Raising an invoice

I am trying to raise an invoice for a sales order but it is not
coming out with VAT on it. VAT is correctly calculated in the sales order. Has anyone had this before.
Rgds
TV

Dear Tony,
Please go through following notes to achieve the functionality that you are looking for.
Sales Order Processing (in Sales Org. BP01)
Use
The sales organization of a vendor receives an order from a customer. The goods are manufactured in the vendor's production plant, which belongs to a different company code, and are delivered directly from the production plant to the customer.
Procedure
1.On the Create Sales Order: Initial screen, enter the necessary data. Delivering plant entered in the header, is proposed in all items.
2. Confirm your entries.
3.In the Create Standard Order: Overview screen, choose Goto > Header > Billing and enter the following values:
<b>Tax depart. country     - CN</b>     Ensures that the correct VAT is used in the customer's invoice
4. Return to the Create Standard Order: Overview screen. You can now branch to the screens with the required detailed information to enter the necessary data.
Enter the following data:
Sales tab page     :     Material, and Order quantity
5. Save
Thanks and Regards,
Naveen.

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Error while raising a invoice using VF01

Hi,
I am getting an error while raising a invoice using VF01.
Error as follows
RV_MESSAGE_UPDATE
Update was terminated
System ID....   TIP
Client.......   300
User.....   user1
Transaction..   VF01
Update key...   E66E6454075548D8922BAC091E81F0CB
Generated....   18.07.2007, 18:57:38
Completed....   18.07.2007, 18:57:38
Error info...   TD 443: WRITE_FORM
Pls help
Points will be rewarded.
Thanks

Hi,
This is an ABAP short dump. If you go through the error log, there will be a section where in you can see > What caused the problem.
Try to analyze this log and you can find a solution. Probably, you can also check whether there is any OSS note with this error message.
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Murali.

Raise Part Invoice against Delivery

Hi
Is it possible to generate part invoice against a single delivery ? The scenario is like this.
I made a delivery of 10 pcs of item x
Now as per the billing terms, I would like to raise invoice of 50% of it
25% later
25% at last
how can I do this ?
With regards
Indrajit

thanks
here splitting can be done but my problem is when i am changing the total amount it is automatically taking the rest as Discount and the delivery is freezed. let me elaborate the scenario -
I made Delivery of x item @100 each for 10pcs, total = Rs. 1000/- with vat4%
lets say that my billing scedule is - 50% on delivey, 25% on inspection, 25% after 10 days
now i have to raise the invoice for 50% of 1000/- .. i.e. 500/- also apply full tax 4% i.e. Rs.400/-
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How to raise customer invoice in case of third party sale from PS

Dear All,
In case of third party sale from project systems module, PR is raised which is further converted to PO and once the material reaches at client place GRN is done.Based upon the GRN the actual cost is booked to the project.How should I raise the customer invoice against the materials received by the customer?
I went through the Forum and based upon the threads there, I came to know that one option is to create sales order for the same items and do order based billings.But for this I have to enter the same materials items again in the Sales order which is nothing but duplicacy of data.
Is there any alternative to this? Or some other way by which the PO line items be copied to sales order so that I can save time while creating sales order.
Regards,
B P Singh

Hi Virendra,
Business scenario is like this.
I have created project and activities.Have assigned materials as 3rd party sale in NWA. I have released the project.PR are getting followed by PO.On doing the GR the actual costs are getting booked on NWA.
My concern is how to bill the Items(the same material components) which are assigned to activity.
As per your input I need to do Resource Related billing.Thanks for the input.It is no longer required to assign materials in DIP to Carry out RRB.
To carry out RRB do I need to create Sales Order first ? If No then how to do RRB? If Yes I need to create a Sales Order with all the material components which I have assigned at activity level. So I was looking for some alternative so that SO creation becomes less tedious.
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Excise duties can be changed in AP Invoice after raising excise invoice

After raising a GRPO and then Excise invoice, we should not be allowed to change the excise amounts in AP Invoice. Otherwise, this will lead to discrepancies in the accounts. Is there any way to restrict user to update these values. Not just the user, the system also updates these values when I change the unit rate (my excise is already calculated on the assessable value in the excise document)

Hi
If u dont want to change the Unit Price or Rate in Invocie then Restrict the Authorisation for the end user to change the price, this u can easily achieve by Untick the Filed of Unit price in Formsettings and make authorisation to that user - "No Authorisation to Formsettings"
or U can Use SPtransactionNotification to valide ur process, so it will not allow to change the price..
Giri

How to raise all invoices based on Ship-To-Party

Hi SD Guru's,
Could you please tell me how to raise invoices on Ship-To-Party?
I know in standard all invoices will be raised against Sold-To-Party.
I know i can manually go in the sales order and change the Bill -To-Party to same as Ship-To-Party.
But is there some standard setting so that all my invoices are raised again Ship-To-Party without any manual intervention.
Regards
Ravi

hello, Ravi.
the most logical thing to do is to make your ship-to party also as the bill-to or the payer. because if the bill-to isn't the one being billed and the payer isnt the one paying, why maintain them in the first place?
however, you can define output condition types that when the billing document is created and saved, the ship-to is sent a copy of the invoice.
regards.

