Project Server 2010 Excel Reports

For the last few weeks I have tried to create an Excel timesheet report. However, the data that is being pulled will not go past May. Timesheets have been submitted and approved for this project. The project is saved, published and checked in. The resources
on the project continue to submit time against that the tasks, however the timesheet report does not reflect any reported time after May.
LaKysha

Hi,
I guess you are reporting against the Timesheet OLAP cube? If yes, check if the OLAP DB has been correctly generated.
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Similar Messages

Extending the Project Server OlapTimesheet Excel Report

Hi,
I have Project Server; navigating to "Server Settings" then "OLAP Database Management" shows me my default Cube. I have selected "Configuration" and added a custom field Dimension and successfully re-processed the OLAP database.
Within the Project BI Center I have a number of OOTB Excel files, each configured to use the default PS cubes. When opening"OlapTimesheet" I expected to see the new Dimension (added above) within my Pivot table - however this is not the case. Also,
when opening the modified Cube with SQL Data Tools I cannot see the new dimension.
How do I access the Dimension added from the PS interface in the relevant OOTB Excel file?
Thanks

Indeed creating an SSRS report will give you all the flexibitlity you need that might now be possible through the OLAP cubes limitations.
The project list is one of the dimension available in the timesheet cube (and in all cubes) but anyway this cube will not allow you adding project level custom fields.
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Project Server 2010 sample reports

I modified the data connections and queries in one of the sample reports in Business intelligence to include fields from two database tables : content and reporting databases. I am not getting any result after refresh and the original reports
persists. Customized reports from only reporting database works fine after modification. The query works fine at the sql server level for the 2 database reports. Any suggestions!!!!

Thanks again for your reply. I find that when I open this data connection file from data connection library in Excel client I get the Excel security warning (Microsoft Office has identified a potential security concern ... Data connections have been
blocked....). On enabling it the report does created in Excel without the pivot table. The data connection library is a trusted location in SharePoint. However, when we modify an existing sample report by changing the data connection credentials
the report is not generated on refreshing the data. This issue was not before as all the reports were created with pivot fields without issue in Excel Client. Looks like some Excel issue. Anu suggestions!!!

Query for the list of publich holidays from the Project Server 2010 for reporting

I would like to get the list of public holidays that is configured in the calendar from the reporting database. I am not sure if this information is available in the database.
Please can you provide with the sql query . thanks
Simi

