Project lite and project online

I just heard about project lite license and seems pretty cool, we are small company with a PMO, so, I suppose I still need a valid Project Online license for the PMO and then the rest could be just project lite licenses?
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Esteban V M --
The Project Lite license is specifically for team members, and allows them to manage tasks, to collaborate, and to submit timesheets. Your project managers and members of the PMO staff will need Project Online licenses. I would also strongly
recommend that you purchase licenses for Microsoft Project Professional 2013 for your project managers and for your Project Server administrators as well. Hope this helps.
Dale A. Howard [MVP]

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Project Online and Project Lite Licenses Transferable?

I was wondering how the user licenses are handled when deactivating and reallocating. Are user licenses transferable for Project Online, Project Lite, and Project for O365?

Teddy,
It depends on how you are defining "Transferrability". As a bottom line, the number of "Active" users at any time, cannot be more than your licenses. And the license for each product are its own.
I am no licensing expert, and I suggest you talk to a Microsoft Rep for a concrete statement on the licenses.
Cheers,
Prasanna Adavi, Project MVP
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Can Project Lite be used with "Project Online with Project Pro for O365"

Hello MS Support,
I am aware that Project Lite does not functions as a stand alone, it either works with Project Online or Project Server. However, I wanted to check and be very sure before buying, if Project Lite will work equivalently well with "Project Online with
Project Pro for O365".
Project Lite:
https://products.office.com/en-IN/project/compare-microsoft-project-management-software
Project Online with Project Pro for Office 365:
https://products.office.com/en-us/project/project-online-with-project-pro-for-office-365
Prompt reply will be a great help.
Regards,
Urvashi

Urvashi:
Project Lite grants access to update timesheets and tasks only. You cannot use Project Pro to connect to Project Online with this license. Everyone who manages schedules using Project Professional or Project Pro for Office 365 must have a full license for
Project Online and a license for Project Pro. Project Lite is not a license that applies to on-premises installations. For that you acquire a different type of license.
Gary Chefetz, MCITP, MCP, MVP msProjectExperts
Project and Project ServerFAQs

Project Online - Lite Users Are Unable to See projects in their view

Hi Everyone - I have recently added several new projects and added some new users. I have added these new users, assigned the lite license to each of them, and shared the PWA site with them. However, when they sign in, they do not see any new projects. The
Project Center has no projects listed, just empty lines. I have verified they are resources on some and owners on others to see if that made a difference, but that does not work. Any help would be greatly appreciated.
Thanks,
Peter

Hi Peter,
This means that you are using the SharePoint permission mode which is indeed the default permission mode with Project Online. Thus you have to share each project and site manually with the users.
See this blog:
http://www.prasannaadavi.com/2013/08/exploring-sharepoint-permissions-mode.html
That being said, I'll suggest to have a look at the
permission modes. The SP permission mode requires a lot of manual operation to give access to every single user on their projects. The PS permission mode is much more granular and requires less operations once
configured.
Hope this helps,
Guillaume Rouyre, MBA, MVP, P-Seller |

Allow collaboration on un-published / checked-in project on Project Server 2013 and Project Online

Hi All,
Before a project is officially published specific resources in the project team need to be able to "collaborate" i.e. create tasks, change dates, etc. before the project is published. The complication is that we need this collaboration to happen
on un-published / checked-in versions of the schedule. For example, the primary Project Manager adds tasks and makes changes to a published version of the schedule, saves and checks-in the project (doesn't publish), tells a secondary PM to go in and review
the changes, the secondary PM should be able to see the changes the primary PM made, even though the schedule changes weren't published, be able to check-out the schedule, review what the primary PM did, make some more changes, save and check-in the schedule
(again, without publishing it), and tell the primary PM to review. Then the primary PM could go, check-out the schedule, review it, save it, publish it, and check it in.
Can Project Server 2013 or Project Online allow to do this? I looked into permissions and Server settings but I couldn't find anything that would indicate it is possible.
Any help will be greatly appreciated!
George

Hi George,
If you perform some tests, you'll see that even from PWA, the schedule can only be edited from the draft table. When you access the schedule in read only (as a team member for example), you see the published version, but as soon as you edit it (after clicking
on the edit button assuming you have the appropriate permission), you'll open and update the draft version of the project.
As far as I can remember (I don't have it in front of me now), you have a "line" in the schedule PDP (don't know how to call it in english) that will tell you if you are accessing either the draft or the publish version.
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Project online / cloud and integration with SharePoint.

Greetings!
I am new user to the project online and trying to understand differences / options for cloud offering.
If we need to use Cloud for project and portfolio management, do we use need to purchase project pro with sharepoint cloud.
What are the option features? Is there a reference document explaining the offering?
Best Regards,
stct...
stct

Stct,
This might help
http://office.microsoft.com/en-us/project/microsoft-project-online-online-project-management-software-FX103802026.aspx
Hrishi Deshpande Senior Consultant

Project Online - Schedule PDP disappearing for some Project Owners and Project Server Administrators Group

Current Project Online environment is currently setup with Project Server Permissions Mode. All projects follow a customized workflow that enables Schedule PDP on Planning Phase/Stage, among other rules. For some users the workflow and
expected PDPs are working fine, but for other the Schedule PDP just disappears under unknown conditions, even if they are part of the Administrators Group. Has anyone come across these behaviour?
Saludos!

