PR Release Email Notification

Hi All,
My requirement is to configure SAP so that a simple email is sent out to managers to notify them when there is a PR created that requires their approval. I have the PR release procedure working, and I believe I need to add this functionality through workflow.
I realize that there are many threads and much information available regarding this issue. I have read that there is a standard workflow for line item release, WS00000038. I have gone through some very basic tutorials about workflow today, but this is my first time looking at workflow (our company does not use it at all currently) and I am still not sure where to start. I also am not an ABAPer, so I'm not sure if this is something I can do with just being on the functional side.
Does anyone have any suggestions on how to start? Or know of a site that gives step-by-step to complete this? Or if this is a project for an ABAPer?
Thanks for your help,
J

Hi J:
The PR WS00000038 standard Workflow is very simple, you don't have to create a new one, it works, the think is that you need to make some configs in the SPRO and it is better if you have created positions in your organizational structures, but if you don't use the HR transactions don't worry you can use the user IDs for the users that you want to receive the notifications, here i will explain the steps:
Prerequisites:
At this point you have to had configured:
Characteristics
Classes
Document types
Release Strategies
if you had cover the before steps, then you can continue configuring the workflow notifications:
spro
Material Management/Purchaising/Purchase Requisition/ Release Procedure / Procedure With Clasification / Set up procedure with classification/ Workflow
In this config you need to add the: Release Group / release code / object type( US for user id's) / and the User. You have to add one line for each release code that you configured in your release strategies.
After that you have to review the linkage table Tcode: SWETYPV, find the object type BUS2105 and activate the linkage for the event releaseStepCreated, in this you will see the WS00000038.
Now you can start to testing the notifications in the inbox(SBWP) for the configured users using the me51 tcode.
I hope this help you.

Similar Messages

Sending Email Notification to User's of PO Approval Workfow .

Hi ,
I have copied the standard Workflow template for PO Approval Workflow from WS20000075 to Customized one.
Standard Behaviour :
According to SPRO COnfiguration , agents are picked according to REL Strategy and corresponding Rel code.
For Eg : if REL Strategy = 1 and Associated Release Code is from 1 2 3 4 5 then it is 5 level approval.
all the setting are done correct .i am using default rule for agent determination i.e 20000027. which is working correct.
My requirement is before sending the Workitem to SAP Inbox for release , Email notification should be send to approver
for Eg : if Rel Strategy = 1 and Rel code = 1 then listed user should get Email Notification to his outlook about the PO, once he releases it , next User should recieve the Email Notification till all the Overall release.
*Scot settings are maintained .
i have tried diferent ways to find the solution but dint suceed in finding the solution , neither was able to find the solution for this case in SDN threads .
Request you to share your knowledge . Points are guaranteed.
Thanks in Advance
chitis

Hello,
"I just want to send the Subject line as the Notification to the Email Id and not the workitem from SAP , workitem needs to be executed from Inbox .can it be achieved ?"
The subject line will be: "you have new workitems in your inbox". Simple and to the point. The text of the workitem will be in the contents of the email. If you want anything fancier then you will have to add a sendmail step to every decision step in every workflow. Not worth it.
"Secondly , do i need to maintain the Email ID of the user in SU01 for this?"
Yes, that's where it reads the email address. It has to get it from somewhere.
"What all the prerequisites for this config ?"
Search for Extended Notifications in this forum.
regards
Rick Bakker
hanabi technology

Visual Studio Online / Release Management Email Notifications

We use Visual Studio Online and not a local TFS instance. Additionally we want to / ARE using the Release Management service. But, we are having difficulties configuring the Email notifications within Release Management. We have steps
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Thanks in advance!

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Thank you for reaching out to us. I am currently researching to gather more information with regards to your request. I shall revert back to you with an update at the earliest. Sincerely appreciate your patience.
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Not getting Email notification upon blanket release was created

Hi,
We are on Oracle EBS 11.5.10 and we have blanket release created by importing PO requisition, and ASL Supplier-Item's Release Method is "Automatic Release". Once the blanket release is created, there is no email notification sent out based on Supplier notification method?
Now the notification is working for items with release method set to "Release Using AutoCreate" and for regular POs. But we need the "Automatic Release" items to create notification to send to suppliers as well. Anyone has experience to get that to work?
Thanks!
Mike.

