Reconciliation and journal entry

We issued a credit memo against an invoice, leaving an outstanding balance.  I did an internal auto reconcilation just so it would show the exact outstanding bal of that invoice.  After I did it, it showed the JE xxx  instead of the invoice number.  If I send an outstanding statement to the customer, he would know what the JE xxx is.  How do I it so that the customer will know the exact balance of that invoice?

Why don't you run the statement using By Sales document tab , instead of by journal posting tab?

Similar Messages

  • Differrent date between AP Credit Memo and Journal Entry

    Hi!
    I don't know why AP Credit Memo posting date = '31/08/2011' but Journal Entry record posting date ='1/9/2011'.
    Change log on AP Credit Memo Create date ='31/08/2011' and change log on Journal Entry Create date='1/9/2011'
    APCredit Memo and Journal Entry link together.
    I try to make AP Credit Memo again and check. It's ok. It's not always happen just 1 Entry has problem.
    pls help me solve this problem

    HI Darius Gragasin!
    we use SAP 8.81 PL5.
    yesterday I try to check and reconize something:
    There are many trans from AR different date than Journal Entry but same month
    It's happen on date all user open addon (addon just help user load data from excel and put data on Sales order --> user add Sales order, addon don't add data), another date It's ok
    so, I think this problem by SDK but I don't know how to control SDK with this problem
    Regards,
    Hong Bich

  • Bank statement Nr in journal entry and Payments

    In Notenumber 1374872 (SP 01/PL7) a change has been implemented that the number of the payment run is copied to the remarks of the payment and the journal entry. I think it will be good idea to do the same for the number of the bankstatement in bank stament processing. Hereby the text for the note 1374872. The reason why and the solution are the same.
    Regards,
    ProSigma BV
    Cees Hameete
    Symptom
    To find the number of the payment wizard run in payments and journal entries, bookkeepers currently have to open the journal entry, navigate to the payment document, and then search manually in the executed payment wizard runs to find the correct number.
    Other terms
    Incoming payment; outgoing payment; payment wizard; journal entry
    Reason and Prerequisites
    Functionality description
    Solution
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    The values in the "Journal Remarks" and "Remarks" field have the following structure:
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    Outgoing Payments - [Vendor Code] - [Payment Wizard Run Number]
    SAP intends to provide a patch or patches in order to solve the problem described.
    The section Reference to Related Notes below will list the specific patches once they become available.
    The corresponding Info file of the patches in SAP Service Marketplace will also show the SAP Note number.
    Be aware that these references can only be set at patch release date.
    SAP will deliver patches only for selected releases at its own discretion, based on the business impact and the complexity of the implementation.

    I completely agree with your proposal.  We have the same problem at the moment.  I hope SAP will implement a solution for this.

  • Import Journal Entries

    Hello,
    I'm going to import with DTW sales and purchase documents from a commercial management software and journal entries from an accounting software.
    I have seen that when I import a document, an automatic journal entry is created.
    So, when I will import the journal entries, I will have this information twice.
    Is there any way to block the automatic creation of the journal entries using SDK?
    Or is there any way to import only the journal entries not coming from sales, purchase, banking...?
    Thank you very much.
    Thibault

    Hi Thibault,
    You will not be able to stop this behavior of creating journal entries in SBO. It is a built in process and stopping it will have a major impact on the financials in the system.  You have to filter the journal entris from the commercial management and accounting software on your side in some or another way that you know which are manually created journal entries and then post them into SBO.
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    Adele

  • Reconciliation of Invoice and Journal

    Hi experts,
    We are currently on SAP B1 2005A PL50 and we've picked up something strange.  We've reconciled an invoice against a manual journal, but after the reconciliation, the invoice still appears on the incoming payments screen on that specific customer and the invoice is still showing status of Open - Printed.
    I made a backup and recovery for our Quality database (Test database) and i went in and went to manage previous reconciliations, i then selected the recon and redid the recon and now it doesn't show on the incoming payment screen anymore and the invoice now shows Status of Closed.
    Why does this happen?  Will it be fine if i do this on our live database? Is someone doing something wrong or is it a bug?
    regards,
    reinhardt

