Publishing TOC in Word Doc

I have a module that includes a table of contents that I would like to publish as a Word doc. When
I publish it, the slides are missing the table of contents. Is there a way to include the table of contents in the published slides?
Darin

Manish,
Funny you should mention sharing Captivate with reviewers. I started looking yesterday into that and have found some issues there that I am scratching my head about. I chose to use the collaborate feature to share my module with others using an internal server. Here's what I've found so far:
1. You have to put the location of the module in the e-mail because Reviewer 2.0 will open up the default location instead of where the module is located.
2. CREV files appear to be short lived. I can create a CREV file and look at it one time, but the next time I try to view it I get the endless searching circle.
Are the CREV files only supposed to be capable of one viewing? If I want to look at it again, it seems like I have to republish it.
Thanks.
Darin

Similar Messages

Customizing Publish Options for Word Doc

Are there any additional publish customization options for Word doc? I checked the options available, and I didnt find any feature that allows you, for example, to manipulate slide images ( like, size and position), slide notes ( fonts and placement), etc. It takes so much time to reformat images and notes for each slide. Any suggestions?
Thanks,

The handout template is hard coded. But, working with the other templates and the Word Output document, I was able to create a template that will allow you to publish the Word images and slide notes in Word. And, you can customize the placement on the page and image sizes.
Here are instructions (I'm using Captivate 6 BTW):
1. Make all of your slide notes into closed captioning.
I was able to find the computer code to call the closed captions, but not the slide notes. So you have to drop some audio onto each slide (I'm using 1 second of silence generated in Audacity) and click the button that will turn your slide notes into closed captions. Don't worry...these won't display in your published project unless you have your skin set to display them.
2. Open a new Word document.
3. Copy and paste the script below into your Word document. This script as is will print 2 slides per page with slide notes above the images.
[CPDefaultItemTemplates[CPTemplates[TIMEBLOCK[CPContentInsert]TIMEBLOCK]CPTemplates]CPDefa ultItemTemplates]
[CPCapturedSlide
[CPBlockInsert][CPTemplates[CC1[CPCC]CC1]
[CCN[CPCC]CCN]CPTemplates]
[CPSlideImage][size:282x214]
CPCapturedSlide]
[CPContentSlide
[CPBlockInsert][CPTemplates[CC1[CPCC]CC1]
[CCN[CPCC]CCN]CPTemplates]
[CPSlideImage][size:282x214]
CPContentSlide]
4. Adjust the script to your liking:
1. Change the image size. This is set to 282 x 214. But you can change the image size to whatever you want it to be. If you make the size larger, fewer will fit on a page.
2. Move the slide notes, if you want. This is set to put the slide notes above the images. To put the notes below the images, move the [CPBlockInsert][CPTemplates[CC1[CPCC]CC1]
[CCN[CPCC]CCN]CPTemplates] to below [CPSlideImage][size:282x214]. Be sure to move both instances, and don't copy/paste...move!
3. Use Word's formatting options to change the page display. For example, if you use Word to center the code about slide images, the slides will be centered on the page when you publish. You can add your company's logo in the header. Type CPMovieTitle into one place to print the project title...either header or footer. It won't work if you put it in more than one place for reasons known only to Captivate. You can put page numbers or dates in the footer. You can change the font for the slide notes by highlighting the notes code (see #3 above) and making it larger, smaller, different, bold, italic, etc., etc., etc. Whatever you would do with Word to format your handouts, do in this document.
4. Add anything that you want to print on every page outside the [ ] blocks. For instance, if you want to blank lines to print under the notes, you can add before the code for the images.
5. Save the Word document in .doc format with a memorable name where you can find it. You don't have to save with the templates in the Captivate program file.
6. Publish to Print. In the upper, right corner, in the Type section, click the button with ... It's to the right of Handout. That will open a window which will allow you to browse to find and select your Word document. The Layout Options won't do anything, so no need to mess with them. Set the rest of your settings...like project title and publish location and publish.
Things that I don't know, but would like to:
1. Will this work in Captivate 7? Will someone try and let us know?
2. Can you save the Word file in .docx format?
3. Can you set the Word doc to landscape instead of portrait? (I'll bet that you can, but haven't tried it.)
4. What Word options won't work? I know that you can't put this code inside a Word table. Using column and page breaks, I got mine to print with the slide notes on the left and images on the right. Other than that, who knows? Word is a big program, so you'll just have to test.
5. What is the code to call the slide notes? I've called Adobe support twice and can't get a straight answer. If we all start calling and emailing, maybe they'll tell us.
So, I hope this helps. There are so many threads about this and I can't repost everywhere. So, please link to this thread if you see another one where this info will help.
Happy printing!
Rebecca

