Purchase order in the backend system

hello all,
we are using SRM 7.0, classic scenario.
we are implementing BBP_CREATE_BE_PO_NEW BAdI to change some data that is transferred to the backend for the purchase order creation.
i tried to set external breakpoint for wf-batch. however, it seems that this BAdI is not being called.
i also tried implementing BBP_DOC_CHANGE_BADI, but still this BAdI is not being called during PO creation.
would you know what BAdI to implement to change the data that is transferred in ERP for the creation of purchase order?
regards,
kezia

hello muthu,
can you confirm that BBP_PO_INBOUND is only used for extended classic scenario?
i am confused why this function module is being called when we did not activate extended classic scenario.
i tried setting a breakpoint in META_BAPI_DISPATCH, unfortunately it is not stopping there.
would you know any FM in SRM that calls this BBP_PO_INBOUND function module aside from B46B_DPO_TRANSFER as this FM is triggered only when ECS is active?
many thanks,
kezia

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How to convert Purchase Order to Sales Order in the Target system of Vendor

Hi all,
My sender system and receiver system both are ECC6.00 . We are not using any Xi/PI or EDI tool ., but using ALE to tranfer purchase order to the Vendor System . The PO IDoc is getting tranfered to Target System, but the Corresponding Sales order is not being generated .
My query is how the inbound process in the trarget system determines what are the master data will be used to create the Sales Order . as the transfered IDOC will not have sales area, distribution channel or division .
Best Regards

Hi,
Here u need to use PI or any middleware.
For PI , it will be IDOC to RFC scenario :
Sender side - IDOC - Orders05 or whichever u want
Receiver side - RFC -Import the BAPI you want to use , for your case most probably it will be 'BAPI_SALESORDER_CREATEFROMDAT2'.
Pass the mandatory fields required to bapi .
kindly check :
http://www.sap-img.com/fu036.htm
http://abap.wikiprog.com/wiki/BAPI_SALESORDER_CREATEFROMDAT2
http://www.saptechies.com/bapi-to-create-sales-order-with-reference/
http://www.scribd.com/doc/3335908/BAPI-Step-by-Step
You can refer IDOC to RFC scenarios in forum from search.
Best Regards

To block the Purchase orders with the help of Quality info record.

Dear All,
I have one requirement and it is as follows.
In Quality Info Record we have a tab called Release in that there are two sections one is Release quantity and the other is Block.
Now my client requirement here is : consider an example suppose he enters 100 in the quantity field,upto 100 the system must allow him to do Purchase Order after the 100 system must show an error that quantity is blocked and Purchase order cannot be created.
The purchase order should only create when he changes the quantity from 100 to the higher quantity.
Is this possible?
if so kindly tell me what are the normal settings and configuration settings to be done.
as the client doesnot want to change it manually.
Kindly guide me in this regard.
Regards,
santosh.

Dear Santosh,
E.g. lets say Release Qty. = 100.
now, if the material received from vendor is OK, you want to continue with that vendor, and if material is rejected,no further material will be rceived.
as, your client do not wants to do it manually,
in q-info record, above "release qty" there is "Release qty. active"tick. so, create Z function module which will only reset the "QINF FREI_MGKZ" field, and assign it into Follow-up action for Usage decision for acceptance. it will be better to create new UD code.
at the end, if Material is Ok, after UD, it will remove "Release qty. active" tick and you can continue with that vendor. and if UD is rejected, system is not going to allow for PO, as release qty was 100.
regards,
Amol

