Configuration of Purchase order to send thro' MAIL

Dear Experts,
Please let me know the configuration process of Purchase order to send the same thro' EMAIL.
Regards,
B.Sudharsan

Hi
You need to do some configuration for this.
Goto NACE .
Select EF and click on OUTPUT TYPES.
Then select Output Type NEU and click on processing routines .
In that you have to add a new entry - medium 5 .
Then you need to assign a program, form routine and form.
You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as
TEXT_SYMBOL_REPLACE .
Now the subject will be PO No. 1800004202.
You need to maintain your email id in tcode SU01 and also the vendor's email id.
Now while creating a new purchase order , change the medium to External Send .
Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
Goto tcode ME9F .
Execute.
Select the checkbox and click on Output Message.
You will get a message MAII 00000000000001 generated .
If the BASIS guys have made the necessary configuration for sending mail then the mail will go .
You can see the status and what is sent via tcode SOST.
Hope it helps
Best Regards

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Program to send Purchase Order SmartForm by e-mail

Hi,
I need a program to send my Purchase Order SmartForm by e-mail. With the program I use, the output keeps appearing in my spool list in stead of in SOST... Does anyone have a sample code that I can use?
I am working in a ECC 6.0 system. Package SMB40 is nog available in this system.
Thanks!
Patrick

Hi Patrick.
By a simple search on this forum i found this.
Maybe you can use it
check this code tutorial on how to send smartform output thru email.
https://wiki.sdn.sap.com/wiki/display/Snippets/emailsendthroughoutputcontrols
success., Gr., Frank

Purchase order sent as a mail

CAn anyone please tell me the basic settings for the Purchase order output to be sent as the mail.

Hi,
Refer SAPNote 191470 - Purchase order as an e-mail
Basically there are two mail types: Internet mail (external mail) and SAPOffice mail.
Mail is sent via the output determination in both cases.
If you use the external mail, the message for the purchasing document is converted into a corresponding text file which is sent to the vendor via the Internet.
SAPOffice mail is sent only within the R/3 System and has mainly the function of providing information.
In particular, it is not possible to attach a message (form) for a purchasing document to a SAPOffice mail.
When using external mail , the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
o Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on).
o You can only make a permanent change using the vendor master transactions XK02 or MK02.
o You can use a temporary email address in Transaction ME21N.
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing
via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).
As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
6. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
7. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
To use the SAPOffice mail, the following basic settings are required:
1. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can branch to the maintenance of the communication strategy via the input
help.
2. Use the SAP standard environment (program "RSNASTSO" and FORM routine "SAPOFFICE_AUFRUF") as the processing routines.
3. In the condition records for the output type (for example, Transaction MN04), use medium '7' (SAPOffice) and also partner role 'MP' (mail partner).
Additional settings:
Problem:
How can you both change the mail title and text for the sending of a mail message and maintain a replacement parameter, for example a document number.
Solution:
1. The replacement routine is maintained in the Customizing for the output type in the detail screen on the 'General data' tab under 'Replacement of text symbols' (for Release < 4.6B, this can be found on the 'Mail' tab page).
Program: SAPMM06E
FORM routine: TEXT_SYMBOL_REPLACE
2. If you work with the new Enjoy Transaction ME21N, ME22N or ME23N, Notes 370522 and 420066 are required.
3. Maintain mail title and text.
o If you want to send a purchase order within an R/3 system using the SAP office, you can maintain both the mail title ('Re:') and also a mail text in the Customizing for the output type To do this, select the directory mail title and text for the corresponding message type.
o If you want to send a purchase order as (external) mail, for example, to a vendor, you have to maintain the mail title in the condition record for the output type (for example in Transaction MN05) on the 'Communication method' tab page. Enter the mail title in the 'Text for cover page' field. You cannot maintain an additional mail text.
o Note that the values from the mail title are used to create the description for the attachment.
4. The replacement parameters must be enclosed by &. Example: You want to enter the title 'PO number 450000001'. For this you have to enter the following in the Document Title field (Message Customizing -> sub-option: Mail title and texts) 'PO number &EKKO-EBELN&'
o Note that the replacement via TEXT_SYMBOL_REPLACE can only be executed as of Release 4.6B.
If you also want to use the purchase order number in a release < Release 4.6B, refer to Note 120474 - as an alternative, you have the option of implementing the text replacement functions by Consulting, priced separately
Problem:
You send a purchase order by e-mail and want to attach the document as a file type (for example, PDF).
Solution:
The file type is maintained in the corresponding node in SAPConnect (Transaction SCOT). If you have any further questions, contact your Basis administration.
Attaching purchasing documents to e-mails is only possible for external (Internet) mails. This is not possible with SAPOffice mails.
Problem:
Although LET (print) for example is still set as the alternative to INT (e-mail) in the communication strategy, a program termination occurs because of a missing e-mail address.
Solution:
See Note 310234.
Problem:
When you send a mail message for a purchase order, a short dump occurs if the purchase order was created with reference to an outline agreement.
Solution:
See Note 502250