    Hi Reinhardt,
    even in the old versions a manual complete internal reconciliation should close the invoice.
    Maintenance for SAP B1 2005A PL50 has been terminated & I would recommend you upgrade to version 2007 SP01 as soon as possible. During the normal upgrade, the Internal Reconsiliation Upgrade or IRU will automatically be triggered. The IRU will identify any internal reconciliation inconsistency & post a balancing journal entry which will require further processing by your accountant.
    Please see here for more info on the IRU:
    English: http://service.sap.com/~sapidb/011000358700000380562007E
    You will find training materials, how-to-guides & much, much more.
    All the best,
    Kerstin

  • Error while posting to Tax Journal Entry for sales and use tax

    Hi,
    I am trying to post a journal entry (FB50) to cleanup and correct the liability on our sales and use tax. All  lines are giving warnings and messages.Give me a suggestion  on how to get it to post .  Or if needed, another solution to correcting the balances in the sales and use taxes.
    But the entry to a/c # 226530 is giving an information message but still wouldnu2019t save.
    The Error message is
    Enter the tax base amounts for account 226400 in company codeAFCO
    Message no. F5A375
    Diagnosis
    You are posting directly to a tax account. Enter the tax base amounts per item using the function "Tax Amounts".
    Kindly help me how to fix the above issue.
    Thanks
    Suvarna

    You may want to check out the following notes... they may shed some light on your problem.
    681930 - Posting on tax account possible w/o specific. of base amount
    1090096 - FB60 / MIRO - Checking direct tax after change (F5A375)
    944978 - FB60 / MIRO - check of direct tax after change

  • NULL Value in Journal Entry and Wrong Tax Summary

    Hi people,
    I need your expert help for a big problem that appens to some customers.
    They run SAP BO 8.8 SP:00 PL:12
    This is the scenario:
    You insert a new documet,  A/R Invoice or A/P Invoice is the same, problem appear in all of them.
    After you insert the document, using SQL Server Management try this Select statment:
    Select * from JDT1 where JDT1.debit is null OR JDT1.credit is null
    A list of record where listed. And, this is the problem, NULL values are all in the VAT Lines in debit or credit colums.
    If you try to make a SUM(debit-credit) you discovery that, 1000,00-null=null
    Consequently, TAX Sumary report, that probably use arithmetic operation like me in SELECT statment,  count a wrong number when null values in DEBIT or CREDIT column in JDT1 for VAT declaration.
    How could I solve? And how i can make invoices store 0 rather than NULL in the VAT Line?
    Thanks in advance for your tips and solutions

    Thaks Neetu for your answer.
    I thinks there is a misurandertanding.
    My problem is not SQL.
    My problem is the SAP TAX Report.
    I used SQL only for check data and discover why SAP raise a wrong TAX Summary report.
    So, my question is: Why invoices write null values in journal entry, and how I can solve the problem that TAX summary report use null value in operations so the results are wrong.
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    Jonny Cortonicchi

  • G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11

    Hi,
    G/L Account mentioned on line level does not get hit in Journal entry on GRPO and AP Invoice in SAP B1 9.0 PL - 11
    I am creating an independent AP Invoice, there are two issues:
    1. On line level G/L Account field is not open for selection
    2. I have then selected and updated the account on Form Settings. Same account gets updated on line level.
         In Journal Entry selected G/L account on line level shall be hitted. But it does not put any effect on JE. Accounting is set by Warehouse. It picks up accounts from warehouse only.
    Need help its urgent.
    Thanks in advance.

    Invoice is Item Type.
    G/L Accounts are set by Warehouse. But if explicitly we are want to change the account on line level in that case, it is not getting reflected in Journal entry. On AR Invoice same scenario works perfectly. On line level I can change the accounts explicitly and have the effect on Journal entries.
    Issue seems to be on AP side only.
    As required please find attached the screen shots.
    JEwith mapped GL Account on Warehouse
    JEwith different GL Account on line Level via Form Settings
    Thanks & Regards
    Sonil

