Re-Sorting & Organizing PDFs

Does anyone know if it is possible to take a large stack of PDFs and sort them chronologically? I would assume the process would require assigning tags (dates) to each page and then have Preview (or some other app) sort by these tags. I have not found a way to have Preview do this, I am wondering if anyone else has, or knows of another program that can.
The goal would be similar to taking records from various sources, combining them, and then arranging by date. It's easy enough with actual paper and it would not seem that difficult with PDFs, but after searching these discussions, I have not found any helpful information.

Thanks again. Perhaps it would help if I just explained the scenario I am thinking of.
I work at a law firm and regularly have to review clients' medical records. It would be helpful to take a stack of medical records from a specific provider, scan them into PDF's, and then tag each page of the stack with the name of the provider and date of service. Then, as additional records come in from various providers, and I repeat the process, I would hope to have the ability to sort the entire set of records by date, or if need be by provider. I know it would require some manual tagging but overall I think would save a great deal of time.
I hope this helps and thanks again.

Similar Messages

Is there a way to sort a PDF file with multiple pages by a specific field within the PDF? All pages have the same invoice format and i would like to sort by a field within and then print the documents. (Vendor, PO

Is there a way to sort a PDF file with multiple pages by a specific field within the PDF? All pages have the same invoice format and i would like to sort by a field within and then print the documents. (Vendor, PO#, Date, ect.)

When you say field, do you mean specifically a form field, such as a text field? Or is the information regular text on the page?

Re-sort in PDF form

Hi experts,
I'm using transaction SFP to develop PDF forms.
Is it possible to re-sort an internal table in a PDF form.
Thanks,
Anja

More details. Are you asking to change the form fields or the underlying content. If the underlying content you should go back to the original files. If the changes don't affect the placement of the form fields, you can replace the pages in the old pdf file with the new and the form fields will remain.

Change sorting of pdf-files

How can I change the sorting of the pdf-files ? Now it is: L1.pdf , L11.pdf , L12.pdf , ... L2.pdf , L21.pdf ... , L3.pdf , L31.pdf etc.
I want to get L1.pdf , L2.pdf , L3.pdf .... L10.pdf ... L11.pdf etc.
Thanks for help.
Dieter

As of now, you cannot change the default sorting order of files.

Sorting a PDF document

Hey all,
we have got an PDF document with 10200 pages. This includes 1.700 invoices, each of them consisting of 6 pages.
Unfortunatly the invoices are not sorted.
Is there any chance to sort the invoices according to the customer ID metioned on the first page of each invoice?
Kinds regards,
Lukas

For that many pages it sounds like a full day of work. It might be possible to write a JavaScript to find the custID and then move pages based on that info. However, such a script would probably not be trivial. The folks in the SDK or JavaScript forums might be able to help.

IBooks no longer sorts my PDF's by Categories

I've been tagging my PDF files for months with Name, Author and Categories.
But since upgrading to IOS5 / iBooks 2.0.1 (804) it seems iBooks no longer recognises my TAG's. Is anyone else noticing this?
I've also noticed that iBooks is now taking the title of the file name rather than the Tagged Name but when it's opened it show's the tagged name.
Very strange.
I've heard that if I re tag these in iTunes this will fix it. i.e. iTunes will now control how the file is tagged.
I've not been able to test this yet.
However this will mean I can't e-mail PDF's to people anymore and they sort correctly, I'd have to attach each iPad to a PC / Mac to sort. This seems to be a step backwards.
Anyone any advice or know of a fix?
Thanks
Dave

Yes, the same problem with me. No more recognition of PDF tags by iBooks 2.0.1. Nobody seems to be replying on this issue as well. It has something got to do with iOS5 or iBooks 2.0.1.
My thread:
https://discussions.apple.com/message/17818390#17818390
Anybody know what to do?

How to sort a PDF file by pre-printed numbers

I have several PDF files, some hundreds of pages long. They are all "numbered" in the upper right hand corner. I believe there is some kind of stamp used to create this number. The number is in red, if it's relevant.
I would like to be able to "split" the files (which I can do already), and have Adobe save them with the title of the document being the red number that is imprinted; for example, Invoice 12322 would be automatically saved as 12322.pdf
The numbers are in no particular order; office staff scanned all the invoices in, not realizing the output was set to create one very large PDF file.
Thanks for any help.
Greg

Hi
You can get the idea by having a look on these links.
Password protection of pdf attachment
SAPSCRIPT to PDF With Password
Password Protection of PDF file generated thru SAP
Regards,
Sreeram

Sorting & Organizing in Preview

Hi-
In Tiger I was able to open multiple images in Preview, and them sort them by name, modified date, etc. In Leopard I can not seem to change the default method by which images are ordered. It doesn't appear that there is any type of view menu in the sidebar. Am I missing something?
Thanks!
Chris

I believe that Power Pivot does not reliably preserve the input sort of the data; this is a feature of the data model, not of Power Query.