Approve a purchase order from an e-mail

Greetings experts
Is there any way to approve a purchase order from an e-mail which was sent to the approver from SAP?
Please if anyone knows how to do help me.
In advance thanks a million.

Extended Notifications.
Please search the forum before posting.

Purchase Order to vendor through mail

Hi Experts,
Now I am creating Purchase Order .As per my configuration the pos will go to vendor only through mail and conformation for send user.
But my client wants send that mail like CC to some other departments (officials) at the same time.
Please advise me how I can send mail to other departments.
Thanks in advance,
Nagi Reddy

Thanks for your replay,
Now I am maintaining more than 1 mail id in vendor master. But email itu2019s going to one email id only.
Now i am maintaining 3 email ids. But system will send PO to only one mail id (which mail id is having standard number is activated.)
i am trying to maintain standard code for all mail ids. But system is accepting for only one mail.
Please advise me how can solve this problem
Thanks in advance,
chandhu

NACE Configuration for Purchase order output "Title Text"

Hello Gurus,
I have a small question, Is it possible to make dynamic Document title when sending purchase order email to vendor.
I have checked configuration in NACE where for each output type where you can maintain "Mail title and Texts". For example if your output type is Email then you can maintain document title text as "Purchase order Email".
Our requirement is to put purchase order name in document title i.e. when vendor receive email in their inbox it says purchase order number.
Please advise.
Thank you
Ritesh

Thanks Jurgen. This note helped us.
Best Regards
Ritesh

Purchase Order External Send with email body text

hi guru,
i saw lot of threads but i didn't get coreect answer
i did below process
Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000001 generated .
u2022 Use note no 191470
mail subject is going ,but mail text is not coming.
some people suggest this sap note
Note 786847 - E-mail purchase order w/ e-mail text and several attachments
i did not get this note.
give the solution for email body text ,i read some thread,it will solve through abap development .
please give solution
regards
vijay

Hi
1. GO to tcode SCOT.
2. Double click on SMTP
3. Click on the set button next to internet
4. In this screen for SAP Script/ Forms select TXT.
Regards
Girish
Edited by: Girish Bettaiah on Aug 8, 2011 3:11 PM

Vendor not getting purchase order automatically by E-Mail .

Dear All ,
User hd crtd a Purchase Order for merchandising catalogue , but user notices that vendor had not get the purchase order thru e mail , althought i hv chkd in messages , then it is found that the output is successfullt processed , here the medium is External .As per user , he says that creator of P.O is having always a problem when creating merchadising Purchase Order .
Any relevant help will be appreciated .
Rgds,
sap11
Edited by: sap11 on Sep 8, 2009 8:18 AM

Hello Sap11,
Please make sure that the 'sender' (e.g. user, that creates PO) has got a valid email address in the user master record (SU01).
Also, try to send from the users Id a test mail to a valid internet email address.
You could do this via SBWP --> New message. The recipient should be the valid email address and the 'Recip. type' = Internet.
This should create an entry in SAPConnect (SCOT).
Good luck,
Franz

Purchase Order External Send, Print for single output message

Hi Experts,
          In my purchase order, NEU message output in triggered ( Medium 5 ). In communication method i defined comm strategy as CS01. Print immediately check box is active. I am able to send mail, but i am not getting printout.
          What could cause this, will i get printout, when i keep print immediate option.
          Is there any notes that is helpful for this.
Thanks & Regards,
Ravi

I assume that when you say "I am able to send mail, but i am not getting printout" you mean that for vendors where no email address can be found the communications strategy CS01 is not then printing the purchase order, is this correct?