SAP REFX - HOW TO RAISE PROFORMA INVOICE FOR CONTRACT

Dear Experts,
I am looking for a clarification WRT to REFX - lease in scenario.
Actually we are using REFX for paying RENTALS / CAM charges.....etc for the rental objects.
I would like to know if i want to Raise a Proforma invoice / Invoice based on the contract / postings, Is it possible in REFX / If yes Pls suggest to do needful.
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N.S.Rao

Dear N.S.RAO
It's my pleasure for your help.
Please, try to check below items ;
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       - If you want to create the invoice for planned cash flow, you check the due date
         when you want to create the period and this contract must be activated
         on the system status.
   2) Configuration for Rent Invoice
       - Go to the IMG :
         RECACUST >> Accounting > Rent Invoice > Number Range for Rent Invoice
       - Go to the IMG :
         RECACUST >> Accounting > Rent Invoice > Company-Code-Dependent Settings
   3) Configuration for Correspondence
      - Go to the IMG :
        RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print)
                                > Forms > Define Forms
        (==> Form name : RE_CN_120, Try to change the form by "Smart-forms")
      - Go to the IMG :
        RECACUST >> Correspondence > PDF-Based Forms (Mass Print and Single Print)
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For your information, I will try to my sample screen.
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Jeong, Yeong Chul

How do we raise Incoming Excise invoice on Vendor1 and A/P Invoice on Vendo

Hi All,
How do we raise Incoming Excise invoice on Vendor1 and A/P Invoice on Vendor2 for a single purchase order?
The Scenario: PO is raised on Vendor2 for certain goods excisable and Vendor2 is not registered under Excise hence i cannot get Incoming excise invoice from Vendor2 or I cannot raise Excise invoice in B1 on the name of Vendor2.
But
the same goods (which are excisable) were already supplied by Vendor1 to Vendor2. So here the excise invoice is coming from Vendor1 and A/P Invoice from Vendor2 how this is actually handled in Business One? How do we show the A/P Invoice amount due on Vendor2 and the Excise Passed from Vendor1?
Thanks
SV Reddy

Hi Thanga Raj,
what you said is works only for payment consolidation. where in a particular purchase two vendors are involved, the tax updates should go into relevant vendor master data. in the above case excise is updated in the vendor1 account and RG23 also should be generated on the name of Vendor1.
Since you already raising incoming excise invoice on the name of Vendor1 you also need to raise A/P Invoice on Vendor1 (this is mandatory, from the goods receipt PO when you click copy to Incoming Excise Invoice and A/P Invoice the system automatically inserts "Vendor1")
but how do you update the Vendor2 account only for the A/P Invoice VAT portion. Because in reality the VAT you are paying to Vendor2 since you need to raise the a/P Invoice on the name of Vendor2. it is not actually happening in business one. If you try to raise A/P Invoice on Vendor2 from this Goods Receipt PO, initially the system copies Vendor1 from GRPO and if you change and try to add the invoice on Vendor2 name, the system will ask you to create a serial number again if the item is excisable. here the work is duplicated for the same item you already created a serial number while you creating the Goods Rectipt PO from Vendor1.
Any body knows any other scenario please help me.
Thanks
SV Reddy

How to raise invoice against a service order

I would like to raise multiple invoices against one service order. is it possible. i assume service order as a service contract.
how to do it
Thanks

Hi Arul,
It is possible to create more than one invoice against one service order, if the sum of all the invoices didn´t pass the total of the order.
Regards,
Ibai Peñ

How to automate the generation of SCB Indicator while raising Invoices?

Hi Team,
According to our client requirements we are using different SCB Indicators(for Foreign vendors) in order to segregate the payments for diff. services. Can we automate this SCB Indicator while raising the invoices ? Else is there any other way to achieve this requirement.
We are using different sources to raise the invoices automatically like self billing process, other middleware i.e. from Non-SAP system etc.,
If we are raising invoices manually via MIRO / FB60 then we are giving the suitable SCB indicator according to the relevant service. Can we automate the generation of SCB Indicator while raising the invoices automatically ?
Please provide your valuable suggestions!
Thanks & Regards,
Lakshmi S

Hi Vinod,
Thanks alot for your help in this regard
Requesting you to please clarify here which BADI is the relevant one.PFB the screenshot for your easy reference.Because we found nearly 4 BADIs related to this scenario.Please through some light here once.
Thanks in Advance!
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Lakshmi S

GRPO SHOWING OPEN INSPITE OF AP INVOICE BEING RAISED

We have several GRPOs showing open, inspite of raising AP Invoices against the GRPO. These seem to be open as a result of very small differences in the amounts or freight amount. GRPO are linked to the incoming excise invoice & AP Invoice. When we try to raise a AP invoice, by selecting the GRPO which is partially open, it will not show any amount in the item rows, & shows a small amount in the freight. we tried to save this AP Invoice, but get an error mentioning 'due to the distribution method you selected freight charges cannot be distributed among some or all of the rows (Message 439-117)
How can we close the remaining open amount for the GRPO, so that the GRPOs can be closed?

