Reassign Approval task???

Hello,
I have an approval process attached to a resource object, and there is one task which sends the request for Approval to a Users manager. Now as per requirement an Email should trigger when this Manager Reassign this reuest to some other User. I think it is OOTb functionality, But in our case the mail is not getting triggered.
Can anyone tell me, what all configurations i should do????

This should be OOTB. The email template use for the email notification is set in Design Console -> Administration -> System Configuration -> Reassign Email Notification.
Did you setup the email server IT Resource?

Similar Messages

Send Email from approval task form

In my reusable workflow, I have added an approval action. Everything works perfectly. What I want is - When approver comes to approval form, he should be able to send notification email to the initiator (From that form) that he has started working on that document.
What I have tried - I have added a button clicking on which will submit the form to initiator.
But it fails. possible reason - when I create a data connection in workflow's infopath form to submit form as email, I am getting following warning
"Domain trust form templates cannot be sent as email attachments. to fix this problem, modify the form option to change the security level of form template to restricted".
I also tried to update status field and wait for it to changes in workflow and send an email from sp designer workflow. it didn't work.
Please help or suggest any other possible way to achieve this functionality (Send Email from approval task form to initiator).

Hi mry,
I could reproduce on my SharePoint 2013 on-premise based on your another
post.
Based on the the following article, SharePoint workflow cannot use the InfoPath form in restricted mode which doesn't allow the data connection, but as your image warning message shows sending InfoPath form as mail attachments will need restricted level.
http://msdn.microsoft.com/en-us/library/office/ee526352.aspx
You can consider to send a mail to initiator in "Whe a Task Completes" step when you click button approved/rejected, and construct the current task form link format as follow,
http://sp/_layouts/15/WrkTaskIP.aspx?List=WorkflowTasksListGUID&ID=[%Current Task:ID%]
Thanks
Daniel Yang
TechNet Community Support

Issues with Approval Task IN IDM 7.1

Hi,
I have been facing issues with Approval task.
Firstly,
I have created an Approval task with 'Mskeyvalue' and 'Mxref_mx_privilege' as attributes.
I am having a problem in the Approvers workflow UI where, we see these approvals.
It not only displays the requested privilege,but also the already provisioned privileges of the enduser to the approver.
He will not be able to recognize which privilege has been requested.
Is this an already known issue which has been sorted out in recently updated patches?
If not can you suggest me a solution for this.
Secondly,
The privilege requested by the end-user is getting provisioned to the backend,even before it is Approved.
Since Provisioning tasks are mapped through repository,privileges are getting provisioned as soon as
an entry is made into the Identity Stores.
But,Ideally the requested privilege should not be proviosioned to the backend until it is approved by the Approver.
Is this an already known isuue which has been sorted out in recently updated patches?
If not can you suggest me a solution for this.
Thanks and Regards,
Joel
Edited by: Joel Sundararajan Davis on Jul 16, 2009 11:04 AM

Joel,
I'm afraid the approval process is not quite this simple. You are correct, if you have provisioning setup on the repository for a privilege it will be assigned immediately. The approval task as you are using it works as an 'interrupt' to a process - nothing more.
There is an entry type called pending value that you would need to leverage in order to have privileges requested route for approval. This pending value object is created by default for role requests in 7.1, but I'm not sure how to create a pending value for a privilege.
Which brings to mind a question - is there a reason you want users to request privileges instead of roles? In general I think the security model is setup so that users are assigned roles which contain one or more privileges.
If you do choose to use a role instead of privilege, simply set the attribute MX_APPROVAL_TASK to the id of the approval task you want to use and the system will do the rest. The display you referenced in the first part of your question will always display the current values of the attributes you select for the user, so don't try to display the roles there - just display the user id, name, whatever else is helpful and when the approver clicks on the user id they will get the approval details which will include the requested role.
Also, please note that if you would like to assign a role directly anywhere (bypass approvals) you can use the switch: {direct_reference=1}
-Geoff

