Purging of deleted emails

I am using Mail.app in a POP account. Apple's Support Article HT1668 says that occasionally the Trash folder will purge itself of deleted emails. This action is supposed to occur when the number of deleted emails exceeds the number set in the "Show .... Recent Messages" setting and the number of deleted emails stays at that number until the deleted emails builds up again and the purge process recurs.
You can of course purge each deleted email from the Trash individually or by group but that is still a manual process.
There does not seem to be any method to trigger the automatic purging of the deleted emails or any indication of when such action is supposed to occur, weekly, monthly, etc. What does Apple mean by 'occasionally'?
The number of deleted emails sitting in my Trash folder is increasing. Does anyone know how to reduce/get rid of them?
Thanks for any pointers.

Since you are using a POP system, log into the server related. After logging in, visit their settings and look for the "delete messages after (X) days" variant.
If you have downloaded them through your iPhone you can go into trash, then press edit and delete all.
If it's Mac related, open the Mac Mail then click on trash. Hold Command+A and press the delete button or right click and click delete/trash.
According to Apple via http://support.apple.com/kb/TA22283 :
Some email messages in the Trash mailbox (messages originally deleted from the "On My Mac" section) are deleted after seven days, even though one or more email accounts are configured to delete messages after a longer period.
You can also follow the instructions provided by the link to edit your trash settings from "On My Mac".

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How to delete email attachments from server

Hi,
I created an a CF template for sending e-mail which includes
attachments. It has been tested on my dev box and is functioning
fine as the attachment upload to a designated directory on the
server. I would like the attachments to be purged once the e-mail
has been forwarded to the recipent.
In Macromedia's ColdFuision 7MX web application construction
book page 913 "Interacting with Email" there is a CFC that will
delete the file when the user ends their session.
I am not sure how to write this to fit the code I am using.
Here is the eMail form

<html>
<head>
<title>Please enter your message</title>
</head>
<body>
<form action="Send_Email.cfm" method="post"
enctype="multipart/form-data">
<table width="500" border="0" align="center">
<tr>
<td width = "500" colspan="2">Please enter your e-mail
message:</td>
</tr>
<tr>
<td width="250">To:</td>
<td width="250"><input type="text" name="to_addr"
value=""></td>
</tr>
<tr>
<td>Subject:</td>
<td><input type="text" name="subject"
value=""></td>
</tr>
<tr>
<td>Message:</td>
<td><input textarea name="message" rows="5"
cols="35"></textarea></td>
</tr>
<tr>
<td width="250">Attachment #1:</td>
<td width="250"><input type="file"
name="attachment_1" value=""></td>
</tr>
<tr>
<td width="250">Attachment #2:</td>
<td width="250"><input type="file"
name="attachment_2" value=""></td>
</tr>
<tr>
<td width="250">Attachment #3:</td>
<td width="250"><input type="file"
name="attachment_3" value=""></td>
</tr>
<tr>
<td width="250"> </td>
<td width="250"><input type="submit"
name="Send_Email" value="SendEmail"></td>
</tr>
</table>
</form>
Here is the form to send the attachment.


<cfif FORM.attachment_1 neq "">

<cffile action="upload"
destination="D:\uploadsTEST\"
filefield="attachment_1"
nameconflict="makeunique">

<cfset attachment_local_file_1 =
"d:\uploadsTEST\#file.serverfile#">
</cfif>

<cfif FORM.attachment_2 neq "">

<cffile action="upload"
destination="D:\uploadsTEST\"
filefield="attachment_2"
nameconflict="makeunique">

<cfset attachment_local_file_2 =
"d\uploadsTEST\#file.serverfile#">
</cfif>
<cfif FORM.attachment_3 neq "">

<cffile action="upload"
destination="D:\uploadsTEST\"
filefield="attachment_3"
nameconflict="makeunique">

<cfset attachment_local_file_3 =
"d:\uploadsTEST\#file.serverfile#">
</cfif>

<cfmail FROM="[email protected]" to="#form.to_addr#"
subject="#subject#"
server="an001so-dby1c.pbi.global.pvt" port="25">
#message#
<cfsilent>

<cfif FORM.attachment_1 neq "">
<cfmailparam file="#attachment_local_file_1#">
</cfif>
<cfif FORM.attachment_2 neq "">
<cfmailparam file="#attachment_local_file_2#">
</cfif>
<cfif FORM.attachment_3 neq "">
<cfmailparam file="#attachment_local_file_3#">
</cfif>
</cfsilent>
</cfmail>
Here is the session application code to delete the file upon
uploading