Hi Rahul,
you can right-click on the document header of the GRPO & select 'Close'. You will receive a system message that this process is irreversible. Clicking on 'OK' will permanently close the GRPO.
You need to be certain, however, that the allocation & expense clearing accounts were balanced upon creation of the AP invoice, otherwise you will encounter inconsistencies.
All the best,
Kerstin

Excise Invoice and RG Registers

Hi SD Guru's
My client is into Electrical installation services , I would like to know whether Excise invoices and the RG registers are need to be updated.
The nature of business of the company is procuring trading material from the vendors and do the installation, testing and commissioning and raise the invoice. so for some of the material which they procure have Excise Duty and where as the output taxes are VAT and CST only.
I would like to know whether I have to configure CIN details and what are the registers to be updated.
Thanking you all for your kind help.
Rgds

Dear Friend,
I am also with a client whose business is Electricial, Mechinical, Plumbing & Fire Fighting Installation services.
The business process is exact same as the process explaned to you.
Here we dont not update any Excise registers because we dont claim the Excise duty paid in Purchased goods.
The only Taxes applicable here are CST, VAT & Service Tax.
When we Purchase goods, the Excise Amount is shown seperately in PO Conditions but the value is updated in Material Cost. Only the Purchase / Sales taxes are posted in seperate GL accounts & VAT returned is claimed.
Thus in your case too I feel no Excise Registers updation is required.
Hope this helps...
Thanks,
Jignesh Mehta

Values of excise invoice in to the sales Document/Billing document in depot

Hi all,
I have configured Depot sales (For Imports) successfully; I have created sales order (VA01), Delivery Document and PGI (VL01N), Excise invoice for delivery at depot (J1IJ) and Billing Document. But BED, SED, AED and CESS values are not coping in to billing document (I have not yet maintained UTXJ condition record so far) Is it necessary to maintain UTXJ condition record.
Please Can any one explain me in detail from where exactly BED, SED, AED and CESS values will be copied into the Billing document I mean, values will be picked from Condition record(UTXJ) or Excise invoice(J1IJ) which is created with reference to source document(J1IG).
Thanks and regards
Swamy HP

Hi swamy
If u want a differenciate pricing for two different customer.. Thatmeans when u create normal invoice for normal customer it should pick up normal pricing procedure.
If u are raising Cin invoice to customer then it should pick up Cin Pricing Procedure.
For this u have to create two pricing procedures
one for normal
one for Cin
and u have to create two different Customer Pricing procedure and Document Pricing Procedures.
U have to create two order types and delivery and billing types
IF u done all these then u will make differenciate between customers.
Because v have created this process
Any quries revert back to me.
Regards
Srinivas.

Difference between invoice and debit note

Hi,
what is the difference between invoice and a debit note.
If I underinvoice a customer, should I raise a additional invoice for the difference or shud i raise a debit note. if i need to raise debit note, then why not invoice or if i need to raise an invoice, then why not a debit note
regards
sachin

Debit note is generally used to issue an invoice for already sold goods w/o physical goods movement involved.
If raw material prices increases which are utilized in production of Finished goods. then the business will submit the relevant documents as proof at customer.
Once Customer is accepted, then price increase effective date will be finalized , Then business issues debit note request for the required material & its converted into debit note. ( all this will be done, based on agreement with the Customer). Generally this scenario is most widely used in Manufacturing / Automobile industry.
where as, If invoice is created with less price than actual, you dont need to create debit note, instead you can either Cancel this invoice or create Invoice Correction request.
hope it adds info

Supplementary excise invoice and printout of this new excise invoice

hi
i have an issue when i transfer goods from my factory to depot plant.. based price for Excise duties calculation is let's say 100 INR/kg
market price increase and now.final customer is ready to pay 130 Inr/kg from my depot
i need legally to trigger supplementary excise invoice for the 30Inr/kg balance.
J1IH could help me..but it need to printout an supplementary excise invoice form (more or less on the same format than my initial excise invoice form).
J1IH will not allow me to raise this form ..... if i use a debit note...i can"t raise excise invoice as well thru J1IIN coz system do not allow me to create excise invoice without delivey reference.
So what to do....to have this supplementary excise invoice in the system in one hand and and a way to issue a new form for my 30INR/kg in the other hand ???
Thanks for your help
Best regards

For Depot Price increase scenario, J1IH should not be executed. Check this thread so that you will have an idea
[Re: Capturing of excise duty depots for the factory supplementery invoices|Re: Capturing of excise duty depots for the factory supplementery invoices;
G. Lakshmipathi

Raising an invoice

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