Process Bid Invitation status problem

Hi Experts,
I am working on SRM Standalone.
I have a problem in bid invitation.
In Process Bid Invitation
1.I have accepted the bid by using 'Check Bid' option.
2.While i was checking the 'Bid status' it is showing as 'Awaiting approval' even though bid was accepted.
Kindly suggest me why exactly this is happing.
Regards,
Chandu.

Hi Chandu,
I feel that you must be using SRM 5.0 system.
Please use SAP Note 962488 and follow the function module they have provided to correct this issue.
This problem is occuring due to workflow definition.
To check this problem go to transaction PFTC
Task Type WS Workflow template
Task 79000003
go inside transaction,click on workflow builder and you will get status message as Workflow definition is not in version 0000.
You may require some basis or abap person help to fix this.
Regards.Nishant

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Process Bid Invitation attachments are not displaying

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Hi,
I think landscape of your Dev system is different than your Quality system. You need to put an entry of fully qualified domain name in the table I have mentioned.
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Process bid invitation

Hi experts
I need some help how to process bid invitation, When I create an bid invitation after choose the vendors (bidders) I publish the bid, when vendor access the link in e-mail sent to present the bid the system displays a message: INTERFACE DATAS INCORRECT., and it's not possible update the and process it.
I apreciate some help.
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Nilson

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PO Creation error after processing bid invitation

Hi Guys,
I need small help from you. I have created one bid invitation with out shopping cart. I had processed the bid invitation. Few vendors have submitted their bids. Purchaser had accepted those bid and approver had approved those bids. Now I have the option to "Generate PO" and "Create contract". If I click on Generate PO button I am getting an error that Purchase order has not been created.
I am unable to process further. Please help me. I have maintained PO number range in both the systems means in R/3 and SRM. Transaction types are also maintained in both the system. What else settings I need to configure?
if i click on "Create contract" buttion then I am able to create Contract in SRM system in held state. When this Purchasing contract will be copy to Backend system? once I chance the Contract status to release then this will be copied to backend?
My requirement is to create Purchase Order ?
Regards
Apparao a

Hi
Please provide your system version details.
In the bid invitation, the Follow-On Document field must contain the entry Purchase Order or Contract.
· In the case of bid invitations that are created manually, purchase orders are local only (product category is not relevant). In the case of direct material purchase orders, a copy (that cannot be changed) is created in the backend. Whether or not it concerns direct material needs to be stated in the item details in the bid invitation. You must specify the goods recipient and purchasing group. Also:
-> Outline levels can be displayed in a local purchase order
-> Bid invitation texts, bid texts, and documents are transferred to the purchase order (however not internal notes).
Also refer to this link for configuartion settings ->
http://help.sap.com/saphelp_srm50/helpdata/en/d3/133dcd5641b244a60578baa996a597/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/38/4cc5376848616ae10000009b38f889/frameset.htm
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Error when execute the "Process Bid invitation" - URGENT

When we are creating a bid invitation the system show us the following message:
<b>Enter exactly one partner of type Responsible Employee</b>
Could somebody help us with this issue?
Thank you very much
Best regards
Fabiana compagno

Hi,
How have you assigned the User (The user ID you are creating the Bid Invitation) in the Org Structure?Did you use USERS_GEN?What is the SRM version?
There is no Employee account assigned to that User..Also check whether the EMPLOYEE/PURCHASER Role is also assigned to that User.If not,please assign the same.
BR,
Disha.
Pls reward points for useful answers.

