Project Online 2013 Licenses/Subscription

I am actually new to the Project Online 2013 ( not the project server ) So have a question regarding the correct subscription for my users.
A bit background, we are trying to implement a Project Portfolio Management solution at our organization and we are researching to see if Project Online is a good fit.
I currently brought Project Online with Project Pro for Office 365
which has the following licenses
1) Project Pro for Office 365
2) Project Online
3) Office Online
4) SharePoint Online ( plan 2)
I got 4 user licenses for the above subscription where the Users have access to PWA and can create projects and do stuff.
We are planning on implementing it as an integration of SharePoint Online & Project. So now we are having our other team members who not PM's or Portfolio Managers who needs access and I am not sure what license to buy for them.
1) SharePoint Online (Stand alone) : If they will be just working on the project sites / Team sites Do I need to get SharePoint Online Subscription so that they can have access to the tasks.
2) Project Lite : If I get this license will my team members be able to access the PWA and even the SharePoint online sites, Will it cover both the options of Enterprise Project Types & SharePoint Task List Project Types.
I think I should go with option 2 of buying Project Lite for my Team Members but wanted to make sure if this is the right Subscription to buy.
Can anyone help me with this?? I tried contacting Microsoft Support through phone but they weren't able to help me or they created a ticket and I am waiting on their specialist to contact me.
But any help is appreciated. Thanks

Hello,
For the Team Members to access the Project Sites and certain pages in PWA (Timesheets / Tasks etc.) the Project Lite license will be fine. See the links below for details:
http://office.microsoft.com/en-us/project/project-lite-project-software-for-team-members-FX104310999.aspx
http://office.microsoft.com/en-us/office365-project-online-help/what-can-team-members-do-in-project-online-HA104220591.aspx
http://technet.microsoft.com/en-gb/library/project-online-service-description.aspx
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

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Project Server 2013 licensing

I was reviewing the Microsoft Project Server 2013 licensing terms and noticed the following:
PPM solutions require a Project Server 2013 license for each running
instance of the software
(source: http://office.microsoft.com/en-001/project/microsoft-project-licensing-project-for-multiple-users-online-and-on-premises-project-management-software-FX103802201.aspx)
The PUR mentions something similar:
For each license, you may use one Running Instance of server software
(source: http://www.microsoftvolumelicensing.com/ProductPage.aspx?pid=443)
You have to install Project Server on each SharePoint server in your farm. In the past it has always been said that you need one Project Server License for each installed copy (so for every SharePoint server in the farm).
Has anything changed for Project Server 2013?
Is a Project Server License only required for the SharePoint Server where you activate the Project Server Application Service?
Or does running equals installed when it comes to licensing?
Anyone can shed some light on this? Thank you!

I agree with Bernhard on this one....there's been no real change for on-prem licensing....you still need a Project Server license for each server in the farm.
That being said, there was a significant change (and confirm with your local MSFT rep), but in some cases, the online subscription pricing may be used for on-prem installations, i.e. I can pay by user by month instead of buying the CAL. I don't think
this impacts the server licensing, but worth noting.
The "Running Instance" terminology is maybe meant to capture the VM scenario where I have one physical server running multiple VMs, each one running Project Server?
Andrew Lavinsky [MVP] Blog: http://azlav.umtblog.com Twitter: @alavinsky

Odata Connection Refresh Error while using excel web app - Project Online 2013

Hello All,
I am trying to work with odata reporting on project online 2013. I am not using MS Excel client, I open any of the available default report in excel online. when i try to refresh data connection from data tab. it's giving me an error
as show below
screen..
I have already enabled "PWA for excel web app refresh" feature.
Following the blog instructions and microsoft support, i have tried to grant permission to
AppId= 00000009-0000-0000-c000-000000000000
And In the Permission Request XML field, copy and paste the following XML:
<AppPermissionRequests>
    <AppPermissionRequest Scope = "http://sharepoint/projectserver/reporting"
Right="Read">
    </AppPermissionRequest>
    <AppPermissionRequest Scope = "http://sharepoint/content/tenant"
Right="FullControl">
    </AppPermissionRequest>
</AppPermissionRequests>
Now, According to the microsoft, it should show Microsoft.Azure.Azureservices as Title but as per below screen shot it shows Power BI Reporting and Analytics..
title.<o:p></o:p>
However, i click on ok button and check that the permission has been granted. i can see Microsoft Power BI reporting and analytics in the app permissions.
I again go to my BI reporting, open my report in excel online and refresh the data connection and nothing changed. It's giving me the same error.
I hope that i am able to narrate my problem. Please tell me, What i am missing here...
sandeep