'No Details' error when tying to appen approval task from oim page -11GR2

Hi all,
I am using RequestService service of oim API for triggering Remove Role request. Request is being triggered succesfuly, and approval task is being assigned to the right person. But when I try to open the task I get 'No Details Available For the Task' message in apopup. I tried to open it from the worklist application but there is the same error. What may be wrong? Any Help is strongly appreciated...
Code snipped I use is below:
OIMApiHelper helper = new OIMApiHelper();
User user = helper.findUserByReconKey(userReconKey);
String userKey =user.getEntityId();
RoleManager roleManager = Platform.getService(RoleManager.class);
RequestData requestData = new RequestData();
RequestService reqsrvc = Platform.getService(RequestService.class);
requestData.setJustification(" Remove Roles");
ArrayList<RequestBeneficiaryEntity> entities = new ArrayList<RequestBeneficiaryEntity>();
List<Role> userRoles = roleManager.getUserMemberships(userKey,true);
for(int i=0; userRoles!=null && i<userRoles.size();i++){
Role role = userRoles.get(i);
String roleKey = role.getEntityId();
String roleName = role.getName();
if(roleName.endsWith("ALL USERS")){
continue;
log.info("Benificiary Key (Role ID) ->"+roleKey);
log.info("Benificiary Name (Role Name) ->"+roleName);
RequestBeneficiaryEntity ent1 = new RequestBeneficiaryEntity();
ent1.setRequestEntityType(oracle.iam.platform.utils.vo.OIMType.Role);
ent1.setOperation(RequestConstants.MODEL_REMOVE_ROLES_OPERATION);
ent1.setEntitySubType(roleName);
ent1.setEntityKey(roleKey);
entities.add(ent1);
if(entities.size()==0){
return;
Beneficiary beneficiary = new Beneficiary();
beneficiary.setBeneficiaryKey(userKey);
beneficiary.setBeneficiaryType(Beneficiary.USER_BENEFICIARY);
beneficiary.setTargetEntities(entities);
List<Beneficiary> beneficiaries = new ArrayList<Beneficiary>();
beneficiaries.add(beneficiary);
requestData.setBeneficiaries(beneficiaries);
//submit request
String reqId = reqsrvc.submitRequest(requestData);
BR,
Aliye

He is talking about the configuration which you did at the time of OIM Installation.
Verify:
Login into EM > System Mbean Browser > Application Defined Mbean > oracle.iam > oim_server1 > oim >Config > XML Config.Discovery > Discovery

How to read approval tasks of a request in OIM using API ?

Hi,
Is there a way to read the approval tasks and the corresponding status using OIM API i.e., if workflow has two level of approvals, the approval tasks would be: 1. Manager Approval and 2. Role Owner approval ?
I have been looking at the API docs. but it didnt help, all I could find is to read the stages and the status of each stage i.e., Request Level, Template Level and Operation Level?
Thanks,
Hrushikesh

below link will help you to locate BPEL worklist API
http://technology.amis.nl/blog/1496/invoking-bpel-worklist-api-from-remote-server-with-java
http://docs.oracle.com/cd/E12839_01/integration.1111/e10224/bp_worklistcust.htm

Some fields are missing in Current Task - Designer Workflow Approval Task Process

Hi All,
I am using approval task process activity in designer workflow. When i go to the single task behaviour page, some fields are missing under Current Task Source.
Some missing fields are :
1. Assigned To
2.External participants
3. Form Urn
I am trying to get the above fields but not available. What could be the issue?
Puli Bala

Hi Puli,
I think your task list is corrupted, could you please try to associate your workflow to another task list in SharePoint Designer > Click Workflows on left navigation > Click to open your workflow > Under Settings section, select another task
list and test.
Thanks & Regards,
Emir
Emir Liu
TechNet Community Support

Approval task SP09: Evaluation of approvalid failed with Exception: while trying to invoke the method java.lang.String.length() of an object loaded from local variable 'aValue'