As you said they belongs to Admin group it means they have required permission still double check the permission assigned to the users.
Also ask those users to try to log in form different system then check is issue is occurring.
If this issue is occurring for few users then this may be because of Browser. check the following :
1. Open IE then internet options --> Security --> Trusted Site and add your PWA site. then check
2. If still issue is occurring then click on F12 button then select browser mode as IE 9 then check.
kirtesh

How to install Project Online and Project Pro for Office 365

Hello,
Can someone please explain where can I find reliable and exploitable step by step process to install
Project Online and Project Pro for Office 365. I tried for several weeks with no avail.
All the links I followed led to
an impasse.
Thanks for your help

WLID1966,
I am not sure if there is a step by step process detailed anywhere, but that possible because it is fairly easy to get started. The steps below may vary sligtly because I am using a preview version..
1) you would sign up for Project Pro for Office 365 from this link (or pursue through your organization) : http://office.microsoft.com/en-us/project/enterprise-project-and-portfolio-management-subscription-project-online-with-project-pro-for-office-365-FX104002972.aspx
2) Once you are setup with Office 365 account and project online, you would go into the settings as shown below
3) Once you click on software, you should see the below, and then click Install to install Project Pro.
Prasanna Adavi,PMP,MCTS,MCITP,MCT http://thinkepm.blogspot.com

Project Online and Outlook Sync

Hi, I have just added a E3 trial onto my Office 365 portal that has Project Online. This is so I can test the Outlook Sync Tasks feature. I am getting the below message - any ideas of the issue and fix?
"We weren't able to start syncing your tasks because there is no email address associated with your profile. Please request an email address or contact your administrator"
thanks in advance
Steve

This will only work with mailboxes hosted on Exchange online. Have you setup a mailbox for your user account?
Gary Chefetz, MCITP, MCP, MVP msProjectExperts
Project and Project ServerFAQs
Project Server Help BLOG

Project Online 2013 Licenses/Subscription

I am actually new to the Project Online 2013 ( not the project server ) So have a question regarding the correct subscription for my users.
A bit background, we are trying to implement a Project Portfolio Management solution at our organization and we are researching to see if Project Online is a good fit.
I currently brought Project Online with Project Pro for Office 365
which has the following licenses
1) Project Pro for Office 365
2) Project Online
3) Office Online
4) SharePoint Online ( plan 2)
I got 4 user licenses for the above subscription where the Users have access to PWA and can create projects and do stuff.
We are planning on implementing it as an integration of SharePoint Online & Project. So now we are having our other team members who not PM's or Portfolio Managers who needs access and I am not sure what license to buy for them.
1) SharePoint Online (Stand alone) : If they will be just working on the project sites / Team sites Do I need to get SharePoint Online Subscription so that they can have access to the tasks.
2) Project Lite : If I get this license will my team members be able to access the PWA and even the SharePoint online sites, Will it cover both the options of Enterprise Project Types & SharePoint Task List Project Types.
I think I should go with option 2 of buying Project Lite for my Team Members but wanted to make sure if this is the right Subscription to buy.
Can anyone help me with this?? I tried contacting Microsoft Support through phone but they weren't able to help me or they created a ticket and I am waiting on their specialist to contact me.
But any help is appreciated. Thanks

Hello,
For the Team Members to access the Project Sites and certain pages in PWA (Timesheets / Tasks etc.) the Project Lite license will be fine. See the links below for details:
http://office.microsoft.com/en-us/project/project-lite-project-software-for-team-members-FX104310999.aspx
http://office.microsoft.com/en-us/office365-project-online-help/what-can-team-members-do-in-project-online-HA104220591.aspx
http://technet.microsoft.com/en-gb/library/project-online-service-description.aspx
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

Project Online Resource Management

We will be using project online for Resource Management - managing the workload on many machines - and do this function across the team collaboratively.
I was wondering how resources are managed in Project online. After loading tasks on my resources/machines , I need to be able to see/view how much workload is distributed on these resources/machines and if I can assign a pending task to the resource or shuffle
the work around.
I would like to use 2 project pro and 2 project lite licenses to manage resources/machines.

msayani2 --
Firstly, all of your people and machines need to b entered in the Enterprise Resource Pool. For each of the machines you list, enter a Max. Units value that represents 100% multiplied by the number of machines you have. For example, if you have
three road graders, you would enter 300% in the Max. Units column for a Road Grader resource.
Next, you will need to build enterprise projects, add the required people and machines as team members in the project, assign the resources to each task as needed, and then save and publish each enterprise project.
To see how the workload is distributed for your resources, navigate to the Resource Center page and select the resources whose assignments and availability you want to study. At the right end of the Resources ribbon, click the Resource Availability
button. On the Resource Availability, select the time range you want to use and you can then see the availability of your selected resources. You can also click the Resource Assignments button to study how the resources are being used on tasks
across all projects in Project Server.
Hope this helps.
Dale A. Howard [MVP]