Ok, why did manually add / update the permission XML? Do you get this error for new Excel based reports? Test creating a new one, example here:
http://pwmather.wordpress.com/2013/08/01/projectserver-projectonline-highlight-report-example-ps2013-sp2013-excel-bi-office/
http://pwmather.wordpress.com/2013/09/16/projectserver-projectonline-example-report-ps2013-sp2013-office365-bi-excel-powerpivot/
http://pwmather.wordpress.com/2014/07/17/getting-started-with-projectonline-part-9-ps2013-office365-project-ppm-sharepointonline-pm-sp2013/
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

Project online 2013 odata ssis

Hi,
I am working on project online 2013.I want calculate and fetch start variance ,finish variance when user set the baseline 1.
and I want get info of baseline using client object model 2013 in project server 2013
vijay

Hi Vijay,
In addition to this, I can see that you created almost 30 threads about CSOM since the beginning of september and you didn't mark any of them as an answered.
Could you please review your threads and mark as answer the replies that actually helped you out or answer your questions so they can be closed (but still accessible) and people with a similar concern can refer to it?
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Ribbon Custom Action - Timesheet Project Online 2013

I'm trying to create a Custom Action for the timesheet form in Project Online 2013.
In Visual Studio, when I try to add the Custom Action, I'm providing the following info:
Where do you want to expose the custom action? Host Web
Where is the custom action scoped to? None
Where is the control located? I cannot find anywhere the location for the Timesheet ribbon. Could someone provide a link to the documentation containing the list of all ribbons for Project Online 2013?
Thank you

I'm trying to create a Custom Action for the timesheet form in Project Online 2013.
In Visual Studio, when I try to add the Custom Action, I'm providing the following info:
Where do you want to expose the custom action? Host Web
Where is the custom action scoped to? None
Where is the control located? I cannot find anywhere the location for the Timesheet ribbon. Could someone provide a link to the documentation containing the list of all ribbons for Project Online 2013?
Thank you

Status Reports - Project Online 2013

Hey folks,
Does Project Online 2013 support Status Reports?
On the PWA > Status Report page, I can not seem to find where I could click to add/ configure a status report.
\Spiro Theopoulos PMP, MCITP. Montreal, QC (Canada)

Hi,
when you click into a titel line, ribbon will be displayed.
Does that work?
Regards
Barbara
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an appropriate solution faster. Thanks for your support!

Project Online User Licensing

Hi,
I am using Project Online. I have a user base of around 1000 users. I need a work around to provide bulk licenses to the users, as assigning license individually will be a very time consuming task.
Is there an option to bulk assign licenses? Any sort of help is appreciated. Thanks in advance.
Regards,
Chinmay Rajput.

Hello,
You could look at PowerShell maybe?
http://blogs.technet.com/b/zarkatech/archive/2012/12/05/bulk-enable-office-365-license-option.aspx
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS |
MVP | Downloads

Project Server 2013 licenses in use

Is there any way to retrieve the exact number of PWA and Project Pro licenses in use for a Project Server 2013 instance?
In older versions you had the 'About Project Server' page and for 2010 there was a SQL script. But this script does not work for Project Server 2013.