I just put together this query based on what Elli J did. My problem was to come up with a way to define a calendar-based "grace period" extension of the baseline finish date for a project. The grace period had to be based on a scale factor (here 1.1) applied
to the project's official baseline duration. I then had to project forward, using the standard calendar, to the relevant grace period finish date on a per-project basis.
Anyway, here is what I came up with. Note that I eliminated the SUM operations as unnecessary, and I also had to account for the fact that the official calendar days queryable using resource by day base capacity can "run out" before it should, so that it
has to be extended by tacking on regular weekdays after that.
SELECT
    P.ProjectUID,
    P.ProjectName,
    ProjectBaseline0StartDate = PSTB0.TaskBaselineStartDate,
    ProjectBaseline0FinishDate = PSTB0.TaskBaselineFinishDate,
    ProjectBaseline0DurationInDays = ROUND(PSTB0.TaskBaselineDuration / 8, 0),
    ProjectBaseline0GracePeriodDurationInDays = ROUND(ROUND(PSTB0.TaskBaselineDuration / 8, 0) * (GracePeriodParameters.MultiplierExcludingBase), 0),
    ProjectBaseline0GracePeriodFinishDate =
        SELECT TimeByDay
        FROM
             SELECT
                 TimeByDay,
                 DayRank = RANK() OVER (ORDER BY TimeByDay)
             FROM
                -- Query all calendar days in standard calendar, using resource base capacity as proxy
                -- Actual calendar data is not available in any of the MSPS relational databases.
                 SELECT TBD.TimeByDay
                 FROM dbo.MSP_TimeByDay TBD
                 JOIN dbo.MSP_EpmResourceByDay RBD ON TBD.TimeByDay = RBD.TimeByDay
                 JOIN dbo.MSP_EpmResource R ON R.ResourceUID = RBD.ResourceUID
                 WHERE
                    R.ResourceBaseCalendar = StandardCalendarInformation.CalendarName AND
                    TBD.TimeByDay > PSTB0.TaskBaselineFinishDate AND
                    RBD.BaseCapacity > 0
                UNION
                -- Extend genericallly with weekdays if the calendar days queried above run out too early
                SELECT TBD2.TimeByDay
                FROM dbo.MSP_TimeByDay TBD2
                WHERE
                    TBD2.TimeDayOfTheWeek IN (2,3,4,5,6) AND
                    TBD2.TimeByDay > PSTB0.TaskBaselineFinishDate AND
                    TBD2.TimeByDay > StandardCalendarInformation.LatestDateWithNonZeroCapacity
            UnrankedUnion
        RankedUnion
        WHERE RankedUnion.DayRank = ROUND(ROUND(PSTB0.TaskBaselineDuration / 8, 0) * (GracePeriodParameters.MultiplierExcludingBase), 0)
FROM dbo.MSP_EpmProject P
LEFT JOIN dbo.MSP_EpmTask PST ON PST.TaskIsProjectSummary = 1 AND P.ProjectUID = PST.ProjectUID
LEFT JOIN dbo.MSP_EpmTaskBaseline PSTB0 ON PSTB0.BaselineNumber = 0 AND PST.TaskUID = PSTB0.TaskUID
CROSS JOIN (SELECT 1.1 AS MultiplierIncludingBase, 0.1 AS MultiplierExcludingBase) GracePeriodParameters
CROSS JOIN
    SELECT TOP 1 CalendarName = C.CAL_NAME, LatestDateWithNonZeroCapacity = TBD.TimeByDay
    FROM dbo.MSP_TimeByDay TBD
    JOIN dbo.MSP_EpmResourceByDay RBD ON TBD.TimeByDay = RBD.TimeByDay
    JOIN dbo.MSP_EpmResource R ON R.ResourceUID = RBD.ResourceUID
    JOIN [Demo2010A_PWA_Published].dbo.MSP_CALENDARS C ON R.ResourceBaseCalendar = C.CAL_NAME
    WHERE C.CAL_IS_STANDARD_CAL = 1 AND RBD.BaseCapacity > 0
    ORDER BY TBD.TimeByDay DESC
StandardCalendarInformation
- William Schmidt

Project Server 2010 and Report Builder 3 : the same name already exists

Hi,
I created my first report in Report Builder, and,
although it's not perfect, I tried to save it. But I get the error :
Impossible to save the report "No title.rdl". A file from another type with the same name already exists".
I tried to change the name 5 times but I always got the same error.
Any idea ?
Thanks

Hi WLID,
I have taken a sample test in my environment, it works well. If there is already another type file named “No title” on report server, then it can be saved on report server. If there is already a report named “No title” on report server, then it would prompt
that “An item named ‘http://servername/reportserver/foldername/No title’ already existed. Do you want to replace the existing item?” when we want to save the report in the same folder.
What’s the location that you want to save the report? Is it a report server or others? Could you please provide us more information about the issue? You can try to reopen the Report Builder, then create another simple report to text the issue again.
Hope this helps.
Thanks,
Katherine Xiong
Katherine Xiong
TechNet Community Support

Project Server 2010 export to Excel 2007 fails

I keep getting the following error when I try to export Resource Availability to Excel. I am using Project Server 2010, Excel 2007, IE8, Windows 7. I have PS set as a intranet site with low security set. Coworkers with the same setup are
not having this issue. I have tried exporting to Excel with Excel open, Excel closed, on a hardwire network connection, on wireless network connection, on my corporate VPN and not on my corporate VPN.
Microsoft Office Excel cannot access the file "URL here" for the possible reasons:
-The file name or path does not exist.
-The file is being used by another program
-The workbook you are trying to save has the same name as a currently open worklbook.
Please provide suggestions on what to try differently to make the export work. I have tried downloaded other version of IE and have the same issue.