All the regular communication methods (print, fax, email) are spawned from the Approval workflow process.
If the requisition line is sourced to a local BPA and if the ASL release generation option is set to "Automatic Release" then the concurrent request to create the release. This concurrent request will always create the approved releases; the system does not even launch the approval process. So none of the communication methods are triggered. Usually this option is used with batch communication methods like EDI or daily scheduled printed reports (Printed PO Report with NEW documents option).
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if the ASL option is set to "Release using Autocreate" then the requisition should be either manually created into a release. Optionally if the "Create Documents" workflow is setup that workflow can also create the releases. In the "Create Documents" workflow there is an option to launch the Release approval process. The "Create Documents" workflow never sets the documents to approved status automatically. So the releases created using "Create Documents" workflow will go through Release approval workflow and can leverage the communication methods.
If you "have to" use the "Automatic Release" then you might need to leverage the standard batch communication methods / provide your own batch communication methods. When the document is communicated (Printed PO Report or EDI and etc), system updates the print count (increment) and print_date (sysdate) in the po_headers / po_release table. Thus when it is scheduled in a batch, it can determine the NEW documents (no print count at-all) and CHANGED documents (print count is one more from archive, but the revision number is same as the one in archive). If you are providing your own communication method, you can also try using similar model.
Regards, Shiva

To stop email notification for a user regarding PR release in workflow

Hi All,
I am new to workflow.
I need to stop an email notification for a user who receives it for PR release.
I checked earlier posts which stated some send email steps in workflow and extended notifications.
But I am not aware of any of this things.
Can you all please help me in resolving this? As i hardly know anything about workflow.
How can i check where this email notification gets triggered or from where it picks the user id?
Your help would be appreciated.
Thanks.

Hi Dharmin
Identify which workflow is for PR:
Go to T Code SWI2_FREQ
Select the appropriate date range
Work item Type should be (Sub-)Workflow
Execute
You will get the list of ALL workflows triggered during the given time interval
Hopefully, the developers in your system have maintained the correct Work item text and you can identify the PR workflow . Pick the WSxxxxxxxx number from the "task" Column for the PR Workflow
Go to SWDD and analyze this workflow, check for steps which are sending the emails.
(simplest possibility)
Once you find the step, see if this can be blocked for a given user or not (or will it block for everyone).
Reach there and give us the details of the email step and we shall work out a way.
BTW - did you try to ask for the Functional and Technical Specs for this ?
It should contain some details to help you.
Regards,
Modak

SharePoint Foundation 2013 installed on Windows Server 2012 not sending out email notification

I have a server where i installed SP Foundation 2013 on top of Windows Server 2012. I have configured the SMTP as well as the outgoing SMTP in Central Administration
of SharePoint. When i create an alert on a document library, its did not sent any email notification on the changes made to the document in the document library. So, i created a workflow to send out email using SPD2013. The workflow run, but it cannot sent
out email with error saying that outgoing email is not configured correctly. I have checked with another server which i installed SP foundation 2013 on top of Windows Server 2008 R2 - its sending out email just fine using same configuration and outgoing SMTP.
I need help to resolve this issue or at least the cause of the problem.
Any help is greatly appreciated.