<cfcomponent output="false">

<cfset this.name="attachmentPurge">

<cfset this.sessionManagement=true>
<cfset this.clientMangment=true>
<cffunction name="onSessionEnd" output="false"
returnType="void">

<cfset var attachDir = expandPath("Attach")>
<cfset var getFiles = "">
<cfset var thisFile = "">

<cfdirectory directory="#attachDir#" name="getFiles">

<cfloop query="getFiles">

<cfif getFiles.type neq "Dir">

<cfset thisFile =
expandPath("Attach\#getFiles.Name#")>
</cfif>
</cfloop>
</cffunction>
</cfcomponent>
The tutorial only explains how to delete the attachment when
the recipient checks there mail
in the POP server.
Assuming that the sender is in a session would the code be
written to delete the attached file from the directory on
the server one the e-mail is sent.
Can someone explain how to automatically delete email
attachments from a designated directory or provide me with the code
that would handle this after an email is sent with attachment.
Thanks,
Tony

I don't know why your dos code didn't run. It could be
addressing. My limited experience with cfdirectory/cffile/cfexecute
is to type out the complete path at least once.
Good books?
Hard to say, depends on what else you are new at. If you are
new to html, then htmlgoodies.com has good tutorials. So does
webmonkey.com. If you have trouble with sql, I have heard good
things about the SAMS book, Teach Yourself SQL in 10 Minutes by Ben
Forta. I learned javascript by buying the book Teach Yourself
Javascript in 24 Hours. The O'Reilly books are also good. I learned
awk with one of those books.
Glad you liked the fish pics. The camera is specified on most
of the pages. If it says Reefmaster, I used an external strobe. If
it says Sony I either used the camera flash only or natural light.
By the way, that is not a Cold Fusion site. It's strictly html and
javascript.

How does the EDB handle deleted items and why am I only able to recover some and not all previously deleted emails?

Hello,
I have been unable to locate information regarding how the EDB handles deleted files. I am able to recover deleted emails from the EDB; however, there are numerous emails that I know have been deleted, that were not recovered during the recovery process.
Is this because the EDB dumps deleted emails once it reaches a certain amount of entries? Or is it more likely the deleted items are corrupted and thus not recoverable? Thank you for your time and I look forward to your responses. The
product in question is Microsoft Exchange Server 2007.

Great information from the other posters and one other possible explanation is if the users did a HARD DELETE. More information on this below
Pre-Exchange 2010 Dumpster 1.0 worked as follows;
1. When a user does a normal delete of an item via Outlook or OWA it gets sent to your deleted items folder
2. If the user then empties deleted items folder those items are then marked with the ptagDeletedOnFlag attribute which in essence hides them from the view of the user
3. At this point the user can use the Recover Deleted Items function in Outlook to recover those items as long as the items were NOT purged using the Recover Deleted Items option OR the items have not passed still the deleted item retention period.
NOTE: Every day there is a nightly maintenance process that in short looks through the DB and examines items that have been deleted. Items that have met or exceeded the deleted item retention period are purged from the system and are
completely non-recoverable. More about this at the end of my post.
4. However if the end user were to delete an item from the Inbox or another folder in Outlook by using Shift + Delete aka a Hard Deletion the item is left in its orignal location and gets marked with the ptagDeletedOnFlag attribute which again just
hides it from view.
5. By default you can only use the Recover Deleted Items option on the Delted Items folder. Howeve you can make it so that you can recover hard Deleted items from other folders. More on that here http://support.microsoft.com/kb/246153
5. The problem with this method though IMO is that you have to know where to look and that can be rather time consuming.
6. If you want a more elegant method to resolve this and are open to using 3rd party utilities check out Lucid8's DigiScope.
http://www.lucid8.com/product/digiscope.asp which will allow you to open any offline copy of the DB from a forensic point of view and to solve your specific issue you can either turn on a filter to ONLY
show hard deleted items OR you can search the entire store and all mailboxes for just deleted items and can then view or export them to PST or MSG format. You can download the product and obtain a 30 day demo license which will allow you to find any
hard deleted items, however to view them or export your would need to purchase a license.
NOTE: When a database is backed up or copied it is an "Offline" database and then its offline the data retention period is not an issue because the nightly online maintenance process can only act on a database that is mounted on an
Exchange server. So for this reason if you want to recover the most data possible use offline copies/backups of the DB with a 3rd party utility like DigiScope
NOTE 2: Exchange 2010 and 2013 use Dumpster 2.0 which is an entirely different beast and I will not go into that in this post since its nearly 1AM however DigiScope can expose that information as well
Search, Recover, & Extract Mailboxes, Folders, & Email Items from Offline Exchange Mailbox and Public Folder EDB's and Live Exchange Servers or Import/Migrate direct from Offline EDB to Any Production Exchange Server, even cross version i.e. 2003
--> 2007 --> 2010 --> 2013 with Lucid8's
DigiScope

How can I set TB to auto delete emails after a certain period of time?

