Purchase order work flow

Hi all,
According my client requirement i created release procedure for purchase orders.But according to requirement po has to send to approval authority mail box. I heard that work flow has to configure for this purpose .pls guide me how configure the work flow for the approval procdure.it will be great ful any link provided relating this scenario.
thanks & regards
Venkat

Hello Venkat,
If you are using the standard workflow, with a 1 against teh Release codes, then you do not have to worry abt role resolution, else you might have to
You will need to activate workflow first to begin with,
SWU3 is the first tcode, you'd visit.. Make sure you maintain the Prefix number ranges, if there ain't any and check the number ranges..under Maintain Definition Environment
Go to SWETYPV and activate the linkages for BUS2012- PO for release step created.
Go to SWDD, and choose Workflow template ws20000075, unless you want to make any custome chnages to the template.
hot CTRL+F8, under start events activate BUS2012, RELEASESTEPCREATED. that would set the start event.
This would send a workitem email to users when it is their turn to approve
If this has been configured,
You need to activate security roles and assign users to each role for M_EINK_FRG for a combination of Release code and Release Group..
That should take you through ME29N
Edited by: Pavan Kumar on Nov 17, 2008 9:42 AM

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Advance payment against Purchase order/Work Order: F-47

Hi SAP Gurus,
Our Client's requirement is as follows u2013
Advance payment against Purchase order/Work Order:
1. Advance should be PO/WO wise & not item wise.
2. Advance should not exceed total PO/WO value.
3. Advance against PO should include taxes & conditions maintained in PO/WO
When I put the purchase order number along with the item number, it is taking into account the basic price for that specific item. This amount is excluding Tax.
Actually the advance is given against the Purchase Order. So whether it is possible to
1. Remove the mandatory filed of Item number against the PO?
2. Whether the amount of the advance should be inclusive of the Tax?
Regards,
Amit

Amit kulkarni,
For this requirement you have to do validation of the amount field for advance payment againest PO.
i thiought this is only way to get your requirement
May be this information is useful to you
Regards
Surya

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Both WF issues are related to internal orders , Transaction KO03
==========
Example for 1 st case
consider A , 1 , 2, 3 , 4 are approvers
A --->>>> 1) , 2) , 3) , 4)
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after 3 days , any one of them 1, 2 ,3 , 4 can approve it
3 days passes , but before any one of them approve , its already approved by A
all of 1, 2 , 3, 4 have mail in their inbox for approval , but
here work flow is completed , what work flow is supposed to do , it does
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Second problem
one user X have approved , after its approval status should change to approved ,
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therefore work flow monitoring team , who is checking which WF request are still in process
again initiating workflow .
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Hi All,
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Regards,
Martin

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I want to trigger the workflow to release the Production order .
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Please let me know.

Dear ,
As far as I know , in OPL8-Order Type depdent Paramater -Implementation tab -You have option Workflow -Workflo for purcahse order change .If it is relevent in this context , then you need mark the chek box.
refer this : http://help.sap.com/printdocu/core/print46c/en/data/pdf/BCBMTWFMPP/BCBMTWFMPP.pdf
Regards
JH

Purchase Order MAP flow to Billing

**Hi All
we have intercompany sales, where we create purchase order, delivery and Intercompany invoice.
While creating Purchase order system picks the current MAP and in delivery system picks the current MAP. From the delivery, what ever is MAP same flows to Billing.
Now the problem is after creating PO with a certain MAP. if there is any change in MAP, system will pick the current MAP rather than what is there in PO. is it possible to fetch the PO MAP to the delivery and Invoice?
Hope for the earliest reply..
Thanks and Regards,
Madan**

The isupplier portal drives off the purchasing archive tables.
po_headers_archive_all - etc..
Ensure that under Setup/Purchasing/Document Types - you have Archive on Approve.
This will ensure your purchasing data hits the archive tables.
If you still cannot see it - then the problem lies in the securing attributes on your login.
The more you have the more restrictive the portal is.
Lastly, if those are proper then your problem lies in the setup of your Security Profilie - created in the Human Resources module, allocating
access to the Operating Unit(s). You will need to create the Security Profile - and assign it to your MO and HR Security Profiles.
Then retest.
Don't forget to run the Security List Maintenance request in the Human Resources Module to ensure proper seeding of your new
security profile.
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Mike

ERP Purchase order not flowing to SNC

Hello experts,
I created few purchase orders in ERP but those are not reflected in SNC system. I checked XML and the error is "Ship-from location missing".
Kindly help.
Regards,
Gulshan
Edited by: Gulshan Yadav on Nov 18, 2011 10:19 AM