Is there anyway to publish each slide build in Captivate 5.5 to a word doc with slide notes?

I am looking for a way to print out my slides in a word document so that my copy editor can not only read my slide notes, but also view what is on my slide making sure there are not any errors. When I build my slides, I stack images up with things fading in and out enabling me to record audio for only one slide as opposed to each build. However when I publish to the handouts, my copy editor receives a slide with a lot of things built up on it and she can not see everthing that is on the slide (only what's on top). Does anyone have any advice or information they can give me relating to publising to handouts or storyboarding so that each slide build is seen?
Thank you in advance! I appreciate any help on this!

Captivate's handouts work in much the same way as PPT handouts. If you had a lot of objects and animation on a single PPT slide it wouldn't look much different to a Captivate slide.
One good thing about Captivate though is that if you hide objects on the timeline for a given slide, the way that slide looks in Edit mode is pretty much what it will look like in the Handout doc graphic. With judicious hiding of extraneous objects your slide printout won't look too bad. The reviewers should at this stage mostly be just looking at the voiceover script anyway. The NEXT stage of the review cycle would be to check the animation and syncing with the approved voiceover.
There's no way you can give your reviewer a Word doc straight out of Captivate that will show how you've animated the objects (fade ins and fade outs or effects etc). If it's essential tey see this in action then consider sending them a PDF output from the project with TTS speech from the voiceover script and objects roughly synced to the TTS. I don't see any point wasting too much time on getting everything synced perfectly at this stage because reviewers are just as likely to change a lot of the voiceover and render a lot of work useless. But some reviewers have no imagination and can't get an idea of how the elearning will turn out until they see it almost finished. Managers are the most likely to be like this. And the higher up in management they are, the less imagination they have.

Displaying BLOB of type word doc in XML Publisher pdf output

Hi all,
Please guide me relating the Displaying BLOB of type word doc in XML Publisher pdf output with links or pointers.In the following xml column TRADE_LICENSE_COPY is BLOB when queried from toad and if clicked on the ouput word doc is being opened directly.How to show the column value word doc as attachment in pdf output?
<?xml version="1.0" encoding="UTF-8"?>

