Re: Recurring Journal entries

Hello,
Is there a way to deal with recurring journal entries in BPC?
Please share your thoughts.
Kind regards,
RJ

The "project" field should also be available in the "Account Balance" grid. Every journal entry has a project code so it makes no sense that you can not view, filter, or sort by this field.

Similar Messages

Could it possible to post Recurring Journal entry every day?

Hi Experts
Could it possible to post Recurring Journal entry every day?
Please provide the configuration steps.
Note: Defined Document type and number range,
In FBD1 , when I try post the entry, showing only monthly intervals.
Thanks in advance
Srinath

Hi Srinat,
Please try with Run Date and Run Schedule, T.code OBC1 and OBC2:
Run Schedule for Recurring Entries
Plan which contains the required run dates for recurring entry original documents. Using the run schedule, accounting documents can be created from recurring entry original documents at any intervals.
Procedure
Specify the run schedule by which the recurring entry original document is to be carried out. Alternatively, you can specify the run by specifying an interval in months and a run day.
If you use a run schedule, you must have defined this previously in the Financial Accounting configuration. In addition, make sure that the recurring entry program is carried out as often as appropriate and with the suitable parameters. For a run schedule with weekly dates, for example, the recurring entry program must also be started weekly.
Regards
Javed

Handling Recurring Journal Entries in BPC 7.0NW

Hi all,
I'm looking for suggestions on handling the posting of Recurring Journal entries in a Legal Consolidation. I'm new to BPC, and am afraid I don't know the "best" way to do this. Currently, we are assuming that we would "copy" the previous months' entries into the new month, but when I do this, the Description of the entry says "Copy xxxx", which of course is not acceptable! The users don't want to have to open and maintain the description on 30 entries every month when the values posted are the same.
Perhaps there is another way to handle these entries?
Thanks in advance for any comments-
Valerie

The documentation around re-opening journals isn't really clear; I wasn't sure of the purpose of re-open.
Can you re-open a journal multiple times? In other words, the journal is created in January, and you re-open it in Feb, Mar, Apr, etc. for many months? Or do you flag each new journal as re-open, and re-open the one from the period before in the new month, i.e. the Jan journal re-opened in Feb; the Feb journal re-opened in Mar.
Can you change the values in the journal after you re-open and before you save?
And lastly, does the new journal in any way affect the original journal?
I know there is a translation table associated with re-opening journals, but as far as I can see I can leave this table with a single entry indicating "*" for all dimensions, which means the Entity, Account and Intercompany dimensions will stay the same upon re-opening. Is this your experience?
Thanks for you help!
Valerie

Recurring Journal Entry Attaching Supporting Documentation

Can someone tell me how to attach supporting documentation to a recurring journal so that it will show on each of the monthly entries. Similiar to what can be done on a manual journal.

Hello,
Supporting documentation means you mean to have long notes for a entry or any word document ??
For long notes you can use Long text field.
Later case Standard sap dont give any option unless you go for any Z Program wherein
you can have this kind of functionality.
Below is a link which talks about linking Document in Sales order.
How to Attach Document in Z Transaction
Hope this helps

