Processing open item in GR/IR account

Hi,
If the amount in GR and IR accounting document is not matching for GR/IR GL line item, what option we have to clear the GR/IR GL account.
The GR/IR clearing account can not be manually posted as manual posting is restricted in our case so I am not able to use F-03/F-04 etc. Also as amount is not matching SAP standard program SAPF124 is not clearing this. We are aware of MR11. But is there any other option available.
Regards,
Vijay

Hi Vijay,
From the messages that you had posted, I had noticed that you only do automatic clearing since the business doesn't allow manual postings. So therefore if there are values not assigned, all the postings should be posted to the automatic clearing account (OBXZ and OBXL). If this is the case therefore you need to maintain the maximum and minimum amounts for automatic clearing. This can be set in transaction code oba4 and and oba3.
Regards,
JeCCas_DJ

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Open item management_part payment with partial clearing_post outgoing payment process open items

In this scenario of post outgoing payment process open items , i' m facing a error titled as below
The difference is too large for clearing
Message no. F5263
Diagnosis
A non-assigned difference exists for the specified clearing amount.
The difference for an automatic difference posting must not be greater than the difference permitted for the user, nor greater than the difference permitted for the tolerance group that is contained in the customer/vendor master record.
System Response
It is not possible to automatically charge off the difference.
Procedure
You can charge off the difference manually using the function "Clear differences". You define the upper limits for automatically clearing differences in the tolerance group assigned to the user.
Change tolerance groups for user
I gave the specifications in (OBA4 screen) i.e., change tolerance groups for users/employees are as follows
Amount per document : 9999999999
Amount per open item account item : 9999999999
Cash discount per line item : 10%
Permitted payment differences left blank
What else do i need to execute ?
Please aid me in resolving the error....
Thanks in advance,
Heamanthkkumar.

Hi,
it seems you want to make a partial payment of 15000, select the line item against which you want to make the payment. On the payment amount field put -15000 and then simulate. It will credit the bank account and debit you expense account. Pls refer the screen shot.
best regds
Subha

Post with clearing : process open items

hi,
i do post and clearing FB05.
i select incoming payment for transaction to be processed in the selection screen.
Q1
in the first line items, i put PK 40 for bank account and the next screen i put the amount, say 100 and hit process open items button.
i choose the customer account and hit process open items button.
in the standard tab, it shows list of document and also the amount entered (amount to be cleared) 100.
now my question comes :
as i debit bank 100 (pk 40), it should credit cust 100- (pk 15), right?
amount entered field is showing 100 then assigned field should be 100- to make it 0 in not assigned field, right?
but in this case, i need to select positive 100 and not negative 100 in the cust account document list.
this is what i confused. as in f-03 or f-32, i remember if amount entered field is positive then i need to choose negative amount so that in not assigned field is 0.
Q2
why in first line item, if i put PK 15, i not able to process open items anymore. for example if i enter 100 and click process open items, when i put in PK 50 the same amount on the next item line, i not able to simulate correctly as with unassigned figure.
can explain?
thanks

Hi
When you select "process open items", the system lists the Open items of customer. You are supposed to select an open item to be cleared with the amount received from the customer. When you sell a product, Customer is debited and hence it is positive only.....
I hope it is clear
S Jayaram

Line items seen in fbln but not in process open items

Hi Gurus,
one line item is seen in fbl3n but not in process open items in f-07,
the entry is rent a/c Dr
to rent payable a/c
we can see is fb03, fbl3n of both accounts
Pl suggest. I am unable to clear

Dear Shymalasandia,
You can reach REGUP by se11 and insert the document number that You can see by FBL1N but not during the payment.
Probably it is contained into a payment proposal (F110) and therefore You cannot pay it manually (to avoid double payment).
If You find it into REGUP table, You have two options:
1.pay it by F110
2. delete the payment proposal by F110 (menu> edit> proposal--> delete) and pay it manually.
I hope this helps.
Mauri