Hi Julia,
since nobody jumped in, I'll give a try!
Have you tried to reinstall Excel or at least repair it?
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Setting Up Earned Value Reporting in Project Server 2010, Using Hours Not Dollars

Hello All,
Are there instructions for setting up Project Server 2010 for Earned Value data capture and reporting? I'm not certain that we are capturing the correct data to report EVM (i.e., Physical % Complete), and I was unable to find any videos on YouTube.
Also, I noticed that Project Server 2010 defaults to reporting EV in Dollars. Can we set it up to report in Hours instead?
Julie

Hi Julie,
If you allow to jump in to complement Dale's excellent reply and comment some of your concern...
5. The status date is a fundamental parameter while talking about the EVM (it is ANYWAY a key setting for tracking projects with MS Project). The EV field will take into account actuals up to this date. Meaning that if your project plans have been updated
by the PM on tuesday and you are running the analysis on friday, you set the status date to tuesday and the uncomplete work between tuesday and friday will not be considered as late work since you are running the analysis as of tuesday. The status date can
be set from the "project" tab either in the project information dialog box or directly in the project tab, status group.
6. MS Project proposes 3 EVM tables by default. A table is a predefined set of column which composes a view, together with a Gantt chart or a timephased grid. If you go to the view tab, click on "tables" then "more tables",
you will find EV, EV cost indicators and EV Schedule indicators tables which will display the out of the box EVM fields calculated by MS Project based on the costs, actuals, Baseline, status date.
Then about the cumulative data, you might be refering to S-curves which are a representation allowing you showing the cumulative values of the EV. To do that, you'll have severals ways:
Use the cumulative calculated field in the visuals reports
Create
Dashboards from the report tab using the cumulative data (actual, Baseline, cost)
Create
MDX mesures in the OLAP cubes for cumulative data and create excel reports
Develop custom SSRS reports
Buy a 3rd-party addon
Finally please let me give you an excellent reference for the EVM in MS Project with EPM Central blog articles:
http://www.epmcentral.com/msproject/evintro.php
http://www.epmcentral.com/msproject/evprereq.php
http://www.epmcentral.com/msproject/evterms.php
http://www.epmcentral.com/msproject/evexplain.php
Hope this helps,
Guillaume Rouyre, MBA, MVP, P-Seller |

How to get the usage of SSRS reports in project server 2010

Hi
Can any body tell me how to get the usage of the SSRS reports in Project Server 2010.
Thanks
Geeth If you feel that the answer which i gave you is Helpful please select it as Answer/helpful.

Hello,
See the links below on how to get the usage for SSRS reports:
http://sqlbadboy.wordpress.com/2013/09/12/reporting-services-reports-whos-using-them/
http://www.mssqltips.com/sqlservertip/1908/analyze-report-execution-and-usage-statistics-in-sql-server-reporting-services/
http://www.mssqltips.com/sqlservertip/1306/how-to-know-what-reporting-services-reports-are-being-used/
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

Reports permission in Project server 2010

Hi,
I have reports created in SSRS, i need to bring those reports to Project Server PWA. How to do that? i need the steps.
Reports like Number of active resources working in Project, Number of projects in that PWA instance.
My requirement is, i have a structure like Executives - Program Managers1- 1.Project Manager 2. Project Manager.
Program Manager2 - 1. Project Manager 2. Project Manager.
Each program manger has to see only their projects(the project which comes under him) in PWA not the other Program Manager's project and Project Manager has to see only his project not the other project manager's project in the same program.
I have Executive who should see all the projects in the organization.
Can someone assist me how to execute in Project Server 2010 PWA?
K.Gokulraj