Goods Receipt not transferred to the Backend System R/3

We are currently using BBPCRM4.0 & SAP R/3 4.7 (extended scenario)
For a particular Purchase Order which has a material number, We cannot transfer GR to the Backend System R/3 successfully.(The shopping cart of unsuccessfully transferred GR is created by using material)
When I check R/3 using WE05, I can find the message "The plant data of the material G09002202 is locked by the user MRP_RFC". This must be the reason why GR is not transferred successfully to the Backend System, but I do not know what this message mean.(As you see, MRP_RFC is the user name that connects SRM and R/3. + That moment the material is not locked by any user in R/3)
If we try to create the GR document again in SRM, the message "Item is already being processed" is shown, so cannot make BUS2203 Docs.
To sort out this, we remove the GR Transfer Error Information in
BBP_DOCUMENT_TAB.
After removing the information of this error in BBP_DOCUMENT_TAB, surprisingly we can make GR successfully.
Weird!.
Only for a particular PO which has a material, but not everytime.
Sometimes this problem happens.
At the first time, it doesn't work, but after removing the data from BBP_DOCUMENT_TAB, when we try GR again it works.
Could you help me why this symptom happends..?
Edited by: Hyangsook Moon on Feb 28, 2008 6:44 AM

Hi Hyangsook Moon,
The system is allowing you to create Confirmation again in SRM because the status is not yet updated in SRM since the G.R is not created in the backend successfully.
Since the confirmation is created in SRM and could not able to create G.R in R/3 through IDOC the system is giving you message as " Document is being processed".
So the system is allowing you to create confirmation again once you delete the table entry.
Hope this makes you more clear.Clarifications are welcome.
Award points for helpful answers.
Rgds,
Teja

Some POs are not generated in the backend system

Hi,
we've implemented SAP SRM 5.5. in a Classic Extended Scenario with SAP R/3 as the backend system.
Recently we are facing a problem related to some Purchase Orders. If they have some wrong information for the backend system, they do not get the "Error in process" status but the are put in the "Ordered" status even though they are not replicated in SAP R/3.
This problems occurs only with some POs and only (for as much as we could see) if the PO has been generated from an Offer (S.C.->Bid Invitation->Offer->PO).
Could you please help me out with this issue? I can't understand why this is happening...
Thanks a lot for your precious advices!
Giovanni

Hi Sanjeev,
thanks for your quick reply. I've checked the RZ20 and there's an error message related to the Header Data. I've checked also the PO from BBP_PD and I could see that in table BBP_PDIGP the EP subtype is missing. If I force it and then I transfer the PO again, everything is fine.
I can't understand why this is happening. I've never had any problems like that with other POs created straight out of a S.C.. The issue is related only with POs created out of a Bid.
Please, let me know if you have an idea.
Have a nice day!
Giovanni

Error while reading the PO in the Backend system. Inform system admin

Hi All,
We are having a peculiar issue of 'Error while reading the PO in the Backend system. Inform system admin'.
The P.O is in ordered status in SRM but the same is not getting transferred to backend ECC system.
No error messages or logs in RZ20, SLG1 any where.
All programmes like BBP_GET_STATUS_2 and CLEAN_REQREQ_UP are running fine.
Tried pushing the P.Os manually using function module (BBP_PD_PO_TRANSFER_EXEC_V2) to backend ECC.
It was working fine till a week ago and suddenly this problem is coming.
We had implemented few OSS notes suggested by SAP for the issue of 'shopping carts appearing in sourcing cockpit even after P.O creation' in both development and test system.
Now this issue is coming up in test system where as development system is working fine.
Please let us know where to look and how to resolve this issue.
A quick response would be highly appreciated.
Regards,
Teja

I am facing the same issue with one PO in the Production system.
SRM 5.0 , R/3 4.6C Extended classic scenario.
I checked the status of other PO's created today. I see them in R/3. There is one PO which was created a week back which shows up as "ordered" in SRM but the PO is missing in R/3. When clicked on the details on the web, system throws the error
Error while reading the PO in the Backend system. Inform system admin.
Message no. BBP_CF010
I checked RZ20, SLG1 no errors were found. I checked RFC connection, it was working fine too.
I tried pushing the PO using the FM BBP_PD_PO_TRANSFER_EXEC, it did not solve the problem.
In SRM WEBGUI Process PO - Item data -->follow on documents --> PO status is shown as Archived.
Any inputs would be greatly appreciated. Please throw some light on this issue.
Krishna

