Problem in Workflow in Purchase Order for Several Level of Release Process

Hello everybody,
I have to create a workflow in which a release steps are assined by the size of amount. so in minimum 2 to maximum of 4 level approval. When the first person approves the workflow shold go to the next person. I have used the standard task TS20000166 activity in a loop and each time i'm using different user as agent. But after the first person approves and saves the activity is trminated by the first release PO from the screen. But when it loops and comes to the activity of second release, even after the release the activity is not terminating. It shows it is in process. The event of 'release' which shold have terminated the activity shows a error message in 'Display Event Trace' that "No configuration for workflow WS98000003 version 0000". But no error is shown in the workflow log.
Could u please tell how to solve this issue?? or any other way to achive the requiremnt of different levels of release based on the size of the amount?? Required solution ASAP.
Thanks & Regards,
Ajo

add loop end condition as release indicator = 'R'. Also dont forget to add the terminating event "Released" for the task you are using..
revert in case of prob
regards,
Sandeep Josyula
*Reward if helpful

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Problem with WorkFlow of Purchase Orders related to non active employees

Dear all,
We are running into issues with the WorkFlow when people are linked to a PO who are not anymore an active employee. That will give problems in the workflow as those people are logically not going to goods receipt/invoice reciept/approve those invoices.
How should we deal with this problem?
We are thinking about a solution like creating an overview of ALL purchase orders (without Goods Receipt) in which the creator, project manager or project sponsor of that specific PO is not anymore an active employee.
Could someone please advise the right solution?
Thanks in advance.

Experts? Anyone?

Problem while print preview purchase order for new document type

Dear Experts,
I have got the problem as below and need your helps.
I created a new purchasing document type and then created a new PO with this document type. PO was created successfully in the system. I added a message to print out PO with the followed parameters as NEU output type, 1.Print Out medium , VN partner function, dispatch time is 3 ( Send with application own transaction).
Then, I clicked Print Preview button on the ME23n screen, the error message bellowed was shown
"The combination of document type
and Purchasing organization is invalid.
please check the document and change it.
unable to print the form"
I really want to print the PO with new purchasing document type on the existed purchasing organization, Could you please help me identify the problem and solution for this issue?
Appreciate for your responses.
Thanks,
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Edited by: Tinh Vo Trung on Sep 23, 2011 7:43 AM

Dear All,
Many thanks for your responses.
Regarding to maintain the condition record in MN04, I already done for that but the problem was not resolved.
Could you please come with the other posible causes and solutions for this issue?
Dear Bijay Kumar Barik,
Please let me know why we check the new document type in Program, Routine and From of NEU output type?
p/s: I compared the version the program, FORM and routine of NEU output type and found that there is no the differences btw DEV server and QAs server. However, An PO created susscessfully in QAs server, but the error was happend in DEV server.
Could you please come with the other posible causes and solutions for this issue?
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Several purchase-orders for one requisition

Hello,
as I read in SAP/OSS Note 109143, it is not possible to create more than one purchase-order for a purchase-requisition, when the requisition comes from SD-order (Orders on Hand).
We use Release R/3 4.6C. Are there possibilities in ERP 2004/2005 ?

Hello,
Thanks, for your answer. I mean several purchase-orders for one requisition-ITEM. The requisition-ITEM comes from an SD-order-ITEM.
We want to split the requisition-ITEM-quantity to several vendors.
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.......................................................|-> vendor 2 (50 Pce)
.......................................................|-> vendor 3 (50 Pce)

Production order overlapping with purchase orders for outside process

I set up the overlap option in a router so we can send 50 pieces (total order quantity is 200) of material ahead to an outside heat treat operation. When we try to create the purchase order for the 50 to be sent out for heat treat two problems occur.
1. The quatity in the purchase order is for the entire order of 200, not 50.
2. We get a message "Date /23/2010 period D is not valid.
We currently do not use the functionality of splits and overlaps so if anyone can help or guide me to a good resource I would appreciate it.
Regards.
Gail
Edited by: Gail Weeks on Nov 12, 2010 4:19 PM
If anyone could help with this question I'd appreciate it. Thanks.