Thank you Paul! That query works just fine.
I reworked it a bit to suit my needs: take into account DENY and the fact that a PWA CAL is included in the Project Pro license.
My query to list the licenses in use is below:
SELECT
PERM.Username,
CASE WHEN PERM.LogonProDeny = 1 THEN 0 ELSE PERM.LogonProAllow END AS [ProLicense],
CASE WHEN PERM.LogonPwaDeny = 1 THEN 0 ELSE
CASE WHEN PERM.LogonProDeny = 0 AND PERM.LogonProAllow = 1 THEN 0 ELSE PERM.LogonPwaAllow
END
END AS [PwaCal]
FROM (SELECT
RES.RES_NAME as Username,
MAX(LOGON_PRO.WSEC_ALLOW+0) AS LogonProAllow,
MAX(LOGON_PRO.WSEC_DENY+0) AS LogonProDeny,
MAX(LOGON_PWA.WSEC_ALLOW+0) AS LogonPwaAllow,
MAX(LOGON_PWA.WSEC_DENY+0) AS LogonPwaDeny,
CASE WHEN RES.RES_TYPE > 100 THEN 0 ELSE 1 END AS UserIsActive
FROM pub.MSP_RESOURCES AS RES WITH (NOLOCK)
INNER JOIN pub.MSP_WEB_SECURITY_CLAIMS AS SC WITH (NOLOCK) ON SC.ENCODED_CLAIM = RES.WRES_ACCOUNT
LEFT JOIN pub.MSP_WEB_SECURITY_GROUP_MEMBERS AS GM WITH (NOLOCK) ON GM.WRES_GUID = sc.SECURITY_GUID
LEFT JOIN pub.MSP_WEB_SECURITY_SP_CAT_RELATIONS AS CR WITH (NOLOCK) ON CR.WSEC_SP_GUID = GM.WSEC_GRP_GUID AND CR.WSEC_CAT_UID IS NULL
LEFT JOIN pub.MSP_WEB_SECURITY_SP_CAT_PERMISSIONS AS LOGON_PRO WITH (NOLOCK) ON LOGON_PRO.WSEC_REL_UID = CR.WSEC_REL_UID AND LOGON_PRO.WSEC_FEA_ACT_UID = 'D2F88263-31C5-4FF5-BEAE-B98B26C5C116'
LEFT JOIN pub.MSP_WEB_SECURITY_SP_CAT_PERMISSIONS AS LOGON_PWA WITH (NOLOCK) ON LOGON_PWA.WSEC_REL_UID = CR.WSEC_REL_UID AND LOGON_PWA.WSEC_FEA_ACT_UID = '7C40A2C2-FD15-44E3-8FD3-11B3E0A4E441'
WHERE RES.RES_TYPE IN (1,2,101,102)
GROUP BY RES.RES_NAME, RES.RES_TYPE
) PERM
WHERE PERM.UserIsActive = 1

How to use PSI with Project online 2013

There are some entities in project server that we cant interact with using Client side object model like views etc. We need to use PSI for them.
If not, Is there any other approach to get entities such as views.

Hello,
You can use the PSI, this link for SharePoint Online claims auth will help you authenticate - this helped us :)
http://msdn.microsoft.com/en-us/library/office/hh147177(v=office.14).aspx
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

Missing "Save Site as Template" For Publishing Sites in Project online 2013

First I created Sub site using Project Template under the site collection.
Now I want to this Sub site Save as a Site Template. When I went for Save site as Template in site setting. Under Site Action there is no option for “Save site as Template”
marylu

"Publishing Feature" may be enabled at your site , The Publishing feature does not support the Save Site as Template option.
http://support.microsoft.com/kb/2492356
Some workaround -
http://www.learningsharepoint.com/2013/05/03/missing-save-site-as-template-for-publishing-sites-in-sharepoint-2013/
http://blogs.msdn.com/b/how24/archive/2013/06/13/save-publishing-site-as-a-template.aspx
Thanks
Ganesh Jat [My Blog |
LinkedIn | Twitter ]
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Project Site custom list data reporting with Odata connection, BI reports in Project online 2013.