Try below:
http://social.technet.microsoft.com/wiki/contents/articles/13771.troubleshooting-steps-for-sharepoint-alert-email-does-not-go-out.aspx
Go to Central Admin ---->Operations----->outgoing email settings and verify that SMTP server is mentioned correctly
2) Test the connectivity with the SMTP server.
In order to do that follow these steps:
Open cmd
telnet <SMTP server name> 25 ( We connect smtp server to the port 25)
you should see a response like this 220 <servername> Microsoft ESMTP MAIL Service, Version: 6.0.3790.3959 ready at date and time
Beware that different servers will come up with different settings but you will get something
If you dont get anything then there could be 2 possible reasons, either port 25 is blocked or
the smtp server is not responding.
For testing response from your server
For testing response say ehlo to it.
Type :
ehlo <servername>
output:
250 <servername> Hello [IP Address]
Now a test mail can be sent from that SharePoint server.
Now we need to enter the From address of the mail.
Type :
mail from: [email protected]
output:
250 2.1.0 [email protected]….Sender OK
It's time to enter the recepient email address.
Type : rcpt to: [email protected]
output:
250 2.1.5 [email protected]
Now we are left with the data of the email. i.e. subject and body.
Type : data
output:
354 Start mail input; end with <CRLF>.<CRLF>
Type:
subject: this is a test mail
Hi
This is test mail body
I am testing SMTP server.
Hit Enter, then . and then Enter.
output:
250 2.6.0 <<servername>C8wSA00000006@<servername>> Queued mail for delivery
Type: quit
output:
221 2.0.0 <servername> Service closing transmission channe
3) Check alerts are enabled for your web application
verify if the windows timer service is running or not.
Run this stsadm command to check that
Stsadm.exe -o getproperty -url http://SharePoint-web-App-URL -pn alerts-enabled
This should return <Property Exist="Yes" Value="yes" />
If you don’t get this, Enable alerts by:
stsadm.exe -o setproperty -pn alerts-enabled -pv "true" -url http://SharePoint-web-App-URL
If its already enabled, try turn off and turn on it back.
4) Check the Timer job and Properties
Go to
MOSS 2007: Central Administration > Operations > Timer Job Definitions (under Global Configuration)
In SharePoint 2010: Central Administration > Monitoring > Review Job Definitions
Check whether the "Immediate Alerts" job is enabled for your web application. check these properties:
job-immediate-alerts
job-daily-alerts
job-weekly-alerts
stsadm.exe -o getproperty -url "http://Your-SharePoint-web-App-URL" -pn job-immediate-alerts
The expected output is:
<Property Exist="Yes" Value="every 5 minutes between 0 and 59"/>.
If you don’t get this, run the following command to set its value.
stsadm.exe -o setproperty -pn job-immediate-alerts -pv “every 5 minutes between 0 and 59" -url http://Your-SharePoint-web-App-URL
5) Check whether the account is subscribed for alerts and it has a valid email account. This should be the first thing to check if the problem persists for some users not for all.
6) Then check if at all those users have at least read permission for the list. Because the first mail should go out for every user without security validation but the next ones won't be delivered unless the user has at least read
permission.
7) If it is happening for one user, can also try to delete and re add the user in the site.
8) Most importantly , you should try this one.
Run this SQL query to the content db < Select * from Timerlock>
This will give you the name of the server which is locking the content database and since when.
In order to get rid of that lock
Go to that server which is locking the content db and then restart the windows timer service.
within some time it should release the lock from content db, if not then at the most stop the timer job for some time
Once the lock will be released then try to send some alerts
You will surely get the email alert.
I found this is the most probable reason for alert not working most of the time. We should start troubleshooting with above steps before coming to this step for any alert email issue but from step 1 to step 7 are best for new environments or new servers.
If the issue is like this ,alert was working before and suddenly stopped working without any environmental change then above conditions in step 1-7 should be ideally fine.
Even after this if it is not working, then you can try these few more steps too
9) Try re-registering the alert template:
stsadm -o updatealerttemplates -url http://Your-SharePoint-Web-App-URL -f "c:\Program Files\Common Files\Microsoft Shared\web server extensions\12\TEMPLATE\XML\alerttemplates.xml" -LCID 1033
10) Try to clear the configuration cache
If this helped you resolve your issue, please mark it Answered

Email notifications and the notifications to the application

Hi,
How to stop email notification so that when the notifications are released, the users doesn't get emails but they should be able to see when they log into the application.
The reason being to restrict the email notifications in the development instance.
thanks

There are several ways I can think of doing this -
1. Change the global email setting (for all users) to NOMAIL
Use Workflow Administrator Web Applications responsibility, navigate to Notifications, then click Administration tab, set Notification Style (in Global Preferences) to "Disabled" or "Do not send me mail"
2. Set a test email address so that all notifications are sent to this test address.
Use System Administration responsibility, navigate to Workflow, Service Components, click on Workflow Notification Mailer, "Set Override Address" button and follow the wizard instructions.
3. Turn off (disable) running of Notification Mailer.
Use System Administration responsibility, navigate to Workflow, Service Components, Workflow Notification Mailer radio button, select "suspend" on right, click Go
Option #2 is recommended
HTH
Srini