<XXTDIC_SUP_REG>
<LIST_G_BASIC_QUSNRY>
<G_BASIC_QUSNRY>
<RESPONSE_ID>194</RESPONSE_ID>
<UAE_REGISTRATION>Yes</UAE_REGISTRATION>
<TRADE_LICENSE_COPY>PK</TRADE_LICENSE_COPY>
<WEBSITE_DETAILS>com</WEBSITE_DETAILS>
<AMERICA_2009_2010>Between 81 and 90 %</AMERICA_2009_2010>
</G_BASIC_QUSNRY>
</LIST_G_BASIC_QUSNRY>
<LIST_G_CONTACTS>
<G_CONTACTS>
<CONTACT_PERSON>MR.NTF1 NTL1</CONTACT_PERSON>
<PHONE_NUMBER>0</PHONE_NUMBER>
<EMAIL_ID>na</EMAIL_ID>
<FAX_NUMBER>0</FAX_NUMBER>
</G_CONTACTS>
<G_CONTACTS>
<CONTACT_PERSON>MR.NTF1 NTL1</CONTACT_PERSON>
<PHONE_NUMBER>0</PHONE_NUMBER>
<EMAIL_ID>na</EMAIL_ID>
<FAX_NUMBER>-</FAX_NUMBER>
</G_CONTACTS>
</LIST_G_CONTACTS>
<LIST_G_SC_QUSNRY>
<G_SC_QUSNRY>
<RESPONSE_ID1>113</RESPONSE_ID1>
<FY3_PROJTYPE_COMMERCIAL>Between 21 and 30 %</FY3_PROJTYPE_COMMERCIAL>
<ENG_INSTALL_CAPABILITY></ENG_INSTALL_CAPABILITY>
<SCM_EXPERIENCE_PARTNERING>Have you had experience of "Partnering"?(i.e with major contracts / employers If so list them.Also please provide details</SCM_EXPERIENCE_PARTNERING>
</G_SC_QUSNRY>
</LIST_G_SC_QUSNRY>
<LIST_G_ADDRESS>
<G_ADDRESS>
<OFFICE_ADDRESS>Addres1</OFFICE_ADDRESS>
<ADDRESS_LINE1>Addre line1</ADDRESS_LINE1>
<ADDRESS_LINE2>Addre line2</ADDRESS_LINE2>
<ADDRESS_LINE3>Addre line3</ADDRESS_LINE3>
<CITY>City1</CITY>
<STATE>State1</STATE>
<COUNTRY>US</COUNTRY>
</G_ADDRESS>
<G_ADDRESS>
<OFFICE_ADDRESS>Addres2</OFFICE_ADDRESS>
<ADDRESS_LINE1>Addre line1</ADDRESS_LINE1>
<ADDRESS_LINE2>Addre line2</ADDRESS_LINE2>
<ADDRESS_LINE3>Addre line3</ADDRESS_LINE3>
<CITY>City2</CITY>
<STATE>State2</STATE>
<COUNTRY>IN</COUNTRY>
</G_ADDRESS>
</LIST_G_ADDRESS>
<LIST_G_DSN_QUSNRY>
</LIST_G_DSN_QUSNRY>
<LIST_G_PROD_SUB_CODE>
<G_PROD_SUB_CODE>
<PROD_SUB_CODE>060.42</PROD_SUB_CODE>
<PROD_SUB_DESC>Automotive Maintenance Items and Repair/Replacement Parts.Filters: Air, Fuel, Oil, Power Steering, Transmission and Water, and PCV Valves</PROD_SUB_DESC>
</G_PROD_SUB_CODE>
<G_PROD_SUB_CODE>
<PROD_SUB_CODE>060.60</PROD_SUB_CODE>
<PROD_SUB_DESC>Automotive Maintenance Items and Repair/Replacement Parts.Hose and Hose Fittings: Brake, Heater, Radiator, Vacuum, Washer, Wiper, etc.</PROD_SUB_DESC>
</G_PROD_SUB_CODE>
<G_PROD_SUB_CODE>
<PROD_SUB_CODE>207.37</PROD_SUB_CODE>
<PROD_SUB_DESC>Computer Accessories and Supplies.CRT Holders, Cases, Glare Screens, Locks, etc.</PROD_SUB_DESC>
</G_PROD_SUB_CODE>
<G_PROD_SUB_CODE>
<PROD_SUB_CODE>207.60</PROD_SUB_CODE>
<PROD_SUB_DESC>Computer Accessories and Supplies.Keyboard Dust Covers, Key Top Covers, Keyboard Drawers, Wrist Supports, etc.</PROD_SUB_DESC>
</G_PROD_SUB_CODE>
</LIST_G_PROD_SUB_CODE>
<LIST_G_CONT_QUSNRY>
</LIST_G_CONT_QUSNRY>
<LIST_G_BUSS_CLASS>
<G_BUSS_CLASS>
<BUSS_CLASS>SUPPLY_CHAIN</BUSS_CLASS>
</G_BUSS_CLASS>
</LIST_G_BUSS_CLASS>
<CF_SUPPLIER_NAME>N1</CF_SUPPLIER_NAME>
<CF_REG_STATUS>Draft</CF_REG_STATUS>
<CF_BUS_CLASS></CF_BUS_CLASS>
<CF_PROD_SUBCODE>060.36</CF_PROD_SUBCODE>
<CF_PROD_SUBCODE_MEAN>Automotive Maintenance Items and Repair/Replacement Parts.Electrical Accessories: Alternators, Ammeters, Coils, Distributors, Generators, Regulators, Starters, etc.</CF_PROD_SUBCODE_MEAN>
<CF_COUNTRY>India</CF_COUNTRY>
</XXTDIC_SUP_REG>
Thanks in advance.
Best Regards,
Mahi

Mahi,
you can't do that yet.