Error when changing the POV period of a recurring journal

We recently upgraded from HFM 9.3.1 to 11.1.1.3 and are going through our first monthly close with the upgraded application. Everything had been working fine until today when one of the application administrators attempted to post a recurring journal. He was able to open the recurring journal, but after he set the POV to the current month, he received the following message:
An unknown error has occurred in the HsvDSJournals object.
Error Reference Number: {0A0091B8-E743-43B6-9EEC-42905B418393}
Num: 0x80042200;Type: 1;DTime: 8/5/2010 1:45:52 PM;Svr: USHYPAPPPRD05;File: CHsvDSJournals.cpp;Line: 10581;Ver: 11.1.1.3.0.2413;
Num: 0x80042200;Type: 0;DTime: 8/5/2010 1:45:52 PM;Svr: USHYPAPPPRD05;File: CHsvJournals.cpp;Line: 6405;Ver: 11.1.1.3.0.2413;
Looking at the log, I have matched this entry to our issue:
Error*11*UserName*08/05/2010 13:45:52*CHsvDSJournals.cpp*Line 2717*<?xml version="1.0"?>
<EStr><Ref>{94732759-98EF-4C0E-A944-D2DD5A51AEDA}</Ref><AppName>HOLX</AppName><User/><DBUpdate>1</DBUpdate><ESec><Num>-2147217873</Num><Type>1</Type><DTime>8/5/2010 1:45:52 PM</DTime><Svr>USHYPAPPPRD05</Svr><File>CHsvDSJournals.cpp</File><Line>2717</Line><Ver>11.1.1.3.0.2413</Ver><DStr>INSERT INTO HOLX_JL_1_2010 (JOURNAL_ID, TYPE, STATUS, ATTRIBUTE, JOURNAL_GROUP, DESCRIPTION, LABEL, UNIQUE_LABEL, PERIOD_ID, VALUE_ID, SINGLE_ENTITY_ID, SINGLE_PARENT_ID, SECURITYCLASS_ID, CREATED_USER, POSTED_USER, APPROVED_USER, CREATED_DATE_TIME, POSTED_DATE_TIME, APPROVED_DATE_TIME) VALUES (HOLX_JL_1_2010_SEQ.NextVal, 4, 3, 2, NULL, N'Eliminate Profit in Ending Inventory', N'BED PEI', N'BED PEI', 67108873, 13, 53, 73, 2130706432, N'bredf@LDAP2MSAD', N'', N'bredf@LDAP2MSAD', 40395.5735069444, 0, 40395.5735069444)</DStr><PSec><Param>ORA-00001: unique constraint (HFM.PK_HOLX_JL_1_2010) violated</Param></PSec></ESec></EStr>
I am particularly interested in the last line of the log, unique constraint (HFM.PK_HOLX_JL_1_2010) violated</Param></PSec></ESec></EStr>. It appears as though the Oracle DB is throwing a unique constraint issue, but I'm not sure why, or how to go about troubleshooting the issue. Any help or guidance would be much appreciated!

If you have the clip in your viewer window
to change the speed it is in themotion tab.
I also use the right click alot and run in to this problem.
You could just pull the clip to the end of your timeline,
adjust the speed,
then place the clip back where you want it.
But that is not an efficent work flow
sz

Recurring Journal reducing balance

Currently using Oracle 11i
I would like to use the automatic recurring journal feature but i am unsure which one i should use!
I currently have an open income balance of £30000 in period 1
my aim is to have a recurring journal that reduces this showing 1/12th every month in period 12 it should come back to £30k
Ledger Entries should appear as follows. any ideas would be welcome, Thank you in advance
Period 1
Cr 100-****-*****-****-****** £30,000
dr 100-9999-00000-0000-000000 £27,500
Period 2
Cr 100-****-*****-****-****** £27,500
dr 100-9999-00000-0000-000000 £25,000
Period 3
Cr 100-****-*****-****-****** £25,000
dr 100-9999-00000-0000-000000 £22,500
and so on untill period 12

The forum [FPM - General|Enterprise Performance Management (SAP EPM); in which you originally posted your question deals mainly with the financial performance applications otherwise known as Enterprise Performance Management (EPM) carrying the BusinessObjects brand. Your question pertains to SAP [ERP Financials|SAP ERP Financials; which is covered by another forum. Therefore your message has been moved. Please adjust any bookmarks you might have and post to the appropriate area in the future, that way you are assured you will have the right audience reading your posts.
Thanks and best regards,
[Jeffrey Holdeman|http://wiki.sdn.sap.com/wiki/display/profile/Jeffrey+Holdeman]
SAP Labs, LLC
BusinessObjects Division
Americas Customer Solutions Adoption (CSA) team

How to identify manual journal entries

Hello,
In the GL tables, GL headers and GL Lines, how can we identify if a journal entry is an automated entry or a manual entry.
That is, entries can be made into the General ledger through Interface programs or other import methods. We describe them as Automated.
And if journal entries are made directly into the GL, how to identify them against the automated ones.
I need to know from a backend perspective, i.e which column in which GL table specifies if an entry is a manual or an automated journal entry.
For Ex: In the GL_JE_Headers table, the JE_Source and the JE_Category mentions from where the source is.
Like, JE_Source is Payables and Je_Category can be Purchase Invoices or Payments.
Looking at the above line, we can identify that this is an automated entry from Payables.
How to identify the manual entries.
Your help is greatly appreciated.
Thank you
Bob