Gail:
the next operation would be an external operation in your order ? That is, has some external Operation Control Key?
Then the PurReq for this operation is created at creation or release of the production order by the total operation quantity. Ovelapping allows you to reduce some total time in order, but I don think that can be applied for the purpose you describe. Let us know more details about your requirement.
Regards

Transfer of tax indicator to purchase order for service items in shopping cart

Hi all.
I have a problem with the tax indicator in the shopping carts and in the backend purchase orders for service items. If I create a shopping cart with service items with different tax indicators, the backend purchase order have a unique item including all the services. So, all the PO items are under one tax indicator while in the shopping cart there is more than one indicator. I mean, the PO is not correctly replicated with the information of the SC.
Example: shopping cart in SRM with 3 items, tax codes: V1, V2, V1. The standard code transfers the information to the backend, and creates a purchase order with an unique item with the 3 services under tax code V1. So, the second service is not under the correct tax code, and will be wrongly invoiced.
We have debugged all the code of the process, and we think it is a standard bug. When you replicate a PO in the backend from a SC in SRM, have you experienced this behaviour, or the service items are grouped in different PO items each one with the correct tax indicator?
Thanks in advance.

Hi again...
I forgot to mention that we have found and applied the note 1822107 (Purchase order: wrong tax code for PO with 2 service items), that fits exactly to our problem. But after testing, it doesn't work.
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Purchase order for part C which is made up of parts A and B

I'm trying to create a purchase order for part C which is made up of parts A and B:
The customer orders part C (Key/ignition combination) through a sales order, I must create a purchase order for part C which will consist of parts A (Key) and B (Ignition); something like a BOM. The problem is that I don't know of a way to do this in purchasing. The only standard way is a subcontracting purchase order which will obviously not work in this scenario.
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Thank you in advance

Hi,
At the sales document level when the BOM for part C will be exploded then the schedule line category attached to Part C item should only create a Purchase requisition. and all below level component in PR should be marked as bulk material for which independent requirement will not be created in further processing of PR or PO.
Regards
PK

Quation rejected but i can issue purchase order for the rejected.

hi, i have several issues to be solved
i rejected a quotation but i can issue purchase order for the rejected quotation..
q1: why SAP had given that option?
q2:How do i restrict user to issue purchase order for rejected quotation?
q3: what i observed was , accepting the quotation entirely lies with user.so what is the criteria for accepting the quotation.. Is it just the price?? If it is the just price then How do i restrict the user to go always for low price quotation?
thanks in advance,
regards,
srini

In SAP R/3, RFQ comparision is done on the basis on price only.( including excluding discounts, delivery cost....).
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In SRM, we can define parameters against which we can evaluate the quote within the system.
Hope this is helpful.
Thanks
Ashutosh

Separate Purchase order for Planned Delivery cost

We have a scenario where we buy material from supplier A and delivery freight services provided by Supplier B. We raise a purchase order for suppler A for the material we buy, PO number 450000001
We add a freight cost condition type in the same PO 450000001 for the freight cost. In the details screen of the Condition type freight in the purchase order header condition tab, we specify Supplier B for freight cost condition type. This is standard SAP feature for freight provide by third party.
PO 450000001 is printed and send to Supplier A. And now the question is we need a PO for Freight suppleir B, how usually this scenario is handle.??

Hi Eric
I have faced similar problem long back and we do not have solution to that yet. It is a different thing to create new developement to bring in the particulars in to customised smart form linking the details of freight vendor only from the PO with the help of ABAPer but that did not enthuse my client.
As has been mentioned by Kl , freightt has to be added to the material to get the actual delivered cost which is more important from the perspective of valuation.
If we create a service Po for tansport just for the sake of sending a PO to transport then we have to delete the PO after sending it , this will be creating future audit issue as vendor willbe referring that whicle system will be showing that as deleted.
Any more inputs/contributions in this matter would be very helpful for the community who are interested.
Regards

Single Purchase Order for different Plants of Different Company Codes

Hi Experts,
I have a scenario, My Client has 3 Company Codes (1000, 2000, 3000 )
Company Code 1000 has 2-Plants    ( A001 and A002 )
Company Code 2000 has 1-Plant      ( B001 )
Comapny Code 3000 has 3-Plants   ( C001, C002, C003 )
All these 3-Company codes has centralised purchase organisation.
My Client requirement is to raise a single purchase order for external vendor, for all the plants A001, A002 which is in one company code and similarly in same Purchase Order for B001 plant which belongs to 2000 Company Code and Similarly for same purchase order for C001, C002, C003 plant which belongs to 3000 Company Code.
1)Is it possible to raise a Single Purchase to External Vendor for plants of Different Company Codes ?
2)Does it affect the accounting document ?
3)How to inward and where to inward these goods ? with respect to plant wise ?
Please Guide with Valuable inputs.
Thanks in Advance
Best Regards
Javeed
Best regards
Javeed Ahamed