Oracle iLearning 5.0 on Windows and email notifications issue

Hi!
We are upgrading from iLearning 4.3 to iLearning 5.0 on Windows 2000 server and I have a question related to that.
iLearning 5.0 is certified for Windows.
The accompanying release.txt states that:
--'Email', 'Email and Web' notifications options for Learner Rating and Authorized Enrollment/Unenrollment are not available on Windows platforms. Only web-based notifications should be used.
Through a Technical Assistance request (TAR Number 4439000.992 ) I've found that this problem is due to the use of Workflow 2.6.2 stand-alone which requires sendmail, which is not available on Windows.
This worries me because I want the system to be able to:
* notify admin when authorization is needed for enrollment
* notify course participants about changes or a cancelled course.
* Certification reminder and expiration
* Assessment submission
* Notification to all learners currently enrolled in an offering
The suggested workaround from Metalink is to use a Unix/linux server.
Metalink suggestion:
"you can set up a notification mailer on UNIX to work with stand-alone Workflow
hosted on Windows. The following MetaLink article is a step-by-step guide on how
to do this: Note:254973.1 How To Configure UNIX Sendmail To Work With Oracle Workflow Running On Windows
This would be useful if UNIX was an option for me. It is not.
I have some questions:
1)Can I use WorkFlow 2.6.3.5 on windows with iLearning 5.0?
I know Workflow 2.6.3.5 is working with MS Exchange.
2)Can I use sendmail in some form or shape?
IIS 5.0 (or 4.0) has a mail gateway that can be utilized by a sendmail program.
Sendmail software for windows:
http://www.glob.com.au/sendmail/
http://www.indigostar.com/sendmail.htm
http://www.ntsendmail.com/
http://www.windowsitpro.com/Windows/Article/ArticleID/5289/5289.html
Has anyone tried any of theese?
I'd like to make a suggestion to my IT department on how to solve this issue.
Thanx for any help in advance :-)
Kristian Amlie, Bergen Norway

There are a couple of patches available that allow a customer to upgrade their Oracle iLearning database to 10g and with that, upgrade Oracle Workflow to version 2.6.3 which supports email notifications through workflow on windows.
Patch #s are 4321769 and 4485520
Thanks!
Scott

How to cancel email notification from snapshot and simulation

Hi,
We've activated workflow template WS28700001 so that email notification can be triggered when task release. Meanwhile we are using snapshot and simulation at the same time. But when saving sanpshot or simulation the tasks which have status of released also trigger email nofitication. How to cancel this notification of snapshot and simulation?
Regards.

Hi Ravi
I have added a Container Element(version) in workflow template WS28700001 and set a workflow start condition as follows.
&Task.Version& = ' '
Regards
Yemi

Email Notification of Purchase Order

Hi Gurus
We are on SAP 4.7 doing an MM implementation.
We have the following requirement: We have 2 levels of PO release. When the PO is created or changed, an email notification should be sent to the person responsible for 1st release. When the 1st release is carried out, then an email notification should be sent to the person responsible for 2nd release.
Pls advise on how to get this going.
Thanks in advance

Hi,
You need to look for releasing purchasing documents with workflow.
http://help.sap.com/saphelp_47x200/helpdata/en/1d/ea9d9c7aca11d194b70000e82dec10/frameset.htm
Here is how the workflow works.
http://help.sap.com/saphelp_47x200/helpdata/en/1d/ea9d9c7aca11d194b70000e82dec10/frameset.htm
Cheers
Arun.