Hi Bob,
In the GL_JE_HEADERS table, column JE_SOURCE would have value as "MANUAL", this indicates that journal is created manually in General Ledger module and not imported from subledgers ....There is no indicative column for us to identify whether it is Automatic or Manual .... values such as MANUAL and RECURRING indicates entries that were created directly in General Ledger Module...
Also in the GL_JE_LINES table, for GL_SL_LINK_ID and GL_SL_LINK_TABLE coumns, the column values would be NULL/Blank, since these columns normally contains reference to the base transaction in the subledger ....for a manual transaction there wont be a reference to subledger, hence they would remain as blank ..
Regards,
Ivruksha

Error while posting to Tax Journal Entry for sales and use tax

Hi,
I am trying to post a journal entry (FB50) to cleanup and correct the liability on our sales and use tax. All lines are giving warnings and messages.Give me a suggestion on how to get it to post . Or if needed, another solution to correcting the balances in the sales and use taxes.
But the entry to a/c # 226530 is giving an information message but still wouldnu2019t save.
The Error message is
Enter the tax base amounts for account 226400 in company codeAFCO
Message no. F5A375
Diagnosis
You are posting directly to a tax account. Enter the tax base amounts per item using the function "Tax Amounts".
Kindly help me how to fix the above issue.
Thanks
Suvarna

You may want to check out the following notes... they may shed some light on your problem.
681930 - Posting on tax account possible w/o specific. of base amount
1090096 - FB60 / MIRO - Checking direct tax after change (F5A375)
944978 - FB60 / MIRO - check of direct tax after change

Decimal Places in Item Cost must be 6 characters while in Journal Entry 2.

I have the following problem:
Accounting needs to see and work with 2 decimal places, but the item cost is needed in 6 decimals.
If I register a A/P Invoice and i go to the Journal Remark, the Journal Entry should be in 2 decimals. If i look for the Item Cost on the Wharehouse this cost should be in 6 decimals.
Is there a way to handle Accounting in 2 units and Cost in 6 Units
Thank You very much

Hi Saul,
The request appears illogical, how can the accountant work with 2 decimal places & the item valuation is held with 6? The stock account with 2 decimals will never match the stock audit report with 6 decimals.
I'm afraid the SAP Business One core functionality does not cater for this need. There are no 'behind the scenes' journal entries. A JE is legally binding so you need to decide whether you wish to work with the most accurate calculations regarding item cost as possible (6 decimals) or accommodate the accountants & work with 2 decimals in the journals.
You might want to take the nature of the stock into consideration, if there are huge quantities at small individual prices 6 decimals might be better, if you use mainly standard cost &/or have no major cost fluctuations when using MAP/FIFO, 2 decimals might be sufficient.
All the best,
Kerstin

NULL Value in Journal Entry and Wrong Tax Summary

Hi people,
I need your expert help for a big problem that appens to some customers.
They run SAP BO 8.8 SP:00 PL:12
This is the scenario:
You insert a new documet, A/R Invoice or A/P Invoice is the same, problem appear in all of them.
After you insert the document, using SQL Server Management try this Select statment:
Select * from JDT1 where JDT1.debit is null OR JDT1.credit is null
A list of record where listed. And, this is the problem, NULL values are all in the VAT Lines in debit or credit colums.
If you try to make a SUM(debit-credit) you discovery that, 1000,00-null=null
Consequently, TAX Sumary report, that probably use arithmetic operation like me in SELECT statment, count a wrong number when null values in DEBIT or CREDIT column in JDT1 for VAT declaration.
How could I solve? And how i can make invoices store 0 rather than NULL in the VAT Line?
Thanks in advance for your tips and solutions

Thaks Neetu for your answer.
I thinks there is a misurandertanding.
My problem is not SQL.
My problem is the SAP TAX Report.
I used SQL only for check data and discover why SAP raise a wrong TAX Summary report.
So, my question is: Why invoices write null values in journal entry, and how I can solve the problem that TAX summary report use null value in operations so the results are wrong.
Thanks,
Jonny Cortonicchi