Hi,
Can we create an excel report with Odata feed connection which includes project site custom list data?
Example: My Project is "ProjectTest" and it has a project site in which i created a custom list "ProjectNotes" with some new columns. I want to include these columns in my report.
sandeep

Hello,
when using the SharePoint ODATA or REST APIs each list and site would have a different endpoint URL. Some example URLs are below:
REST API:
https://test.sharepoint.com/sites/pwa/Project01Test/_api/Web/Lists/getByTitle('ProjectNotes')/Items
https://test.sharepoint.com/sites/pwa/Project01Test/_api/Web/Lists/getByTitle('Risks')/Items
ODATA SVC:
https://test.sharepoint.com/sites/pwa/Project01Test/_vti_bin/listdata.svc/Issues
https://test.sharepoint.com/sites/pwa/Project01Test/_vti_bin/listdata.svc/ChangeRequests
The down site is that in Excel you cant dynamically update the connection URL so would have to add all of these in manually and create the data models - I guess this is ok if you don't have many projects and don't create many new projects. In code such as
JavaScript it is easy and you can build up the URL dynamically using variables like below:
projSiteUrl + "/_api/Web/Lists/getByTitle('ProjectNotes')/Items"
The options to explore to see if you have make this dynamic and get the data you want are:
Potentially look at the search API and use that in Excel:
http://sharepoint.stackexchange.com/questions/98159/retrieving-list-items-from-multiple-sites-via-odata-with-excel
http://social.technet.microsoft.com/Forums/windows/en-US/727c1893-6b42-478b-afca-b32fb259a53d/retrieve-custom-lists-from-all-projects-for-excel-reports-by-using-odata?forum=sharepointgeneral
Power Query:
http://blog.oraylis.de/2013/05/using-dynamic-parameter-values-in-power-query-queries/
JavaScript (put the data on a page), example:
http://gallery.technet.microsoft.com/scriptcenter/Server-Risks-and-Issues-on-65dcbe0e
Or bring the data down to a custom SQL database table and report of that data:
http://nearbaseline.com/blog/2014/04/project-site-custom-list-reporting-using-ssis-odata-connector/
Hope that helps
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

How should we be going about creating and saving and/ or exporting our ODC files using Excel 2013 for use in Project Server 2013 Online?

Hi I need your guidance on how I should go about setting up my Excel 2013 reports so that others in our Project Online 2013 environment can access and updates these reports of mine.
My questions are as follows:
I presume I need to create and save my ODC files in a PWA > Data Connections folder. I have English and French users in our environment. Do I need save them twice? Once in the French and again in the English Data Connections folder?
Likewise for the Excel file?
How should I go about creating my ODC files within Excel? By default, the ODC files are being created on my PC's > My Documents > My Data Sources folder. I presume I need to get them saved or exported to the PWA > Data Connections
folder. So, How should I be going about creating and saving and/ or exporting the ODC files???
FYI...My oData Feeds that I wish to use and join in this particular Excel file are as follows:
https://cascades.sharepoint.com/sites/pwa/_api/projectdata/AssignmentTimephasedData01T00:00:00'
https://cascades.sharepoint.com/sites/pwa/_api/projectdata/Projects()?$select=ProjectId,ProjectName,CAS_Classification,CAS_PCO,CAS_IT_Department,CAS_Program,CAS_SubProgram
https://cascades.sharepoint.com/sites/pwa/_api/projectdata/TimeSet()?select=TimeByDay,TimeDayOfTheWeek$filter=TimeByDay ge datetime'2014-10-19T00:00:00'
https://cascades.sharepoint.com/sites/pwa/_api/projectdata/Resources()?$select=ResourceId,ResourceName,Programs,Supplier,Source,Role,CostType
Thanks in advance,
\Spiro Theopoulos PMP, MCITP. Montreal, QC (Canada)

Thank you Guilaume. May I ask you to help clarify a bit more for me? If I have to do it for both languages (the reports and ODC files), do I simply copy the same ODC files from e.g., the English to French folder in PWA (Odc files)? Or does
that defeat the purpose? Or, do I need to create a new set of oData Feed Connection files with a French version of Excel 2013 and save them to the French Data Connections folder in PWA? Do I need to have a French version of Excel 2013 to create
French ODC files and ultimately French based reports and/ or vice versa?
I did notice that the following oData metadata command from within a browser produces different results (ie., English versus French metadata returned) depending on who runs it (i.e., French or English user, etc). As you can see I am a bit confused.
Any help you can provide would be greatly appreciated.
https://XXXXX.sharepoint.com/sites/pwa/_api/projectdata/$metadata
\Spiro Theopoulos PMP, MCITP. Montreal, QC (Canada)

Project Pro 2013 with Project online

I want to confirm that Project Pro 2013 can connect to Project online in the same way that Project Pro for O365 does. In other words, is it largely a licensing difference in the way the two products are licensed?