1) How about Profit Centre ? We have Framed each Profit Centre with respect to Plant
Why should there be a problem?
2)In Case of Migo does we have to be careful and do stepwise MIGO with respect to different Plants ?
of course people have to be careful when performing transactions.
if you have multiple items in a PO then you can easily receive all items in one go. So people have to careful and need to check if they really received each of the PO items. Especially if people have authorization for many plants, then the user who is usually performing the receipts for plant A can easily post the receipts of plant B too.
3) How to Process MIRO ? Can we process Partial MIRO"S with respect to Line-items of those particular Plants ?
MIRO allows to post the invoice like it is send to you from your vendor. If it is just for a part of your PO then this is just a fact and MIRO allows to post this kind of invoices too.

Report to view pending Purchase Order for Release

Hi,
Is there any sap standard report through which we can view pending Purchase Order for Release.
Regards,

Hi,
you can use transaction ME28, this can give information of pending purchase order for release on release level.
but this transaction is used for releasing the collective release for purchase order. this is not an report.
if you want transaction for reporting purpose only, you need to create a report or query on EKKO table. based on release indicator.
vikas,

How to create a purchase order for a purchase requisition

Dear Experts,
Explain the steps for creating purchase order for a purchase requisition.
and where can i find this purchase requisition field in PO creation.

Hi Ravi,
Check out these documents:
http://www.olemiss.edu/projects/sap/MM_Create_PO_with_Ref_to_a_PR.pdf
http://www.sap.com/africa/services/education/pdf/Work_Instruction.pdf
Regards,
Chandra Sekhar

Creating a Purchase Order for the Asset

Hi,
Please see the following steps:
1.Create a purchase order for the asset.
2. Post a goods receipt from this PO.
3. Quantity of asset will be transfered from goods receipt.
But I find quantity of asset(AS02) was not be transfered and still was equal to 0.
Could you help me?
Thanks and Regards,
Colin.

see the field status varient for the gl account see the qty field is optional field or not
and check in the asset group also qty field is the optional field
Assign point if useful
Regards
A.k

Purchase order for services

When creating a purchase order for services, I am entering services lines in the SERVICES TAB, I would like to structure the services in the service specification into a hierarchy of outline levels. How I can do this? How can I activate the Service Specification outline ?
Thanks

Hello,
You can use an outline only in t the 'Full Screen: service'. In the Services full screen, you can choose 'Outline On/Off' to show and hide the service overview. You ser the width of the service overview as desired and when entering the transaction, system displays the settings selected before leaving the transaction.
If you select an outline level, the data area of the services displays the relevant service lines. You can choose 'Services' to display at outline level whether service line exist at outline level.
Regards,

SMBLN filed blank in case of service Purchase order for MSEG

Hi expert
SMBLN (Number of Material Document) filed blank in case of service Purchase order for MSEG.
if i check for normal po i get my number for which i have doing reverse.
Case example
when i check in mseg for Mvt 106 Material Docu No , in the field SMBLN i get for the Material Docu No of 105 for normal PO.
when i check in mseg for Mvt 102 Material Docu No , in the field SMBLN i dont get for the Material Docu No of 105 for Servicel PO
Regard
Nabil
Edited by: sayednabil on Apr 11, 2011 11:50 AM

Hello andrewjkasten,
It's good to hear from you again, although I truly wish it were to share a more pleasant experience than when we previously conversed. It is always great to keep an eye on sales however you can so you don't miss them! I'm sorry to hear a technical issue may have caused your order to not reach our systems and missing out on a great sale price!
Using the information you registered with the forum, I've sadly been unable to locate your computer order. With that said, I would like to look further into this and am sending you a private message to gather the necessary information. I look forward to your correspondence!
Respectfully,
Tasha|Social Media Specialist | Best Buy® Corporate
Private Message

Problem in Workflow in Purchase Order for Several Level of Release Process

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