Regarding Quotation & purchase order

Dear experts,
I want to get clear how purchase order play a role in creating a quotation.
So long i heard of process Enquiry->Quotation->Sale order -> Delivery->Billing->FI posting.
But i have no idea how purchase order is used to create quotation.
Plz if anyone can explain me in detail about the quotation part.
Basically i am an abaper and requirement is to use a BAPI for creating quotation.There is purchase order information also
given in input.However i have no functinal clarity about purchase order and the way it is linked to quotation.

Hi there,
Basically a Purchase order is created to procure goods / items from an external vendor or plant. Those items are called 3rd party items. When a sales order is created, a purchase requisition PR is created 1st basing on the settings in scheduling line catg. A PR will either convert into a production order (for inhouse manufactured goods) or a purchase order (for externally procured goods). PR to PO conversion happens in ME59.
It is also possible that a PO is raised 1st to procure the goods. This happens for STO items (stock items). Company raises a PO to the vendor or supplier, inbound delivery is created, when the inbound delivery is GR'ed, stock will be available.
Your understanding is correct that Inquiry --> Quotation --> order --> delivery --> billing.
Quotation is where we give it to the customer on the terms of sale which has a specific validity period. In some cases, we refer the SO from the quotation. But the quotation cannot directly create a PO. Also if you see the VOV6, schedule line catg BN & BV will not have availability check or transfer of requirements or any entry in order field (for creating a PR).
So in any case if you receive any purchase order data, it is required to enter in purchase order data screen in quotation. Other than that it has no relevance.
Regards,
Sivanand

Similar Messages

Payment restriction regarding a purchase order

suppose a purchase order is made at head office or branch office.
is it possible that if payment has been from either head office or branch office then second time payment regarding same purchase order should not be possible from other branch or head office.

let me explain once again
we have made a purchase order , it can be made at head office or branch/unit level. payment is also possible at any end.
now we want is that whenever any one of head office or branch office makes payment then afterwards no one should be able to make same payment again with respect to same purchase order.
if we make some configuration in vendor master then we are restricting the working of vendor to some unit or head office we donot want to restrict teh vendor.
instead we want a simple restriction over manual payment that once a payment has been made regarding one purchase order then double payment is not allowed regarding that purchase order, a error message should get flashed over screen while making that posting.

Question regarding Blanket Purchase Order by Category functionality

Hi All,
I have a requirement that Strategic buyers will fill agreement with supplier by item Category level
Agreement will be on Price level and will have expiration date
The category level will contain list of items Part numbers which are the same item from technically :
Our business is on the electronics contract manufacturing and we are producing for Customers from the High Tech industry .In order to keep each customer process and unique environment we are coding the item Part # per customer since of that the same electronic component having different part # per customer
Each night we running MRP run (ASCP) and the Planner release Planned order to request ion
Is there a way to support this process as the following :
1 create sourcing rule by category set and assigned the relevant items to the category set
2 Create Blanket Po by Category level with expiration date and Price
When releasing Planned order from ASCP (Mrp) it is Creating requisition on item level
Will it Auto release the Pr to Po based on the Blanket by Category level and derived the Price?
The requirement is that the purchase requisition will derive the price from the agreement based on assigned Category level and will automatically convert to Purchase order
I will appreciate your advise
Thanks

Hi,
Sourcing Rules are not created at Item or Category Level.
What you can do is
1. create a Sourcing Rule and Assign it to Category-Organization Level.
2. Create a BPA for the category
3. Create an ASL (Approved Supplier List) and give the BPA Reference in that.
Try doing this..this should help to some extent.
Regards
Arvind

Problem regarding service purchase order

Hi gurus,
when i am trying to create a purchase order(NB) with reference to service purchase requision, the item category "D" is not coming in the purchase order.i have maintained all the item categories to document type(NB).please give the solution.
very urgent.
thnnks&regards
veera.