Hello,
Sounds like you might need to use the project server security to filter the data in the reports, take a look at this example:
http://msdn.microsoft.com/en-us/library/office/ee862408(v=office.12).aspx
To get the reports in side PWA there are several options. As you are querying this I guess SSRS in not SharePoint Integrated mode? If in SSRS Native mode you can just add page viewer web parts on the pages in the PWA site then reference the report server
report URL.
Paul
Paul Mather | Twitter |
http://pwmather.wordpress.com | CPS

Project Server 2013 reporting database change in Schema from Project Server 2010

I have a current Project Server 2010 implementation, I am planning to migrate to Project Online.
We have Customized Reports that consume from the PS 2010 Reporting DB.
Are there differences in the Reporting DB schema between PS 2010 and Project Online?
My Question is: if we migrated to Project Online, will the reports crash?
Another question is that, is PS 2013 Reporting DB schema the same as Project Online?

Hi Atia,
IN project server 2013 we have only one database instead of 4, it means draft, archive, published and reporting with in one database.Project Server 2013 reporting database schema tool that can be downloaded.
http://blogs.msdn.com/b/project_programmability/archive/2013/01/28/project-server-2013-reporting-database-rdb-schema-reference.aspx
There are differences in reporting of on-premises vs. Project Online
The Project Server 2013 reporting schema includes three new tables, 27 new views, and a total of 33 tables and views that include new fields.
Answer-1 : Yes there are some differences between PS 2010 and project Online.
Answer-2 : Reports will crash as In Project Online you have to use ODATA to create report. You can not query project online data for reporting directly you have to have use ODATA.
http://msdn.microsoft.com/en-us/library/jj163015.aspx
Answer-3 : NO, PS 2013 Schema and Project online Schema is different.
kirtesh

Line Classification Reporting in Project Server 2010

I’m trying to understand the Line Classification (LC) functionality and reporting in Project Server 2010 having not used this before.
I have added a new LC titled ‘Billable’ to the system and then added a task to my timesheet with the new Billable LC and then logged time to both the Standard and Billable LCs of the same task (not sure why MS have decided to call this Billing Category
– rather confusing). I was expecting that when the timesheet was approved the hours in both the Standard and Billable LCs would be combined and the total show-up on the task in the MS Project Professional plan but this appears not to be
the case, only the hours logged to the Standard LC show in the project plan.
Is this correct or am I missing a step to get the new LC hours into reporting?
Thank you.

Hi Jane,
I'll try to be more explicit. Hours logged against other LC than standard will NOT be lost, they will simply not be pushed to the project plan. Only those against standard LC will be pushed as actual work after PM approval.
That being said, ALL actuals regardless of the LC will be in the Reporting DB and OLAP cubes for example. Meaning that using for example one of the 3 timehseet OLAP cubes, you'll be able to report actual hours against LC, periods, projects, resources, managers...
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Project Server 2010:- How to add Own Workspace filter in workspace web part like project server 2007

Hi All,
I am using project server 2010.
Can some one advise me how can I add Own Workspace filter option in workspace web part like project server 2007 which is showing all projects name page by page. There no filter option available. I am not sure if there is any out of box feature.
Thanks in Advance..

Nitin,
PS2010 shows by default the workspaces you have permissions to. Unfortunately, there is no more filtering options available.
The only solutions are to write a custom webpart, or develop your own SSRS Report, which you can customize the way you want.
Refer to Paul's excellent blog post on this topic here:
http://pwmather.wordpress.com/2011/08/05/custom-projectserver-project-site-workspace-view-in-pwa-ps2010-ps2007-epm-msproject-ssrs/
Cheers,
Prasanna Adavi, Project MVP
Blog:
Podcast:
Twitter:
LinkedIn:

Project Server 2010 Business Intelligence performance issue

Hello,
We've setup a Project Server 2010 Business intelligence center and everything seems to be working fine.
The next day when users attempt to open Sample reports an error occurs that when we apply the "refresh all Data connections" a couple of times everything works fine.
How do we ensure that this strange issue of "fake un-related" errors are not occuring for users.
Once the BI is accessed by a few people then the reports seem to work the first time otherwise if you are the first one running them in the morning you have to retry 4 to 5 times for the excel spreadsheet to show up?