I have two email accounts set up in TB.. I am using TB 24.5.0, and one of the email accounts is a Gmail account, and the other is a Microsoft Exchange account with a domain I own running through Office 365. I suppose technically TB looks at that account like an IMAP, although it is not an IMAP per se.
In any event, I am coming to TB new from using Outlook 2010 and 2013. I would like to figure out a way to create rules for each of the email accounts that would automatically delete emails from my inbox after they are a certain age. I would also like to determine how I can establish a retention policy for emails I know I want to keep beyond their automatic purge time frame.
Can anyone point me in the right direction? Thanks in advance!

This only works with IMAP accounts.
Tools (Alt-T) - Account Settings<br>
Select your account - Synchronization and Storage
Make sure to move any messages you want to keep to the Local Folders account prior to making changes. Local Folders should be set to keep messages forever.<br>
Note, this is a manual step.

NSS Delay Purge for deleted files not deleted volumes

Does anyone know how to set the "Delay Purge" for deleted files on an
NSS volume, not, deleted volumes. I have a problem in our company, they
want to use the automatic purge feature for deleted files but, they
want to set a "Delay" on the purging. I know you can set the Delay
Purge for deleted volumes, but I can't find a setting (if it even
exist) for Delay Purge for deleted files. Can anyone help. Thank you.
BTY, there're running NW 6.0 NSS 3.05.

I use toolbox and cron to rune a manual purge pass on the server once a
week.
A line in crontab:
00 02 * * 0 purge sys: -a -d=35
will purge volume sys every sunday at 2:00 and purge all files deleted 35
and more days before.
Klaus
"Montero" <[email protected]> wrote in message
news:[email protected] ups.com...
> Thanks for your input Massino, I guess I should refrase the question:
> Does anyone know HOW to delay the purging of deleted files on an NSS
> volume? If i'm going about it the wrong way, can you tell me how it can
> be done? Thank you.
>
> Sam
>
> Massimo Rosen wrote:
>> Hi,
>>
>> [email protected] wrote:
>> >
>> > Does anyone know how to set the "Delay Purge" for deleted files on an
>> > NSS volume,
>>
>> Such a thing doesn't exist.
>>
>> CU,
>> --
>> Massimo Rosen
>> Novell Support Connection Sysop
>> No emails please!
>> http://www.cfc-it.de
>

Unwanted deleted emails

anyone else having email from home computer's mailbox deleted since using an iPhone 5? can send/receive emails from different accounts with no issues. But, it appears that, when I power on the phone in the morning, some kind of batch delete occurs. if I delete or deactivate the email accounts on the iPhone, emails in home computer's mailbox are unaffected. This suggests that it is either a Verizon issue or iPhone issue. Of course, both Verizon and Apple say it is a server issue and to contact my ISP. ISP says there are no server issues and they have not deleted any messages. Have changed computer's email account's password, but emails still being deleted. Anybody have any ideas?

MIchelle- thanks for getting back to me. It is still happening, but not very often. The emails, however, are being purged from my home computer, not my iPhone. They were all very old emails. The last episode deleted emails from 11/712 to 12/3/12. I access this email account through a web address not from my ISP home page. As far I can tell no emails are being deleted from my Gmail account which I now use as a forced backup to this account. Never had any email issues prior to using the iPhone. Assume I have some error in setting up the email account on my phone. However, as far as I can tell, my settings are the same as my wife's iPhone. She has had to email issues although we use different email delivery systems. Obviously, I would like to get this email deletion remedied if you have aany suggestions. Thanks, Fred

How can I make my email POP account delete emails?

I use a POP email account. Every time I refresh my email, it brings back all the emails I just deleted. very frustrating
I set the Advanced settings to Remove...After one day, UseSSL...OFF, Delete from server...When removed from Inbox, Server Port...110,S/MIME...OFF.
Why there is no Remove...Immediately is beyond me.
When I delete emails I want to delete them totally. Email is one of the main reasons I got an iPad. Constantly downloading the same emails you deleted extremely limits the usefulness of the iPad2.
Is there a fix?
Why doesn't the iPad provide the same functionality for POP accounts as it does for IMAP accounts?