Hi,
Check Linking between PO document type"NB" to PR document type and Item Category "D" is allowed or not in following path.
SPRO- > MM-> Purchase Order- > Document type
In this select the Document type "NB" and check Linkage to Purcahse Requisition.
Check if not & enter Item Category "D"   and save.
Now try your transaction.
Hope the above will helpful & then reward.
Regards,
Biju K
Message was edited by:
        Bijay Kumar Barik
Message was edited by:
        Bijay Kumar Barik

Regarding subcontacting purchase order

Dear cons
I want to create a subcontacting p.o . In this p.o I entered 100 qt finished (final)product. & in component I entered 1 MT. & P.O i entered overdelivery tolerance as 10%. AT the time of goods receipt(migo) vendor sends 110 quantity.because 10% we have given as overdelivery. at the time of posting migo the system gives a message that stock deficit in vendor. but vendor sends 110 qty.
note - we donot know how many finished product vendor will make within 1mt. It may be 100 or 110 also. due to this we give overdelivery tolerance. but system donot accecpt.pl.solve it.
nirupama

Hello Nirupama,
When you create the Sub Contracting PO at that time you mention the relation between final product and components using BOM or Component functionality in the purchase order. So once you set the relation 100:1 and if you receve 110:1 the simply, system want accept it.
so you need to change the purchase order quantity as 110 with component qty 1 or you need to provide extra coponent for additional 10 qty (as other expert's responded).
System is not smart enough ()
Regards
Arif Mansuri

Regarding Return purchase order

Hi all,
I am new to this area. I wanted to know the difference between purchase order and return purchase order.
If I am not wrong, the table EKKO stores details about purchase order, in which the field EBELN stores the purchase order number.
So from the table EKKO how to identify the purchase order is normal or return.

Hi,
I wanted to know the difference between purchase order and return purchase order.
While you creating PO,if you mark return indicator in PO in item overview,then such type OF PO is consider as return PO,
For return PO while doing MIGO , system consider movement type 161 automatically.
In table EKKO you will get PO number pass this PO number in following table
In t-code SE16N give table EKPO and check filed-RETPO active (X Mark) there then its return PO otherwise normal PO.
Regards
Kailas Ugale

Regarding Updating Purchase order status

Hi,
Could any one tell me how we relate equipment(IE02/IE01-EQUNR) with purchase order(AUFK-AUFNR). how we will find that for a single equipment how many purchase orders are existed.
and i want to update user status in purchase order could any one tell me the function module or bapi for updating the user status in purchase order.
Thanks in advance.
Points will be rewarded for helpfull answer..

Robert,
Have you tried to implement BBP_DOC_SAVE_BADI to recognize the creation of the invoice? This document should have the reference for the PO, if you have this relation then you can update status there, in the badi implementation...
As Ramki says, you should raise an OSS message to ask for an standard way.
BR,
Gerardo.

Regarding LSMW Purchase Order header and item data

Hi Friends,
I have one requirement i.e purchase order data need to be upload through LSMW via Direct input method.
=============
pls find the belwo flat file structure
old_PO           material            price            qty
P123              M111                  10               1
P123              M222                  10                1
P123              M333                  20               1
===============
Normally if I upload same data into SAP, it will create three purchase orders with different SAP numbers.
I want if old_PO number is matches with the previous record all the materials should be in single transaction and single Purchase order should be created.
Can any body help how to resolve this issue. This is very urgent.
pls explain in detail. I am using LSMW. I don't have no other option.
=====
please don't post any junk amswers.
=====
Thanks in advance

Hi Raghunath,
Don't think that this reply is junk one.I cannot explain you in detail but try like this.
In the fifth step of LSMW,You can find Global data definitions & Processing times.
In any of these you can just fetch the values from database with reference to flat file data like..
select PO from ...where PO = source-PO.
if sy-subrc EQ 0.
skip_transaction. Using this function you can skip this record
endif.
Award points if useful.
Thanks,
Ravee..

Regarding LSMW -- Purchase Order Data

Hi Friends,
I have one requirement i.e purchase order data need to be upload through LSMW via Direct input method.
=============
pls find the belwo flat file structure
old_PO           material            price            qty
P123              M111                  10               1
P123              M222                  10                1
P123              M333                  20               1
===============
Normally if I upload same data into SAP, it will create three purchase orders with different SAP numbers.
I want if old_PO number is matches with the previous record all the materials should be in single transaction and single Purchase order should be created.
Can any body help how to resolve this issue. This is very urgent.
pls explain in detail. I am using LSMW. I don't have no other option.
=====
please don't post any junk amswers.
=====
Thanks in advance

Hi Raghunath,
Don't think that this reply is junk one.I cannot explain you in detail but try like this.
In the fifth step of LSMW,You can find Global data definitions & Processing times.
In any of these you can just fetch the values from database with reference to flat file data like..
select PO from ...where PO = source-PO.
if sy-subrc EQ 0.
skip_transaction. Using this function you can skip this record
endif.
Award points if useful.
Thanks,
Ravee..