Organizing pdf files on an iPad[ was: Barry177]

How can you organise files into folders in adobe reader on an iPad?

Go to the "Documents" view (From a document, tap "Documents" or "Recents" in the toolbar and then choose "Documents"). Then, tap "Edit" and you will see a folder with a "+" in it. You can add a folder here. Subsequently, you can tap "Edit" and use the move button (the folder with the arrow in it) to move a document to your new folder.
-Charu

How to sort pdf documents by modified date using Javascript action

Hello,
I want to use a Javascript action to sort multiple pdf documents in a folder before I run a Javascript action that prints the last page of multiple pdf documents. I received help from this forum on the last page print script and it works perfectly. The downside is it prints in default NAME order and I need them to print in accending DATE MODIFIED order. I'm not sure if the sort function could be incorporated into the print script or if it would be a seperate code/action.
This is the script to print the last page of several pdf documents:
this.print
({bUI: false,
nStart:this.numPages-1,
bSilent: true,
bShrinkToFit: true});
I would appreciate help from anyone that is willing to share the code to "sort by DATE MODIFIED".
Adobe Acrobat 10 Pro
Windows 7
Thank you in advance,
David C.

I'm not a code writer. I'm trying to streamline some operations here at work. The original code assistance was to print the last page of several pdf documents (sometimes as many as 100 to 150 at a time) without having to open each file, scroll to the bottom, Ctrl-P, current page, Print. Can't express how beneficial it was to get that to work. I realize I'm looking a gift horse in the mouth, but when it prints out, it would be great to have them print in DATE MODIFIED order since they are kept in processed order rather than alpha order.
If the two processes are too labor intensive I fully understand and appreciate all the assistance thus far. I was hoping it would be as simple as the first script coding to do the actual printing.
Thanks,
David C.

Why does iBooks (Mac) keep taking my PDFs off my iPad iBooks?

I updated to OSX Maverick and I mostly happy BUT I have a MASSIVE collection of pdfs that were organized and layed out the way I wanted them in iBooks on my tablets. When I synched my tablets to update my backup, the books literaly vanished off my iPad.
I can't restore the libary for some reason, everything I do to add the backups on my mac desktop doesn't work. It's not as easy as 'drag and drop' prior to Maverick was. and the one method I get that lets me the ability to upload my folders of organized pdfs keeps getting them kicked back as 'You don't have access to the folder Temporary'.
It's the first big step BACKWARDS I've ever had with an Apple product and one that given the size of my pdf book library (over 600 organized/sorted books) is getting a bit annoying.

Launch the Console application in any of the following ways:
☞ Enter the first few letters of its name into a Spotlight search. Select it in the results (it should be at the top.)
☞ In the Finder, select Go ▹ Utilities from the menu bar, or press the key combination shift-command-U. The application is in the folder that opens.
☞ Open LaunchPad. Click Utilities, then Console in the icon grid.
Step 1
Make sure the title of the Console window is All Messages. If it isn't, select All Messages from the SYSTEM LOG QUERIES menu on the left. If you don't see that menu, select
View ▹ Show Log List
from the menu bar.
Enter the name of the crashed application or process in the Filter text field. Select the messages from the time of the last crash, if any. Copy them to the Clipboard by pressing the key combination command-C. Paste into a reply to this message (command-V).
When posting a log extract, be selective. In most cases, a few dozen lines are more than enough.
Please do not indiscriminately dump thousands of lines from the log into this discussion.
Important: Some private information, such as your name, may appear in the log. Anonymize before posting.
Step 2
In the Console window, look under User Diagnostic Reports (not "Diagnostic and Usage Messages") for crash reports related to the crashed process. The report name starts with the name of the process, and ends with ".crash". Select the most recent report and post the entire contents — again, the text, not a screenshot. In the interest of privacy, I suggest that, before posting, you edit out the “Anonymous UUID,” a long string of letters, numbers, and dashes in the header of the report, if it’s present (it may not be.) Please don’t post other kinds of diagnostic report — they're very long and not helpful.