Not able to process open items using F-53

Hello All,
I am trying to process open items using F-53, I m getting error message as "Entry SAG1 is missing in table T043G". This was working fine for GL accounts, but failing for vendors.
I checked the tolerance group for same and its fine and also tried checking table se16, but not able to find the root cause of issue. please let me know how can i resolve this.
Thanks in advance.
--Sagar

HI,
Check following...
1. Make sure you have created one null (Blank) tolrance group using transaction OBA3 for your company code SAG1...
2. If you do not want to create null tolerance group then make sure you have mapped the tolerance group created to the customer master and also see the use assignment...
Regards,
Chintan Joshi

Sap r/3 rel 4.6c - F-03 Process open Items; standard output; column width

Hello All:
I use SAP R/3 Release 4.6C. I am learning how to use the F-03 Clear G/L Account function. On the front page of F-03 you enter the account number and then click process open items.
The output comes on the screen in the "standard" tab. In this tab you may start to clear your items.
My question: How do you change the width of these columns? I know you can change the column width by moving the column margin with the mouse. I want to know how to change the column width permanently - make the column a "fixed" width that will not change unless I change it.
thx
Tracy Lofstedt
Western States Equipment Co

First adjust all the columns as you prefer, then click on the table settings,configuration icon on the right top. Give a name in the variant and click save. Tick the check-box Use as standard setting.

Sap r/3 rel 4.6c - F-03 Process open Items Column Width standard tab output

Hello All:
I use SAP R/3 Release 4.6C. I am learning how to use the F-03 Clear G/L Account function. On the front page of F-03 you enter the account number and then click process open items.
The output comes on the screen in the "standard" tab. In this tab you may start to clear your items.
My question: How do you change the width of these columns? I know you can change the column width by moving the column margin with the mouse. I want to know how to change the column width permanently - make the column a "fixed" width that will not change unless I change it.
Do you know which variant I need?
thx
Tracy Lofstedt
Western States Equipment Co

Hi Tracy,
You've posted your question on one of the SAP Business One forums which is not related to R/3. I recommend you repost on one of the R/3 related forums, a list of which can be found here:
https://www.sdn.sap.com/irj/sdn/forums
Kind Regards,
Owen

F-44 Clear Vendor Process Open Items

Dear All
Can anyone please tell me how to use transaction code F-44. I want to clear Vendor items. But unable to do it.
Thanks & Regards
Kanwaljit

Hi
Befor run this transaction ytou have to post vednot invoice through transaction F-43 & Fb60 and then payment through F-53 & F110.
for example if the amount of invoice 500 and payment is 500 then no need to use f-44 .becasue when you post the payment fully at this time that document automatically cleared.;
But if the invoice is 500 then payment is 499.95 in this case you use the f-44 .becassue in this case amount is not match and thsi is not showing clear in that case we use f-44
in this transaction yuo select the vendor account and select the cleraing date
and clcik on process open item
then use the transaction
regards
roobal

Clearing a open item with two bank accounts at a time

anybody answer the below question please
how can clear the vendor line item using two bank accounts at a time

hi Samala,
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hope this helps
ec

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F-26 sort order of Process open items. Before the upgrade on 4.6c when we did F-26 and entered the billing document the open items were then grouped together at the top. Now in ECC the sort does not occur. Any ideas on how to fix this.

Try using F-05 to post the adjustment accounts.
Thanks,
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How to activate open item management to GL account.

