Release vendor invoice

Hello Experts,
We want to use standard workflow WS 20001004 for releasing vendor invoices which are parked and complete for posting. We are using this with WS 20001003 which saves an invoice as complete. The problem we are facing is that we need 2 people to approve invoices over a particular value say USD 100,000. However, we are able to have only one approver for a value. we cannot use one of the 2 users to save an invoice as complete because it is a step executed by a person who cannot approve invoices. Please help.
thanks and regards

Hi,
User Serial park and Post Workflow for 2 Levels of Approval
we cannot use one of the 2 users to save an invoice as complete because it is a step
executed by a person who cannot approve invoices
In the Agent determination you have to code for send it to right person. How you determine the agent via rule or Expression or Org.struct... Can you tell
Regards,
Surjith

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Audit report for block/release Vendor Invoices

Dear Experts,
I need a report for Internal Control purposes that traces the block / release invoices per Vendor, with the respective reasons, users involved , date, invoices amount.
Is there any standard report for it ?
Thank you for your help
Kind Regards
Jose Marques

Hai !!
Your Problem will be solved by using the transaction code AUT10, select the transaction code MRBR
You can find your solution by getting the report on from the table BSEG
Regards
shamul heq

To view who has released vendor invoice for payment.

hi team,
we have a PO for GR based IV. we received invoice for more qty and was accepted. when i simulate in quality, system is working fine. but the client is saying that system is not blocking the invoice. but i feel that system blocked it but it is getting released. where can I see that who has released this blocked invoice.
thank you, satish

Hi
enter the document no in FB03 enter
go to thef ourth ICON (Header ) Tea cup shape press that
you can see under which login the document got posted you can get all the details
Regards
Ganesh

How to release Parked vendor invoice to post

Hi Gurus,
We have checked posting release box in obwa so system trigger workflow. We want to use park and post for FV50 and FV60 both. But we dont want automated mails for FV60.
Now whats happening is that system is working fine for FV50 and generating mails for posting of document. But System is not allowing to post parked vendor invoice and saying it is not released. Can you please tell me what settings reqiured to release parked vendor and how to post it????
Thank You

Hi Mohit
Thanks for raising this query. It helped me to learn new things today. As far as your issue is concerned, I think it can be done by implementing BTE only and not through standard SAP configurations.
Check the link below on the basis of which I drew my conclusions as above
Probelm with configuration in OBWA/OBWJ | SCN
Get help of ABAP or Workflow consultant to implement to meet your requirement too.
Hope it helps
Regards
Mustafa

BAPI/FM to release Parked Vendor Invoice

Hi,
I'm looking for a function module or bapi to release Parked Vendor Invoice (FV60) in background.
Regards,
Steph

Try "BAPI_ACC_INVOICE_RECEIPT_POST" or "BAPI_ACC_DOCUMENT_POST"
Shail

Error Message Posting a Non-PO Vendor Invoice

The instance is ECC 6.0.
While trying to post a non-PO vendor invoice, I am getting the below error message:
"RKEAK-FIELD(12) is not an input field
Parked document could not be posted 00 S 347 RKEAK-FIELD"
Does anyone ever bumped into the same error message or have an idea what is generating the error?
The issue started happening after one of the accounts in posting (Vendor Discounts) which is a CE was changed to post to Profitability Segment in OKB9. This error was not faced earlier when the account was posting to Cost Centers.
We are using new GL and Doc Splitting functionality.

Thanks for your reply.
I checked the note and it says the affected release are 3.0 D to 3.1G. But we are on ECC 6.0. Moreover, as per the note this is an issue with Tcode FB01, but I am using tcode FB60 for creating the non-PO invoice...
Please let me know your thoughts...

How to block vendor invoices when GR is made to stock type 2?

