Email Notification of Purchase Order

Hi Gurus
We are on SAP 4.7 doing an MM implementation.
We have the following requirement: We have 2 levels of PO release. When the PO is created or changed, an email notification should be sent to the person responsible for 1st release. When the 1st release is carried out, then an email notification should be sent to the person responsible for 2nd release.
Pls advise on how to get this going.
Thanks in advance

Hi,
You need to look for releasing purchasing documents with workflow.
http://help.sap.com/saphelp_47x200/helpdata/en/1d/ea9d9c7aca11d194b70000e82dec10/frameset.htm
Here is how the workflow works.
http://help.sap.com/saphelp_47x200/helpdata/en/1d/ea9d9c7aca11d194b70000e82dec10/frameset.htm
Cheers
Arun.

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Repeat email output for purchase order

Hi all,
    I have an email output (ZMAL)) that sends a notification from purchase order when the total value exceed $50,000 at creation of PO. This works fine. However, during ME22N, when the total po value goes from intial $30,000 to $60,000, at saving, it should email out a notification but it does not as initial output ZMAL was created at po creation.
Q: How can i get the notification to send out automatically the second time or third time when the condition exceeding $50,000
     is   met ?
If i create another output ZMAL manually in PO, then i can resend ZMAIL.
The condition checking is made in   'EXIT_SAPMM06E_012 in Include ZXM06U43.
Pls provide any suggestions you have.
thanks
Joyce

Hi,
Does the output type get triggered for the first time automatically? Instead of writing the condition in enhancement, it is recommended to write the output type determining conditions in Output type Requirement routine.
NACE -> Select application -> Click on Procedures -> select procedure -> Click on Control -> Insert record for the output type -> Create routine and assign .
Check standard output procedure of Purchase order "RMBEF1" to get an idea.
Regards
Vinod

Email of the Purchase Order to the User

Hi,
Currently, I am able to send the email of the purchase order to the vendor mail address, which is mentioned on general data tab of the vendor master.
In addition, the requirement is that the purchase order also to be emailed to the User, who has created it.
I have added the VU in NACE settings for application EF, output type NEU. The payment medium I have used is 5 (external send).
However, when I try to add the VU and the user name to the vendor master partner details tab, the system is not taking in.
Please let me know how can I email the purchase order to user.
Thanks in advance for your time.
Thanks,
Ravi

Hi,
1) Add the user email address also in the vendor master.
2) Verify all settings in condition records.
3) Check tcode sost for any waiting send requests.
Regards,
BK

HT1933 cant find out email receipt of purchase order

i cant receive email reply with purchased order code even thought my bank recorded patment

Hey there myfahuynh,
It sounds like you need to report a problem with a purchase but do not have the email reciept needed as HT1933 outlines. You can also find the item and the Report a Problem button in your Purchased history for your Apple ID:
iTunes Store: See your purchase history and web order numbers
http://support.apple.com/kb/ht2727
Thank you for using Apple Support Communities.
Cheers,
Sterling

Sp_Transaction Notification For Purchase Order Item Checking

Hello All,
I need to create a sp_Transaction notification for Purchase Order where system will check that the document to be added
with Vendor 'A' and ItemCode 'ERT' should not be be previously added for the same vendor 'A.
Example:-
Doc No. Vendor   Item Code
1                A            ERT
Is added
Next if the Purchase Order is added with same vendor and same Item then system should block the entry and throw a message
'Purchase Order Already Entered for Vendor 'A' with Item Code 'ERT'"
This checking will be done for each line item of currently entered Purchase Order Document.
Thanks ,
Amit

Hi Amit,
i found this on forum. Try this,
if @object_type = N'22' and @transaction_type in (N'A', N'U')
begin
declare @line1 int
declare @lin1 int
declare @out1 int
Set @out1 = 0
SET @lin1 = 0
Declare @Vend as varchar(200)
Declare @ItemCode as varchar(200)
Select @Vend = CardCode From OPOR Where DocEntry = @list_of_cols_val_tab_del
Select @line1 = Max (LineNum)FROM POR1 WHERE POR1.DocEntry = @list_of_cols_val_tab_del
While @lin1 < @line1
Begin
     Select @ItemCode=ItemCode From POR1 Where DocEntry=@list_of_cols_val_tab_del and LineNum = @lin1
      if (SELECT COUNT(T0.DocEntry) FROM POR1 T0 inner join OPOR T1 on T0.DocEntry = T1.DocEntry
      WHERE T0.ItemCode = @ItemCode and T1.CardCode = @Vend)> 1
      Begin
           Set @Out1 = 1
           Break;
      END
           Else
           Begin
           Set @lin1 = @lin1+1
           Continue
      END
END
Set @lin1 = @lin1 + 1
if @out1 = 1
begin
      Set @error = 1
      Set @error_message = 'Item Code in line ' + CONVERT(nvarchar(4), @lin1) + N'already Exists For This Vendor!'
End
END
Check this too Stored procedure in purchase order for duplicate item for a vendor
Thanks,
Joseph
Edited by: Joseph Antony on Jan 11, 2011 1:37 PM

