Purchase order - External send

Hi
I am using the functionality "External send" for sending the PO by email to vendor.
PO is appearing as PDF in the mail.
The email going to vendor contains PO in Script form.
I want to send the PO in the form of "customized smart form" developed by me.(As it is appearing when I use "print output" option)
Can you plz suggest how I can do this?
Regards
S

Dear all,
Any suggestions how to send "PO customised smart form" via external send.
I have maintained all the settings in NACE and now PO is going successfully to vendor but in the text form
i.e. MEDRUK form
Rgds
Sara

Similar Messages

Purchase Order External Send with email body text

hi guru,
i saw lot of threads but i didn't get coreect answer
i did below process
Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000001 generated .
u2022 Use note no 191470
mail subject is going ,but mail text is not coming.
some people suggest this sap note
Note 786847 - E-mail purchase order w/ e-mail text and several attachments
i did not get this note.
give the solution for email body text ,i read some thread,it will solve through abap development .
please give solution
regards
vijay

Hi
1. GO to tcode SCOT.
2. Double click on SMTP
3. Click on the set button next to internet
4. In this screen for SAP Script/ Forms select TXT.
Regards
Girish
Edited by: Girish Bettaiah on Aug 8, 2011 3:11 PM

Purchase Order External Send, Print for single output message

Hi Experts,
          In my purchase order, NEU message output in triggered ( Medium 5 ). In communication method i defined comm strategy as CS01. Print immediately check box is active. I am able to send mail, but i am not getting printout.
          What could cause this, will i get printout, when i keep print immediate option.
          Is there any notes that is helpful for this.
Thanks & Regards,
Ravi

I assume that when you say "I am able to send mail, but i am not getting printout" you mean that for vendors where no email address can be found the communications strategy CS01 is not then printing the purchase order, is this correct?

Configuration of Purchase order to send thro' MAIL

Dear Experts,
Please let me know the configuration process of Purchase order to send the same thro' EMAIL.
Regards,
B.Sudharsan

Hi
You need to do some configuration for this.
Goto NACE .
Select EF and click on OUTPUT TYPES.
Then select Output Type NEU and click on processing routines .
In that you have to add a new entry - medium 5 .
Then you need to assign a program, form routine and form.
You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as
TEXT_SYMBOL_REPLACE .
Now the subject will be PO No. 1800004202.
You need to maintain your email id in tcode SU01 and also the vendor's email id.
Now while creating a new purchase order , change the medium to External Send .
Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
Goto tcode ME9F .
Execute.
Select the checkbox and click on Output Message.
You will get a message MAII 00000000000001 generated .
If the BASIS guys have made the necessary configuration for sending mail then the mail will go .
You can see the status and what is sent via tcode SOST.
Hope it helps
Best Regards

Workflow purchase order external release

hi;
how to release purchase order externally by using external agent...there is a problem with that while sending purchase order externally in until loop... Sp how to solve that.
And also how to fix those errors already occure in production system..
Regards,
kasinadh

Hi,
In standard SAP workflow, SAP is sending a mail item (notification) to SAP mail inbox. There is no action is required from there. So mail will remain their as mark as read. If you want to remove it than one needs to delete it from respective mail box.
Best Regards,
Bhagat