Project Online Permissions

Hi!!!
I am new to Project Online. So far, I have created many users (Project Lite) and (1) Project Manager (Project Full).
The PM can create Projects and share them with other users. The problem is when the PM wants to grant Access to other users, the team member can´t edit or make any changes to the Project.
In summary, I have some sort of problem with permissions. Can you please give me some guidelines on how to setup a basic level of permissions so the PM can grant access to other users (team members).
Thanks for your support!
Ignacio

Hi Isa,
In order for the team members to update task progress, they have to be assigned on tasks by the PM. Once the project PUBLISHED (and not only saved), the team members will see the assignments in their task or timesheet page.
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Project working with Project Online in Office 365

Hello,
My question is related to project working and using Project Online to track projects.
* Can I use a single "Project Online with Project Pro for Office 365" subscription for tracking and creating reports about all project sites and their tasks in Office 365?
Meaning, if we have multiple projects designed in Project Pro and then uploaded directly to Office 365, can we gather the task, resource and progress information from these projects (created directly to Office 365) in a Project Online overview? One person
using Project Online to oversee multiple projects, others uploading their projects and changing task information in Office 365 to a SharePoint site with Project Pro and Office 365 subscriptions.
We want to have one person with Project Online overseeing the progress and create reports on all projects that have been uploaded to Office 365 (Project Portfolio Management), but not creating new projects. Is this possible with just one Project Online subscription?
The other users would all have an Office 365 Enterprise 3/4 subscription for accessing Office 365, collaborating and updating their tasks. Project managers would have a Project Pro subscription for creating and uploading projects to Office 365.
Thank you in advance.

Helen,
Your question is slightly confusing, so let me try and say it this way:
1) Your PMs (multiple) will use Project Pro, to create and publish plans to Project Online
2) You will have one user who will 'administer' Project Online and create reports etc.,
3) You will not have any other users access Project Online
4) I am not sure about you 'SharePoint' comment--so excluding this.
The problem is that, Project Pro+Office 365 does not necessarily give you access to Project Online. This combination is more useful when you are using just Project Pro or using project Pro to sync plans with Task lists on SharePoint Site. Plans that are
uploaded this way will NOT appear in Project Online. So, the person who has the Project Online license will not have any data to report on.
Having said that, here are few options:
1) Stick with Project Pro +Office 365. Team Members can access "Task" lists in SharePoint Sites. In this scenario, Reporting will be somewhat complex, because each site is its own, and you might have to customize to be able to report across multiple sites.
2) If you want an easier Project Portfolio Management, Project Online is better. However, in this case, your PMs need to get Project Online with
Project Pro for Office 365 which will allow them to publish plans to Project Online. Then your user with project Online license can generate reports for the portfolio easily. In this scenario, if you want team members to be able to submit timesheets,
work with documents etc., you might want to look into getting the Project Lite for them (http://blogs.office.com/2014/03/31/project-lite-may-1st/)
Hope it helps.
Prasanna Adavi,PMP,MCTS,MCITP,MCT http://thinkepm.blogspot.com

Project Online - Read Only

Hello,
Is there a way to create permissions for Project Online users so they only have read only rights? If so, would it be possible to change this permissions to write access at a future date?
Would a different subscription be more suited for "read only" rights?
Thank you in advance for your assistance!

Tracy,
There are two aspects here:
1) The license required: I think the Project Lite license part of Project Online, will be suitable for these users. Even if it is read-only, accessing Project Data requires a license, as far as I know.
2) The second part of the equation is the permissions set up. if you are using the Project Server Permission mode, it is fairly easy to set up read-only permissions and later change them. If you are using SharePoint permission mode, you might have to use
a non-synchronized permission level.
Cheers,
Prasanna Adavi, Project MVP
Blog:
Podcast:
Twitter:
LinkedIn:

Custom fields with the same name in Project Online

Today I discovered something interesting when creating custom fields in Project Online.
I usually create a certain set of custom fields that are useful to have on both the project and the task level. An example of these is Reportable, which I use to determine which tasks to roll up into reports and also which projects overall to report on.
So I created a project level custom field called Reportable. No problem.
I then created a custom field on the task level called Reportable. And the computer said no!
I then learned that although you could do this in Project Server 2013, you can't in Project Online. You can't have duplicate custom field names, even if they are of different types.
This has led me to use a naming standard, such as Reportable Task and Reportable Project. But I really don't like that as codes are for computers, not us humans. So I hope this changes in the future, but for now you just need to think about how you approach
the fields.
Good luck!
Ryan Darby
National Manager PMO
www.ipmo.com.au
www.projectonline.com.au

Hi Ryan,
I would follow Ben on this..
Just made a test on a Project 2013 instance on-premise and I cannot create a task ECF and a project ECF with the same name. The same test on a Online instance returns the same result: the ECF names must be unique whatever the entity is.
Waiting for Ben's confirmation.
Hope this helps,
Guillaume Rouyre, MBA, MVP, P-Seller |

Project lite and project online

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