Invitation Status problems

I have a few problems with the status of events within my calendars. Firstly, when I create a new event with another attendee, then according to the help document named "Understanding symbols in iCal", after the email invitation has been sent the status symbol should change as stated:
"A diagonal upward arrow means "sent."
A diagonal upward arrow appears in the attendees list in the Info drawer next to people who have been invited to an event but have not yet responded....."
However I don't see that change reflected, what I see is a gray line a little like a tilde "~" only less curvy. The email has definitely been sent at this point. This status symbol is not defined in the above mentioned help document. When the email is responded to by the recipient, then again according to the above support document, I should see a new symbol with one of the following meanings:
A diagonal downward arrow means "received."
An "x" (RED) means "declined."
A checkmark (GREEN) means "accepted."
A question mark (BLUE) means "tentative."
However, what I am then getting is a question mark, but it's a gray one, not Blue. The email response has come from an Outlook client which has provided the following .ics file contents (certain details deliberately obscured but are correct in the file):
BEGIN:VCALENDAR
PRODID:-//Microsoft Corporation//Outlook 11.0 MIMEDIR//EN
VERSION:2.0
METHOD:REPLY
BEGIN:VEVENT
ORGANIZER:MAILTO:[email protected]
DTSTART:20071130T200000Z
DTEND:20071201T000000Z
TRANSP:OPAQUE
SEQUENCE:5
UID:394680C7-974F-4728-B31F-99810F0208CA
DTSTAMP:20071120T221717Z
DESCRIPTION:Yes indeed\n
SUMMARY:Accepted: Xmas Bash
PRIORITY:5
X-MICROSOFT-CDO-IMPORTANCE:1
CLASS:PUBLIC
ATTENDEE;PARTSTAT=ACCEPTED:MAILTO:[email protected]
END:VEVENT
END:VCALENDAR
From what googling around I have done, this seems perfectly valid, but it does not seem to be processing it correctly. As it changes from the "~" to a "?" this would seem to indicate that it realises it has received a response, but cannot process it. To check, I looked at one of my acceptances to an event to see if it matches, and bar a couple of extra lines in both files, the syntax looks consistent. Even so, I tried saving the .ics file and editing it to reflect some of the different date that is created in a genuine iCal reply as opposed to the Outlook ones, lines such as CREATED:20071031T212254Z, and "ATTENDEE;CUTYPE=INDIVIDUAL;PARTSTAT=ACCEPTED;ROLE=REQ-PARTICIPANT:MAILTO:ka..@ be...n.co.uk but it makes no difference.
Does anyone else have this, and know how to fix it?
Many thanks for your patience reading through the above

Slight edit to the above, after some more testing, it appears that the return acceptance isn't being processed at all, and in fact the "~" only changes to a "?" if I update the event and send out a new invite. This kind of implies that event replies are broken in Outlook, but I was hoping all that was behind us now as inviting people to events works both ways between iCal and Outlook, seems the acceptances only work one way though. I'm sure this is to do with the .ics file contents, and if I only knew what was wrong I would be happy to fix it all manually in the meantime.

In [Process Bid Invitation], How to customize button[Output Preview]

Hi,Guys
Now, I need to display the window created by my own SMARTFORM,while I push the button [Output Preview] .
How to customize?
Thank you.

Hi,
Create your own smartform via trx SMARTFORM.
Then implement BADI BBP_CHG_SF_BID to switch from the standard smartform
calling to the custom one. Just specify the custom smartform name in the BADI
and activate the BADI.
Please ensure, this Standard Smartform - BBP_BIDINV_BID gets called here.... Depending on your SRM System version
Please try this Sample code.
codemethod IF_EX_BBP_CHANGE_SF_BID~CHANGE_SMARTFORM .
IF SMARTFORM = 'BBP_BIDINV_BID'. " Standard Smartform
SMARTFORM = 'ZBBP_BIDINV_BID'. " Call your Customer Smart form
endmethod.[/code]
BR,
Disha.
Pls reward points for useful answers.

Product category comes blank IN BID INVITATION process of SRM

Hi Gurus,
   We are using the SRM Ssystem to process BID invitation.In this it uses the R3MMEXTRACT to get the product catalog information.The Information is fetched from R/3 using the RFC BBP_CATEGORY_GET_GUID.
The data which is fetched from R/3 is then transferred to SRM.but when the data is transfrred for some particular material groups the Product category comes blank.This happens in the case where the material group exists in two or more systems and the the function module is not able to identify from which system it is has to fetch the data.
Can anybody please help me with this.
this code is implemnted in the class ZCL_IM_CATALOG_CONTENT which is the class implemnted for BADI BBP_CATALOG_TRANSFER.
DETERMINE THE LOGICAL SYSTEM FOR THE ITEMS
LOOP AT catalog_content INTO wa_catalog_content.
    MOVE wa_catalog_content-cust_field3 TO ls_logical_system.
    EXIT.
ENDLOOP.
LOOP AT et_sc_item_data INTO wa_et_sc_item_data.
    READ TABLE catalog_content INTO wa_catalog_content
          WITH KEY line = wa_et_sc_item_data-number_int.
    lv_matgroup = wa_catalog_content-matgroup.
    IF sy-subrc EQ 0.
      CALL FUNCTION 'BBP_CATEGORY_GET_GUID'
        EXPORTING
          category_id   = lv_matgroup
        IMPORTING
          category_guid = lv_category_guid
        EXCEPTIONS
          nothing_found = 1
          OTHERS        = 2.
      wa_et_sc_item_data-category = lv_category_guid.
      wa_et_sc_item_data-category_id = lv_matgroup.
cAN ANYBODY HELP ME IN THIS,...