Hi everyone,
I just installed SP09 and i was testing the solution. And I found a problem with the approvals tasks.
I configured a simple ROLE approval task for validate add event. And when the runtime executes the task, the dispatcher log shows a error:
ERROR: Evaluation of approvalid failed with Exception: while trying to invoke the method java.lang.String.length() of an object loaded from local variable 'aValue'
And the notifications configured on approval task does not start either.
The approval goes to the ToDO tab of the approver, but when approved, also the ROLE stays in "Pending" State.
I downgraded the Runtime components to SP08 to test, and the approvals tasks works correctly.
Has anyone passed trough this situation in SP09?
I think there is an issue with the runtime components delivered with this initial package of SP09.
Suggestions?

Hi Kelvin,2016081
The issue is caused by a program error in the Dispatcher component. A fix will be provided in Identity Management SP9 Patch 2 for the Runtime component. I expect the patch will be delivered within a week or two.
For more info about the issue and the patch please refer to SAPNote 2016081.
@Michael Penn - I might be able to assist if you provide the ticket number
Cheers,
Kristiyan
IdM Development

Need to Hide Objects Default method in Approval Task

Dear All,
I have a requirement, where I need to hide the default method that is getting displayed in the approval task of the workflow.
The employee object and Trip objects default method are getting displayed in the preview of approval task. And same is getting displayed in the universal worklist in the columns of attachments.
There is an option in univesal worklist configuration where we can remove the attachments for display.
But to our requirement , only certain objects and attachments should be shown in portal and R/3 of the approval task.We need to restrict the employee object and trip object which is shown in objects and attachments column of the standard descision task.
Let me have any suggestion on this.
Thanks in advance.
regards,
Sabari Prabhu.

Hi,
I took a look into this same issue some time ago, and at least I didn't find a way to restrict only certain attachments for displaying in UWL. If the attachments cannot be hidden, I have tried to avoid using the business objects as much as possible. For example the employee object is many times binded to the task only because you want to display certain attributes in the task description. Then I have just binded the needed attributes into separate container elements. Of course this will not solve all the cases.
Then other useful options are that you change the default method, and this method is implemented in a way that it either does not display anything, or displays something (maybe just an error message etc.) that makes more sense than the default method that SAP delivers. Or then you can implement for example your own web dynpro application that will be launched when you click the attachment.
Regards,
Karri

Setting dynamic user in Approval task

While setting the user at runtime for approval task, I have created a Task Assignment adapter and associate the adapter in the assignment tab for the approval task. I have used reassignApprovalTasksToUser method of tcRequestOperationsIntf class. I have passed the task instance id as well as the user key. From the system console I am able to find that the adapter is invoked.
I have suppress the standard approval process using tcComplete task adapter.
When the requestor make the request and goto approval details page the system is showing the request is pending to the re-assigned user however when I login into the console using re-assigned user credential no request is pending in his work busket. What I observed, the request is pending in xelsysadm work busket.
Would appreciate if someone let me know the step which I am missing.

Yes, I suppressed the "Approve" Task in standard approval process.
Can you please let me know how to mapped the key type in the task assignment adapter.
I have created two variables in the adapter and mapped those two variables from the assignment tab of the approval task.
I have seen there are two more variables in the Adapters, "Adapter return value for Key type" and "Adapter return value for Key" and these two adapter variables are mapped as "Set at runtime".
How do I map these two variable?
No I do not find any exception with regard to execution of the task assignment adapter in the log.

How to handle PSW approval task in project server 2013 through declarative workflow VS 2013

Hello,
Plz explain in detail handling PSW approval task in project server 2013 through declarative workflow VS 2013
bcoz when using am posted on with this error when i try to approve the item
"This list item has not been created by the workflow.you cannot apply this content type"
any help would be appreciated!!!!
Thanks regards, Vignesh.