I don't own a MAC. I can probably use one at the library. I am trying to publish my book with Apple's ibooks, etc. Since my files are in Word.doc or html; how can I format my book so as to publish it?

I don't own a MAC. I can probably use one at the library. I am trying to publish my book with Apple's ibooks, etc. Since my files are in Word.doc or html; how can I format my book so as to publish it?
www.amessageforthehumanrace.org

Use an aggregator and follow their instructions for formatting.

Word doc generated from RoboHelp 10 uses "Article" and "Section" as Prefixes in the TOC

I am generating a printed document, specifically a Word document from a RoboHelp 10 project. When I select Use Styles from Microsoft Word Template in the Print documentation Appearance dialog box, the TOC1 heading in the Word document is prefixed with "Article", the TOC 2 heading is prefixed with "Section", and TOC 3 is alpha numbered like this:
Table of Contents
Article I.          The Protocol Probe 1
Section 1.01     Welcome. 2
(a)         About this Guide. 2
Section 1.02     Product Overview.. 3
(a)         Contacting Us. 3
Article II.      Install and Configure the Probe 3
Section 2.01     How to Install the Probe. 6
Section 2.02     Overview.. 7
Section 2.03     Server Installation. 8
(a)         Warnings and Cautions. 8
(b)         Warning: Adherence to Safety and Assembly Instructions. 8
This occurs whatever Word template I specify in RoboHelp. It does not occur if I select the Use Styles From Stylesheet checkbox. It also occurs if I generate a PDF.
When I update TOC in Word the correct numbering and styles I have specified are applied. However, I don’t want to have to do this every time I generate a Word document.
I have tried the following, all with the same result:
Specifying different Word templates in Robohelp
Creating a blank template in Word with minimum styles an specifying this template in RoboHelp
Recreating the TOC styles in Word
Re-installing the style mapping template in Robohelp
Looking thru the default mapping and other RoboHelp templates and CSS to see what might be causing the odd numbering.
I have just installed RoboHelp 10 (no previous version of RoboHelp on system) and have never encountered this problem with any version of RoboHelp before.
I cannot determine if it is Word or RoboHelp, or a combination of both, that is causing the problem.
I know that the prefixes that are generated in the Word TOC are defined by List Templates in Word; however there is no real way to edit these in Word as far as I can tell. As far as I can see, the TOC styles in the Word template do not have any specific numbering specified.
Has anyone encountered this problem before and found a solution? Or does anyone know how RoboHelp specifies the styles for TOC's for Word documents?
I am using Windows XP SP3, Word 2007 and RoboHelp 10.0.0.287.
Thanks in advance.

RoboHelp will be using the template you selected as per your first post in the thread.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Creating a link to a word doc

I'm having trouble creating a link to a word doc on my computer.
I select "enable as hyperlink" and then "Link to file".
I select the the word doc on my computer. It didn't create a link to the file.
Hmmmm... then I tried it with a pdf. Still no link.
Do I need to have a pdf ? The document was created with microsoft word.
However I also tried it with an old Adobe pdf file.. still no go.
Any thoughts? I'm using an old version of iWeb 1.1.2
Thanks.

arf arf wrote:
Do I need to have a pdf ?
No.
arf arf wrote:
The document was created with microsoft word.
That should work too.
NOTE: Links to files aren't testable within iWeb — they become active when published and viewed in a browser.
An alternative approach is to post MS Word docs (or PDFs) to the free Posterous where they'll be automatically presented in a convenient viewer, e.g.
http://dont-panic.posterous.com/pdf-document-example
...Then in iWeb set up a simple text or image hyperlink to that particular Posterous blog entry.