Email notification issue in some schemas

Hi,
My problem is almost identical as here DBMS_SCHEDULER send email notification issue
One privileged scheduler user - user1 receive email notifications while two another (user2, user3) no.
More plot is below i know 'what' resolve the problem but don't know how to do it :-)
I want to execute code below on user3 schema, we tried this successfully on user2 (code executed directly on schema with temporary sys.dbms_aq access) so he receive his notifications.
Problem is - we do not have direct access to second account (user3) how to execute this code as user3 ?
declare
reginfo1    sys.aq$_reg_info;
reginfolist sys.aq$_reg_info_list;
begin
reginfo1    := sys.aq$_reg_info('SYS.SCHEDULER$_EVENT_QUEUE:SCHED$_AGT2$_X',
                                  1,
                                  'plsql://SYS.SCHEDULER$_JOB_EVENT_HANDLER',
                                  null);
reginfolist := sys.aq$_reg_info_list(reginfo1);
dbms_aq.register(reginfolist, 1);
end;
Already tried create procedure on user3 and execute immediate annonymous block but it still register with USER# 1 not 3 in DBA_QUEUE_SUBSCRIBERS.
More detailed plot:
Jobs for user2 and user3 was created by user1, so JOB_CREATOR was user1 but OWNER was user2 or user3.
We started with notifications configuration witch was ended with error on both user2 and user3 accounts:
ORA-24093: AQ agent SCHED$_AGT2$_XX not granted privileges of database user1
W get rid wit this using
dbms_aqadm.enable_db_access(SCHED$_AGT2$_2, user1);
dbms_aqadm.enable_db_access(SCHED$_AGT2$_3, user1);
So user1 get privilege on agents for user2 and user3
I believe error was already there because DBMS_SCHEDULER.add_job_email_notification is more automatic it probably registered subscriber that belongs to user2 and user3 with wrong USER# ID that belongs to user1.
Database is 11.2.0.3

it doesn't work because notifications are set from user1 account so USER# is still 1 even when I removed record first.
This is my aproach based on Ask Tom: On Becoming Others, Limits, and Restoration
>sqlplus user1
Connected to:
Oracle Database 11g Enterprise Edition Release 11.2.0.3.0 - 64bit Production
SQL> grant execute on sys.dbms_aq to user1;
Grant succeeded.
SQL> alter user user3 grant connect through user1;
User altered.
SQL> connect user1[user3]
Enter password:
Connected.
SQL> create or replace procedure sched_not_add_q as
2    reginfo1    sys.aq$_reg_info;
3    reginfolist sys.aq$_reg_info_list;
4 begin
5    reginfo1    := sys.aq$_reg_info('SYS.SCHEDULER$_EVENT_QUEUE:SCHED$_AGT2$_3',
6                                    1,
7                                    'plsql://SYS.SCHEDULER$_JOB_EVENT_HANDLER',
8                                    null);
9    reginfolist := sys.aq$_reg_info_list(reginfo1);
10    dbms_aq.register(reginfolist, 1);
11 end;
12 /
Procedure created.
SQL> exec sched_not_add_q;
PL/SQL procedure successfully completed.
SQL> drop procedure sched_not_add_q;
Procedure dropped.
SQL> connect user1
Connected.
SQL> revoke execute on sys.dbms_aq from user3;
Revoke succeeded.
SQL> alter user user3 revoke connect through user1;
User altered.
SQL> exit;
>
So it works now.

Email Notification 11g - Event Metadata xml issue

Hi,
I am creating Email Notification for 11g .. For that I have created Event Metadata xml, one java class and pluggin.xml.
the problem I am facing, I am not able to upload the Event Metadata xml (ISUDnotsigned.xml) using weblogicImportMetadata.sh
My Event Metadata xml is as below:
<?xml version="1.0" encoding="UTF-8"?>
<Events xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:noNamespaceSchemaLocation="../../../metadata/NotificationEvent.xsd">
<EventType name="ISUD Not Signed">
<StaticData>
<Attribute DataType="X2-Entity" EntityName="User" Name="User Login"/>
<Attribute DataType="91-Entity" EntityName="User Group" Name="User Grp"/>
</StaticData>
<Resolver class="com.hssa.oim.emailNotification.ISUDNotSignedNotificationEventResolver">
<Param DataType="X2-Entity" EntityName="User" Name="usr_login"/>
</Resolver>
</EventType>
</Events>
the weblogic properties file is as below:
application_name=OIMMetadata
metadata_from_loc=/iam/email
metadata_to_loc=
metadata_files=/metadata/ISUDnotsigned.xml
when I am running the weblogicImportMetadata.sh it is saying Transfer complete. but its not reflecting in OIM admin console.. Kindly suggest
Edited by: boyinabox on Feb 28, 2013 4:50 AM