I am also experiencing issues with this. After the approval task is completed, the Workflow gets cancelled with the following message
RequestorId: 60d96368-4cb4-b059-8086-604972a92e60. Details: System.Collections.Generic.KeyNotFoundException: The given key was not present in the dictionary. at Microsoft.Activities.Hosting.Runtime.Subroutine.SubroutineChild.Execute(CodeActivityContext context)
at System.Activities.CodeActivity.InternalExecute(ActivityInstance instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at System.Activities.Runtime.ActivityExecutor.ExecuteActivityWorkItem.ExecuteBody(ActivityExecutor executor, BookmarkManager
bookmarkManager, Location resultLocation)
All other desired workflow actions work as expected. Emails are sent, project is moved from stage to stage, however as soon as the workflow approval task is completed, either Approved or Rejected, the Internal Status is changed to Canceled and the
workflow fails.
What is interesting is when the Approval task is completed, the approver will receive an email notification that the task was CANCELLED or DELETED....
not COMPLETED, which is what would be expected.
Has anyone seen this - any potential resolution?

Spawning multiple approval tasks in parallel in OIM11g SOA Composite

Hi,
We are trying to implement the following scenario.
1) We are trying to develop a SOA composite for AD Group Access
2) The request dataset contains a child table for AD User Group Details which is as follows.
<AttributeReference name="AD User Group Details" attr-ref="UD_ADUSRC" type="String" length="20" widget="text" available-in-bulk="true">
<AttributeReference name="Group Name" attr-ref="Group Name" type="String" length="400" widget="lookup" available-in-bulk="true" lookup-code="Lookup.ADReconciliation.GroupLookup" primary="true"/>
</AttributeReference>
3) Consider the user is already provisioned to AD.
4) User now tries to request for AD Group Access by using a request template
5) The request dataSet for the resource "AD Group Access" will be displayed where the user would "Add" the group(s) to which (s)he want access.
6) Once the request is sumbitted the associated SOA composite would be executed.
7) Now, in the SOA composite the logic should be as follows:
a. For each group selected, there is a corresponding dataApprover who should approve the request.
b. Once the dataApprover approves the request it goes to the next approver who is securityApprover.
c. Once the securityApprover approves the request, the request should go thru and the user should get the membership in the AD Group.
d. Since "AD User Group Details" is a child form in the request dataset, the user can add multiple groups in the same request.
e. If there are muliple groups selected in the same request, then the same request should spawn parallel approval tasks for all corresponding dataApprovers and securityApprovers.
f. Then the user should get membership to those AD Groups for which the corresponding dataApprover and securityApprover had approved the request.
e. If a dataApprover or securityApprover rejects the request then the user shouldn't get membership to the respective group. However, this shouldn't prevent the user from getting membership to other groups for which dataApprover-securityApprover approval was done.
The dataApprover and securityApprover for the groups are stored in a db table mapping to the corresponding group name.
We have implemented a SOA composite for which the logic is fine if we add only one group in the child table of request dataset. As per the current implementation, when a user submits the request, the dataApprover and securityApprover for the selected group are fetched from the table and the global variables in SOA composite are set with the ID of dataApprover and securityApprove using setVariableData. These are sting variables. These variables are used in the approval task. The approval task has two "Single Type" participants - dataApprover and securityApprover. These participants fetch the value of dataOwner and securityOwner from the global variables set using setVariableData.
Now, as mentioned above, if mutiple groups are added like group1, group 2 etc. then there should be multiple approval tasks spawned in parallel that will be approved/rejected by dataApprover1-securityApprover1, dataApprover2-securityApprover2 etc. Depending on the output (approve/reject) the user should get membership to appropriate groups.
Any inputs on how to modify the current composite to spawn multiple approval tasks in parallel depending on the number of groups added from the requestDataSet would be helpful.
Regards,
Swaroop