Is it possible to create a word doc or excel in iPad Air

Is it possible to create a word doc or excel in iPad Air? Also is it possible to open or transfer documents from my computer to my iPad?

Abu1 wrote:
Is it possible to create a word doc or excel in iPad Air?
Yes. you will need the appropriate apps to do that. some options:
Apple's Pages and Number. These will create documents in their respective native formats, but can be exported in Word or Excel (among others) as needed. They will also import from those formats (with limitations)
MS has published Word and Excel fort the iPad, but in order to create of edit files, you need an Office 365 subscription ($99 USD per year, I believe)
There are a number of other apps available in the apps store that will also accomplish this for you.
Just be aware that regardless of the apps chosen, there will be limitations compared to Word and Exel for PC (I don't know of any app for iOs that can handle pivot tables, for example)
Abu1 wrote:
Also is it possible to open or transfer documents from my computer to my iPad?
Yes, several options, including syncing via itunes. However, you may fiond using a cloud service is more convenient. What you chose will depend on teh editing apps you use.I use DropBox and Box externsively, as well as iCloud (if you opt for Apple's apps). Skydrive would be your best option if you use MS apps.

A font not used in an MS Word doc is showing up in the PDF properties and won't embed

A friend needed a new manuscript uploaded to a publishing site. I retyped it in MS Word (2007) using NO formatting shortcuts and using only ONE font (Georgia) for both body and headers/footers. Placed all the jpg illustrations on the pages. Then saved it in the required PDF format for the publisher's system to use. They also require that ALL fonts/symbols are embedded. Even ONE character that is not embedded will void the file. I'm now on attempt 17.
When I checked the properties on this PDF file, the font I used, including italics, symbols and bolding, are noted as embedded. However, it also says that there is ARIEL font (which I did not use) that is NOT embedded. AARRGGHH.
This gal wants her book ready in two weeks. HOW can I resolve this? Any ideas? I saved it once through MS Word using the PDF option, but also tried it through my Photoshop Elements. Same result. My PC uses Windows 8 (NOT 8.1) and the Adobe Reader XI.0.7. The Java files are the most current update as of yesterday.

It seems to me to be a problem of MS Word, not Adobe Reader.
Also, I don't know how you can convert a Word doc to PDF with Photoshop Elements.

Is it possible to add a word doc (as a separate file) in Captivate?

This could help to satisfy 508 compliance. This is in addition to the closed captioning feature, which I plan to incorporate.
FYI - I used Articulate Presenter in the past and was able to attach a Word Document, which user was able to access via link.
It would be nice to have a word doc incorporated into the stand-alone Captivate outpout.
Thanks!
Share

Hi Share,
Welcome to Adobe Forums.
You can add a word doc in Captivate as a separate file.
On a button or click box you can select the Action to "Open URL or File" and then type the name of the word doc in URL box. After publishing the output paste the word doc in the output folder and this will open the word doc as a separate file from the button.
Thanks
Vikas

Save word doc as pdf options

Hi!
I'm saving a large word document (over 100 pages) as a PDF, using Word 2007 and Acrobat 9 Pro. Then, I am using Acrobat to do the final-stage accessibility edits.
There are a number of ways to save the file as a PDF, and I'm curious about what the differences are.
1. I can save the word doc using the "Acrobat" ribbon- the button "Create PDF" and also play around with "Preferences" when doing so.
2. I can go to the 'pizza box' and "Save As" and then hit "Adobe PDF."
     (I'm pretty sure this is the same thing as 1)
     When I do 1 or 2, the conversion takes a LONG time and usually freezes my computer. So I've been doing the following:
3. "Save as" and then "PDF or XPS"- the button with the little document wearing a belt around its waist? Funny button.
     Doing this converts my file to a PDF a lot quicker than 1 or 2. From what I can tell, it does a fine job- carries over alt text, tags, etc.
     3a. Also- there's an option when I save this way to make the PDF "ISO 19005-1 compliant (PDF/A)" Does this mean anything?
Questions:
- what is the difference between these saving options? And why is 3 so much faster?!
- which option is best creating accessible PDFs from Word documents (or are they all the same)?
Thanks!

