Preventing duplicate asset creation

I'm trying to work out how to prevent my users from entering duplicate assets into the system. The situation is that we will have people manually creating new assets from an account or contact, but we will also likely have people bulk loading assets via import. Preventing duplicates from a bulk import is not really a problem, however preventing it when a record is manually seems to be a significant challenge!
Would appreciate any suggestions from the community.
Cheers,
Cameron

Cameron, the report with a prompt would allow you to see a duplicate asset. The report could be a report in a custom web tab which would allow a user to easily access it. However, report is not going to work because of the ability of not being able to report on assets under a contact! , On Demand does allow you to enter a duplicate contact thru the UI. All I am saying is that a web service program could check for duplicates.

Similar Messages

Prevent Duplicate Master creation

Dear Experts
When we are trying to create customer masters we found that there is system prompt that "customer's found with same address".I want to know that system is prompting me if there is a similar/duplicate customer already existing , is there any specific configuration settings for masters or is it default setting in SAP.
Also is it applicable to vendor masters also or not?
Regards
Sanjeev

Sanjeev,
This is a Standard feature of SAP be it customer, Vendor or material duplication masters are not allowed you need not go for configuration.
The moment you try to create a customer who is already existing, the SAP system will throw an error, that the customer is already existing.
Regards
Sathya

Prevent duplicate on put() using DPL

Given it is not possible to have composite index keys, what is the best way of preventing duplicate record creation on a put() using DPL. For example, for the following:
@Entity
public class Category {
@PrimaryKey
private Long recordID;
private String description;
private Integer type;
private Long customerID;
So how to avoid a duplicate put() on ( description + type + customerID ) ...... without a performance compromise.
Can I extend the class with Comparator and then use set DatabaseConfig.setDuplicateComparator(Class<? extends Comparator<byte[]>> duplicateComparatorClass) or am I completely on the wrong track?
Thanks, Len

Does your GenericLookup constructor fill in the fields of the secondary key (the fields of the GenericLookupConstraint class)? You didn't include the constructor in your post.
In your source code you've duplicated the fields, which makes me wonder whether you think that the key fields are not part of the entity. The secondary key is part of the entity, so there is no reason for the duplication.
If you're still having trouble, please create a complete test program with a main() so we can try it and see what you're doing wrong.
--mark

How to restrict Duplicate Customer Creation in SAP

Dear all,
How can we restrict duplicate customer creation in SAP SD.
We are into retail sector, across the store customers are being created by different employees.
in this way for many customers more than one business partner records are being created.
we are looking for a sytem wise functionality to restrict the customer master creation (for Sold to party only) if name1, telephone number and street field values are same, then system has to stop customer creation by giving an error message.
Is there any standard functionality to address these requirement. If so how could we configure it.
Any of you can help us to solve the issue. your solutions and help will be highly appreciated.
thank you.
Raghu ram.
Edited by: Raghu Ram on May 26, 2008 5:34 PM

Hi,
2 solutions :
- Procedure manually (no SAP) ;
- Use extension SAP (SMOD : SAPMF02D) to check with differents data before recording.
No solution in standard.
Regards,
Lionel

User Exit / Badi / BTE for Asset creation A ?

Hi Experts,
I need User Exit / BADI / BTE for asset Creation.
After saving newly created Asset from As01 we need to send a mail to the person for whom the Asset is assigned.
i have tried all this.But no one is triggering after saving the As01 transaction.
Exit Name           Description
AAPM0001            Integration of asset accounting and plant maintenance
AFAR0003            External changeover method
AFAR0004            Determination of proportional values for retirement
AINT0004            Change amount posted for certain areas
AINT0005            Dummy for extended syntax check. Do not use.
AISA0001            Assign Inventory Number
AIST0001            Exchange number range in master data maintenance
AIST0002            Customer fields in asset master
AMSP0002            Determine relationship type for two company codes
TRAN0001            User exit for asset transfer
Please suggest if anybody worked on this.
regards,
Imran

Hi,
Check out the following posts pertaining to similar topic.
Change Asset Workflow
Asset Management WORKFLOW
Regards
Sreekanth

User Exit/BADI for AS01 ( Asset Creation )

Hi Xperts,
My requirement is during asset creation in AS01, after asset generated i want to send asset no, subno, asset creation date, int. order no to ztable.
Can anyone suggest user exit/BADI which suit this requirement.
I have gone through forum search, but not found suitable object.
Ram.