Regarding Individual purchase order

Sir,
While doing IPO the stock should be mentioned as Special stock, means it should be after raising the sales order only happens, but while saving the sales order a messaging hits that Missing data: G/L account number, with this i couldn't able to save my sales order. I have maintained all the required fields in the Material master. suggest me.
Suggestion will be valuble
bye

Hi ,
Go to the sales order and find the requirement class triggered for the line item .Then you proceed to the configuration of the requirement class where you have to change the settings in order to ensure that you dont have any problem of GL Account while saving your sales order.You have to change E i suppose.
Regards,
Sarosh

Regarding ME21N(purchase order)

Hi
when i creatting puchase order, i am getting an error. that is account assignment is mandatory field. and it is asking gl a/c. automatically it took the raw material consumption a/c(exp). why it is asking ?which gl account we should give?please tell me ? urgent............
aar

Hi
Account assignment becomes mandatory when cost centre is mandatory.
When you mention a cost centre, the system asks for a G.L account & the same is picked up from automatic account assignment - G.B.B, V.B.R.
regards
Aravind

ME80FN evaluation regarding Purchase Order History (Execute in BackGround)

Hi,
I need your help regarding the follwowing Situation: I want to make an avaluation regarding the Purchase Order History for a few thousend of purchase orders in ME80FN. Becasue of the big amount of purchase orders I have to execute the program in Background. After executing the program in background in the created spool I get the Information regarding the Header of the purchase orders NOT REGARDING THE PURCHASE OREDR HISTORY.
Is there any way to start a background programm with some kind of a parameter so it can deliver the Purchase Order History information i need. Another way to solve the problem would be to set up a default value for the ME80FN transaction so the default delivered Information would be regarded to the Purchase Order History not to the Header Information?
Regards & Thanks for your help
Bogdan

I know this does not anser yoru question but, The last time I ran it I could comfortably do it for a long time .. Foreground.. WOuld you have issues running it in teh foreground.. May be BASIS could help tuning the run time

Material master -sales text / purchase order text

Dear MM experts,
we are maintaining materials sales text & purchase order text while creating material master.
sales text is required for our customers quotations & purchase order text is required for our Vendors Purchase orders.
I have an issue, where sales text in material master is limited to 6.5 inch length, but need 7.5 inch length, where I can set this page length. Also i wanted to have same font characteristics to be changed from exiting font size and font style to required, how to do this?
pl help & how the above can be changed from default settings to flexible settings with regard to material master.
thanks in advance
regards
Srihari

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Purchase Order Release Report

Hi,
Is there a report that I can run that will give me the following information with regards to Purchase Orders released: PO number, Date Entered, Username, Release Code, Release Date and Released By?
Thank-you in advance.
Regards,
Tracy

Hi,
I think there is no such report as you have to develop the report through abap . With the useage of the tables i.e. EKKO,EKPO and few more you can have all this information..

Inspection before GR against purchase order

Dear friends,
We have the following scenario.
Purchase order item of 100 Tons.
The material will be received in a truck of 20 T. So there will be 5 trucks coming for the same purchase order.
Now we want to check the truck before it enters into our premises (before GR). If the material is ok, I will do GR and if not ok, will send the material back. I want to record these quality results of outside testing into the system.
I know by source inspection, I can record the results for a Purchase order before I receive (GR) the material. But in this case I require to record the results 5 times or more against the same purchase order item.
Is it possible and how to configure this scenario?
TIA
Regards,
Avinash

Hi
Purchase order item of 100 Tons.
The material will be received in a truck of 20 T. So there will be 5 trucks coming for the same purchase order.
Now we want to check the truck before it enters into our premises (before GR). If the material is ok, I will do GR and if not ok, will send the material back. I want to record these quality results of outside testing into the system.
I know by source inspection, I can record the results for a Purchase order before I receive (GR) the material. But in this case I require to record the results 5 times or more against the same purchase order item.
Is it possible and how to configure this scenario?
Yes sorce inspection it is possible to configure this scenario but when PO of 100 will be created
immediatly lot in QA07 you will have to create.
here problem is that system will not consider it as 5 lots.so whatever rejection you have can not be done in source inspection,as it is not stock relevent(partial posting not possible)
so don't think about source inspection.
Best way as per my knowledge you can create a manual lot of 89 or 01 inspection type.
then carry out result recoding & defect recording.This lot you can only create when rejection is there.
If no rejection found you can use GR process.
I hope this will add some value
Regards
Sujit

Regarding Quotation & purchase order

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