HI Experts,
In my company code one GL Account is already exists and it is not having Open item management activated as well as GL account is having 350000 USD balance in that.
Now i want to activate open item management for that account, Could you please show me the process and programmes involved in activating Open item management to existing GL account.
Thanks,
Guest1

HI,
If you are in ECC with Doc Splitting, SAP Recommend that, once doc posted with non open item selection GL A/c,
SAP Provided Information:
(Create a new account with the correct account assignment. Post your
items to the new account. If you want to use the original account number, you must bring the account balance to zero, change the account assignment, and repost the items. You can remove the old items by
archiving the documents.)
1 u2013 Create New GL A/C with same activity with open item check box.
2 u2013 Transfer Balances from Old GL A/c to New GL A/c.
3 u2013 Block Old GL Account.
If you are in up to 4.7
1- Make it Zero this GL Balance
2- Block for posting GL A/C
3- Select Open Item Mngt Check Box
4- Run Program in, T.Code SE38, Program :RFSEPA02
5- Remove Block Indicator for this GL
Regards,
Viswa

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Hi,
Is it possible to view Open Items in GR/IR Account Internal Order wise?. We are assigning Internal Order in Goods Receipt and want to view Open items for the particular Order.
Regards,
Amanullah

Thanks for your response.
I already review the accounting and is pretty fine.
The system creates document type WE and RE for the Goods Receipt and Invoice Receipt.
Unfortunately in transaction FBLN the system shows as a Open Item, and honestly I don't know the reason.
I really appreciate any help for this issue.
Regards.

Clearing of open items from one Bank Account to one or several customer A/C

The requirement herein is to do the Posting & clearing of open items from one Bank Account to one or several customer Accounts. We will have to use the Standard program RFBIBL00 to achieve this because the program can do the posting and clearing of open items. I know that we will have to use the structures BSELK (Header) & BSELP (item) to get the clearing functionality as well. Now the question is to which field we will map the Bank A/C No. and the Customer Clearing A/C. I need help on mapping the data to correct structure fields. I thought about it and I think the data should be arranged like the following:
BGR00- Session Header
BBKPF- Header
BBSEG- Doc. data (Bank Account BBSEG-BANKN )----Can you confirm ??
BSELK-AGKON (Customer A/C- open item/ Header )
BSELP - Line Item
BSELK-AGKON (Customer A/C- open item/ Header )
BSELP - Line Item
BSELK-AGKON (Customer A/C- open item/ Header )
BSELP - Line Item
I know that the clearing can happen from one Bank A/C to several customer accounts. I am thinking on building up data in this format & then writing it to a file to sumbit the file data to RFBIBL00. Can anybody help me in building up the data. Kindly provide your helpful insights. I want to be sure if this is correct or not ?? One more question how to fill the BSELP structure ??

Solved Through forum

Customer open items, transfer to new account number

Does anyone have experience in transferring customer open items to a new account number?

Thanks for the reply, the situation I have is there are existing postings on a customer account in SAP. The client wants to create a new account number and transfer the balances from the old account to the new account. There are a significant amount of items on the old account. Normally I would use transaction F-30 for a small number of postings but this requires posting each line item individually to the new account. I was hoping there was a more systematic solution.

F-32 modify selected open items in the Process Open Items sheet

Hi all,
I have to design a solution in order to modify the selected open items showed in the Process Open Items sheet. I mean, I want to clear 2 concert items (I know every feature for each one) but the selection criterion match some items else, so I need to deselect the extra open items. This change is in order to create a BI to automate the clearing process.
I know you are thinking, ok man you just need to use the Automatic Clearing transaction (F.13) but it doesnu2019t solve the prerequisites given (the same problem with the selection criterion).
Could you help me?
Thanks in advance.

Hello Rob,
In fact the transaction provide me the correct criterions, but the internal logic use them like OR's in a select but I need AND's. Let me explain it better with an example:
The standard program does something like this:
Select *
From ...
into ...
where criterion1 OR
            criterion2 OR
            ...             OR
            criterionN.
But I need to modify this selection like follows:
Select *
From ...
into ...
where criterion1 AND
            criterion2 AND
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            criterionN.
I don't how to attack this problem by User Exit, BADI... I have tried with every resouce i know but nothing. The last resort is a Z program whith the propper BAPI but this option is not wellcome at the moment.
Thanks again.

Processing open item in GR/IR account

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