Hi Ram,
Check out below Badi and Enhancement
BADI
IHSA_LIST_EDITING
ENHANCEMRNT
EXIT_SAPLAAPM_002
EXIT_SAPLAIST_001
EXIT_SAPLAIST_002
EXIT_SAPLAIST_003
THANKS & REGARDS
G.Vendhan
Edited by: vendhan g on Jul 24, 2009 12:33 PM

Automatic Asset creation through Project settlement

Dear All,
We have one issues where in AS02 AUC Asset quantity is in display mode still we can find the quantity there.
Can any body help me about the Process of Auto Asset creation through Project settlement.
I need to know how system calculate the Quantity from the Project settlement. if such type of Process exist in SAP
Thanks
Abhijeet
Edited by: Abhijeet Patil on Oct 5, 2011 3:05 PM
Edited by: Abhijeet Patil on Oct 5, 2011 3:05 PM

Hi,
There is process in SAP where we can create AuC from Projects. We need to have an investement profile set up and the same needs to be used in the project. You will have the details in SAP Help documnetation for this.
Regards
Sreekanth

Easiest way to identify/delete/prevent duplicate documents

I don't suppose that the text column (e.g. CLOB) is something that I can use the usual trick to delete duplicates with, is it? I would think rather than compare the actual text column, I'd need to calculate a checksum or something for each document and then delete rows with duplicate checksums. Or is there a better way? I'm trying to prevent, for example, a news article getting inserted 10 times because it's a UPI story that was carried by 10 different sites.
Thanks.

Your idea of a checksum is a good one. But I'd compute the checksum, and make it a unique constraint, which would PREVENT duplicates from being inserted. It's usually better to prevent them than to clean them up later.
Tom Best

Check duplicate asset number during MIGO

Hi MM/Abap Gurus ,
What user exit can be used to check duplicate asset number during GR. E.g: I have a PO with same asset number for item line 1 and 2. What user exit can be used to set warning msg if duplicate asset number exits during MIGO. Please advise if there any user exit can be used for my requirement?
Thanks
Mitra

Hi Puspha,
Actually, the scenarios as below:
1. PO created with 1 line item with Acc Assign Cat = A and multiple account assignment. Therefore, under the account assignment tab there are duplicate asset number inputted.
2. Hence, when do GR, the system should prompt warning message " Duplicate asset number exists".
Above are the requirement. I need any user exit that I can use in MIGO, where there is checking on duplicate asset number or during the sving of MIGO, I could inforce a logic on the checking.
Your help appreciated.
Thanks

How to Prevent duplicates on Combination of Lookup columns in sharepoint 2010 using infopath 2010 form.

Hi All,
I have list with some Lookup columns like City, Pin, and Text Column Name. All these are required columns.
Now I want to prevent duplicates while submitting InfoPath form if a Combination of City,Pin & Name. (like a Composite primary in Database is used.)
Can some one help me on how to achieve this using InfoPath 2010 Rules, writing rule in Xpath.
Thanks in Advance.

1. Add a secondary data connection to the list where the form will be submitted.
2. Prior to submit via rules, set the query fields in the above connection: City, Pin & Name with values entered in the form. Query the data source and check if the result has values.
3. Show error messages accordingly if exists else continue with Submit.
This post is my own opinion and does not necessarily reflect the opinion or view of Slalom.

Duplicate vendor creation blocking in XK01 Transaction

Hi all,
I want to block the duplicate vendor creation in the vendor creation transaction
XK01.If any solution kindly reply to this message.
Jyoti

hI
So u can use the exit EXIT_SAPMF02D_001, here insert the code you need to check the duplicate vendor.
Perhaps the problem you can have is this exit is triggered at the end only.
U can try to use the BTE 1360 (it's to check the account group), but I believe here those fields are not filled yet.
Max

Plant & business area validation in asset creation

Dear All,
Am working in a plant & business area validation which will fire the error msg when wrong plant is assigned at time of asset creation. Issue is for a company we have 19 business area and each business area assigned to various plant. In order to avoid the individual step for each business area, have merged two or more business area in pre-requiste section and correspondingly plant had been validated in check section. But when am inserting two check conditions, its not even working as per the logic, For ex :
Pre-Requiste :
( ANLA-BUKRS = '1300' AND ANLZ-GSBER = '1101' ) AND (
ANLA-BUKRS = '1300' AND ANLZ-GSBER = '1102' )
Check :
( ANLZ-WERKS = '1307' OR ANLZ-WERKS = '1308' OR ANLZ-WERKS = '1309' OR ANLZ-WERKS = '1304' ) AND
( ANLZ-WERKS = '1305' OR ANLZ-WERKS = '1306' ANLZ-WERKS = '1344' )
For the above condition system not validating as per business area since if we entering business area 1101 and entering the plant which related to 1102 business area, system not throwing the error msg where as if we put a single condition in a step its working fine.
Kindly suggest me how to overcome this by avoiding individual step creation for each business area.
Regards,
Balaji.c