it doesn't work because notifications are set from user1 account so USER# is still 1 even when I removed record first.
This is my aproach based on Ask Tom: On Becoming Others, Limits, and Restoration
>sqlplus user1
Connected to:
Oracle Database 11g Enterprise Edition Release 11.2.0.3.0 - 64bit Production
SQL> grant execute on sys.dbms_aq to user1;
Grant succeeded.
SQL> alter user user3 grant connect through user1;
User altered.
SQL> connect user1[user3]
Enter password:
Connected.
SQL> create or replace procedure sched_not_add_q as
2    reginfo1    sys.aq$_reg_info;
3    reginfolist sys.aq$_reg_info_list;
4 begin
5    reginfo1    := sys.aq$_reg_info('SYS.SCHEDULER$_EVENT_QUEUE:SCHED$_AGT2$_3',
6                                    1,
7                                    'plsql://SYS.SCHEDULER$_JOB_EVENT_HANDLER',
8                                    null);
9    reginfolist := sys.aq$_reg_info_list(reginfo1);
10    dbms_aq.register(reginfolist, 1);
11 end;
12 /
Procedure created.
SQL> exec sched_not_add_q;
PL/SQL procedure successfully completed.
SQL> drop procedure sched_not_add_q;
Procedure dropped.
SQL> connect user1
Connected.
SQL> revoke execute on sys.dbms_aq from user3;
Revoke succeeded.
SQL> alter user user3 revoke connect through user1;
User altered.
SQL> exit;
>
So it works now.

Email notifications to be disabled

Hi all,
SRM 5.0.
I wanbt to disable the email notifications which are sent to Sc requesters when the cart is ordered or approved which look something like below:
Email 1;
Mail: Shopping cart XXXXXXX was Released
This e-mail was generated automatically.
Please do not reply.
Shopping cart number XXXXX was From Released by ABC USER
Information on shopping cart:
Created on: 18.07.2011
Changed on: 18.07.2011
Requester: ABC USER
You can view the document directly. Choose the following link :
Login
Email 2;
Mail: Shopping cart XXXXXX was Ordered
This e-mail was generated automatically.
Please do not reply.
Shopping cart number XXXXXXXXX was Ordered by Without approval.
Information on shopping cart:
Created on: 18.07.2011
Changed on: 18.07.2011
Requester: abc USER
You can view the document directly. Choose the following link :
Login
Please advise.

Transaction SPRO: SRM Server >> Cross application basic settings >> Even and event schema for alert management >> Define event schema. You could define your own event schema by removing unwanted events and assign the new event schema to the shopping cart transaction type.

PO Email Notification

Hi,
Can any one give me the program name that is scheduled to run in R/3 after the PO is released, to send an email notification with the URL to the SUS supplier?
Thanks,
Aakash

Hi Masa,
I am sorry that I haven't given the full info...
This is a MM-SUS scenario..
The moment a PO is released (ALE), a email is also triggered & a notification mail is sent to the Supplier. This is a standard feature for SRM POs as well.
Normally, I guess, this is scheduled report that is set to run every 2 minutes or so..
I just forgot the program's name
Regards,
Aakash

WF not sending the email notifications.

Hi DBAs,
How and where to check whether Workflow Mailer account is locked or not.
Thanks
-Samar-

Samar,
Please mention the application release, along with the database version and OS.
Can you find any errors in the Workflow log file?
Please see if these documents help.
Note: 464016.1 - Not Receiving Email Notifications
Note: 829418.1 - After Cloning Not Receiving Email Notifications from Workflow Mailer
Note: 415516.1 - How to Check Whether Notification Mailer is Working or Not
Note: 1051421.1 - What to Review When Notifications are not Emailed (Outbound Processing) ?
Note: 831982.1 - A guide For Troubleshooting Workflow Notification Emails - Inbound and Outbound
For the locked account, check the account_status column in dba_users.
Thanks,
Hussein

PR Release Email Notification

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