Hi,
For #1 –
This uses Adobe PDFMaker.
If "Enable Accessibility and Reflow with tagged Adobe PDF" is selected you'll create a Tagged output PDF from the Word file. How well-formed it is depends on how diligently built-in headings and styles were used.
For #2 –
'pizza box' > "Save As" > "Adobe PDF" passes the Word file through Adobe Printer to Distiller to PDF.
No Tagged output PDF that way as the file is not being processed by Adobe PDFMaker which provides the tag management.
For #3 –
'pizza box' > "Save As" (mouse hover, no click) > PDF or XPS (click)
In the 'Publish as PDF or XPS' dialog, click on the "Options..." button.
In the Options dialog, select "Document structure tags for accessibilty"
(don't forget to provide the Word file with meta data in its Document Properties and to select "Document Properties" in the Options dialog).
Give your output PDF Bookmarks by selecting the "Create bookmarks using" choice.
Click OK.
Back in the 'Publish as PDF or XPS' dialog, confirm that "Standard (publishing online and printing)" is selected (the default).
If you want to view the PDF upon creation, select "Open file after publishing".
Click the Publish button.
Output PDF will be tagged.
Process has improved since its initial release.
On the whole, I still prefer to use PDFMaker; but, the Office 2007 routine is a viable alternative.
An end-user "win" due to Adobe's work with ISO to create the ISO Standard for PDF.
#1 & #3 process time is a function of what you authored – short-simple, long-complex, adherence to a well-formed template and built-in headings/styles, willy-nilly, etc.
You would have to run a statistically valid sample of the same Word files through each to see which has a run-time you like AND provides a structure tree that requires minimal post-processing.
Although less post-processing may not be a 'good thing' if the few activities you have to do are gnarly.
For #3a –
PDF "ISO 19005-1 compliant (PDF/A)"
The ISO Standard for long term archival grade electronic files (PDF, of course <g>).
Asking the question indicates that you are most likely not in need of providing the content in Word to PDF/A.
Questions
– 'speed' of output that needs more post-processing with Acrobat Pro may not be a good thing.
– which is 'better' for tagged output PDF...
That depends.
I prefer Adobe PDFMaker's output of <Table>, <Note>, its dealings with headings, its ability to appropriately nest elements, etc.
I'd do two or three of the same Word files each way.
Then post-process to assure the PDF structure tree is compliant with the requirements of ISO 32000-1.
If your PDF is ISO 32000-1"good" it is solid for accessibility/Section 508.
For each, walk the tree with 'Highlight' selected.
If checking with AT, use the most recent release. Old stuff (any of it from any software house) is not going to be able to properly "QC" something processed to current standards.
After this, throw the chicken bones to decide.
fwiw, I've found FrameMaker / Acrobat Pro to be a better tool set for tagged output of PDF and requisite post-processing.
Be well...

Acrobat Hangs Creating PDF from Word Doc - Possible Solution

For the last several months, I had been working on converting a 20MB Word document into a PDF. The Word doc has external hyperlinks as well as many internal hyperlinks. It also has many sections and uses the TOC generator. I found that when I converted it to a PDF, whether I was using PDF Maker in Word or directly in Acrobat, the process would hang. In Acrobat it would hang either at 5% or 10%. In Word, the hang would occur before it processed the bookmarks.
I believe I found the solution. When using PDF Maker, you are prompted about SmartTagging the document and how it can be time consuming. I always selected "No". Apparently, even with selecting "No", just having this prompt appear is part of the problem. When I went into the settings for PDF Maker and turned off SmartTagging there, so that when creating the PDF you are not prompted, the PDF creation is successful everytime.
It took me many months of aggravation before I discovered this fix. I can replicate the issue everytime I let it prompt me about SmartTagging, so there is definitely some quirk going on there.
HTH,
Merg