  • Duplicate rows on Query with journal entries and AP documents

    Hi Experts,
    I ahve the below query allowing me to have some information from journal entries and retrieve some other from AP docuements and PO.
    The thing is the query duplicates rows because the AP docuements have several rows but i don t know how to do to remove them (i guess this has to do with JOIN function...)
    SELECT
    T2.[GroupMask] as 'Account Family',
    T2.[FatherNum] as 'Parent Account',
    T2.[AcctCode] AS 'Account Code',
    T2.[AcctName] AS 'Account Name',
    T0.[TaxDate] AS 'Document Date',
    T0.[Number] AS 'Number',
    T0.[DocSeries] AS 'Document Series',
    T0.[BaseRef] AS 'Base Reference',
    T0.[TransId] AS 'Transaction Number',
    T0.[Ref2] AS 'Reference 2',
    T1.[ContraAct] AS 'Offset Account',
    T4.[BaseRef] AS 'PO code',
    T1.[Project] AS 'Project Code',
    T1.[ProfitCode] AS 'Distribution Rule',
    T1.[OcrCode2] AS 'Costing Code 2',
    T1.[OcrCode3] AS 'Costing Code 3',
    T1.[OcrCode4] AS 'Costing Code 4',
    (T1.[SYSdeb]-T1.[SYSCred])  AS 'Total Amount EUR',
    (T1.[FCDebit]- T1.[FCCredit]) AS 'Total Amount (FC)',
    T5.[DocTotalSy] AS 'PO Amount (EUR)'
    FROM  [dbo].[OJDT] T0 
    INNER  JOIN [dbo].[JDT1] T1  ON  T1.[TransId] = T0.[TransId]  
    INNER  JOIN [dbo].[OACT] T2  ON  T2.[AcctCode] = T1.[Account]  AND T2.[AcctCode] = T1.[Account]  
    INNER JOIN [dbo].[OPCH] T3 ON T3.[DocNum] = T0.[BaseRef]
    INNER JOIN [dbo].[PCH1] T4 ON T3.[DocEntry] = T4.[DocEntry]
    LEFT JOIN [dbo].[OPOR] T5 ON T5.[DocNum] = T4.[BaseRef]
    WHERE
    (T2.[AcctCode] > (N'599999' ) ) AND  (T2.[AcctCode] < (N'799999' ) )
    AND (T0.[TaxDate]>= [%0] ) AND (T0.[TaxDate]<= [%1])

    Try This
    SELECT T2.[GroupMask] AS 'Account Family',
       T2.[FatherNum] AS 'Parent Account',
       T2.[AcctCode] AS 'Account Code',
       T2.[AcctName] AS 'Account Name',
       T0.[TaxDate] AS 'Document Date',
       T0.[Number] AS 'Number',
       T0.[DocSeries] AS 'Document Series',
       T0.[BaseRef] AS 'Base Reference',
       T0.[TransId] AS 'Transaction Number',
       T0.[Ref2] AS 'Reference 2',
       T1.[ContraAct] AS 'Offset Account',
       T4.[BaseRef] AS 'PO code',
       T1.[Project] AS 'Project Code',
       T1.[ProfitCode] AS 'Distribution Rule',
       T1.[OcrCode2] AS 'Costing Code 2',
       T1.[OcrCode3] AS 'Costing Code 3',
       T1.[OcrCode4] AS 'Costing Code 4',
       sum(T1.[SYSdeb]-T1.[SYSCred]) AS 'Total Amount EUR',
       sum(T1.[FCDebit]- T1.[FCCredit]) AS 'Total Amount (FC)',
       T6.[DocTotalSy] AS 'PO Amount (EUR)'
    FROM OJDT T0
    INNER JOIN JDT1 T1 ON T0.TransId = T1.TransId
    INNER JOIN OACT T2 ON T1.Account = T2.AcctCode
    INNER JOIN OPCH T3 ON T0.TransId = T3.TransId
    INNER JOIN PCH1 T4 ON T3.DocEntry = T4.DocEntry
    INNER JOIN POR1 T5 ON T4.[BaseEntry] = T5.[DocEntry]
    AND T4.[BaseLine] = T5.[LineNum]
    INNER JOIN OPOR T6 ON T5.DocEntry = T6.DocEntry
    GROUP BY T2.[GroupMask],
       T2.[FatherNum],
       T2.[AcctCode],
       T2.[AcctName],
       T0.[TaxDate],
       T0.[Number],
       T0.[DocSeries],
       T0.[BaseRef],
       T0.[TransId],
       T0.[Ref2],
       T1.[ContraAct],
       T4.[BaseRef],
       T1.[Project],
       T1.[ProfitCode],
       T1.[OcrCode2],
       T1.[OcrCode3],
       T1.[OcrCode4],
       T6.[DocTotalSy]
    Regards,
    Kennedy