Hi,
I would like to get your advices on the following case:
- I need to be able to block vendor EDI invoices from payment when GR is made with 101 to stock type "2", Quality inspection. Manual blocking is not the case here but SAP should block invoices automatically in these cases. Is there any user exit available for this? Invoice blocking should be made also in the case when initial GR is made with 107 (in this case invoice is blocked by standard) and material is then released from valuated GR blocked stock with 109 to stock type "2", Quality inspection. In standard system vendor invoice is now unblocked but my customer needs to have an invoice still blocked as material is in quality inspection stock type.
Please advice.
Br,
Tapio

Hi,
Refer this post
http://forums.sdn.sap.com/thread.jspa?threadID=1488428
You will get the idea

Payment Request for vendor invoices

Dear All
I have a situation where my client want that when Finance department receive the invoices from vendor they are posted to
FI but the payment of these should be released only when the Purchase department instruct them. So they want to raise a
payment request in SAP against specific vendor invoices by purchase department so that Finance department issues the payment of only those invoices which are mentioned in the Pyament request.
Is there any specific functionality available in SAP which can cater this requirement. I have worked on F-59 payment request however its functionality is different
you expert ideas are requested to solve this requirement
Many thanks
Regards
Bilal

HEllo,
Two ideas:
1- You can check f111. This program was designed to similar business need, I guess.
2- You can put a payment block ( by substitution for example ) on the invoices. Then, when you receive OK to pay you remove the payment block ( but this is not exactly the same thing you want ).
REgards,
REnan

Parked Vendor Invoices (MIR7) stored in which tables ?

Dear All,
I need to write a report to show all park documents.
I know that this table store park document header.
vbkpf      - Store All Park Documents Header (Include Vendor Invoice (MIR7))
However, I have checked some tables in the following and doesn't contain any vendor invoice details line transactions.
VBKPF      Document Header for Document Parking
VBSEC   Document Parking One-Time Data Document
VBSEGA Document Segment for Document Parking
VBSEGD Document Segment for Customer Document
VBSEGK Document Segment for Vendor Document
VBSEGS Document Segment for Document Parking
VBSET   Document Segment for Taxes Document
VBWF09 People with Release Authorization
VBWF15 People with Release Authorization
Please help to comments which table to store Parked Vendor Invoices details line transactions.
Thanks in advance,
Best Reqards,
Leo

Hi,
Please check the table RSEG - Document Item: Incoming Invoice
Regards,
jigar

Error Message M8 534 when posting vendor invoice

Hello Guru's!
My client has a BSP application that the purchasers are using to approve and post vendor invoices.
When the user is approving the invoice, we have a WF setup to automatically post the invoice to FI.
We're using standard SAP functionality. BUS2081, method PreliminaryPost.
First, this method is reading the preliminary invoice using method MRM_INVOIC_READ, then it goes on to try to post the invoice, using MRM_PARKED_INVOICE_POST.
In about 50% of the approvals, the invoice is posted to FI but the other 50% kicks out with a message M8 534 - Balance not zero: & debits: & credits: &.
Then the system is setup to generate a new WI in order to post the invoice manually.
The issue, is that before the method PreliminaryPost is carried out, there is a check online to make sure the document ís OK.
So, i know that there is no balance on the document, and it should be ok to post.
This issue arised recently after my client went through an upgrade from ECC 5 to ECC 6.
I have seearched OSS for notes, adn related notes are implemented.
Any thoughts on this
Thank you for sharing your wisdom.
Lars

The functions that i'm using are SAP developed functions and used by the bapi 'BAPI_INCOMING_INVOICE'
However, i found out from SAP that these functions are only supported from SAP using 3 standard workflows.
WS20000397 Release of invoice blocked due to price
WS20001003 Parking: Complete invoice
WS20001004 Parking: Release complete invoice documents
They hinted that i should try the function MRM_DBTAB_REFRESH.
Havent had time to try this yet, but will do, soon.
Regards
/lars

SAP Workflow for vendor invoice is posting into past?

Dear experts
I have a heavy problems with the workflow for vendor invoices. The following example demonstrates it:
I have created a vendor invoice on 1st of December 2011.The responsible person has checked and released this invoice on 3rd January 2012. In Customizing it is setup that posting date will be overwritten with system date.
Does anybody has an idea why it is not posted in January 2012?
What does the workflow? It is posting that invoice with posting date 1st December 2011 not with 3rd January. If I have a closer look into the head of the SAP document the following parameters are shown: document date: 1st December, posting date: 1st December, entry date: 3rd January.
Does anybody has an idea why entry date is 3rd January?
Thanks in advance
Udo

Dear expert
It is not standard behavior for the posting date to overwrite the document date - at least its not something that I've ever come across. I'm wondering if there is a custom substitution on your system that is overwriting the document date . Check t-code OBBH. The substitution is most likely at the document header level.
Regards
Ajeesh.s