Hi,
I'm facing the same problem, pdf maker hangs while "converting codes", this happens once in a while, i'm doing a .net batch conversion of about 2000 documents. (MS Word 2003 acro prof 7)
Can you tell me where in the settings i find samrt tagging
(i'm am using only a fixed set of headings to create tags)
Huubo

InDesign refuses to import Word doc

Hello.
Ran into a strange one today. I have 27 word docs to assemble into a book. Most of them import (Command "D") perfectly. But 6 of the docs have an end note styled into a table. When i import these i get the import options box but when i'm finished there the rainbow wheel comes up and then... nothing.
On my import options dialogue box i have everything on the "Include" field checked, For formatting i have "Remove Styles" checked and local formatting preserved. I've also tried it with Preserve Formatting from Text and Tables but it's the same result.
This isn't a huge deal because I can spend a little extra time and just reassemble the tables by hand in InDesign. But what's got me doubly perplexed is that when i go to copy the content from the Word doc and paste it into InDesign all the formatting is retained except for "superscript" My client has his footnotes marked in superscripted arabic numerals. But when i paste them into the InDesign document they are lowercase, full-size roman numerals.
So I think there must be some import preference somewhere that's making this happen. Any ideas?
Erik
Message was edited by: ej 5000
Having some similar issues in regards to font attributes that are very strange to me. I hope it's something obvious that you can point to. When i import some Word documents into an InDesign CS4 document the font families are changed. The original Word document uses an Arial font with local overrides for bold and italics. When i import it I am told that "Calbri" is missing in four different flavors: regular, bold, italic and bold italic. But Calbri is not anywhere in the original document. No problem right, I mean just use the Missing Font dialogue box to replace the fonts with the ones used in the InDesign document (Cronos MM). But even though i've specified the fonts that are to be replaced what comes in is ONLY Cronos regular and even though i replaced bold with bold everything is of the regular weight. Bleh.
And when i copy from the original Word doc (Arial font) and paste it into InDesign it by default pastes it as Times (TT) and again all formatting is lost.
Is my InDesign CS4 set up wrongly? Is there some preference hidden away that's tweaking all of this? I know i'm asking a lot of questions, including the original tables import question, but if anyone has any insight i would kiss your feet.

I think that I can gin up some rough answers for you; no foot-worship, please. In reverse order, because your last questions are the least indeterminite:
And when i copy from the original Word doc (Arial font) and paste it into InDesign it by default pastes it as Times (TT) and again all formatting is lost.
I have pasting set up to be stripped of all styles; I paste raw text only. You might not be pasting raw text; the setting is in the Clipboard Handling section of the preferences. If you are pasting raw text, then look inside your Basic Paragraph style; I'd bet that when you paste you are acquiring the settings of Basic Paragraph. To prevent this, only paste text into a text frame where there is already styled text.
The original Word document uses an Arial font with local overrides for bold and italics. When i import it I am told that "Calbri" is missing in four different flavors: regular, bold, italic and bold italic. But Calbri is not anywhere in the original document. No problem right, I mean just use the Missing Font dialogue box to replace the fonts with the ones used in the InDesign document (Cronos MM). But even though i've specified the fonts that are to be replaced what comes in is ONLY Cronos regular and even though i replaced bold with bold everything is of the regular weight.
Um, do you have any footnotes, endnotes, TOC, or index in these Word docs? You can highlight all the text in Word and change it to Arial or Cronos or whatever, but there are some Word features (for example, automatically generated footnote numbers) that are given styles that are carefully hidden from the end user. You have to dig really deep into Word in order to find 'em. They can use whatever font is specified in the style.
Also, I think I must be misreading your post, or you must have posted something misleading, because I can't tell if your Word doc is set in Arial or Cronos. It sounds like you're trying to replace Arial Bold with Cronos Bold with Find Font in ID and getting Arial Bold replaced with Cronos Regular. Which is odd, but I don't want to try explaining that until I'm sure I understand your question.
So, you're removing styles, but preserving overrides. That will keep the manually applied italics and bold, but you'll lose all of the styles. You must be doing this on purpose. What do you get out of it? Because, if you're stripping all styles, then the formatting applied is either coming from InDesign or coming from Word. If it's coming from ID, you should ask yourself "what's in my paragraph styles?" because that is where Calibri will be hiding. If it's coming from Word, you should ask yourself "what is being hidden by the "Normal" style?" Because if your Normal style is Arial text, it's getting stripped out when you place the document.
I really can't figure out your initial question at all. I would guess that, going back to the beginning of my post, you have ID set up to copy styles and formatting on your clipboard. I've always hated that and have no idea how it works, but I would guess that the superscript footnote numbers are not actually superscript numbers with styles manually applied, but more Word auto-symbol styling that is concealed from the end user. That kind of stuff crashes InDesign - it also crashes Word too, when it gets even a tiny bit broken.