  • PARK & POST  Journal Entry and auto reversal

    Dear All,
    Our auditors has offered the following changes to be implemented in SAP system.
    1. JE approval: Configure the system functionality to place journal entries in a u201Choldu201D status when entered into the system, then the supervisor/manager review and approval then required to release the journal entry from the u201Choldu201D status and post the entry to the general ledger. The reviewer should not have the ability to initiate a journal entry.
    2. JE reversals:  Utilize the functionality to automatically reverse journal entries, booked in prior month as u201Creversing,u201D when new period is opened.
    3. 3-way match: Utilize the SAP functionality to perform an automated 3-way match process between invoice, purchase order, and goods receiving documentation. If invoices meet the 3-way match criteria based on established variance thresholds, invoices should automatically be approved for payment. If variances are noted, which exceed tolerance thresholds set by Management within the system, work flows should be used within the system to automatically route the invoice for the require approval.
    How this changes can incorporated in the system.
    Do suggest.
    Regards,

    For point 1, there is a functionality in SAP where all parked documents will be blocked and then released by the authorized person. There is a standard workflow for that. You may want to check Make and CHeck Settings for Document Parking. If this doesn't satisfy, then there's a need to create a customized workflow. Plus authorizations must be checked so that the users will not be able to Post but only Park. Note that, there is another functionality in Document posting called "Hold" this one, system doesn't assign any financial document. You can assign any reference/number to the document.
    For point 2, there is a Mass Reversal functionality in SAP called the F.80. For accruals, you may use FBS1 which you can input the reversal date and run F.81 to run the reversal.
    For point 3, it is a standard SAP functionality. You must set tolerance as to qty or price variance and the system automatically blocks the invoice for posting and the authorized person is required to release the approved invoices to remove the block for payment. In SAP, when you enter the PO for a particular invoice, it will give you how much or how many is actually goods received for that particular PO. in that sense you will be able to see whether the invoice is completely billed for the whole PO or not.

  • Journal Entry Document List (Including Total Dr and Cr)

    Hi,
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    Regards,
    Tracy

    Dear,
    Please use the table BSEG, where you give document type and period. Remember it is a primary table if your time period is vast then i dont suggest you to use this. You can make a query with table BKPF and BSIS to get the required details.
    Transaction code : SE16 or SE16N and give the above tables and check the data, before you make a query.

  • Duplicate Journal Entry and system crash

    Hi All,
    Just wondering anyone experience when duplicate the journal entry and change the posting date and system will just hang and follow by crash?
    Please advise.
    Best Regards,
    Foong Yee

    Hi Foong Yee Tai...
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    1616687 - B1 shuts down when updating amount in Journal Entry
    Regards
    Kennedy

  • Journal entry disappears after saving and not available to post

    Hi Gurus
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    Have any of you faced such an issue?
    Regards

    Hi Tara,
    Thank you very much for your tip. I had Datasource as one of the header fields and i moved it to the item fields to make it work. I am still not sure why does that. May be because when we create the journal template system proposes only the required fields in Header and if select additional ones its not liking it.
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  • Parked journal entry when approve and post it - posts to other accounts...

    Help!!!!
    We have a parked Journal Entry! When we open it to approve and post - sometime it changes the G/L account and makes an entry to some other account.
    How can that be?
    It happened couple times!

    The user must have changed erronously.
    Otherwise, if we are posting to the same account, the parking document should not be changed.
    When there are no substituions in the system, I do not think any other possibility to happen this.
    You can ask the user again to park to the same account and try to post again to double check whether it is being posted to other account or not. If it is really posting to different account, then there is an issue to be looked into.
    Regards,
    Ravi

  • Journal Entry--ReOpen and Auto Reverse

    Dear All BPC Experts
       I am using BPC 7.5 NW SP03, and now doing config in Journal Entry.
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    I already try the paremeters "JRN_REOPEN ,"but it doesn't work.
    Does anyone know how to disable these two funtions in journal entry?
    BRs,
    Fred Cheng

    Hi Fred，
      In my view,these two parameters can not be disabled.When set JRN_REOPEN to N.,it's only  not tick the checkbox in JournalEntry,but it won't grayed out.In fact,JRN_REOPEN does not work when you only ticked it.It need to match 3 criterions:
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    2) In Translation rules,related members are fit the entry you created.
    3) Run reopen journal manually and select correct category and time .
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