Hi,
I have chnaged my validation in the following way as follows,
Pre-requiste :
Co code=XXXX
Check:
Business area = XXXX AND Plant = XXXX.
This condition is working fne for one business area, where as if i include more than one business area in the check section system not validating the condition, in a step its validating only one condition. Since 21 business area available for a co code its not feasible to create individual step.
Kindly suggest me is there any other alternative way to overcome this.
Regards,
Balaji.c

Need advice on preventing duplicate entries in People table

Hi,
In my database, I have a "People" table where I store basic information about people e.g. PersonId, FirstName, LastName, Gender, etc.
There will be lots of entries made into this table and I want to prevent duplicate entries as much as humanly possible. I'd appreciate some pointers on what I should do to minimize duplicates.
My primary concerns are:
Duplicate entries for the same person using the person's full name vs. given name e.g. Mike Smith and Michael Smith
Making sure that two separate individuals with identical names do get entered into the table and get their unique PersonId's.
Not even sure how I can even possibly know if two individuals with identical names are two different people without having additional information but I wanted to ask the question anyway.
Thanks, Sam

Thank you all very much for your responses.
There are three separate issues/points here.
It is clear that it is impossible to prevent duplicates using only a person's first, middle and last names. Once I rely on an additional piece of information, then things get "easier" though nothing is bullet proof. I felt that this was self evident but
wanted to ask the question anyway.
Second issue is "potential" duplicates where there are some variations in the name e.g. Mike vs Michael. I'd like a bit more advice on this. I assume I need to create a table to define variations of a name to catch potential duplicates.
The third point is what Celko brought up -- rather nicely too :-) I understand both his and Erland's points on this as typical relational DB designs usually create people/user tables based upon their context e.g. Employees, Customers, etc.
I fundamentally disagree with this approach -- though it is currently the norm in most commercial DB designs. The reason for that is that it actually creates duplicates and my point is to prevent them. I'm going for more of an object based approach in the DB
design where a person is a person regardless of the different roles he/she may play and I see no reason in repeating some of the information about the person e.g. repeating first, last name, gender, etc in both customer and employee tables.
I strongly believe that all the information that are directly related to a person should be kept in the People table and referenced in different business contexts as necessary.
For example, I assign every person a PersonId in the People table. I then use the PersonId as part of the primary key in the Customers or Employees table as well. Obviously, PersonId is also a foreign key in Customers and Employees tables. This prevents the
need for a separate CustomerId and allows me to centralize all the personal data in the People table.
In my opinion this has three advantages:
Prevent duplication of data
Allow global edits e.g. if the last name of a female employee changes, it is automatically updated for her within the context of "Customer" role she may play in the application.
Last but not least, data enrichment where a person may enter additional data about himself/herself in different contexts. For example, in the employee context, we may have the person's spouse information through "Emergency Contacts" which may come handy
within the context of customer for this person.
Having everyone in the People table gives me these three advantages.
Thanks, Sam

Preventing duplicates in Aperture?

I'm using the Import function (not dragging from the Finder) JPG photos and I have the box checked "do not import duplicates" - yet when I import files into the same project I'm getting duplicates and they are the exact same file name. Is there some other setting I need to have checked or this a bug - does anyone know? It is definitely creating a lot of manual work to try and get rid of the duplicates once I've completed the import. Thanks for any help anyone can provide.

If you import from the same card into the same project, then it shouldn't duplicate. That said, this functionality is imperfect.
The best way to prevent duplicates is to not continually import the same files. When you import, you have the ability to choose what files you import; you should only select new files.

Any USER EXIT or BADI for modification in ME21N Asset Creation

Hi Guyz,
We have a requiremnt where we need to put some validaion/check in Asset Creation of ME21N,
Any possible BADIs or USER EXIT available for this modification.
Pease help.
Thanks
Jaif

Hi Jaif,
For BADIs please go to SE24 put cl_exithandler diplay it and put the break-point execute the transaction for which you want to find out badi you will get the badi name in exit name parameter.
Regards
Sagar

Preventing duplicate asset creation

Similar Messages

Maybe you are looking for