Hi,
See my reply about a similar concern:
http://social.technet.microsoft.com/Forums/projectserver/en-US/85889598-c54f-4168-a662-91b77211f81f/how-to-work-with-status-date-and-option-reschedule-uncompleted-work-to-start-after-in-project?forum=projectserver2010general
And a useful reference:
http://blogs.technet.com/b/nitinsha/archive/2013/06/24/project-online-or-project-server-2013.aspx
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Project Pro 2013 and syncing with SharePoint Online 2013 (Office 365)

Good day,
I am experiencing some challenges with a Project Pro master project file and syncing to SharePoint 2013 (Office 365).
What works
Individual projects can be synced to SharePoint without issue. Once synced, the site start page presents the Project Summary gant, clicking the Tasks link takes me to the tasks. Project files are stored in the Site Assets directory in each SharePoint site
(one site per project file).
What doesn't work
When I create a new project (and sync it to a new site), then add two (2) existing project files that reside on SharePoint and then sync to the new master project site I
don't see any content in the Project Summary gant, nor do I see any tasks in the task list. I can't figure out if this is not supported or if I've done something wrong. There are no error messages or indicators that I've done something wrong,
short of the master project projects not showing up on the master project site (nothing in the project summary gant and no tasks).
Some help would be greatly appreciated. Being able to render a master project is crucial to understanding timelines for many projects in a single view.

Steven,
This is by design. Inserted Sub projects will NOT show in the Master Project Tasks list. You will only see tasks inserted directly at the Master Project Level.
Moreover, if you set up a dependency between Master project Task and Subproject task, then the sync will not work. All in all, there are limitations for this process, which is where Project Online/Project Server needs to be considered.
Cheers,
Prasanna Adavi, Project MVP
Blog:
Podcast:
Twitter:
LinkedIn:

Can new PWA views be created whereby a filter can be set and associate to the view by default? (Project Server 2013 ONLINE)

My main question is: Can new PWA views be created whereby a filter for that view can be set, and associate to the view by default? (Project Server 2013 ONLINE)? and can I have a filter set to filter on person logged on to...
In previous versions of Project Server, when CREATING a PWA view, we were able to apply/ define a filter for that view. Does not seem like it is the case in Project Server 2013 Online. And if I remember, we could also use the URL Guid_view_id.
Please confirm; and / or tell me how-to.
What I was hoping to do is the following... Given that our standard that we have adopted for reporting time is 'My Timesheets' (fyi, Single Mode Entry=ON), we have some resources who have others who do it on their behalf via 'My Tasks' (ie., accomplished
by using the 'Assignment Owner' field, accordingly). Therefore, when entering time on someone else's behalf within 'My Tasks', we like to present the user that is logged in only the tasks that they are are assigned to update on others' behlaf.
I know that there is another more elegant approach to doing this which may be to use the Delegation feature. But since we are trying to stick to Sharepoint Security mode for now, this is not an option for the time being.
Any help appreciated would be greatly appreciated.
\Spiro Theopoulos PMP, MCITP. Montreal, QC (Canada)

Hi Spiro,
1- You still can define in Project Online a filter in the view settings, it is located just above the category setting. Here is a screenshot of the summary project center view:
2- The view GUID is not anymore in the URL, since the URL triggers an action only on the webpart and not on the whole page. I agree this is annoying since it was great to send a URL with a specific view.
3- Concerning the access to my timesheet versus my task, I'm not sure to get a full understanding but on a general way, it is much more easy to deal with those situation using categories which you cannot do with the SP permission mode.
Hope this helps,
Guillaume Rouyre, MBA, MVP, P-Seller |

Project Online 2013 Licenses/Subscription

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