Hello Claude
While there is a list to things to double check when configuring Secure Store, I think the first thing I will do is "Set Credentials". The password may be been changed or if several attempts to using the account is tried, it may have gotten
locked out.
CHeers!
Michael Wharton, MVP, MBA, PMP, MCT, MCTS, MCSD, MCSE+I, MCDBA
Website http://www.WhartonComputer.com
Blog http://MyProjectExpert.com contains my field notes and SQL queries

Project Server 2010 - Modification date and name of the person who made the last change in the project

Hello everybody
I'm with a doubt.
I got in the business
environment Project Server 2010 and
would like to get the publication date,modification
date and name
of the person who made
the last change in
the project. It is possible
to doby the native
resources or is
there any query in
SQL Server to perform a
query of this information.
Thank you.
Obrigado por contactar o fórum Microsoft Technet!

Hi Hezequias,
You can get the ProjectModifiedDate column in MSP_EPMProject_userView in the Reporting DB where you can
get the data based on the projectUID.
The "last saved" date in the draft DB (be aware that querying in the draft DB is not supported by MS).
For the "last modified by", I think it is not stored in any place.
But you can develop custom code upon publishing the project (Event BeforePublish), writing the current
date and username automatically into a custom enterprise field.
Hope this helps,
Guillaume Rouyre, MBA, MCP, MCTS |

Project Server 2010 - Change Status Manager

End Goal: We would like to perform this change via SQL statement - which I believe I have I feel like I am missing something and not sure what it is.
Background: We migrated from a different product to Project Server 2010, while our team members were assisting users to move their projects from the old application to Project 2010 they did not realize their names would appear as status
managers.
The quick solution would be to tell the owners of the projects to change the information themselves (republish or go in themselves and change every line); however we feel this can be cumbersome and too much work due to having hundreds of projects and there
are thousands of fields that need to be modified. I can quickly accomplish what I want with an UPDATE command and be done with it (no user involvement).
What I am running into in my test environment is that I can modify the fields (query below) to the appropriate status manager, but I cannot get the changes to appear in Project Professional - it still shows the old value.
I have used the following command to change the Status Manager to the Project Owner (I'm new to SQL, and we no longer have a DBA - so if my code isnt the greatest...I'll fix it)
USE ProjectServer_ReportingUPDATE MSP_EpmTaskSET TaskStatusManagerUID = MSP_EpmProject.ProjectOwnerResourceUIDFROM MSP_EpmProjectWHERE MSP_EpmTask.ProjectUID = MSP_EpmProject.ProjectUID
This modifies all the values correctly - Project Owners become the Status Manager in SQL
Question: Is there something I am missing or can do OR I am not doing to make this new value show up? Is there a better way to do this from an administrative point of view, with no customer/user interaction?
Your help is greatly appreciated
Thank You
kbwrecker

Merely my personal opinion having been a Project Server 2010 admin in a medium-sized corporation:
I think you are going to seriously do some damage if you go about trying to modify SQL tables behind Project Server's back. There are a LOT of operations that go into a simple "publish" and I doubt that the minor changes you want to make will account for
all of them. Are you confident you're adjusting all of the values necessary? You may have a detrimental impact on in-flight approvals, timesheets, projects, tasks, assignments.. There is just far too much IMO.
Believe me, I know it is not an ideal solution to have the business make their own adjustments. However sometimes it is just what has to be done. My vote is to craft brief instructions and send them out to the PMs. It's easy to do, they can change one row
and then drag the field down like in Excel to edit all the rest; it's a 1-minute operation, max.
Due to the nature of the field, (not being something you can edit via PWA, and even in Project Pro it only allows you to change it to yourself or another current Status Mgr) I think you'll have a hard time scripting this one via macro etc.. However if you
do find a way, seriously keep in mind your scope and don't edit them all at once, it will need to kick off publishes and check-ins for all the affected projects.
Good luck!

Project Server 2010 Excel Reports

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