VMI scenario: purchase order confirmation send to vendor

Hello Dear Sappers,
I'm using message type ORDRSP (Idoc ORDERS05) for inbound idoc for Vendor Managed Inventory, and it works. Then, once the PO is created in our SAP, the system automatically send a PO confimattion message to our vendor through message variant VMI in the partner profile for the EDI message category ORDCHG.
The system, once the PO is created, send an automatically ORDCHG Idoc to the vendor. The problem is that the system send the PO confirmation before the PO is release/aproved. That is a problem. My requeriment is to send the PO confirmation Idoc to the vendor after the PO is release.
This is my configuration:
Partner profile:
When a message of the ORDRSP type is processed, a purchase order is created for the vendor who sent the purchase order confirmation.
When a message of the ORDRSP type is processed, a purchase order is created for the vendor who sent the purchase order confirmation.
Partner no.          VENDOR_AG
Description:          VENDOR AG
Partner Type:     LI
Message Type:     ORDRSP
Message Code:     VMI
Process Code:     ORDV
Processing:          Trigger immediately
Send Purchase Order confirmation number to VENDOR AG:
Partner no.          VENDOR_AG
Description:          VENDOR AG
Partner Type:     LI
Partner Function     VN
Message Type:     ORDCHG
Idoc Type:          ORDERS05
Message Code:     VMI
Receiver Port:     CI.SPARES
Pack Size:          1
Output Mode:     Transfer Idoc immediately
Message Control     Application: EF; Message type ZPOC; Process code ME11 and Change message indicator set.
I created the Output Type ZPOC but when I tried to added manually to the PO "Maintain outgoing EDI-connection data for partner VENDOR_AG.
However the strange thing is that the system send the PO confimation IDoc ORDCHG anyway (without any Output Type). But send the Idoc inmediatly the PO is created (not yet release).
My question here is: how can I only send to the vendor the IDoc ORDCHG only when the PO is release?
Thanks a lot to all
Fred

Hi,
This problem was solved. I had to remove the message variant VMI from the partner profile. Keep the message type ORDCHG but without VMI variant. And with that way, the system do not send the Idoc after the PO is created. SAP send the Idoc after the PO is release and do it by Output Type determination.
The key was to remove the message variant! Unbelievable!
Thanks to all.
Fred.-

PTP - Change to stock type field status configuration in Purchase Order

When creating or changing a PO for direct material - or even during goods receipt, the stock type field which by default is "X - Quality Inspection" can be changed to "Unrestricted Use" by the purchasing personnel. This is not in line with QA requirements where the change from QI to Unrestricted use can only be done by QA personnel.
Need to configure the system not to allow purchasing personnel to change the status.
Please tell me where i need to configure the above requirement.
Regards
Sreekanth

HI,
You will need to change screen layout at document level in ME21N and ME22N. Follow below steps
SPRO -> Mateial Management -> Purchasing -> Purchase Order -> Define Screen Layout at Document levle -> ME21N -> Look for Quality Inspection (I believe this is the field, I did not test it) and make it Display only. By default it comes as Optional entry.
Regards,

Purchase order smart form - e-mail smartform output and item attachments

Hi,
Our release is ECC5.0. By configuration the PO smartform can be e-mailed to vendor as PDF attachment by standard output medium,external send. And this already works. However, the additional functionality required is:
1.) The documents attached to the actual PO line items should also be e-mailed as attachments to the vendor.
How can I accomplish this?
Do I need to write addition logic in my print program to retrieve these attachments by PO number and send them as a seperate e-mail with attachment? OR
Is there any way to send these attachments on the same e-mail where the PO is sent as a PDF attachment. OR
Can this be done by configuration?
Regards,
K..

Hi Ahmad ,
I got the same problem with a little more complexity because the mail can b send to several mails adresses ( some in copy ).
For the requirement to send also the document linked in PO's item , there's no standard solution . So you need to write a specific program for this .
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Best regards.

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Could you tell me normally how is the SMTP configuration?
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Output type configuration for Purchase order

Dear Friends,
I want to configure output type for Purchase order in retail system and later want to trigger it in AFS(apparel, footwear solution) system.
There is integration in IS retail and AFS system.
I created a PO in IS retail system.
Let me know the steps how can I get the IDOC triggered when I go and check in PO header. GO to>Messages?
Any pointers.
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Answered.

Purchase orders u2013 send email

Hi;
Does anyone knows what can we do so every time a purchase order is created in SRM the supplier doesnu2019t receive an email?
Thanks in advance.
Kind regards,
GIF+.

You've posted this question to the EPM forum which does not cover SRM. Please post your question again to the [SRM forum|Supplier Relationship Management (SAP SRM);.
Here is the link Supplier Relationship Management (SAP SRM)
Best regards,
Jeffrey Holdeman
EPM RIG

Configuration of Purchase order to send thro' MAIL

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