How to stop notification email of Completion: Purchase Order

When a PO is rejected, user gets the email "RE: Notif. of Completion:Purchase order 4500000695 rej" from the system. It is not part of the rejection task. Does anyone know how to stop it?
Thanks in advance.
Philip

The notification of completion email is sent out from workflow and the users don't want to get it anymore. My question is on how to stop the system of sending out those emails.
Philip

How to send external email of a Purchase Order

Hello,
I have to send an external email (pdf attachment) of a Purchase Order.
I use the standard sap program: /SMB40/FM06P and the smartform: /SMB40/MMPO_L.
Within transaction NACE I used the following entries:
Medium: 5 (External Send), Program: /SMB40/FM06P, Form routine: ENTRY NEU and Smartform: /SMB40/MMPO_L.
After running transaction ME22n (messages: External Send) I got the following error-messages in processing log:
- Please maintain an output device in your user master data.
- Archiving format not equal to PDF.
Please, can someone help me to solve this problem.
Regards,
Rajesh

hi
U need to write the code to convert the smartform to PDF using FM Convert_otf and also for sending mail
The standard program has to be copied to Z and write ur code..to perform u requirements
Check the below links
SO_NEW_DOCUMENT_ATT_SEND_API1
http://www.sapdevelopment.co.uk/reporting/rep_spooltopdf.htm
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/8cd6adbb-0301-0010-39ba-938c601d5db9
Email Invoices to customer as a PDF attachment
surya

PDF form as email attachment for purchase order

Hello All,
I need send to send the PDF based form as an email attachemnt when ever a new PO is created, I have already created a form thru SFP tcode and set the message type for PO and getting the PDF based form as output in the preview.
Could any one suggest me where to put the code to send the generated PDF as a mail when I set the message output type medium to 'External send' for the purchase order.
Regards,
Phani

hi Phani,
with regard to your problem I would suggest you to please go thru this link.
Hope this would be helpful to you.
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/webdynpro/offline%20interactive%20pdf%20form%20using%20e-mail.pdf
Thanks,
kris

Error in Email PDF of purchase order

In the purchase order, we have set up a message(output) type as
external send for sending the email to the buyer. It has been working
good for the past 1 year and suddenly for the past few weeks we started
noticing errors.
The error is that we cannot see any data in one of the pages of the PO
output(PDF attachment). For example, if a PO has 5 pages, the 2nd page
will be blank and all the other pages would have come out fine. This
does not happen in every PO and also it is not the same page which is
missing in all the error PO PDFs. But when we print the output with
the Print medium it always looks fine. Both uses the same smartform
and the program.
Even in the same PO, the first time they email it does not work
correctly and if they repeat the output after a few minutes all pages
look fine.
This error happens sporadically and it does not have any connection
with the number of pages a PO prints or it is not the same page that is
missing always. I beleive it does not have anything to do with the
special characters in the PO. The language we are trying to print is
English.
We use CONVERT_OTF function module to convert from OTF to PDF. This
was working good always before and suddenly we see problems every now
and then. I will also attach a screen shot of the error when the PDF
is opened(this shows a page in PO which is blank & error of PDF). Can
you please look into this and direct us in the right path
to solve the issue?
Thanks

Hi,
As mentioned the pdf missing page error is sporadic, I would recommend you to check the following:
1. Add a delay 'WAIT' Function Module before 'CONVERT_OTF'. Maybe, due to some change in hardware, patch upgrade or increased user load, the pdf is not getting generated the first time. Hence, it works fine the next time.
2. Ask your BASIS Team to monitor the dialog processes when you run this activity. You can also use SQL Trace to get any leads with reference to bandwidth issues.
Regards,
Pranav.

Email Sending of Purchase Order Created versus Print Output

Dear All,
I have been successful in sending the Purchase Order created as a PDF Attachment in email.
The problem i am facing is in the formatting of the attached output.
The attachment has different bold characters as compared to the print output of the PO , though both the outputs are using the same sapscript.
I am not able to find the reason for the difference.
Only because of this reason, my delivery is on hold.
Please guide me on how to find where the difference could be and how to rectify it.
Thanks & Regards,
Bhavika

Could you tell us which fonts you tried?
What device type did you choose? (SPAD transaction, select your output device to determine the device type)
Could you upload TrueType fonts (one normal, one bold) with RSTXPDF2 program (do not tick "do not embed font in PDF" option so that the font is embedded in the PDF file)?
Did you make sure that your font is not converted to another one? (SE73, printer font, choose your device type, click conversion button, and check what is the converted font)