VMI scenario: purchase order confirmation send to vendor

Hello Dear Sappers,
I'm using message type ORDRSP (Idoc ORDERS05) for inbound idoc for Vendor Managed Inventory, and it works. Then, once the PO is created in our SAP, the system automatically send a PO confimattion message to our vendor through message variant VMI in the partner profile for the EDI message category ORDCHG.
The system, once the PO is created, send an automatically ORDCHG Idoc to the vendor. The problem is that the system send the PO confirmation before the PO is release/aproved. That is a problem. My requeriment is to send the PO confirmation Idoc to the vendor after the PO is release.
This is my configuration:
Partner profile:
When a message of the ORDRSP type is processed, a purchase order is created for the vendor who sent the purchase order confirmation.
When a message of the ORDRSP type is processed, a purchase order is created for the vendor who sent the purchase order confirmation.
Partner no.          VENDOR_AG
Description:          VENDOR AG
Partner Type:     LI
Message Type:     ORDRSP
Message Code:     VMI
Process Code:     ORDV
Processing:          Trigger immediately
Send Purchase Order confirmation number to VENDOR AG:
Partner no.          VENDOR_AG
Description:          VENDOR AG
Partner Type:     LI
Partner Function     VN
Message Type:     ORDCHG
Idoc Type:          ORDERS05
Message Code:     VMI
Receiver Port:     CI.SPARES
Pack Size:          1
Output Mode:     Transfer Idoc immediately
Message Control     Application: EF; Message type ZPOC; Process code ME11 and Change message indicator set.
I created the Output Type ZPOC but when I tried to added manually to the PO "Maintain outgoing EDI-connection data for partner VENDOR_AG.
However the strange thing is that the system send the PO confimation IDoc ORDCHG anyway (without any Output Type). But send the Idoc inmediatly the PO is created (not yet release).
My question here is: how can I only send to the vendor the IDoc ORDCHG only when the PO is release?
Thanks a lot to all
Fred

Hi,
This problem was solved. I had to remove the message variant VMI from the partner profile. Keep the message type ORDCHG but without VMI variant. And with that way, the system do not send the Idoc after the PO is created. SAP send the Idoc after the PO is release and do it by Output Type determination.
The key was to remove the message variant! Unbelievable!
Thanks to all.
Fred.-

Purchase orders u2013 send email

Hi;
Does anyone knows what can we do so every time a purchase order is created in SRM the supplier doesnu2019t receive an email?
Thanks in advance.
Kind regards,
GIF+.

You've posted this question to the EPM forum which does not cover SRM. Please post your question again to the [SRM forum|Supplier Relationship Management (SAP SRM);.
Here is the link Supplier Relationship Management (SAP SRM)
Best regards,
Jeffrey Holdeman
EPM RIG

Sending Purchase Order in mail without the spool generation

Dear All,
When i create a Purchase Order using Tcode ME21N, the PO should go by mail to an external email id as a pdf attachment.
A Z sapscript is used . The spool request is not generated.
Could anyone please let me know the method/code to use the script data for creating Purchase Order and send it via email without spool generation.
Waiting for solution.
Thanks & Regards,
Bhavika

Hi,
as i said:
create an printer with devices type PDF1, set host spool access method to M (E-Mail to Receiver/Owner).
Use this printer as output-device.
To create and use a printer with PDF1 try searching in SCN or use SAP OSS.
Regards Dieter

Purchase order sending to an alternate email

Dear experts,
In the vendor master, the default communication is set to email, and a email is maintained. The payment advise and the purchase orders are sending to the email that defined here.
We would like to send the purchase orders to an a different email than what the payment advices are sent to.
Any suggestions?
Thank you.

You have the option of maintaining only one email address in vendor master. But while saving the PO you can change the address there in address tab -- address details in PO header. Changing here will not affect the vendor master data but this will be applicable for this PO only and PO can be send to this address.
Hope this helps.. if useful award points..!!!

Sending Purchase Order by Email as an PDF Attachment.

Dear Experts,
I would like to make use of the Standard Functionality Provided by SAP to Send PO by Email. I Reffered to SAP note 191470. And made sure that everything is Done.
Now the Problem is We are getting the Mail. But There is no attachment to the Mail.
Anyone can give some light to this issue?
Regards,
Lijo Joseph

hi Lijo,
Check these below threads it might help you.
PDF form as email attachment for purchase order
To send PDF file as an email
Error opening the PDF file while sending the PDF as an attachment
unable to e-mail a pdf through FM 'SO_NEW_DOCUMENT_ATT_SEND_API1'
Hope this helps!
Cheers
Alfred

EDI IDOC OUTBOUND send Purchase Orders from sap to vendors

Hi Experts,
I am new to EDI IDOCS, but i got object on this. So my requirement is purchase orders are send to vendors from sap (OUTBOUND) through EDI-850 format. and also i have to add some more fields to standard idoc type ORDERS05, one more condition is if vendor type is not EDI, then the POs should send through fax, email, how can we solve this condition.
So plaese send some sample code on this object.
Thanks in advance,
S Reddy