Single request id then you are bit safe. The way to do it would be:
1. Set the dataApprovers as a comma separated list of all the data approvers for all the groups.
2. Set the securityApprovers as a command separated list of all the security approvers for all the groups.
3. In Human Task assign the first stage to all the dataApprovers and second stage to securityApprovers.
Cons of this approach are:
1. All the approvers would see all the data and they might be confused what they are approving.
2. securityAppprovers for say group1 won't get the item untill all the dataApprovers approve the request even though dataApprover has approved the request for group1.
3. Would be hard to implement the rejection cases; depending upon how you want to handle the rejections. For e.g. what if any dataApprover rejects the request? Should the whole request be rejected? If so what would happen to those which have already been approved by dataApprovers? Same case goes for securityApprovers. Again since you cannot modify the requested data once the request is submitted; thus you cannot remove the rejected groups from the request.
4. You provisioning won't trigger untill all dataApprovers and all securityApprovers have approved the request.
5. Any one approve from comma separated list of approvers would approve the request. Thus you cannot make sure that all the approvers should approve the request. The workaround would be to create parallel stages in human task and assign one group/approver to one parallel stage. This would mean that you will have to hard code the number of parallel approvals which can be generated in your BPEL human task (This would again depend upon the number of groups requested). To workaround this you could use BPEL extenal routing program where you can pragmatically assign tasks but again since there is no entitlement based request engine in OIM, thus there would be issues there too.
As a workaround, make sure that you allow only one group to be requested per request and reject the request outright if multiple groups are requested in a single request. You will need to buy in the business on this one.
Have heard the grapevine that 12G which is in the pipeline would have entitlement based request engine and also would allow for modification of request data once the request is submitted.
HTH,
BB

Custom Event Notification (email) for Approval Tasks in OIM 11g

Hi,
how to create event notification for approval tasks in OIM 11g. I mean how to send email notification to user who sholuld accept or reject approval task?
best
mp
Edited by: J23 on 2011-05-30 04:08

Here is the documentation http://download.oracle.com/docs/cd/E21764_01/integration.1111/e10224/bp_notif.htm#SOASE548
Search for SOA BPEL Email Notifications for more information:
http://soa-bpel-esb.blogspot.com/2010/01/email-notification-in-bpel.html
http://download.oracle.com/docs/cd/B31017_01/core.1013/b28764/bpel013.htm
There are many more search links that can help you out.
-Kevin

Sharepoint 2013 designer workflow auto approve task after due date is passed

sharepoint 2013 designer workflow auto approve task after due date is passed.
Could we approve the task automatically once due date is apssed?
MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

Hi Amit,
If your task is created by a workflow (first) and stored in a separate task list, you can create another workflow on this particular task list, then each workflow instance would check if current task is expired (not approved/rejected), then
determine if update current task's "Task Outcome" as approved (and update task status as complete), and then create a retention policy on this paricular task list to trigger the workflow on due date .
Thanks,
Daniel Yang
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact [email protected]
Daniel Yang
TechNet Community Support

Multiple parallel approval task

Hi,
Can anybody tell me how we can acheive multiple approval in OIM?
I have a requirement where I have to send approval task to multiple approvers and based on each approvers response I have to AD group. Currently I have a request where a user can request for multiple groups and for each group we have to send approval. I am not able to send multiple approval task from one request.
Thanks in advance,
Amitesh

This might help:
{thread:id=2423034}
{thread:id=2304343}
{thread:id=2318652}
-Bikash

Specify duration for each assignment stage in an approval task - sharepoint designer workflow

HI
I am trying to create an approval workflow in sharepoint designer. How do I configure different duration for each participant in a approval task .?

I had a similar issue. Best way I found was to go into the 'Before a Task is Assigned' of the task and then Set Task Field Due Date - to the date needed. If you need to get into specific time of the day, it presents additional issues. First the
workflow doesn't have a 'current time' function. If the task is being created at the start of the workflow, you can use Workflow Context Date/Time started and calculate from there. If you are adding a task, or the
task is occurring after a previous task, you can make a workflow field and on the 'When a Task Completes - assign it the value of Current Task Last Modified. Also, it seems their is bug where it doesn't recognize the
time-zone correctly when you update the Due Date in the workflow process. So if you see unexpected results for the time in the duedate value, may have to adjust for however many number of hours your timezone is from GMT.

Reassign Approval task???

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