Email Alert for Purchase Order Release

Hi,
When a PO is subject to release I would like an external email to be sent to the relevant user as per assignments in config.
I have used standard workflow for PO release and this is working with no problems, alerts successfully going to the workflow inbox.
But does anyone know the steps to configure the standard workflow so that an external email is sent?
Thanks

hi
WORKFLOW FOR PO RELEASE PROCEDURE
Steps involved are :
1) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Release Codes > here assign Workflow indicator as "1" against each Release Code
2) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Workflow > Here against each release code assign OT as US and respective User ID's for Release Codes.
3) Go to OOCU > here under MM, go to MM-PUR,
4) Click on "activate event linking"
5) Go for "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button. Activate "Event linkage activated" and also activate "Enable usage of event queue"
and Save.
6) Click on "Assign agents" and proceed all above steps.
BUS2012 is the relevant business object and Releasestep created is the event for the same.
7) Check SWETYPV transaction for the WF you have activated for BUS2012 and confirm.
Test the same by creating a PO and check the SBWP for SAP Mail of respective Users
regards
KI

ABAP-Workflow : which way to send email after creating Purchase Order ?

Hi expert,
I'm a new workflow so I have not understood about workflow . Please help me ...
Today, I have recieved a request from client as below:
   +    SAP system auto send a email to USER B after creating Purchase Orders by User A.
   *++. USer B open email and click on the link in his/her email and open new transaction to Release this Purchase Order.*
Could you please help me how to do that?
Thank you so much all.

Hi ,
Thank you so much for your quick response.
I found in SAP system 2 workflows:
            WS20000075 : Release of purchase order
            WS11000013 : Complete Purchase Order
Open transaction "SWDD" I have added the step "Send Email" --> Active and Excute --> enter PO number --> system auto send email to USER B.
But I want the system auto semd email after clicking SAVE in transaction"ME21N" , No need enter PO number in SWDD .
How to integrate between ME21N and Workflow? Could you please helpme step by step or sample to do that.?
Thank you so much .

Sp transaction notification On purchase Order -help

Hi ,
I need to enter owner Name in every purchase order , condition to set if its is blank Po cannot be able to Add.
I am trying to execute the Sp notification as following , but cannot able to the restrict the Owner name . I am able to create the purchase order without any notification.
{IF @object_type = N'20' AND ( @transaction_type = N'A' OR @transaction_type = N'U')
BEGIN
if exists (SELECT OwnerCode from OINV where DocEntry=@list_of_cols_val_tab_del and (OwnerCode is null or OwnerCode=''))
BEGIN
SELECT @Error = 2
SELECT @error_message = 'OwnerCode should not be BlAnk'
END
END }

Hi,
Hendry is right.
Try:
IF @object_type = '22' AND @transaction_type in ('A','U')
BEGIN
IF exists (SELECT DocEntry from OPOR where DocEntry=@list_of_cols_val_tab_del and (OwnerCode is null or OwnerCode=''))
BEGIN
SELECT @Error = 22
SELECT @error_message = 'OwnerCode should not be BlAnk'
END
END
Thanks,
Gordon

Email notification for each order created by dealer

Hi expert,
My user request to have simple notification from email when everytime dealer finish creating their order. Email notification will be send to difference person depending on which dealer appoint to them. In my order setting there is no output type maintain yet.Can anybody help me...
thanks

Dear Sujiana,
you will find all the necessary steps in TA VOK2.
in TA VOK2 -> you will find all steps you have to do.
Define condition type
Define condition table
Define access sequence
Define output determ. procedure
You could use output medium 5 (external send) and processing routines e.g.:
Program                 RVADOR01
Form Routine          ENTRY
Form                      RVORDER01
dispatch time: send immediately.
Best regards,
Andreas

Email PDF Purchase Orders

Hi,
I have a problem with PDF email version of Purchase orders.It displays the most recently item whenever a new item is added/ modified rather than all the items in the PO.The email version of the PO uses a separate print program rotuine.Is there a way to display all the items of the purchase order item irrespective of if they are newly added/Modified.Can you please advise on this?Thanks.
Regards
Pinky

If you want to reprint the complete PO every time after a change instead of just printing what was changed, you could try to modify the output configuration for the message type (probably NEU) in message control. There is a routine that sets the change flag if I remember correctly. This change flag is used by the print program to determine whether the complete PO or just the changes should be printed. Try removing the associated program and form name from the output type configuration and see if this will give you what you need.
Keep in mind that then the PO output won't say that it is a 'change PO' form, and this change will have an effect on any PO output, not just the PDF email version. If that's not acceptable, then you'd have to modify the print program.

Email Notification of Purchase Order

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