Outstanding amount for a Journal Entry

Dear all
when we create a journal entry and do a partial outgoing payment based on that Journal entry to a perticular vendor how we an find out how much is outstanding in that journal entry in table level ?????
Thanks & Regards
Kanishka

Hi Kanishka
In 2005 the system did not cater for partial allocations at journal level. The internal Recon number field woudl only get a number if all the documents in a payment were matched 100%. If just one document at row level in a payment was paid partially, the whole journal would be treated as unmatched. To make it worse, when you open the manual reconciliation function, it displays all these transactions as open, and does not show the partial amounts or full amounts for that payment, thereby allowing you in effect to reconcile "a second time" on the same documents.
For this reason, you will have to look at VPM2 and see what amounts were allocated against each transaction. The field to look at is SumApplied (Paid to Invoice). Just bear in mind that both invoices and credit notes show a positive value in this field. However, journal debits and credits will show as positive and negative amounts.
So in summary, for fully paid transactions you can use IntrnMatch from JDT1 but for partial allocations you need to look at VPM2.
Hope this all makes sense, if not upgrade to 2007. It is worth it even if just for the Internal Reconciliation function that has been added.
Kind regards
Peter Juby

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