Hi Nikhil,
Please see the XML details below:
- <nm:PurchaseOrderERPReplenishmentOrderCollaborationNotificationFault xmlns:nm="http://sap.com/xi/SAPGlobal20/Global" xmlns:prx="urn:sap.com:proxy:Q2T:/1SAI/TAS918AF467E038C7C2B5E3:731">
- <standard>
<faultText>Proxy Class (generated)</faultText>
- <faultDetail>
<severity>information</severity>
<text>Start of inbound processing: PurchOrdERPReplOrderNotification (ID A768C74EBAF69356E10000000A4286C9)</text>
<id>300(/SCA/BIF_ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Starting process type and party role determination</text>
<id>133(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Process type could not be determined; search for default process type</text>
<id>131(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Default process type (ICH) determined successfully</text>
<id>013(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Starting logical partner role determination</text>
<id>064(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Logical partner role is 'Sold-To Party'</text>
<id>063(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Logical partner role determination has been completed successfully</text>
<id>061(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Process type and party role determination completed successfully</text>
<id>134(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Starting address action determination</text>
<id>070(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>No Customizing found; standard action is 'map all addresses'</text>
<id>072(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>End of address action determination</text>
<id>071(/SCA/BIF_CU)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Order 4500000424: CreationUserAccountID is provided but ignored by SNC</text>
<id>050(/SCA/BIF_ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Order 4500000424: CompletenessAndValidationStatusCode is provided but ignored by SNC</text>
<id>053(/SCA/BIF_ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>The active implementation of BAdI '/SCA/BIF_MI_PRODID' 'BEFORE_MASTER_DATA_ACCESS' has been run</text>
<id>080(/SCA/BIF_COMMON)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>The active implementation of BAdI '/SCA/BIF_MI_ITMBPRT' 'BEFORE_MASTER_DATA_ACCESS' has been run</text>
<id>080(/SCA/BIF_COMMON)</id>
</faultDetail>
- <faultDetail>
<severity>warning</severity>
<text>Order 4500000424 item 00010: DeliveryPeriodEndDateTime is missing in schedule line 1</text>
<id>090(/SCA/BIF_ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>BOL processing started for Process Type 'ICH' Process Name 'REPLORDER'</text>
<id>000(/SCA/DM_BOL_CON)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Calling BOL Service Class '/SCA/CL_SVORDER'</text>
<id>012(/SCA/DM_BOL_CON)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Starting master data completion</text>
<id>000(/SCA/DM_MDCOMP)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Reading Customizing settings</text>
<id>003(/SCA/DM_MDCOMP)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Customizing profile SREPLORD has successfully been determined</text>
<id>004(/SCA/DM_MDCOMP)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>ShipFromLocation determination is switched off in Customizing</text>
<id>040(/SCA/DM_MDCOMP)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>End of master data completion</text>
<id>001(/SCA/DM_MDCOMP)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Start: read ODM order</text>
<id>250(/SCMB/ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>End: read ODM order</text>
<id>251(/SCMB/ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Start: validation framework</text>
<id>254(/SCMB/ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Validation started for validation profile POC1 (ICH - REPLORDER - HEADER)</text>
<id>606(/SCMB/DM_BOL)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Validation for validation profile POC1 (ICH - REPLORDER - HEADER) was successful</text>
<id>607(/SCMB/DM_BOL)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Validation started for validation profile POC1 (ICH - REPLORDER - ITEM)</text>
<id>606(/SCMB/DM_BOL)</id>
</faultDetail>
- <faultDetail>
<severity>warning</severity>
<text>Order 4500000424, item 00010: Could not assign ship-from location</text>
<id>068(/SCMB/ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>error</severity>
<text>Order 4500000424 item 00010: ship-from location missing</text>
<id>007(/SCMB/ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>warning</severity>
<text>Validation for val. prof. POC1 (ICH, REPLORDER, ITEM) ended with errors and warnings</text>
<id>608(/SCMB/DM_BOL)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>End: validation framework</text>
<id>255(/SCMB/ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>Start: write ODM order</text>
<id>252(/SCMB/ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>End: write ODM order</text>
<id>253(/SCMB/ORDER)</id>
</faultDetail>
- <faultDetail>
<severity>error</severity>
<text>BOL processing failed. XML-message inbound processing has been terminated</text>
<id>002(/SCA/DM_BOL_CON)</id>
</faultDetail>
- <faultDetail>
<severity>information</severity>
<text>End of inbound processing: ReplenishmentOrderNotif. for PO collaboration</text>
<id>034(/SCA/BIF_ORDER)</id>
</faultDetail>
</standard>
</nm:PurchaseOrderERPReplenishmentOrderCollaborationNotificationFault>
Thanks & Regards,
Gulshan

Work flow for release strategy for PO & PR

Hi Gurus
Can anybody explain workflow for release strategy for PO and PR
Thanks in advance.
Atul Kulkarni