Questions about using a PDF form online

I have a client who wants to create an online version of a PDF form that they are currently using. I am currently trying to explain to them that this would be best done as an HTML web form, but I may not win this argument. I have only used PDFs for printed forms (either hand-written or using form fields) so I am not familiar with any problems that converting the form for use online would entail.
When the 'Submit' button is pressed on the form, is there a way to redirect to another web page after the data is submitted? (i.e. does the PDF have access to it's outer 'environment'?)
Are there any security issues submitting data using the PDF form as opposed to using a standard web form? (There may be sensitive data being submitted)
I'm not sure how they plan to handle the data that is submitted, but there are several options in the submitForm parameters - I am assuming that using the HTML option would submit the data in the same format as a web form would. Am I correct here?
Can the PDF be prevented from being downloaded or printed? This form should only be used to submit data to their server, not as a printed form.
Are there any other 'gotchas' that I need to look out for? Does anyone have a recommendation for a site which contains any tutorials or guidelines for using PDF forms online?

Thanks for the information.
Yes, I agree that there is less reason for it to be a PDF form (Actually, no real reason other than the original form already exists in PDF), but I am unfortunately in the position that my input in this project is not necessarily being considered (my company is following direct -and inconsistent- directions from the client, and I have no contact with the client to ask questions about what their actual needs are). I have been told to give the client the 'Tomato' that they are asking for, even though they are describing an 'Apple'.
The reason this form is not meant to be printed is that we have replaced the 'Signature' fields from the original form with checkboxes that the user must check to confirm they have 'signed' the document. If they are to print/fax/whatever the document, they should use the original form, not this one. And I am still trying to explain to them that this would be better served with an HTML web form, but I fear I am losing that battle.
I have brought up the fact that it is not 100% guaranteed that Acrobat will be available in the browser, although I can only guess that it is less than likely that anyone will not have some sort of PDF viewer available to their browser.
I will also mention that issues may arise if the file is not submitted from within the browser.

How do I output a large Ai file as multiple PDFs (via views, pages, whatever)

I am working in FreeHand 10 and Illustrator CS3 on a large street map. The client wants to do his own edits to the map in Illustrator (version unknown) then output it so he can show a section per page, in an atlas he plans to publish. And maintain the map himself in the future. The base map is 30 inches square, and the section excerpted on each page of his atlas will be 7 x 9 inches.
The client currently outputs (text-only) directories in MS Word, and I'm wondering if I need to tell him "Hey, you need to buy and learn InDesign (as well as Illustrator) to output your atlas" or whether there's an easy way to output a large map in multiple PDFs, a page at a time that he could use as images in Word. I am trying to keep it sensible for everyone plus affordable.
What I know about Word is you can make a picture box, and crop images placed in the picture box, but I could only get it to crop an inch or two at most. Not the comparative "limitless" picture box found in Quark (and I assume InDesign).
(In FreeHand I had a similar atlas project where I created the master map on page 1, then made a couple dozen small pages, each with a rectangle (a frame) on a top layer. I gave each frame a "lens fill" set to a magnification of 1X, and put the centerpoint over the desired part of the master map. The section of the map appeared in the frame. This worked great for the first five or ten pages -- I could make multi-page PDFs -- a sort of PDF atlas. Eventually all the processing of lines, type, and fills bogged down my Mac's (or FreeHand's) memory so the PDF export would abort mid-stream -- I ended up outputting only individual map pages or 10-12 pages per PDF).
IS THERE A WAY to do a similar, multi-page output, or a series of little PDFs, in CS3? (Or in CS4, which is in the mail)? I know the "professional" way is to place the full EPS or PDF of the map in a page layout program and crop the picture box to the desired area. That's making more and more sense.
I get the sense from what I don't find in the CS3 User Manual that the only way to output a drawing is a page at a time (and naturally only one page per file). I would feel a little nervous in CS4 making an array of multiple pages butted against each other and laying the map on top of them all (but maybe that would work). CS4 has "views" but I don't know if they correspond to output files.
There are enough pages in the finished atlas that it's not economical to make the master map into a big PDF, save multiple copies, then crop each PDF on a different section of the map (such as using Apple Preview). Enough hand-work that labor would equal the cost of the software we're tentatively too frugal to buy. (A clue as to how to proceed).
The client is on a PC (not necessarily a powerful one); has a friend with Illustrator. Is open to upgrading his equipment. I'm on a Mac G4, running Illustrator CS3 and soon CS4.
At a certain point it may be the least troublesome approach is to lay the learning curve and burden of [computer and] software acquisiiton on the client and let each piece of software do what it does best. Or say, "sorry, editable files aren't practical, but here's a good set of prints for you to mark up, and I'll do the edits and make you a set of PDFs" which is more how I usually work.
I acknowledge this was a rather long, multi-stranded question; thanks to anyone who waded through it, and I apprciate any wisdom anyone can offer. Thanks!

