFighter users also become obvious targets of attacks and the application users (dialog) need authority to change the FireFighter's passwords to use the application - which means that they can use RFC to do the same without using the FireFighter transactions / logs / etc.
Regarding other IdMs, I have experience with some, but documented here on SDN is only the password syncronization problems which Novell suffers from. These "problems" are intentional - or better said --> their own fault for using "hacks"...
If you search for "Novell" you will find them.
Cheers,
Julius

PR release procedure no longer working-error MEPO 822

I've raised a message previously regarding PR release problem. Now i've found something that need expert helps to clarify on this.
Situation :
One of my client(ABC) implemented release procedure for PR which is not assign to value limit. It is by document type. They had 2 document types; NB and RNB.
NB = NOT subject to release
RNB = SUBJECT to release.
So when they :
create a PR with document type RNB - it will goes for approval.
create a PR with document type NB - it will not go to approval.
It was working fine until after they created a new document type which copied from NB, called ZTP.
ZTP = NOT subject to release.
They did not touch anything on PR release configuration. However, the release has no longer working. Means, when they create PR with document type RNB, it will NOT go for approval as it suppose to. I've check in configuration, all are fine.
Findings:
I've created a PR, and go to ME45N to release it but system prompt me an error message
"Purchase requisition 10000066 cannot be released". I check on the message data, the error coming from MEPO, message number 822.
So i check in OSS and found a note which is similar to this case.
Note 939371 - Overall release PR using ME54N gives error MEPO 822
Link : https://websmp230.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=939371#Text
But my question is,is it also applied to ME51N and without external application as per my client's case?
Please anyone help.
Thanks.

Hi guys!
Wants to share something. I had a problem to release my PR. When i want to release PR via ME54N, system give me error message "Purchase requisition 10000066 cannot be released". When i checked message data, it is coming from MEPO Messafe 822. So i asked SAP, they said this one is caused by different issue. Here's the reply from SAP.
Here's the reply from SAP :
Purchase requisition 10000066 cannot be released
Message no. MEPO822
Now click the other requisition button and let say
choose Purchase requisition 10000068,
Execute ME54N again:
Purchase requisition 10000068 cannot be released
Message no. MEPO822
Comment/explanation:
The log incidence seems not having problem with release
strategy as it was ok but it was the last PR was called
everytime ME54N was called. This same as it works in enjoy
transaction ME21N/ME22N or ME51N/ME52N.
For example, When using ME21n or ME22n to create or change PO,
after saving the PO. There are 2 ways to exit the transaction,
1, enter another T-code or use /n to exit directly.
2, use 'F3' or the 'green tick' to exit ME21n (or ME22n)
Then you can access ME23n to see the difference.
For the 1st way, ME23n won't display the last PO created in ME21n
For the 2nd way, ME23n will display the last PO just created!!!
Please see attached consulting note 595627 that explains a new
functionality as of release 470:
Due to performance problem, a decision had to be taken about the way to
use transactions. If you leave transaction ME21N/ME22N via the
exit button (F3), the expected PO will be displayed next time you use
these transactions. But if you quit abruptly (/nXXX) the PO number
won't be saved for the next transaction ME2?N.
As SAP note is the official document to explain system behavior,
this document is provided by SAP developement to explain this system
behavior to customers.
In your case, you had used ME54N and this was same as you use ME53N.
The last PO always display. You may try to view Purchase requisition
with release strategy, for example Release group R1, Rel. strategy
R1, then after this execute transaction ME54N again, the message
MEPO822 will not be there anymore.
Hope this will help you guys if you're having the same problem in future.
Thanks,
Crystal.

Release of PO: task TS20000166: T16FW

Step 1My PO is having 3 Step release strategy applied.
01 Sr Engineer
02 Manager
03 VP
Step 2
Assignment of Role to Release Code (Table T16FW Maint. view V_T16FW)
3 different SAP users has been assigned as :
01 Sr Engineer
02 Manager
03 VP
Step 3
In table T16FC (maint. view V_T16FC) all the value in the field Role resolution for workflow (T16FC-FRGWF) is assigned 1 that is Role resolution with group, code, and plant (T16FW)
FRGCO FRGWF FRGCT
01 1 Sr Engineer
02 1 Manager
03 1 VP
problem
Now coming to task TS20000166 (Release of purchase order) is where I am stucked.
What Agent I should I assign so that it uses the SAP user assigned in Table T16FW in Step 2 , so that it goes to all three. When the first person approves the workflow shold go to the next person. (till now there is no loop on task TS20000166, my workflow is copy of standard WS20000075)

Flora - After analysing the std. workflow(WS20000075) & std. task(TS20000166) versus your requirement of sending the work item step-wise(after 1st level approver approves, send work-item to next level approver), I think it is much better you design your own workflow template this way:
1. Create Workflow template. Listen to the same events as the SAP std. one
2. In the workflow builder, the flow can be
 a)User-Decision step type with agent as a rule(build a custom FM which passes T16FW first record i.e Sr Engineer ).
 b)When he approves create another User-Decision step and using same rule(and select onT16FW for 2nd record now )
 c) so on for 3rd level
I would suggest you can also build a modeled deadline monitoring for the no. of days given at each level for the approver to take action
Also you would need to take care of the else part i.e when the approver rejects, what do you want to do.
Hope this helps.

Order to cash flow(not able to see order number in release sales order)

Working on order to cash flow.Following these steps
Creating a requisition (Purchasing)
Approve
Creating internal orders(Purchasing)
Import Orders(Order Management)
I'm able to see the order number,in order returns,order organizer
Shipping>Release sales order>release sales order
Not able to see the order number here for Pick release

Hello,
Do you have grants and role to your inventory? if not check Re: Org Code grayed out and defaulted in Shipping Trx form
Regards,
Luko

PR Approval - Create PO

Similar Messages

Maybe you are looking for