Hi,
First you set your all required configuration fro release strategy(Class,Char,Rel.Group,Release Strategy ,Release Indicator )
For Work flow settings,You have to do follwoing configuration:
MM - purchasing - purchase order - release procedure - Define Release Procedure for Purchase Orders - Work flow - Enter release code, group, user ID, object type as user.
Creation of work flow object,activation of workflow and other related settings will be done by Techinical work flow consulant.
Thanks,
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PR Release Strategy work flow

Hi Guys ,
I have a work flow requirement , In Which i have to know in Purchase requisition items history . how to identify the new item and
change items for triggering the work flow .
Here i am using a badi to triger an event . ( BADI : ME_REQ_POSTED )
Any idea , Plz share .
THanks
Nags

Hi,
First you set your all required configuration fro release strategy(Class,Char,Rel.Group,Release Strategy ,Release Indicator )
For Work flow settings,You have to do follwoing configuration:
MM - purchasing - purchase order - release procedure - Define Release Procedure for Purchase Orders - Work flow - Enter release code, group, user ID, object type as user.
Creation of work flow object,activation of workflow and other related settings will be done by Techinical work flow consulant.
Thanks,
AMIT

Need to specify different price on Goods Receipt than on Purchase Order

Hi!
My application creates Goods Receipt (object of type SAPbobsCOM.BoObjectTypes.oPurchaseDeliveryNotes). This Goods Receipt is based on an existing Purchase Order. Creation itself (including the reference to the Purchase Order) works well.
The problem is that using DI API, price in a document line is always set (automatically) to the price specified on the Purchase Order line. I'm not able to set the unit price to any other value. When I assign my unit price, document is added successfully, but my unit price is ignored. Unit price specified on the appropriate line on Purchase Order is used instead.
Thanks for help!
Jan

Hi! I'm using SBO 8.81. I put my C# code below. The %xxx% strings are just symbols - for simplification.
SAPbobsCOM.Documents oPurchaseDeliveryNotes = (SAPbobsCOM.Documents)SBOCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oPurchaseDeliveryNotes);
oPurchaseDeliveryNotes.CardCode = %CARDCODE%;
oPurchaseDeliveryNotes.DocDate = %DOCDATE%;
oPurchaseDeliveryNotes.TaxDate = %TAXDATE%;
bool first = true;
while(...) {
    if(!first) oPurchaseDeliveryNotes.Lines.Add();
    oPurchaseDeliveryNotes.Lines.BaseType = (int)SAPbobsCOM.BoAPARDocumentTypes.bodt_PurchaseOrder;
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    oPurchaseDeliveryNotes.Lines.BaseLine = %LINENUM_OF_PO%;
    oPurchaseDeliveryNotes.Lines.ItemCode = %ITEMCODE%;
    oPurchaseDeliveryNotes.Lines.Quantity = %QUANTITY%;
    oPurchaseDeliveryNotes.Lines.Price = %UNIT_PRICE_DIFFERENT_FROM_PO%;
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    first = false;
oPurchaseDeliveryNotes.Add();
Althought the unit price on the Purchase Order is for example 7 and in my code I assign the Price property for example 9, then when the document is successfully added, I see that on newly created document the unit price is still 7 (same as on PO). Value 9 is ignored without any errors or warnings.
When I remove the code which connects this Goods Reception with PO (i.e. assignment to BaseType, BaseEntry and BaseLine properties), created document is correct. However when there is a connection to PO, I'm unable to set different unit price.
Do you or anybody else have explanation for this? Or do you have some piece of working code you can provide?
THANKS!

Purchase Requisition conversion into Purchase Order

Hi,
We are developing an intercompany process and we have a problem with the purchase requisition conversion.
When we convert the PURCHASE REQUISITION into PURCHASE ORDER we need to mantain purchase requisition ITEM number/s.
For example:
PURCHASE REQUISITION: 10015720 / 50 / 60 ---> PURCHASE ORDER: 210515 / 50 / 60
We are trying to do it with some enhancements but we have not found any solution. Is posible to customize this requirement ?
Thanks in advance.
Regards,

Hi Orion
I suggest you to translate it to english before somebody feels awful. Orion's customer wants mantain a kind of register to trace or manage the traceability for this flow from SO to PO in a cross company scenario.
If a understand you, you do this flow:
SO from a customer not cross company-> request from this SO to other company cross company -> PO with ME59 (is the third part customer if I'm right)
Do you check all flow in VBFA table? I suggest to see the SAP Note 627846 - AFS: Purchase order document flow for
sales order incorrect, although it's so older, it gave me ideas in the past. I suggest you to avoid 'handle' the fields related with key fields (number of documents, number of items, and so on). Create reports or create customer tables and populate records for this trace. After, you can create lists for your customer to know about this traceability.
If you are agree other possibilty is enhance SAP tables with customer fields and see them in the documents. There a lot of tools to do it (VOFM subroutines in the copy rules, BADI's and enhancemetns to see customer fields in new tabs in SO, PO and so on).
I hope this helps you
Regards
Eduardo
Edited by: E_Hinojosa on Sep 26, 2011 6:42 PM
Edited by: E_Hinojosa on Sep 26, 2011 6:42 PM
Edited by: E_Hinojosa on Sep 26, 2011 6:43 PM