...continued
If this is a valued and expectedly ongoing relationship, regardless of whether the files working files are going to be in FH or AI, I would make sure that both your and his working files are both on the same application (and I would say even the same platform).
> The client currently outputs (text-only) directories in MS Word, and I'm wondering if I need to tell him "Hey, you need to buy and learn InDesign (as well as Illustrator) to output your atlas".
I would politely and briefly commend the client for considering doing his own routine edit maintenance, but caution him that such edits need to be done in the native map files, not in the "container" file of whatever program he imports the artwork into. Doing so will likely involve a not-impractical, but still-significant learning curve for him or his staff--editing the maps requires at least working familiarity with a vector drawing program--and offer your services to help him along the way as he learns. If the client is going to commit to doing his own edits, he needs to commit up-front to doing them
correctly in the native illustration files' format. Otherwise, he will be asking for trouble down the road that will eventually cost him more than the benefits of bringing the edits in-house.
>...or whether there's an easy way to output a large map in multiple PDFs, a page at a time that he could use as images in Word.
PDF exported from FH will not provide the client the editability you have suggested he needs. PDF exported from Illustrator (with AI editability included) will have the same file-size problem you've already encountered: Content of the map beyond the page is merely masked, not actually removed.
> I am trying to keep it sensible for everyone plus affordable.
I commend
you for that stance. Freelance illustrators often shoot themselves in the foot by being overly protective of
practial illustration / design work that a client rightly
needs to be able to edit. Helping the client achieve self-sufficency can be just as profitable (or more so) than requiring the client to come back to you for every little edit.
> What I know about Word...
Include in your explanation with your client: Common office- or personal-productivity software, by their nature, lack technical capability necessary and proper for commercial reproduction. It's not that they are "bad" or "amateurish" programs; they're just not designed for the purpose.
Leave open the option of re-importing the map illustrations into Word, if the client still wants to. But re-emphasize that any routine
editing of the working map files needs to be done in their native illustration program.
> (In FreeHand I had a similar atlas project where I [used Lens objects]. This worked great for the first five or ten pages...[but eventually]...bogged down....
Illustrator provides nothing like FreeHand's excellent Lens Fill feature. You can use Clipping Masks and Symobls as a cumbersome workaround, but you'll have the same file-size issues, because you are merely masking artwork, not actually removing it.
I must admit I can't remember if FH's Lens objects actually trim to their content after being Ungrouped, (and don't presently have FH on this laptop to check), but I don't think so. If they did, then Lens objects would be an alternative to the other cutting method described below.
> IS THERE A WAY to do a similar, multi-page output, or a series of little PDFs, in CS3? (Or in CS4, which is in the mail)?
I strongly suspect that artwork that
spans adjacent pages in AI CS4 will be treated the same as artworking which
extends beyond the artboard in current AI: it will be merely masked with a clipping path when exported to PDF, not trimmed. The same sloppy and data-heavy content problems will persist.
> I get the sense from what I don't find in the CS3 User Manual that the only way to output a drawing is a page at a time (and naturally only one page per file).
No. In CS3 you could:
1. Open the 30 x 30 map in AI on a 30 x 30 Artboard.
2. In the Print dialog, set up 7 x 9 page tiling, and in the Output pane, select Tile Full Pages.
3. Export a multi-page PDF.
But again, the content of the PDF pages would merely mask the artwork that extends beyond each page tile. Your PDF file(s) will still likely be much larger than necessary.
Understand, that may still be a workable option if the client places in his page layouts some
other format that actually crops the artwork. In other words, you could:
1. Get the FH native artwork into AI and perform all the cleanup necessary for the AI file to become from now on your permanent working file.
2. Use a single Artboard, and use PageTiling as described above to export the multi-page PDF.
3. Use Acrobat Professional to export the PDF pages to raster images.
4. Place the raster images in whatever program is to be used for the whole document page layouts.
> The client is on a PC (not necessarily a powerful one); has a friend with Illustrator. Is open to upgrading his equipment. I'm on a Mac G4, running Illustrator CS3 and soon CS4.
The above workflow should work fine. To be self-sufficient, it would require as a minimum:
* The client contracting with you to build a proper and clean AI version of the FH map. Depending on the actual content, that may be a straightforward file translation, or it may require alot of tedious and time-consuming cleanup after importing the FH artwork.
* The client (and/or friend) would need Illustrator and Acrobat Pro, plus whatever program he choses for the page assembly work. If he/they use AI CS4, that
may suffice for the page-assembly portion of the work, too. That's yet to be seen. One limitation that comes immediately to mind is that AICS4's long overdue multiple page capability is (unlike FH's) limited to 100 pages.
> Or say, "sorry, editable files aren't practical, but here's a good set of prints for you to mark up, and I'll do the edits and make you a set of PDFs" which is more how I usually work.
That is, of course, for you to work out with the client. It sounds like your head is screwed on straight. You are looking for the most practical and expedient solution to server your customer, not being denfensive and desirous of requiring the client to come to you for every little edit.
The decisions is going to boil down to how much actual illustration editing know-how he wants to take on. It can be a great hands-on training opportunity for you as his "on call" trainer. That arrangement would provide your client the practical autonomy he wants, with the comfort and confidence that things won't get out of whack with you as his outsource guru.
Or, the client may find that the editing tasks require more hands-on skill than he wants to take on. Consider doing a walk-through exercise to show him (and/or his staff) the skills involved in the kinds of edits they will need to make routinely.
Regardless, though, I would firmly insist that the editing needs to be always done "according to Hoyle" in the native illustration program--and
never (stress this) by means of cheezy workaounds in the page-layout program, or some intermediate program. That is
not in your client's best interest, even if it seems initially the "easy way out." It will quickly lead to the map artwork becomming an unmanageable mess.
continues...
JET