When I am in mail, I now click back through the navigation boxes on the top left of the screen. If I am in an email there is a block at the top left of the screen titled "All Inboxes" (43). The number changes. click "All Inboxes" The email list for "All Inboxes" slides in from the left. Click the navigation arrow titled "Mailboxes" on the top left of the email list. The "Mailboxes" list slides in to replace "All Inboxes". The list shows "Inboxes" and "Accounts". I click the account where I want to delete messages. I click the "Trash" basket. The "Trash" bin slides onto the screen. I click the "Edit" block in the upper right corner. I select the red "Delete All" in the lower left. This is a little bit of work. It currently prevents the emails from constantly coming back to my inboxes.
My ISP mail provider also appeared to update their system. I checked their website for directions on using an iPad. Their suggestions helped.

New iPad 2 always downloading previously deleted emails

I am using my Verizon.net POP3 email server. On iPad mail setup Incoming I have it set to delete from serer when removed from Inbox. My interpretation of that set-up is that any email I download, view and then delete (thereby removing it from my Inbox) should be deleted from the server by the iPad's OS. Those I don't delete should remain on the server. I also have an iPhone 3G running OS 4.x and it does not have this problem. Emails deleted on it are also deleted from the server so that they don't appear again when accessing new mail. The Mail settings otherwise appear identical to that of the new iPad.
This is NOT a POP3 vs. IMAP problem. It is an OS5.x problem as OS5.x is not handling the deleted emails by deleting them from the server. I want emails deleted from the iPad2 to delete from the server whereas those I leave in the iPad 2 mailbox I want to stay on the server so that I can manage those from my Win7 PC using Outlook 2010.
MBfromPlano

THANK YOU! Great solution!
Jerry
It looks like you still have your emails stored on the mail server from your Internet Service Provider. When you update to ios5, it wipes out the emails on your devices. Then when you go into the mail tools, it pulls the emails off the server again. Very annoying, I agree.
Best thing is to delete unwanted emails off the server, likely using a web based email tool from your ISP (eg Webmail from Time Warner, etc).
Hope this helps.

My rescue email is a deleted email and i have no idea what the answers are to my security questions- what do I do? How do I change the rescue email?

My rescue email is a deleted email and i have no idea what the answers are to my security questions… what do I do? How do I change the rescue email?

You will need to contact Apple support. You can use the link in the quote below from If you forgot the answers to your Apple ID security questions - Apple Support
If you couldn't send a reset email, don't have a rescue email address, or can't access email at your rescue email address, contact Apple Support.

How do I get my deleted emails to go to the deleted items in Outlook and not the archived folder?

How do I get my deleted emails to go to the deleted items in Outlook and not the archived folder?

Who is the email account provider?
With an Apple iCloud account, there is a preference setting with the account settings on the iPhone to archive messages - save deleted messages in your Archive folder.
I believe the same is available with a Gmail account.

How do i delete emails from my iphone5?

I just purchased the Iphone 5 and cannot delete emails other than from my Yahoo account. I use hostmonster for my business email and I continue to recieve an error message when I try to delete, UNABLE TO MOVE MESSAGE THE MESSAGE CANNOT BE MOVED TO THE MAILBOX TRASH. I saw a post that said to include under advanced settings INBOX in the IMAP Path Prefix but this did not solve the problem.

Hello amelieferro,
This can be resolved by ensuring the account is correctly linked to the trash mailbox in your settings.
iPhone and iPod touch - Unable to delete email messages
http://support.apple.com/kb/TS2475
Cheers,
Allen

Permanently deleting emails from Gmail, while saving them in AppleMail

I'm trying to figure out how to permanently delete emails from my Gmail All Mail folder without deleting them from the folders I moved them to in the On My Computer area of my AppleMail on my MacBook Pro. I like the IMAP syncing function in Gmail that keeps my iphone, ipad and MacBook all synced from an email perspective. However, I don't like my emails living on Gmail's servers any longer than they have to. I don't want them living on Apple's servers either, so I'm not using iCloud.
I only want emails to remain on the Gmail servers for as long as I keep them in either my inbox or sent items. I use those two folders as my holding zones for items that still require action. Once I have done what needs to be done in regard to an email, I either delete it or I move it to a folder under On My Computer on my MacBook Pro for possible later reference. If I move an email to a folder, I never want it to be deleted. I use a Time Capsule to back up my Macbook through Time Machine, so I'm not worried about losing my historical email files from a hard drive problem. I also back up the MacBook quarterly to a separate hard drive which I store offsite in case a catastrophe at my home destroys both my MacBook and the Time Capsule.
I have about 8 years of email history that I imported from my old PC into the MacBook in AppleMail and I now want to clean out the All Mail account in my Gmail to delete all those emails, but I need them to remain in my folder system on the MacBook.
Can anyone tell me how to delete all mail from the Gmail account without having the IMAP function delete them from my MacBook Pro?
Here's an added complication. When I move an email from my inbox to a folder on my MacBook, I do want that email to disappear from my ipad and my iphone. In essence, I like to manage all my emails from my MacBook Pro if they need to be saved into folders, but I also like to be able to delete emails that don't need to be saved from any of my devices and have that deletion sync to all my devices.
I haven't been able to figure this one out. Any help is appreciated.

