Recommendations for Document Versioning Workflow?

We are developing a portal to contain policies, procedures, and standards. We have a couple of each type and I'm wondering what the best practice is for using (or not using) content management within the portal for these documents.
Current approach:
1. Author edits document in MS Word and reviews until ready to publish, creating new versions (Procedure_Name_v01.doc, Procedure_Name_v02.doc, etc) until ready to publish.
2. When ready, Procedure_Name_vxx.doc is converted to .PDF.
3. .PDF is uploaded to portal (versioning is not currently turned on, but the same procedure with different _vXX.pdf names results in "version tracking" of a sort.
My question is what is a better way to utilize the content management features of Portal? I see the functions available, but I'm trying to wrestle with the workflow that allows an author to:
1. Easily check out a doc
2. Edit/update a doc off-line
3. Finalize a doc by conversion to PDF
4. Publish the .pdf and store the .doc.
The only reason we go to the PDF effort is to prevent accidental editing and/or prevent "unauthorized" modification.
I've looked at WEBDAV but it doesn't appear to have the versioning support.
Any help would be appreciated.
Thanks.
Ray.

hi ray,
portal has a simple workflow included in the built-in content management system. you need to enable it on page group level and then you can define your approval process (serial or parallel) and also who the approvers are.
in addition to this you need to setup your content managers with a page privilege 'Manage item with approval'. every time they edit/add an item on a page (editing also include upload a new version of an item) the admin from the approval process needs to approve the item before it gets published.
of course check-out/in, versioning, etc. are available for content managers as well as for admins.
in the next major version of portal we plan to have a content management event framework (CMEF) available to be able to hook up to any CM event that happens on a portal page and kick off a process (e.g. external workflow).
regards,
christian

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Victoria,
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