Mail is corrupting PDF attachments

about 25% of the PDF files I receive as attachments show as an icon in the top part of the msg, but also show as unreadable hex "text" in the bottom part of the msg.
If I click on the PDF ICON in Mail.app, it opens fine in PREVIEW.APP
IF I forward any mail with this sort of PDF Attachment (showing as "text" at the bottom) to a windows user, they can NOT open the file... Adobe Acrobat Reader says the file is corrupt.
A corollary is - a LOT of the PDF files I receive from an e-fax service as PDF files show as CORRUPT on the Mac, but open FINE on Windows (Adobe Acrobat Reader).. saying the file is not "correctly encoded"
This is a SERIOUS PROBLEM... If I can't get mail to reliably open and forward PDF files to Windows users, I have no choice but to give up on Mail.app and use Windows...
I have to deal with way too many PDF files as attachments to worry that every one I send may be corrupt to some windows user.
IF apple would give us a way to submit one of these files, I would gladly do so... but apparently from MAIL.APP they do not!
Any ideas?

Keith,
I saw your other post.
With problem Forwarding, try this again, but before sending, click on Format in the Menubar, and choose Make Plain Text. Then let me know what happens.
I do not you have a transmission problem. The problem in the other topic, with Walter, is still under review, but has been traced to only be with that one IMAP server, and regardless of which network you are connected to.
The text at the bottom may be a clue that that Rich Text is being converted to HTML at some point, and the HTML has compromised the content of the PDF.
Feel free to send me an example, by email. My address can be found by clicking on my name.
Ernie

Unable to print PDF files to HP Colour Laser Printer

Hi Guys,
I am having a problem with printing PDF files to a network printer. The printer was purchased recently and is a HP Colour LaserJet CP3525n all in one, printer/photocopier etc. Other documents such as Word documents work, so I don't think its a straight forward issue...
I can print PDF file to other printers, so I know the PDF files themselves are not at fault.
When I try and print to that printer, I just get pages and pages of funny characters coming up on the page... It doesn't matter what sort of PDF file I print either...
Are there any settings I can change that may help me resolve the issue. The printer is networked and shared amongst 4 people.
Any help would be appreciated.
Ambrish

This problem has been reported to occur with certain Lexmark and Dell printers. These printers include the following:
Lexmark Z700-P700
Lexmark X1180
Lexmark X1170
Lexmark X1150
Lexmark P706
Lexmark Z25
Dell A940 (Personal All-in-One)
Microsoft has several possible solutions here
http://support.microsoft.com/kb/918730

Re-Sorting & Organizing PDFs

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