Approval for Vendor Invoice

My client required Approval for Vendor Invoice Payment from senior person. How can i configured this scenario in sap AP?
Pls Reply

Hi,
Please check this link:
[Workflow for Payment Release|http://www.google.co.in/url?sa=t&rct=j&q=workflow%20for%20payment%20release%20sap&source=web&cd=1&ved=0CBsQFjAA&url=http%3A%2F%2Fhelp.sap.com%2Fprintdocu%2Fcore%2FPrint46c%2Fen%2Fdata%2Fpdf%2FFIBP%2FFI-AP-AP-RP.pdf&ei=QdjETqe6Ds-xhAfv6NSEDg&usg=AFQjCNGlK2kUdPUyvPIgG32Ulni3ks9tuA&cad=rja]
Regards,
Jigar

Purchase order / vendor invoice

Hello,
does someone know whether there is a way to set a "vendor invoice lock" in a purchase order?
I'm looking for a way as when u set a delivery block in a customer order that the goods will not be delivered!
My case is that I order free of charge at the vendor because of warranty. The vendor sends an invoice which is not f.o.c.
Now I want to be sure that my accountant will not post the vendor invoice via MIRO without asking me
Can u help me?
Thanks in advance.

Thanks for your responses!!!
Normally the user will order f.o.c. at the vendor.
But what if the vendor first sends an invoice which is not f.o.c. and then a few days later he agrees to that guarantee request and releases a credit?
The problem with the lock in the p/o item is that it works fine within MIRO, but the user would not be able to do a MIGO, right?!
What is the correct way?
1.) order with f.o.c. item
2.) adjust the p/o item against the vendor order confirmation?
3.) do the MIGO
4.) do the MIRO with "Invoice" and set a payment block (which one?)
5.) remember somehow the credit request?
6.) do MIRO with "Subsequent credit" after the vendor agrees to the credit request?
Thanks in advance!

Vendor Invoice Holds

My client has a process called u201CVendor Holdsu201D where in they hold newer invoices totaling up to a set amount limit. They pay only oldest of the invoices that exceed that amount limit. This process is used for safeguarding themselves against vendoru2019s debit balance. Here is an example:
Invoice-1: $100 (Due on Oct/1)
Invoice-2: $200 (Due on Oct/2)
Invoice-3: $300 (Due on Oct/3)
Invoice-4: $400 (Due on Oct/4)
Invoice-5: $500 (Due on Oct/5)
Vendor Hold limit: $1200
In this example, when they process the payment run on Oct/5th, only Invoice-1 and Invoice-2 are paid because they are older and they exceed the hold limit. The remaining 3 invoices are blocked during that payment run and the block is released once that particular payment run is completed.
(1) Is there any standard functionality in SAP that can support this vendor hold process?
(2) Is there a transaction in SAP using which we can block/unblock multiple FI-AP vendor invoices?
regards
mohammed

Hi,
It is not a standard SAP functionality for vendor hold
During invoice verification in MIRO you can hold the invoice,the person who is processing has to post the invoice later based on the invocie number only.
(OR)
During payment run some one has to check and physically pay to the vendor.
It is difficult to do in SAP
Best solution: The person who is posting the bills in SAP has to control
G.Ganesh Kumar

Standard IDoc Type for Inbound NonPO Vendor Invoices - FB60

What should be the perfect standard IDoc Type for Inbound NonPO Vendor Invoice posting. Tcode FB60.
I found IDoc Type FIDCCP02 but the Function Module 'IDOC_INPUT_FIDCC2' for FIDCCP02 is not released.
In the same way many other standard function modules like - IDOC_INPUT_ACLPAY, IDOC_INPUT_FIDCCH, IDOC_INPUT_ACC_INVOICE_RECEIPT and few more are not released.
My question : If at all I have to use standard IDoc Type, Message type and Function module (Released) for Inbound NonPO Vendor Invoices, then what should be the solution from SAP ?
Thanks,
Veeru.

Hi,
IDOC_INPUT_FIDCC2 for FIDCCP02 works for us in ECC6.0
If you want Automatic tax calculation functionality using FIDCCP02.. then FIDCC2 is not correct message type for you. In that case you should probably go for :
Msg: INVOIC
Basic type: INVOIC02
FM: IDOC_INPUT_INVOIC_FI
Process code: INVF
Thanks,
Kumar

Release vendor invoice

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