Make local folders (On My Mac) and move the mails there, they will delete from the GMail servers but remain accessible in Mail, only in Mail.
All Mail (in Gmail) is not a folder, it is a label for all your mail, anything in there is also in one of GMails folders, when you delete from All Mail you are deleting the original mail.

Anyone know how to delete emails from trash folder?

I have hada Droid phone for about 6 months. When I delete emails from my inbox it goes to a "trash" file (similiar to trash file in Outlook). It is getting full. Any idea how to delete from trash folder. My wife also bought the same phone but she does not have a trash file. No one at our verizon store can answer my question as to how to delete from trash folder and don't seem to know how I have a trash folder on my email account.

I'd go on the P.C. side of your Mail and start clearing it will clean what's on the phone and the Computer i have done this Many time on my Gmail and Yahoo.. b33

I delete emails but they do not show up in the trash folder, how do I make them visible?

There are 2 trash folders one under my email address and one under local folders but the deleted emails do not show up in either. I have been using file>empty trash to keep things from getting too full but sometimes I would like to see what is the trash in case I deleted something that I want back. Thank you so much!

Hello RumDog,
I think this article will help you find the media in your library.
Where are my iTunes files located?
http://support.apple.com/kb/ht1391
Discovering and changing the iTunes Media folder location
Note: You would usually only change the iTunes Media folder location to share music between accounts on the same computer. See this article for specific steps on how to accomplish this. Also, see this article if you want to know how to move your music to a new computer.
Mac OS X: Click the iTunes menu and choose Preferences.
Windows: Click the Edit menu and choose Preferences.
Click the Advanced pane. iTunes displays the location of your iTunes Media folder.
You can then:
Note where your media folder is, such as for backing up your media.
Use the Reset button to reset it's location to the default (which is the iTunes folder).
Click the Change button to select a folder for a new location. Once you change this location:
If you make a new or alternate iTunes library, the new location will be used by that library.
Existing files will not be moved unless you choose File > Library > Organize library and choose the option to "Consolidate files."
From: Where are my iTunes files located?
http://support.apple.com/kb/ht1391
Cheers,
Sterling

I delete emails on Centro, but they still take up tons of memory.

I'm running VersaMail 4.0.1.00 on my Sprint Centro, which carries 68.8MB of usable memory.
When I go to Info (Menu + I from the Home screen), it tells me that I have <1MB of memory left, primarily because the Email application takes up 38,936K. (There are actually two Email categories listed - with sizes 16K and 38,936K respectively. They both show Version 4.0.1.00, and as for the number of records, it's "N/A" and 831 respectively.)
I want to get rid of as much of that 38,936K as possible.
When I go in the Email application, I delete every possible email, but even after I empty trash it tells me that there remain 47 messages in Trash (marked with an asterisk, for some reason).
The email is connected to my company's Microsoft Exchange Server. I'd be willing to delete the entire application, but the Email application isn't visible when I go to Delete (Menu + D from the Home screen). In fact, even turning on the Centro now results in the error message "The free data storage space on the device is low. Delete applications or data."
Okay, this is beyond weird and potentially relevant: as I'm typing this very message, the size and records of the aforementioned Email application changed to 29,468K and 674 records, seemingly spontaneously.
I keep thousands of emails on my company's Microsoft Exchange Server, but I religiously delete emails from the Centro Email application, never having more than 10 or so on there at a time, and none of those carrying applications or anything that would take up lots of memory.
Even now, I can't understand why the Email application lists all those records and all that memory being used. If you can tell me how to free up that memory, I'd certainly appreciate it. Thank you for your time.
Post relates to: Centro (Sprint)

When you are deleting mail, are you also having those messages also deleed from the server? Even if they are in an all mail file and not in your in box, the versa mail still can see them. So, after you delete them, the server is sendin the mail right back to you. You are then stuck in a paradox. I delete, but, I didn't... If you have a seperate file that you can forward them to, a 'new' account. That might help.
Post relates to: Treo 700p (Sprint)

Purging of deleted emails

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