Hi ,
You can send the purchase order to the vendors using different outytpes configurations in NACE transaction .
If you define a particular output type where you need to give medium 6 and define partner functions within this you can also set condition which partner needs to recieve EDI output and which one FAX or email all this will be done by Functional expert.
For adding extra segments to your basic type ORDERS05 you need to extend the idoc you can do it via WE30 and WE31 .Link you message type to basic type and extension . Please follow below tcodes for further help . Create all the requested steps in the tcodes mentioned below.
we20:patner profile
we21:port
we30:idoc creation
we30:segment creation
we81:message type
we82:link message with idoc type.
we02:to status of idocs.
Now you need to write code for filling those extra segments you have added to you extension type. For that you need to check where your new segment is placed in Idoc structure . There will be a exit avaliable to attach your code to fill those segments .
Please go through previous SDN links to see more info.
One the settings are done in the NACE , issue output from PO transction and once your output is processed check your Idoc in WE02 to see if the segments are coming with the desired data.
Regards
Vikas

Purchase Order Output Message

Hello all,
in a purchase orderI will send out IDOC's. After creating the purchase order a proposal for an output type had been made (checked in analysis, the condition record has been found, but no proposal had been made in the purchase order. After saving the PO there is no record in NAST.
Has somebody an idea?
Regards
Norbert

hi
You need to do some configuration for this.
u2022 Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000001 generated .
u2022 Use note no 191470
VB

What is the blockeed purchase order

tell me about blocked purchase order and send me code plzzz

Hello,
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. The item category will be TAB.
Prase

Tax Code removed on changing the posting Date in Purchase Order

Dear All,
This is with reference to the Purchase Order Document tax part, the document has been defined with the approval procedure and document series followed as annual series. The document series is linked to the period indicator as I am using the monthly series for the A/R & A/P Invoice.
Now some Purchase Order was generated in the last month i.e. 30 NOV 07 which has gone for approval. These document are approved in the current month (Dec 07) & user are trying to add the records it displays the message as "Date deviates from permissible range [Purchase Order - Posting Date] [Message 173-11]" as the period indicator is changed to Dec 07 in document numbering.
The problem is when user changes the document date to Dec 07 for posting; system removes the tax codes, which is available in the document. Now as this is approved document user is not able to change or renter the tax codes.
In this situation what can be done as the same case will again happen for the next month.
Pls. provide the solution / work around for this problem.
Regards,
Yogesh Jadav

hi yogesh,
Cancel/Close the created purchase order.
First you should change docduedate in posting period upto december 2007/end of fiscal year,by following the below path.
(Administration->sytem intialization-> general settings--> posting period tab)
Create a new purchase order.
Send it for approval,authorizer can change date as required,
once the posting date changes,tax code get refreshed,authorizer
need to select tax code once again.
<b>Tax code normally get refreshed when you change posting date it's normal
system behaviour.</b>
After authorizer does above changes,he can approve purchase order.
Once purchase order is approved,orginator can add it as purchase order in draft stauts.
<b>After approval we can not do any changes in purchase order.</b>
Hope my solution will solve the problem.
Thanks,
With regards,
A.Jeyakanthan

Spool number of purchase order

Hi experts
How do I get the spool number of a purchase order to send email?
I need to know this spool because I use the FM 'CONVERT_OTFSPOOLJOB_2_PDF' and 'SO_NEW_DOCUMENT_ATT_SEND_API1' to send email with purchase order in PDF format.
Thanks.

Thanks Ernesto.
I get the number spool otherwisw.
temprally in Device, I change MAIL for PRINTER.
then in the call function 'CLOSE_FORM'
CALL FUNCTION 'CLOSE_FORM'
    IMPORTING
      RESULT     = RESULT
      rdi_result = rdi_result.
I get the spool number in RESULT-TDSPOOLID
Thanks

Purchase order - External send

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