Hi there,
If you have 2 backends, is there any way you can find out which backend this is supposed to be coming from?
FUNCTION com_category_get_guid
    FUNCTION com_category_get_guid_ol
ELSE.
-------logsys is unknown -> read all categories with this ID------
You could have a look through the code and possibly debug it and see
                FUNCTION com_category_get_guid_db.
                        FORM get_guid_by_id_multisys
table COMM_CATEGORY
Hope this helps.
Matthew

Standard process for PO creation from Bid Invitation or Bid

Hi everybody,
I would like to know what is the standard process to create local Purchase Order (i mean in a extended classic scenario) from Bid Invitation or Quotation.
In the current process, Bid Invitation are created form Shopping Cart using Sourcing Cockpit. Then, Purchaser will send its Bid to supplier (by publishing Bid Invitation) using BBP_BID_INV transaction.
Then, supplier will submit its Bid.
At this step, what it is the standard process (does it exist ?) to create a Purchase Order linked to this Bid ?
The need is to have a PO as follow-on document to Bid.
Thank you to clarify this point.
Regards.
Laurent Burtaire.

Hi,
After the bids are submitted and when the bid invitation opening date arrives, there will be a map for you to compare the bids received.
To see this map, go to BBP_BID_INV transaction and the map will be there when you search your document.
When you click on this map, you will find one column for each of the companies that sent quotations.
You can click on the company's name and then you need to click on button 'Accept', in order to accept the company's quotation.
Then you click on 'Refresh'.
Then you click on 'Create Purchase Order' or 'Create Contract'.
In order for that to happen, you must have defined number ranges and document types for bid invitation, quotation and purchase order.
Let me know if it helped.
Regards,
Henrique

Vendor not able to see bid invitations created one day before

Hi friends,
We are workig with SRM5.0 SP08. I have observed that vendors are not able to see bid invitations processed one day before.
Could you pls suggest the probable reason, if anybody has come across similar problem? Bid invitation version is active and can be seen with purchasers login.
Your responses will be highly appreciated.
Regards,
Prashant

Hi Marcin,
all these bid invitation statuses are not closed. its published only. The problem is bidder is not able to see bid invitations with dates in the past.
Dinesh,
Ur right. There is also problem with search functionality. In fact I can display list of bid invitations only if I am not giving any search criteria.
Regards,
Prashant

Send e-mail to Vendors when Close Bid Invitation

I have a issue with SRM.
In Process BID Invitation, when the Bid is close by the button action "Close", Is possible to send an e-mail to the selected vendors, advising them about the closure of the BID invitation? Can I do this thru any BADI or another solution?
I think that in Auction, when I CLOSE them, an email is send to the vendors. Am I correct about this?
Can anyone please tell me how I can solve this problem?
This problem can be the Configuration? Is a SRM Problem or ABAP Problem?
Modaration Please, if this question is an incorrect forum, check and move to the appropriate.
Regards and tks a lot!
Edited by: Edgard Henrique Balam on Oct 29, 2008 8:21 PM

Hi Henri,
This blog may be useful for you.
I think it is possible if you have event which you desired
Bidder Alert Notifications
You can try.
Muthu
Edited by: Muthuraman Govindasamy on Oct 31, 2008 5:55 AM

The sender of the bid invitation

Hi gurus,
     Why the sender of the bid invitation to the suppliers turns to the approver after the bid invitation has been released. how to change to the creator of the bid invitation?
      I mean the email.
      thank you very much.