PURCHASE ORDER HISTORY DATA

Hi,
In which table the Purchase Order History data or Purchase Order Document Flow Data is being stored. (Just the like the Sales Order Document Flow Data is being stored in table VBFA).
Regards,
Vishal

Hi,
In EKBE table contains history of Purchase documents.
reward if useful.
Regards,
Narasimha

Purchase Order Download ALE Config for automation

We need to automate the current PO idoc creation message download whenever a PO is created , changed or deleted. We have set up an output type Z005 for it and manual creation of idocs from the Purchase Order works fine. We need to automate it though. We have used the transactions NACE, VK01 and MN04 but the PO download message ORDERS is not triggered automatically.
regards
Aveek Ghose

Hi Aveek,
You first have to check if the output type you have customized for the Purchase Orders is triggered. So create a PO and check in the message determination that your output type is triggered. If it has been triggered save the Purchase order and re-enter the purchase order to check the message has been processed succesfully (yout output type should be "green" now).
Regards,
John.

Tracking Requisition to Raising Purchase order

Hello All,
I am quite new to Financials. In PO module.
As per my knowledge once the requistion raised upon approval Purcahse Order is created. So now I want to calculate the time duration between the purcahse requistion raised and Purchase Oder created.
How can I do this.As I could not find any link between po_requsition_headers_all and po_headers_all
Thanks and kindRegards,
Praveen.

Hi Orion
I suggest you to translate it to english before somebody feels awful. Orion's customer wants mantain a kind of register to trace or manage the traceability for this flow from SO to PO in a cross company scenario.
If a understand you, you do this flow:
SO from a customer not cross company-> request from this SO to other company cross company -> PO with ME59 (is the third part customer if I'm right)
Do you check all flow in VBFA table? I suggest to see the SAP Note 627846 - AFS: Purchase order document flow for
sales order incorrect, although it's so older, it gave me ideas in the past. I suggest you to avoid 'handle' the fields related with key fields (number of documents, number of items, and so on). Create reports or create customer tables and populate records for this trace. After, you can create lists for your customer to know about this traceability.
If you are agree other possibilty is enhance SAP tables with customer fields and see them in the documents. There a lot of tools to do it (VOFM subroutines in the copy rules, BADI's and enhancemetns to see customer fields in new tabs in SO, PO and so on).
I hope this helps you
Regards
Eduardo
Edited by: E_Hinojosa on Sep 26, 2011 6:42 PM
Edited by: E_Hinojosa on Sep 26, 2011 6:42 PM
Edited by: E_Hinojosa on Sep 26, 2011 6:43 PM

Purchase Order values are not reflecting in MIGO

Dear Experts,
I have changed standared Pricing Procedure from TAXINN to TAXINT because excise calculation was wrong. Now I have assinged new pricing procedure & reflecting in Purchase order & working as per requirement also.But when we are doing MIGO, excise values are not automatically coming in MIGO. So Is there any configuration or missing copy control because i have changed pricing procedure?
Also I want to put a check, if purchase order value is not matching with vendor invoice value then stores person can't do the MIGO.
Could any body guide me?
Thanks
Trupti

Hi,
It is not like that you have to mandatory use the TAXINN rather it is recommended by SAP to use but if some business requirement doesnu2019t meet up with what is recommended that its business call to go TAXINJ from TAXINN, but right now we don't know at what circumstances they moved to TAXINJ but question is what are the settings missing while moving from TAXINN to TAXINJ and because of that system is not picking the Tax Values at the time of MIGO in excise capture & posting.
So I have several questions in mind in order to understand your system behaviour.
1) Are you using the correct Tax code at PO level?
2) If using the correct Tax code then is't correct value maintained in FTXP for the Tax code used in PO.
3) If correct Value maintained in Tax code then by clicking on Taxes button mentioned under PO item level details are you able to see the correct value against each applicable condition type in next screen by clicking over Taxes button in PO?
4) if not then first check J1id - Material Chapter Id combination, vendor excise indicator mentioned, correct duties maintained in excise duty so check all master data related to CIN maintained in J1id
So first give answer to above mentioned questions then we procees further but I am sure I can make your system to picked the correct duties don't worry Just answer my questions hope things become fine in your system.
Best Regards,
Silky
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Purchase order work flow

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