Email of the Purchase Order to the User

Hi,
Currently, I am able to send the email of the purchase order to the vendor mail address, which is mentioned on general data tab of the vendor master.
In addition, the requirement is that the purchase order also to be emailed to the User, who has created it.
I have added the VU in NACE settings for application EF, output type NEU. The payment medium I have used is 5 (external send).
However, when I try to add the VU and the user name to the vendor master partner details tab, the system is not taking in.
Please let me know how can I email the purchase order to user.
Thanks in advance for your time.
Thanks,
Ravi

Hi,
1) Add the user email address also in the vendor master.
2) Verify all settings in condition records.
3) Check tcode sost for any waiting send requests.
Regards,
BK

Update Header Partner data in a Purchase Order in 4.6C system.

Hello all,
I have written a report program to add/update partner data at PO header level.
The report uses BAPI POCHANGE for the update.
But the BAPI_PO_CHANGE does not transfer/update Partner Information for the PO's in 4.6 C system.
The same code functions properly for Purchase Orders in ECC6.0 systems.
Please provide me some inputs for a probable solution to update PO header partner data in 4.6C system.
Thanks in advance.

Hello Hiren,
Thanks for the prompt response.
I am populating the structure POPARTNER with partner information.
And passing header information in POHEADER. i.e the PO Number.
I have not marked any fields in POHEADERX as 'X'. It still works in ECC6 system.
But does not work in 4.6C system.
Thanks in advance.
Edited by: Amar.t on Mar 7, 2010 12:59 PM

Restrict print out of Purchase order only for Production system

Hi,
I want to restrict print out of Purchase order only for Production system, don't want to take it in devep or quality.
is there any identifier to find the system is production or development.
can anyone tell me how to restrict it,
is there any function module, not based on client system.
Thanx in advance
Kesav

Hi Kesavarathinam Vaidyalingam ,
yes, I also use thomas' suggestion using
t000-cccategory = 'P'.
to determine productive client.
Just one small hint: I found this condition as true in a test system: The admin had done a system copy to create a fresh test client - but forgot (or did not see a good reason) to change t000-cccategory = 'P. to t000-cccategory = 'T'.
Regards,
Clemens

Quation rejected but i can issue purchase order for the rejected.

hi, i have several issues to be solved
i rejected a quotation but i can issue purchase order for the rejected quotation..
q1: why SAP had given that option?
q2:How do i restrict user to issue purchase order for rejected quotation?
q3: what i observed was , accepting the quotation entirely lies with user.so what is the criteria for accepting the quotation.. Is it just the price?? If it is the just price then How do i restrict the user to go always for low price quotation?
thanks in advance,
regards,
srini

In SAP R/3, RFQ comparision is done on the basis on price only.( including excluding discounts, delivery cost....).
In true business scenario, lowest cost is not the best solution. There are other qualitative parameters which needs to be considered for taking final decision. These factors can be different for different type of purchases. e.g. for capital goods what is the life of equipment. Total cost simulation is done outside system & PO is created with reference to best fit quote.
In SRM, we can define parameters against which we can evaluate the quote within the system.
Hope this is helpful.
Thanks
Ashutosh

Distribution of GOA to the backend system

Dear Experts,
I am working in Extended classic scenario (SRM 5.0). We are planing to configure GOA.
Can any one give me the steps required to configure GOA and distribute the contracts to the back end system.
When I create the GOA as of now GOA is getting created but not distributed.
Regards,
B.N.Karthikeyan