Hi wang,
There are two ways a bidder can receive / send his bid. One is via mail and the other by looging into portal using his own user i.d & password provided by the purchaser.
As mentioned by Yeu Sheng Teo the bidder gets a mail whenever a bid invitation is sent to him / her.
He then logs on to portal with his user i.d & password and selects the bid invitation and submits his bid which the purchaser can access using Process Bid Invitation link and the status against the particular bidder shows a bid submitted under Bidder / Bids tab.
You maintain the contact person for bidder / vendor using personal data tab in Manage Business Partners link.There you choose employee as contact person and maintain User i.d & password and communicate the same to vendor / bidder.
Hope this makes you more clear.
Award points for helpful answers.
Rgds,
Teja

Bidder Not able to filter Bid Invitations with custom fields

Dear Community,
Need some ABAP help.
Know many experts are in our community.
We have added 3 custom fields to the Bid Invitation and Bid header
Coded Badi BBP_CUF_BADI_2 for them to appear in the Search criteria for Find Bid Invitation for both the logins(purchaser and bidder).
The custom fields now appear in the Extended search for both.
These custom fields extract values from custom tables.
But we found that the search criteria seems to be filtering Bid Invitations only in the Process Bid Invitation screen(Find Bid Invitation) of the purchaser login.
Template: bbp_bid_inv/99/saplbbp_bid_inv_1010.html
And NOT filtering Bid Invitations in the Process Bid screen(Find Bid Invitations and Auctions) of the Bidder login.
bbp_quot/99/saplbbp_quot_ui_its_1010.html
The ABAPer has already incuded the custom fields in structures INCL_EEW_PD_HEADER_CSF_BID and INCL_EEW_PD_HEADER_CSF_QUOT,
What is required in addition so that the search criteria will work in the Bidder login as well??
Thanks in Advance,
Dinesh
(Will appreciate with points)

Thanks, Disha.
We have alreday activated BBP_WF_LIST
and tried some code in method
BBP_WF_LIST_SOCO
but did not help us.
Can you suggest any specific code to try?
You are right for template modification for values of this custom fields.
If we do that Bidder CAN filter the BI correctly with these values of custom fields.
But customer does not want that way because in future the values would be changing.
and so it would be an additional task to correct templates.
Also they have to redo these changes with every upgrade.
So we are fetching the values from custom tables for these custom fields.
Would like to again draw the attention towards purchaser's search with these custom fields.
Why purchaser can search correctly with these custom fields fetching values from custom tables?
Can we debug or take any hint from there?
Any futher thoughts?
Landscape - SRM 5.0 SP11 CLASSIC
BR
Dinesh
Already raised an OSS for this issue.
Will keep updated about any responce.

BID invitation publishing authorisation

Hi,
When we select " Process Bid invitation" in EBP, we have find button through which we can filter the Bid invitations and open the same. But it lists even the Bid invitations which i am not authorised.
For ex.
Bid invitations created by "P1" purchasing group are Bid1, Bid2 & Bid3.
Bid invitations cerated by "P2" purchasing group are Bid 11, Bid12 & Bid13.
P1 purchaser can open the Bid invitations (Bid11,Bid12 & Bid13)created by P2 and can publish. Is there any control in org.structure or it is only through authorisation objects.
There is a selection criteria "My Bid invitations". But it can be used to open only my bid invitations not restricting others to open my bids.
Regards,
Prasanna

go to PFCG
Create a new role for Example ZBR01_EC_BBP_OP_RM1
BR01 is a plant
RM1 is a pruchase group
and go to authorisation and display authorisation data . then go to organisational levels and maintain purchase group , purchase organisation.

Hide button in bid invitation on condition basis

Hello All,
There few push buttons in the bid invitation screen.i want to hide the buttons based on the bid invitation status.
The configuration id hides the push button permanent.
For Example : if the technical bit is not opened then when the purchaser opens the invitation he should not be able to see the "Awards and Rewards" buttion even when the bid dead line date crossed.

Masa
Can you elaborate?
How do I disable buttons on RFx- All Queries page ....Buttons like Create RFx and Copy
Thank You
Nikhil

Process Bid Invitation status problem

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