Preview of Journal Entry - G/L effect , GL Mapping reference

Hi All,
I have observed that due to non availability of preview of Journal Entry - G/L effect, there are chances that customer/users come to know of wrong G/L Mapping after the posting of transaction.
If an option to preview the G/L effects before adding a transaction e.g. A/R Invoice,Sales Delivery etc... is available than the customer/user can rectify the G/L Mapping or the G/L selection at the transaction level.
Also if one column say GL mapping reference can be added in Journal Entry, the purpose is to store infromation from where the SAP B1 has picked up the GL e.g. from GL increase , GL deccrease , Price Difference from Item Group,Ware House,Item Level GL Mapping.
Best Regards,
Samir Gandhi
Edited by: Samir Gandhi on Apr 22, 2009 7:30 PM

Dear Peter Dominik,
I think it is good to show the to be Journal entry effect on click on Add botton, this way user will not have to take additional pain click on preview button to see the JE, but for all cases every user will have to forcefully see the JE screen and confirm that it is OK, and he/she will not be able to change it.
BR
Samir Gandhi

Background Journal entry for Incoming payment

Dear Experts,
Would you please help me in how to get the journal entry for an incoming payment entered as "payment on account".
The relationship map does not show this, but I can see the credit entry for the customer is passed.
same happens for incoming payment made for specific AR invoices.
SAP Doc says...
Result
An incoming payment document is created.
A journal entry that credits the customer and the tax accounts (if tax is involved), and debits the receivable account, is created.
The journal entries of the incoming payments and the paid invoices are reconciled.
The paid invoices are closed; they no longer appear in the Open Items list and in the Incoming Paymentswindow as documents for payment.
So how to check the journal entries for incoming payments.
Regards
Message was edited by: Suman Roy

Hi,
To see journal entry, drill down arrow at transaction no of incoming payment window.
Thanks & Regards,
Nagarajan

Automaticly offer outstanding items of a business partner in journal entry

One Customer ist a stright bookkeeper. Hi only likes to book in the journal and won't use the banking wizzard.
Is there a possibility, that there will be automaticly an offer with the outstanding items of the business-partner when making a journal-entry like:
GL 1.000,00 against BP
Thanks for helping

Good morning,
thanks for your answer. I know this proceeding i've written from other ERP-Software (sage).
When you make a journal entry, i'll get an offer of the outstanding items from the BP an i can choose, where i'll subtract the payed amount from.
I see, there is no standard possibility to do so in SBO.
Why you say, that it isn't a good practise to pass yournal entries on bp?

*Journal Entries while uploading the vendor master data from legacy system*

hi SAP Folks,
can any one of you tell me the journal entries while uploading the vendor master data from legacy system to SAP system.
Eg: legacy system is having 10000 vendors list, 1 reconciliation account and $ 1000000. while uploading all these data from legacy system to SAP what are the journal entries we get.
thanks in advance.
Edited by: ravindranath manikonda on Nov 24, 2008 1:12 PM

Hi
you will be having only one entry logically
i.e. Opening Bal. clrng A/c Dr.
To Vendor A/c Cr.
regards

Bank statement Nr in journal entry and Payments

In Notenumber 1374872 (SP 01/PL7) a change has been implemented that the number of the payment run is copied to the remarks of the payment and the journal entry. I think it will be good idea to do the same for the number of the bankstatement in bank stament processing. Hereby the text for the note 1374872. The reason why and the solution are the same.
Regards,
ProSigma BV
Cees Hameete
Symptom
To find the number of the payment wizard run in payments and journal entries, bookkeepers currently have to open the journal entry, navigate to the payment document, and then search manually in the executed payment wizard runs to find the correct number.
Other terms
Incoming payment; outgoing payment; payment wizard; journal entry
Reason and Prerequisites
Functionality description
Solution
To improve usability and provide integrated journal remarks information, SAP Business One was changed as follows:
When an incoming or outgoing payment is generated using the payment wizard, the application adds the payment wizard run number to the "Journal Remarks" field of the payment document and to the "Remarks" field in the journal entry on both header and row level.
The values in the "Journal Remarks" and "Remarks" field have the following structure:
Incoming Payments - [Customer Code] - [Payment Wizard Run Number]
Outgoing Payments - [Vendor Code] - [Payment Wizard Run Number]
SAP intends to provide a patch or patches in order to solve the problem described.
The section Reference to Related Notes below will list the specific patches once they become available.
The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
Be aware that these references can only be set at patch release date.
SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.

I completely agree with your proposal. We have the same problem at the moment. I hope SAP will implement a solution for this.

Re: Recurring Journal entries

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