Hi,
Here are the main configuration steps needed:
1: Make sure you have done the following in customizing:
   When you go to define transaction type and you
   choose the entry with BUS2000113, then you click Transaction type
   go to DETAIL screen of GCTR and choose Global Outline
   agreement as a specification.
2: You can follow these steps.
   1. Go to the transaction WEDI
   2. Goto IDoc menu and select Partner Profile (or F6)
   3. In Partner Profile, Goto PartnerType LS
   4. Click on the client eg. ABCCLNT300
   5. In "Inbound parmtrs" make an entry for BLAORD.Enter the client as
   Partner number. BLAO as Process Code.
3: In the R3 backend system,
   maintain BLAORD as inbound message type, and maintain
   BLAREL as outbound message type
4: One of the requirements for setting up GOA is:
   Mapping of the appropriate products,product categories, condition
   types, document IDs, transaction types and text iDs in the BAdis:
   *IN EBP > BBP_CTR_BE_CREATE
IN the backend system: BBP_CTR
Any GOA contract in EBP has to be mapped in R/3 with the corresponding
entry for conditions i.e 01CT to synchronise the two systems.
If the conditions are not mapped, the idocs will not be created.
Hence, please map the conditions and check for the distribution.
It is also an option to try:
Please run the function module 'BBP_PD_CTR_TRANSFER', this FM posts the
IDOC in R/3 and add an entry in BBP_DOCUMENT_TAB,
afterwards call report 'CLEAN_REQREQ_UP' which updates the status.
Kindly ensure all customizing and settings are correct in both SRM and
R/3 backend in order for the GOA to pass from systems without issues.
I hope this helps,
Kind Regards,
Lisa

Entering Invoices with Matched Purchase Orders in the Invoice Workbench

Hi,
Could someone help me in this question (apologize the bad english).
In invoice workbench, when im creating a new invoice, at the time that i insert a new line and select a purchase order (in this case, a closed purchase order). The system show an alert that im using a closed purchase, fine. But then the workbench let me continue till i finish the invoice.
This also happen when the purchase order has no balance.
Have any setup that i can do to make this process unable to be accomplished?

needs to be done a setup at payables invoice > tolerances; then set the tolerence created at options > payable options > matching
Edited by: user8875052 on 13/08/2012 12:15

Create a Purchase order using the BAPI using the data in the XML file.

Hello Gurus,
here is the scenario can anyone help me how to proceed explaining the procedure?
Create a Purchase order using the BAPI using the data in the XML file.
comprehensive explanations are appreciated.
thanks in advance.

hi,
first use fm "bapi_po_create".
then use fm "BAPI_ACC_GL_POSTING_POST"
The demo environment was made with real business scenario in mind, but following subjects need to be addressed in a live implementation:
     No exceptions and error handling is implemented, except the order rejection (e.g. partly delivery);
     In Navision both XML Ports and the XML DOM has been used to integrate with SAP XI, because XML ports has some drawbacks regarding to Namespaces in XML Documents (mandatory in SAP XI);
     A minimum of SAP and Navision customization is required to implement this solution. (e.g. user exit in SAP, Navision XML DOM).

Creating a Purchase Order for the Asset

Hi,
Please see the following steps:
1.Create a purchase order for the asset.
2. Post a goods receipt from this PO.
3. Quantity of asset will be transfered from goods receipt.
But I find quantity of asset(AS02) was not be transfered and still was equal to 0.
Could you help me?
Thanks and Regards,
Colin.

see the field status varient for the gl account see the qty field is optional field or not
and check in the asset group also qty field is the optional field
Assign point if useful
Regards
A.k

How to create multiple Purchase Order using the same document number?

HI Friends,
I m in a product which extracts data from SAP and stored in Access database.
For that,while i extracting Purchase Order from the Demo Database (SBODemo_US)for OEC Computers,the same DocNum is used for several Purchase Order using Index Line numbers.
eg:
DocNum for Purchase Order1 -->3000   0 (Index)
DocNum for Purchase Order2 -->3000   1 (Index)
    But i can't create multiple Purchase Order using same DocNum manually in SAP B1,Could anybody please help me <b>to create a Purchase Order using same DocumentNumber?</b>
Thanks in Advance
SooriyaKala.P

Hi,
The problem statement is not quite clear to me.
As far as I understand your statement, I think you want to club multiple orders into one purchase order using the index incrementally.
For this I think once you have created the first purchase order, open the purchase order in edit mode the second time and append the new line items.
If I am getting you wrong please explain the problem statement in more detail.
Regards,
Rara.

Purchase order in the backend system

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