Importing Word docs from a RH for Word project

I have a HUGE RH for Word project that I'm trying to convert
to RHTML (RH Office X5). We generate CHM with this project, and
we've got map ids for all topics. I've been to Peter Grainge's site
to get some ideas, but I don't think they're going to work. There
are so many Word files and topics (537 and 2,974, respectively)
that the more I think about it, the more I think that a conversion
to RH HTML might not be worth it.
When I tried to import all of the Word documents and also
convert the TOC (converting the Index isn't an option since it
never worked with our large number of Word docs) and use the
HTMLHelp.css (using the Import wizard), RH HTML crashed twice after
40 minutes.
So, I created a new RH HTML project and tried to import just
one Word doc from the RH for Word project, and selected the same
wizard options. As I expected, the Word doc imported, but even
though I told RH to split the topics on Heading 2, it also copied
in the characters (#S+@) that preceded every topic heading and
incorporated them into the Topic Title. AND, RH HTML did not
"convert" the TOC - it was blank.
In another post I saw a reference to this patch -
http://www.adobe.com/support/security/bulletins/apsb07-10.html.
I'm not sure it's related, although when I examined my second
failed import attempt, the imported topics were visible in the
project folder only by using Windows Explorer - RoboHelp HTML did
not display them from within RoboHelp.
Does anyone know if this is the patch that will fix this
issue as well?
By the way, based on the number of questions I've seen posted
about RH for Word 7 with zero replies, I'm thinking I'm going to
run into issues as well, even if we leave it in RH for Word when we
upgrade to version 7. It seems that its size is an issue for RH
HTML.
Thanks,
Jim
Thanks,
Jim

Hi Jim,
just as an encouragement: we sucessfully converted a HUGE RH
for Word project (4,300 topics) to RH HTML a while ago, including
TOC, index and everything. I must admit though that we had all
those topics in only 25 word documents. Maybe you can reduce the
number of documents by moving the topics? There will always be
problems you run into and afterward, we had to go through every
single topic and check the formatting, but I guess you'd always
have to do this. But I think it's worth it, working in HTML is so
much more convenient.
Good luck!
Kathrin

Importing Word Docs with Images into RH7

Hi All,
I have a large Word doc which is full of images and text that
I want to import into RH7. I've tried it and tried it, even
converted it to PDF and tried it, but I don't get any of the images
imported. I've discovered the images folder, but there's nothing in
it and, just in case they're hidden(!), I've published and still no
images.
Can anyone help me with this?
Thanks!

No I have only been using it since Word 2 days. :-)
Please don't mention the limit of 200 pages with graphics to
my documents which can run to over twice that size.
I repeat the point that if Word is struggling with this
particular document, you cannot expect another application to work
well with the document. RH does import Word documents with many
images, it is something that I have done many times. I think the
problem is something to do with the image type you have chosen
(emz). If you look in the image import dialog you will see that EMZ
is not a listed file type.
Without being able to see your document, it is difficult to
help you. Speak to your management. I regularly receive projects
from people on this forum and nobody has ever had cause to
complain. I would not risk losing the Adobe Community Expert status
by revealing the content to anyone.

Publishing TOC in Word Doc

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